Revised IRR of the Scholarship Program_Nov 3

[Republic of the Philippines

City of Cebu

IMPLEMENTING RULES AND REGULATIONS (IRR)AND GENERAL GUIDELINES OF Ordinance 233

DATED August 12, 2012(REVISED ON March 14, 2014)

I. RATIONALE

The Cebu City Government, Department of Education, Cebu City Division and accredited (in the parlance of city government) Technological Vocational Institutions, colleges and universities in the City of Cebu are united on their intention to address the problem on low percentage high school graduates who pursue college or vocational courses due to poverty, thus decided to come up with an intervention -The Cebu City College Scholarship Program

II. WHO MAY AVAIL OF THE SCHOLARSHIP PROGRAM?

a) A graduate from any public secondary school within Cebu City starting March 2010 onwards;

b) A graduate from a public secondary school near Cebu City boundary due to inaccessibility of a Cebu City Secondary School in their location but their parents are registered voter of Cebu City.

c) A graduate from a private secondary school due to a scholarship grant, but studied and graduated from any public elementary school within Cebu City;

d) A graduate from Alternative Learning System;

e) A passer of PEPT – (Phil Educational Placement Test);and

f) Other qualified beneficiaries to be deliberated and approved by the Local Scholarship Committee

III. REQUIREMENTS IN AVAILING THE SCHOLARSHIP GRANT

a) Parent/s must be residents and registered voter/s of Cebu City since 2007; and shall submit the following documents:

a.1 Proof of residency such as water bill, electric bill, telephone bill, SSS ID, GSIS ID or any government issued I.D. or barangay certification as to residency; and

a.1 A Voter’s Certification that they have voted in the 2010 election and onward based on the official Commission on Elections database or records and validated by the Scholarship Office.

b) In case both parents of the prospective scholar are deceased and if the scholar is living with a guardian.

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b.1 The guardian may be

1. a relative to the prospective scholar within the 3rd civil degree of consanguinity or affinity;

2. center head for scholars living in centers; and 3. employer in case of kasambahays

b.2 The guardian must be a registered voter of Cebu City since 2007 and had voted in the 2010 elections and onwards. He/she must submit the following:

b.2.1.) Affidavit of guardianship starting the number of years the prospective scholar is living with him/her;b.2.2.) Joint affidavit of two (2) disinterested persons stating that the prospective scholar is in actual custody of the guardian;b.2.3.) A Voter’s Certification issued by the Commission on Election of the guardian that he/she has voted in 2010 election and onwards;

b.2.4.) Barangay Certification signifying the relationship and the reason of guardianship of the prospective scholar; and

b.2.5.) Proof of residency of the guardian such as water bill, electric bill, telephone bill, SSS ID, GSIS ID or any government issued ID showing the address of the guardian.

b.3 In case of guardians of kasambahay, he/she must submit the following:

b.3.1 A certification that he/she is the employer of the kasambahay;

b.3.2 Proof that the kasambahay is graduate of a Cebu City public high school

b.4 In case of guardians of prospective scholars living in centers, he/she must submit the following:

b.4.1 Proof that the Center is located within Cebu City and certified by the barangay

b.4.2 Proof that the prospective scholar is a graduate of a Cebu City public high school

IV. PROCESSING OF REQUIREMENTS TO QUALIFY FOR SCHOLARSHIP GRANTS

Graduating High School students shall submit their applications to their respective school. The Principal, through the guidance counselor, is responsible in screening all applications following the guidelines. The documents and list of qualified applicants will be submitted to the Scholarship Office, for further screening and final listing for the Career Pathing Examination.

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The result of the examination will determine what course the applicant is fitted to enroll.

V. SCHOLARSHIP BENEFITS

a. A scholar is entitled to a financial assistance of Ten Thousand pesos (P10,000.00) per semester / term or twenty thousand pesos ( P20,000.00 ) per year to defray school expenses such as tuition fees and other school fees, broken down as follows:

P10, 000.00 – tuition and other school fees for 1st semester/ term and P10, 000 .00– tuition fee and other school fees for the 2nd semester / term;

b. A scholar is entitled of a school supplies allowance of P 2,000.00 for one year (P1000.00 per semester). A scholar who fails to enroll in the second semester will only received P 1000. 00 school supplies allowance;

c. The financial aid is issued to the scholar in the form of a Scholarship Certificate bearing the name of the scholar and is duly signed by the City Mayor;

d. The scholarship certificate shall be valid for five (5) years from the date of graduation provided that it has not been used. If the scholarship certificate is used even for one semester, it shall only be valid for two (2) years from the date of availment.

The scholarship certificate is not convertible to cash and non-transferable. Furthermore, the scholarship certificate cannot be used to purchase books, uniforms, school supplies or tools.

e. The P 10,000.00 financial aid per semester/ term shall be used to defray actual and miscellaneous fees that the student may need to pay while enrolled in the school/college or university. Since the amount of the scholarship grant is only up to P 10,000.00 per semester, any balance of the tuition fee and miscellaneous fee after deducting the P 10,000.00 shall be borne by the scholars’ parents and guardians. For schools offering courses with tuition fees less than P 10,000.00 they shall only bill the Cebu City Government the actual tuition fee and miscellaneous fee of the scholars;

The scholars who choose to take up Technical -Vocational courses are entitled to enroll to a maximum of four (4) courses. The City of Cebu Government shall pay for the actual fee of the scholarship up to P10,000.00 per semester or course as the case may be. Any balance of the tuition fees after deducting the grant shall be shouldered by the scholars’ parents;

f. Required Summer classes in the curriculum will be paid by the Cebu City Government.;

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g. The scholar may enroll in either of the following:g.1. Any 2 year to 5 year courseg.2. Diploma or certificate course g.3. Technical or vocational course;

h. The transportation allowance of Php1,000.00 per month for scholars who graduated from schools in the mountain barangays, shall be released by the City Treasurer’s office based on the certified list of scholars enrolled to be submitted by each participating school within one (1) month from the date of enrollment every semester;

i. The school supplies allowance of P 2,000.00 per year ( P 1000.00/ semester shall be released by the City Treasure’s Office based on the certified list of scholars enrolled to be submitted by each participating school within one (1) month from the date of enrollment every semester;

j. The scholar is encouraged to maintain good grades in all subjects. However, in case of failure in any subject, he/ she still remain a grantee provided that the remaining semesters of his chosen course (after 8th or 10th semester as the case may be) shall be borne by the parent/ guardian of the scholar. For scholars with failing grades payment for the back subjects shall be shouldered by the parents/ guardians;

k. All scholar is not allowed to change or shift courses except to allied major and degree program like accountancy to business, education related program and the like. Transferring to other school is prohibited to maintain a consistent record of student for easy and speedy monitoring purposes;

l. Scholars who received failures of 3 subjects for 3 consecutive semesters will be dealt with accordingly by the committee.

VI. ACCREDITED SCHOOLS/ RECOGNIZED SCHOOLS

Requirements for accreditation:a. Realty and business Tax clearance issued by the City Treasurer. The

sanctions for failure to comply with this requirement shall be specified in the Memorandum of Agreement.

b. Must be at least five years ( 5) in existence as school /university/college

c. For courses with board exams, the average passing percentage for the past 3 years must be higher than a national passing percentage ,

d. Must be three ( 3 ) years in existence for Technical- Vocational school

e. Certificate of recognition per course issued by CHED for college degree course or Certificate of registration per course for Technical- Vocational course issued by TESDA

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f. Must be accredited by the Scholarship Committee according to the parlance of Cebu City Government.

g. Other documents as maybe required by the Cebu City Government Scholarship Committee.

VII. BILLING REQUIREMENTS

The accredited/recognized Technical-Vocational schools/colleges/universities shall bill to the City of Cebu one (1) month from the date of enrollment and submit the following documents:

a. Billing Statement

b. List of students / scholars enrolled certified by DepEd , supported with corresponding study loads assessment slips,

c. Memorandum of Agreement duly signed by the parties concerned, and the MOA is renewable every 4 years.

d. Certification of No Failing Grade of the scholars.

VIII. AMENDMENTSThe scholarship Committee of the Cebu City Government shall

inform the accredited/ recognized schools/colleges and universities and the DepED Cebu City Division of any amendments or modification done on this Implementing Rules and Regulations and General Guidelines.

IX. EFFECTIVITY The IRR AND General Guidelines shall take effect upon the approval of the Cebu City Council.

Revised by the Scholarship Committee on November 3, 2014:

Chairperson

Hon. Michael L. RamaThru: Authorized Representative Ms. Ida M. Yting

Vice-Chairperson

Hon. Alvin M. DizonChairperson, Committee on Education

Member Dr. Freddie T. Bernal,Commission on Higher EducationThru: Authorized Representative Dr. Josefino Ronquillo

Member Hon. Lea Ouano-JapsonChairperson, Committee on Social Services

Member Ms. Rosanna A. UrdanetaTESDA Regional DirectorThru Authorized Representative Ms. Marites R. Montebon

Member Rhea Mar A. Angtud, Ed. D. CESO VICity Schools SuperintendentThru Authorized Representative Ms. Delia Kiamco

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Member Dr. Lucelle A. MercadoCity AdministratorThru Authorized Representative Ms. Veronica Morelos

Member Ms. Diwa CuevasCity TreasurerThru Authorized Representative Ms. Eirah Faye F. Castanares

Board Secretary

Judy Concepcion Y. Navarrete

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Revised IRR of the Scholarship Program_Nov 3

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