Revised GIM 13Facilities & Administrative Cost

Rates

Presented by: OSPJanuary MRAM 2012

Policy publication: January 16, 2012

Three Policy Changes New Rate

• Industry sponsored clinical trial is now 27% TDC

New Program Type• Research Affiliate Programs is 20% TDC

Fewer F&A Waiver Requests• Table of exceptions allowing use of lower F&A

rate that DO NOT need a waiver form submitted• See next three slides

Waiver Requests Only submit:

• If rate is not published in the GIM• If your situation is not documented on the

Exceptions List in the GIM Submit Waiver Request form at the

time of proposal (signed by PI, Dept, Dean)• Upload it to the eGC1 in the “Attachments

for OSP” section If approved waiver is different from

the proposal, PI/Dept must update proposal

Exception List – Part 1 A single project when less than $5,000

total cost over the life of the award

Transfer from another institution with a lower F&A rate on established project

The non-profit sponsor is listed in the new exceptions table in the GIM

The non-profit sponsor has a published policy:• on its website• in the official program announcement• on the sponsor-approved application forms

Exception List – Part 2

UW has an established agreement with an affiliated organization which documents the application rate

• A list of organizations and their rates will be added to GIM 13

The Government sponsor has an approved F&A rate established by statute or in the official program announcement.

New Information Included New Definitions Section

New Reference List - common non-federal sponsors and their capped F&A rates

New Reference Table - UW F&A rates and bases with specific SLU addresses

More Explanations and Examples –• List & definition of types of activity • Explanation of on-campus versus off-campus• Examples:

Applying both final and provisional F&A rates Applying new F&A rates retroactively Using split F&A rates

Other Changes New UW GIM Format

GIM 22 Deleted – Primer on F&A calculation is now included in GIM 13

Other Resources F&A Rate negotiation process is

documented on the MAA website

Applying rates to sponsored project proposals – osp@uw.edu or contact your OSP Team

Managing split rates using sub-budgets – gcahelp@uw.edu

Possible SAGE Suite Enhancements based on GIM 13

Change to compliance question FG-2 regarding location of proposed work

Change to compliance question FG-3 regarding F&A costs reimbursed at lower rate than negotiated rate

Other ideas – please send to osp@uw.edu with subject heading “GIM 13 SAGE Enhancement”

New & Improved GIM 13 Arrives January 16, 2012

Same URL

Current GIM will be replaced with the revised version on January 16th

http://www.washington.edu/research/osp/gim/gim13.html

Outgoing Subcontracts TeamOSP

Presented by: OSPJanuary MRAM 2012

Team in Transition Meet the OSP Subcontracts Team!

Manager- Brandon Alpert SC Administrator – Bethany Mason SC Coordinator – Tru Ambrose SC Coordinator – Debbie Emerson-

Carter SC Coordinator – Bo Park SC Coordinator – Vivian Sun Program Coordinator – Adel Caberto

Team Goals

New process revisions coming soon! + paperless - multiple emails to campus + transparency - redundancy + use of SPAERC/SAGE + streamline processes

Team Email Account ospsubs@uw.edu

All OSP SC Teammates have access

Use this email to send documents for new agreements, modifications or amendments

Don’t use this email to ask general questions. Direct those to the SC Admin or GCC who contacted you.

More Changes Coming in 2012

Feedback and suggestions are always appreciated

Send to bmalpert@uw.edu (Brandon)