(Revised and Reprinted May, 2010) - University of...

MANUAL OF JOB, DUTIES AND RESPONSIBILITITES OF KEY POSITIONS

(Revised and Reprinted May, 2010)

TABLE OF CONTENTS

PAGE Vision .......................................................................... 1 Mission .......................................................................... 1 Goals .......................................................................... 1 Core Values .................................................................... 2 Organizational Chart ...................................................... 3 Our History .................................................................... 4 Job Descriptions of Key Positions .................................... 22

The Board of Trustees .............................................. 22 Over-all Duties and Responsibilities of Top Level Management : President, Chancellor, and Executive Vice Chancellor ............................... 23 The President .......................................................... 23 The Chancellor ......................................................... 25 The Executive Vice Chancellor ................................. 25 The Vice Chancellor for Administrative Affairs. ......... 26 The Vice Chancellor for Academic Affairs ................. 29 The Director for Linkages ......................................... 32 The University Human Resource Director ................ 33 The Information Resource and Technology Advancement Center Director .............................. 35 The Legal Department ............................................. 36 The Quality Management Representative (QMR)...... 37 The Finance Controller ............................................. 38 The Curriculum Development, Accreditation and Evaluation Director ........................................ 40 The Campus Directors .............................................. 42 The College Deans ................................................... 44 The Department Chairperson ................................... 49 The Principal ............................................................ 53 The Campus Human Resource Director .................... 55 The Research Director ............................................. 56 The University Librarian ........................................... 57 The Registrar ............................................................ 59

MANUAL OF JOB, DUTIES AND RESPONSIBILITITES OF KEY POSITIONS

(Revised and Reprinted May, 2010)

The Students Affairs Office Director ......................... 61 The Guidance Director ............................................. 62 The Students Cultural Services / Instructional Media Services Director ................. 63 The Community Extension Services Director ............ 64 The National Service Training Program Director........ 65 The Director for the Scholarship Program ................ 66 The Athletics Director .............................................. 67 The Head of the Campus Ministry ............................ 69 The Head of the Medical and Dental Services .......... 70 The Head of the Cashier Section ............................... 70 The Head of the Students Accounting Section .......... 73 The Purchasing Officer …………………………… ................ 74 The Property Custodian ............................................ 75 The Building / Transportation Maintenance Supervisor ........................................................... 78 The Textbook Section Committee ............................. 79 The Head of the Security Department ...................... 81

MANUAL OF JOB DUTIES AND RESPONSIBILITIES OF KEY POSITIONS (Revised and Reprinted May 2010)

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I. OUR VISION Democratize quality education.

Be the visionary and industry leader. Give hope and transform lives.

II. OUR MISSION University of Cebu offers affordable and quality education responsive to the demands of local and international communities. University of Cebu Commits to:

- Serve as an active catalyst in providing efficient and effective delivery of educational services;

- Pursue excellence in instruction, research and community service towards social and economic development as well as environmental sustainability;

- Acquire, disseminate and utilize appropriate technology to enhance the university’s educational services; and,

- Foster an organizational culture that nurtures employee productivity and engagement.

III. OUR GOALS 1. Produce graduates who are equipped with academic, scientific,

technological, entrepreneurial knowledge and skills, responsive to the demands of the times.

2. Instill moral, ethical and aesthetic values to learners as citizens of the Philippines and of the world.

3. Become a center of research to serve the evolving needs of the community.


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4. Build a physical environment conducive to learning, providing the students with the ability to reach for excellence and the motivation to work for the common good.

5. Organize activities in community building and development, environment protection and preservation, as well as in the promotion of community spirit and the development of a caring attitude towards others.

IV. CORE VALUES

These are therefore the core values that the University of Cebu believes in: 1. Innovation

“Be the visionary and the industry leader.”

2. Camaraderie “Living in the spirit of harmony and approachability.”

3. Alignment

“All activities are geared towards core values and priorities.” 4. Respect

“Always a professional, mindful of God, university, the community and self.”

5. Excellence

“To be great at whatever it is we do and go for the best.”


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ORGANIZATIONAL CHART


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OUR HISTORY

On April 1, 1964, a group of young men with vision and foresight, spurred by altruistic motives to help mould the moral and intellectual life of the youth, banded themselves together to form an educational institution – the Cebu College of Commerce.

July 1964 - Opening of High School Day and Night and of the first Collegiate programs, Bachelor of Science in Commerce (BSC) and Associate in Secretarial Science (ASS), with an enrollment of 600 students.

1965 - Addition of Bachelor of Secondary Education (BSE) and Bachelor of Arts (AB) Programs.

1966

- Acquisition of a new building to accommodate increased student population

1967 - Opening of Associate in Nautical Science (A.N.S.)

- Construction of third story building

February 1968

- Construction of a building fronting the Sanciangko gate

1968 - Offering of Associate in Marine Engineering (AME) and Bachelor of Science in Customs Administration (BSCA)

1971 - -

Addition of Bachelor of Science in Criminology (BSCrim) course Completion of Sanciangko building

1972 - Approval by SECURITIES AND EXCHANGE


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COMMISION (SEC) of the change of name of the institution from Cebu College of Commerce to Cebu Central Colleges (CCC)

1973 - Offering of Bachelor of Science in Nursing (BSN)

1974 - Addition of Supplemental Course in Nursing

1976 - Opening of Midwifery and Health Aide, a course closely allied to Nursing; also of Bachelor of Science in Naval Architecture and Marine Engineering (BSNAME)

1977 - Added Bachelor of Science in Secretarial Administration (BSSA)

1978 - First Engineering Course, Bachelor of Science in Mechanical Engineering (BSME) offered.

1979 - Construction of the first wing of the Don Manuel Gotianuy Building

- Added BS in Electrical and Civil Engineering (BSEE & BSCE) to Engineering Courses

1980 - Completion of second wing of the Don Manuel Gotianuy building

- Establishment of the Graduate School, offering Master of Science in Elementary School Management (MSESM) and Master of Science in Business Administration (MSBA)

1981 - Completion of the last wing of the CCC complex

1982 - BS in Hotel and Restaurant Management (BSHRM) opened


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1983 -

-

Bachelor of Science in Information and Computer Science (BSICS) offered, making Cebu Central Colleges, the first school in Cebu to offer it. Associate in Criminology is offered

1984 - BS Computer Engineering (BSCompE) enriched College degree programs

1985 - Opening of the EDP; Computerization of the College

Enrollment.

1986 - Construction of the new building housing the chapel

October 13 – 14, 1986

- PACU-COA Preliminary Visit for Level 1 Status of the BSMT and AME Departments

1987 - New Building at Sanciangko Street completely finished; houses the Nursing, Midwifery and Criminology Departments One Graduate Course added: Master of Science in Teaching, major in Mathematics (MST Math)

February 1988 - PACU-COA approved Level 1 status for BSMT and AME Departments Bachelor of Science in Marine Officers Training Course added

June 1989 - Master in Criminal Justice System opened

August 28, 1989 - 25th Anniversary of CCC

October 1989 - Formal Visit of the PACU-COA Accrediting Team for Level II status of the BSMT and AME Departments


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June 1990 - Transfer of BSMT to new site at Alumnos, Mambaling

March 16, 1991 - Inauguration of Alumnos, Mambaling BSMT Campus

1991 - Construction of the new Science and Technology Building at the Expressway Campus.

June 1991 - - -

Expansion of Graduate School, adding new majors, Educational Technology and Marine and Nautical Science to MST program as well as School Management, Management of Classroom Learning, and Management of Pre-School education to MSESM program Offering of new undergraduate programs: Bachelor of Science in Accountancy (BSA), Bachelor of Science in Commerce, major in Real Estate and Insurance. Purchase of the Cebu Coliseum to serve as CCC’s gymnasium.

October 1991 - Preliminary visit by PACU-COA Accrediting Team for Level 1 Accreditation of the BSN, AB and BSEd Courses.

February 1992 - The University Team of Bureau of Higher Education – DECS visited CCC, in connection with its application for University status.

- Level I Accreditation Status granted by PACU-COA to the College of Nursing, Arts, and Education


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April 8, 1992 - Approval by DECS Secretary Dr. Isidro Cariño of the conversion of Cebu Central Colleges to the University of Cebu, effective May 1, 1992.

May 8, 1992 - Securities and Exchange Commission (SEC) approval of the change of name from Cebu Central Colleges (CCC) to the University of Cebu (UC).

June 1, 1992 - Installation of Atty. Augusto W. Go as the first President of the University of Cebu by DECS Secretary Dr. Isidro D. Cariño.

- Transfer of Allied Engineering classes to the new Science and Technology Building at the South Expressway

August 7, 1992 - -

Blessing and Inauguration of the New Science and Technology Building, with the New DECS Secretary, Dr. Armand Fabella, cutting the ribbon Linkage of UC with ATS-CAD for Computer Designs

October 19, 1992 - First advanced SOLAS training course offered by the International Development and Environmental Shipping School (IDESS), in cooperation with the University of Cebu Maritime Education Center

January 1993 - Additional Graduate courses approved: Doctor of Education (Ed.D.), major in Educational Planning and Master of Arts in Nursing (MAN)

June 1993 -

University of Cebu granted permit by DECS Regional Office to operate on experimental basis the modified B.S. Marine Engineering (BSMarE-NIS) and B.S. Marine Transportation (BSMT-NIS), in


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- - -

cooperation with the Norwegian Training Center-Manila. Computer courses for High School students and Short Term Computer Programs offered. UC Graduate School made FAPE Regional Training Center for MST Mathematics, MA Nursing and MST Nautical Science. Installation of canofile machine in the Registrar’s office.

December 9 – 11, 1993

- Visit of PACU-COA Accreditors for Reaccreditation of the College of Marine Transportation and College of Marine Engineering and Formal Visit for Level II Status of the Colleges of Education, Arts and Sciences, and Nursing.

March 1994 - PACU-COA grants Level II status to Bachelor of Arts, Bachelor of Secondary Education and Bachelor of Science in Nursing programs and Level II Reaccreditations status to Bachelor of Science in Marine Transportation and Bachelor of Science in Marine Engineering programs.

June 1994 - Additional majors in Bachelor of Arts offered: Industrial Psychology, Guidance, and Theater Arts

October 24, 1994 - Laying of cornerstone of the AWG Building.

November 24, 1994

- UC granted permit to offer Five (5) Day – Automatic Radar Plotting Aid (ARPA) vocational course.

May 21, 1995 - Inauguration of branch school, University of Cebu


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Lapulapu Mandaue (UCLM).

June 1995 - -

New major, Management Accounting, added to Bachelor of Science in Commerce degree program. UC granted recognition by CHED of its Doctor of Education (Ed.D.) major in Institutional Planning and Master of Arts in Nursing (M.A.N.) programs.

October 1995 - UC made the Center for Mathematics of the FAPE-CHED-COCOPEA Consortium for the Massive Upgrading Program of College Faculty in Region VII.

Nov. 16–17,1995 - Nautical and Marine Engineering programs of UC audited by team from the Norwegian Maritime Directorate (NMD).

March 1996 - -

Safety training courses of UC – Basic Safety Course, Medical-Emergency-First-Aid, Advanced Fire Fighting and Proficiency in Survival Craft accredited by the NMD. UC granted by CHED 36 Awards for Exemplary and/or Outstanding Academic Achievement/Performance for SY 1995-1996.

April 25, 1996 - University of Cebu granted permit by CHED to offer the Bachelor of Elementary Education (BEED) course, effective SY 1996-1997.

June 17,

1996 - UC linked up with INTERNET (FAPE-NET).

October 4,

1996 - UC granted by PACU-COA Level I accredited status

for the Colleges of Criminology and Hotel and Restaurant Management

March 6 – 8, - Level II – First Reaccredited Visit of PACU-COA for


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1997 College of Nursing and College of Education

June 1997 - Graduate School granted permit by CHED to offer new major, Computer Science in its MST program

September 15–17, 1997

- System Assessment of UC’s Maritime Transportation program by the DET Norske Veritas represented by Mr. Ravi Mehta, Lead Auditor.

October 1–3, 1997

- Formal visit by PACUCOA of the Colleges of Hotel and Restaurant Management and Criminology

December 10, 1997

- PACU-COA grants Level II status to the College of Criminology and Hotel and Restaurant Management

February 3 – 5, 1998

- First Audit of UC’s Maritime Transportation program by the DET Norske Veritas represented by Mr. Ravi Mehta, Lead Auditor

March 1998 - Start of the Project ALPHA grant at METC, sponsored by BONA Shipping AS and Hoegh Fleet Services AS

June 1998 -

-

Opening of Elementary Department Restructuring of the College of Arts and Sciences to the College of Arts Offering of Master of Science in Criminology

July 30 – 31, 1998

- Level II First Reaccredited Visit for the College of Arts

September 4, 1998

- PACU-COA grants Level II- First Reaccredited status to the College of Arts

December 5, 1998

- Blessing of Jose W. Gotianuy Hall, UC-METC Campus and Presentation of the DET Norske


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Veritas (DNV) Certificate under the Rules of Maritime Academies and Training Centers

April 1999 -

- PACU-COA grants Level I Status to the Colleges of Commerce, Computer Engineering and Computer Science

June 8, 1999 - CHED grants government recognition of the Bachelor of Elementary Education course effective SY 1998-1999

June 11, 1999

- Granted Certificate of Authorization by CHED as a deputized Expanded Tertiary Education Equivalency and Accreditation Program (ETEEAP) School in Region VII for Criminology, Business Administration and Allied Engineering courses

November 18, 1999

- Opening of CISCO Networking Academy program

February 1, 2000

- CHED grants government recognition of the Master of Science in Criminology course effective SY 1999-2000

March 17, 2000

- Conferment of the Degree of Humanities (H.D.) honoris causa on Chief Justice Hilario G. Davide, Jr.

April 10, 2000

- -

PACU-COA grants Level II First Reaccredited status to the Colleges of Criminology and Hotel and Restaurant Management PACU-COA grants Level II Second Reaccredited status to the Colleges of Nursing and Education

August 26, 2000

- Blessing and Inauguration of four facilities at the UC METC Campus, namely, Ship’s Bridge Simulator, Multimedia Center, New Dormitory, Project Alpha office and Resource Center


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April 10, 2001

- PACU-COA grants Level II Formal Accredited Status to the College of Commerce and Computer Engineering

June 2001 - Transfer of Graduate School to its new site

September 2001

- Transfer of Business offices to new Doña Alicia Gotianuy Bldg.

November 5, 2001

- PACUCOA grants Level II Second Reaccredited Status to the Marine Engineering and Marine Transportation programs of the University

December 7, 2001

- Inauguration of University of Cebu at Lapulapu and Mandaue (UCLM) Annex Building

March 8, 2002

- University of Cebu – Banilad granted Government permit to operate first year, Bachelor of Laws (LIB) in Collegiate Year 2002 – 2003

June 2002 - -

Opening of UC – Banilad with curricular offerings in Bachelor of Law, Bachelor of Science in Commerce, Bachelor of Science in Accountancy, Bachelor of Science in Information Technology, Bachelor of Science in Computer Engineering and Bachelor of Science in Electronics and Communication Engineering Transfer of the College of Nursing to UC – Banilad

June 29 – 31, 2002

- PACU-COA Visit for the following curricular programs: Accountancy, Civil Engineering, Electrical Engineering and Mechanical Engineering

August 28, 2002

- 10th Anniversary Celebration of the University of Cebu, with a Musical Concert at the Grand Ballroom of the Waterfront Hotel, Lahug, Cebu City


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May 17,

2003 - Transfer of the Administrative Offices to new

Elementary and High School Building

June 2003 - -

Opening of the UCLM new College of Nursing Start of elementary and high school classes in new Elementary and High School Building

July 10, 2003 - Oath taking of Atty. Augusto W. Go, President of the University of Cebu, as Consul General of the Republic of Korea

July 21, 2003 - Inauguration and Blessing of new Elementary and High School Building by His Eminence, Ricardo Cardinal Vidal

August 29, 2003

- Blessing of the UC – Banilad Building

October 27, 2003

- CHED grants Deregulated Status to UC

November 10, 2003

- PACUCOA grants Level II Second Reaccredited Status to the Liberal Arts program

November 28, 2003

- Awarding of Certificates for Deregulated Status in Malacañang.

September 22-24, 2004

- PACUCOA visit for CompE. , HRM, Commerce

March 17, 2005

- Conferment of the degree, Doctor of Science (Sc.D) in Business and Managerial Finance, Honoris Causa on Mr. Carlos S. Go, CPA


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April 04, 2005

- PACUCOA grants Level II – 1st Reaccredited Status to CompE

May 31, 2005

- PACUCOA grants Level II – Candidate status 1st Reaccredited to BSC Program

October 2005

- PACUCOA – visit for College of Education Level II – 3rd Reaccredited Status

- PACUCOA – preliminary visit for College of Education and Criminology - UCLM

April 1, 2006 - Conferment of the degree, Doctor of Laws, Honoris Causa, on Chief Justice Artemio V. Panganiban, Jr.

June 2006 - - - -

Recognition of the Organizational structure of the UC system. Chancellor fully in-charge of university affairs. Vice Presidents renamed as Vice Chancellors. Blessing of new building for the welding refresher courses in METC

October 20, 2006

- UC inked MOA with Iiino Maritime Services Co. Ltd., (IMS), Pobar Marine Services, Inc. (PSMI) to bestow select UC Maritime students with scholarship grants.

December 8,

2006

-

Blessing of the new building in UCLM

January 18,

2007

-

UC formalized partnership with Professional Review and training Center (PRTC) to provide CPA


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review classes for Cebuanos.

March 3, 2007

- UC President Atty. Augusto W. Go was chosen as an outstanding individual in the field of Education UC was hailed as an outstanding institution by the Cebu City Government during the 70th Cebu City Charter Day celebration

Apri1l 2,

2007

-

PACUCOA granted candidate status for College of Commerce.

May 25-26, 2007

- UC Administrators, Deans and department Heads gathered in UCLM for Leaders Work-out to develop the UC Balanced Score card and finalized the three-year strategy with yearly blueprint and milestones.

May 30, 2007

- Conferment of the degree, Doctor of Business Management and Entrepreneurship, Honoris Causa on Dr. Emilio T. Yap.

June, 2007 - METC launched the Bridging Program for Mechanical and Electrical Engineering graduates.

- UC acquired the Poseidon Navigation Simulator for UCLM’s Maritime College.

June 6, 2007 - UCLM was granted the Certificate of Program Registration by TESDA for the BSIT and BSHRM courses on the different National Competencies.

June 22,

2007 - UC inked the MOA with FastTrack Solutions, Inc.

for the introduction of the SAP Business One in the College of Commerce and Accountancy curriculum of UCB, UCLM and UC Main.


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June 29,

2007 - Conferment of the degree, Doctor of Laws,

Honoris Causa on His Excellency Axel Weishaupt.

August 9, 2007

- Philippine Welding Research and Development Society (PWRDS) renewed agreement for another term.

August 21, 2007

- Ninety – six (96) BSHRM freshmen of UCLM granted PGMA Ladderized Education Program (LEP) scholarship.

October 7, 2007

- Conferment of the Degree, Doctor of Laws (Honoris Causa) on Associate Justice Renato Corona.

January 7, 2008

- TESDA awarded Atty. Augusto W. Go with a plaque for his support of the government agency’s Technical Vocational Education and Training (TVET) programs.

January 11, 2008

- UC awarded the Php 175,000.00 by ATEP Board/NSA for the Automated Identification System (AIS) in UC – METC

January 17,

2008 - International Maritime Employers Committee

(IMEC) and UC signed (Manila) MOA for scholarship grants starting SY 2008.

February 26, 2008

- UC-METC was recognized to Conduct Courses under the requirements of the international Convention on Standards of Training Certification and Watchkeeping for Seafarers, 1978 as amended in 1995 and 1997 (STCW) by PANAMA Maritime Authority.


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Feb. 27-March 1,

2008

- UC-METC was granted PACUCOA Grants Level II 3rd Reaccredidation Status to the Marine Transportation and Marine Engineering Programmes of the University.

March 15, 2008

- Conferment of the degree, Doctor of Laws, Honoris Causa, on Chief Justice Renato Puno

June 8, 2008 - Start of the INC (Interorient Mavigation Company) Scholarship Program for Marine Transportation and Marine Engineering

June 10, 2008

- Blessing and Inauguration of the IMEC Office and Resource Center. Start of the IMEC (Internatinal Maritime Employers Committee) Scholarship Program for Marine Engineering and Marine Transportation.

June 10, 2008

- UC-METC Maritime Academy and UC-METC Training Center was awarded the DNV Standard for Certification of Maritime Academies (The certificate is valid until February 5, 2013

June 10, 2008

- UC-METC Maritime Academy and UC-METC Training Center was awarded the DNV Standard for Certification of Maritime Academies (The certificate is valid until February 5, 2013

June 23, 2008

- UC-METC was Certified ISO 9001:2000 (Certificate is valid until June 26, 2011) by DET NORSKE VERITAS (DNV)

October 8, 2008

- UC-METC was awarded Danish Certificate of Recognition of their Philippine Certificate of Competency by Danish Maritime Authority.

October 8, - Danish Maritime Authority recognized UC-METC


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2008 as one of the four institutions in the Philippines to continually be exempted from the general requirements of passing an operational test and interview applying a Danish Certificate of Recognition in the Philippines.

November 8, 2008

- UC-METC received PGCert Programme – sponsored by International Maritime Training Trust (IMTT) and in partnership with Southhampton Solent University (WMC)

December 12, 2008

- Awarded as Outstanding Maritime School by United Filipino Seafarers and the Editorial Board of Tinig ng Marino.

January 2009

- The new program, BS Computer Science in Animation was opened.

March 5, 2009

- Atty. Augusto w. Go was awarded as Valuable Filipino in Education given by the Perlas Award through the Philippine foundation, Inc. The Awarding was held at the SM Cinema 1

April 2009 - UC Main Mechanical Engineering produced three topnotchers, Engr. Joseph Mayormita was first placer, Engr. Iron D. Plando came in second, and Engr. Jacinto H. Fajardo Jr. finished fourth place.

May 18, 2009

- METC was awarded as the First Mobile Assessment Center from Maritime Training Center/DOLE Maritime Training Council

May 2009 - UC produced its first topnotcher accountant in Jerameal P. Villaber when he landed 8th place in the CPA Board Exam in May 2009

July 2, 2009 - Paul John B. Gesta, a UC Banilad graduate


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capped one of the slots as one of the Ten Outstanding Students in the Philippines. He was awarded by Pres. Gloria Macapagal Arroyo in Malacañang Palace.

July 2009 - Edilyn Lopez, a BS Tourism student of UC Banilad was awarded as the Best University Student of 2009 in the Asia-Pacific University Students Gangwon forum held in Gangwon, South Korea

September 9 – 19, 2009

- The University of Cebu Dance Company represented the Philippines, through the Department of Tourism in the 12th Busan International Trade Fair and Exhibition. The troupe won the Best Folkloric Performance Award besting 47 other countries which participated in the exhibit.

November 16, 2009

- UC-METC Received Institutional Plaque of Recognition (for conducting seminar-symposia and for a on Drug Abuse Prevention and Control for students and faculties) from Philippines Dangerous Drug Board.

November 26, 2009

- Contract signing between UC and DNV Seaskills Project, Singapore

January 2010

- UC and IBM entered formally into a partnership -- the Earn as You Learn Program (EAYL). The scholarship program is patterned after the same project with IBM and University of Balarrat in Australia.


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June 2010 - UC Main and UCLM unveiled the newly refurbished and remodeled mini hotels of the College of HRM in both campuses

JOB DESCRIPTIONS OF KEY POSITIONS

THE BOARD OF TRUSTEES

The Corporate power of the UC-Corporation are vested in a Board of Trustees composed of five (5) members elected by the members of the


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members of the corporation for a term of five (5) years. Of the five members, the President of the university is an official member of the Board.

Reports to Chairman of the Board Direct Reports President / Chancellor Coordinates With President / Chancellor

POWERS, DUTIES AND RESPONSIBILITIES The specific powers and responsibilities of the Board are: 1. to elect the President of the University; 2. to appoint, upon recommendation of the President all other officers of administration and instruction and employees of the university; 3. to remove officers of administration and instruction for cause after due process; 4. to determine financial policies; to be responsible for the acquisition, conservation, and management of the institutions funds and properties:

including the power to borrow money, to secure the same mortgage or otherwise and to provide for a settlement;

5. to approve the annual budget of the institution; 6. to approve the major general policies and regulations of the institution; 7. to promote understanding between the university and the public it serves; 8. to do all such acts and things lawful and proper which may be necessary or

expedient for the accomplishment of the purposes of the corporation or furtherance of any of the powers set forth in the by-laws.

Over-all Duties and Responsibilities of Top Level Management :

President, Chancellor, and Executive Vice Chancellor

THE PRESIDENT


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The President is the chief executive officer of the school, ultimately responsible for all its activities. While delegating powers and responsibilities to others, the President shall undertake directly the following:

Reports to BOARD OF TRUSTEES Direct Reports CHANCELLOR Coordinates With ALL STAKEHOLDERS

DUTIES AND RESPONSIBILITIES

1. Provides effective and stimulating educational leadership to the staff, faculty and students.

2. Keeps subordinates, particularly the Chancellor, well informed on pertinent

school policies and practices. 3. Insures that the policies are fully implemented, that all legal requirements

are met, that proper educational standards are observed, that the school’s stated objectives are attained, and that the best interests of students and employees are promoted.

4. Directs the preparation of annual budget and sees to it that the same is

reviewed and submitted in time for approval by the Board of Trustees. 5. Appoints and separates faculty members and service personnel. 6. Appoints and separates administrative and supervisory officials. 7. Institutes the preparation of and update such policy instruments as faculty

and employees’ manuals, ranking systems and salary scales, school catalogs and others.

8. Approves the school calendar for submission to CHED. 9. Establishes guidelines on the planning, distribution and utilization of school

buildings and grounds.

10. Projects the school to its constituents and the general public, acts as its official spokesperson, and cultivates alumni relations.


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11. Carries out the policies approved and decisions made by the Board of

Trustees. 12. Presides at all official functions in the university. 13. Confers academic degrees, diplomas, or certificates to qualified candidates

for graduation. 14. Represents officially the university in religious, civic, and social function. 15. Makes such appointments as are not reserved to the Board of Trustees. 16. Executes in behalf of the university’s contracts, deeds and other legal

documents as authorized by the Board of Trustees. 17. Sees to it that the college maintains a good working relationship with other

institutions and the general public. 18. Studies on a continuing basis the requirement of the university with respect

to its long-range objectives. 19. Makes an annual report on the state of the university.

THE CHANCELLOR The Chancellor is appointed by the Board of Trustees. The Chancellor takes over the administration of the university in the President’s absence or inability, following closely his policies. Should this absence or


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inability become permanent, the Chancellor discharges the President’s functions until a new one is appointed. The Chancellor performs functions or tasks as the President may assign or delegate. In addition, the Chancellor may hold the positions suited to his preparation and capabilities.

THE EXECUTIVE VICE CHANCELLOR The Executive Vice Chancellor is appointed by the President and approved by the Members of the Board. The Executive Vice Chancellor heads and supervises the affairs of the University Legal Department. Performs such other functions as may be delegated and assigned by the President and/or Chancellor.

THE VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS

The Vice Chancellor for Administrative Affairs is appointed by the President and the Chancellor with the confirmation of the Board of Trustees.


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The Vice Chancellor for Administration assists the Chancellor in the implementation of over all policies and program in the institution. As chief administrative officer, the Vice Chancellor for Administrative Affairs plans, organizes, and coordinates the operations of the administrative units of the institution in accordance with the objectives of the institution and the support needed by its academic division.

Reports to PRESIDENT / CHANCELLOR Direct Reports HEADS OF ADMINISTRATIVE Coordinates With CAMPUS DIRECTORS OFFICES

DUTIES AND RESPONSIBILITIES The following are the specific duties of the Vice Chancellor for Administrative

Affairs: 1. Gives advice on administrative matters, develops and recommends policies

and programs based on a review and coordination of departmental plans and proposals.

2. Explains administrative policies and program to departmental heads. 3. Exercises overall supervision of assigned administrative departments,

ensuring fulfillment of general and specific responsibilities. 4. Conducts a continuing review of administrative systems procedures, and

operations as a basis for control corrective measures when required. 5. Reports on departmental operations and conditions to the Chancellor.

6. Prepares the budget for his office and submits it to the Chancellor for

approval. 7. Directs planning, implementation, and evaluation of management services

with the end in view of providing the school with effective services in management matters.

8. Causes the regular conduct of feasibility studies to improve on administrative

procedures.


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9. Coordinates with other programs and appropriate agencies to bring about inter-agency complementation and to maximize use of available resources.

10. At the beginning of each school year, determines the resource needs of all

the organizational units of the university and packages these into a final plan for submission to higher authority for appropriate actions; and within the means available, disseminates the same to the different organizational units so that they will be informed of such resources for programming the whole year round.

11. Meets administrative heads and personnel regularly to apprise them of the

latest administrative policies for proper execution. 12. Represents the program in appropriate bodies/offices to gain more support

for its services and causes the resolution of conflicts among personnel in accordance with established policies and sound management practices.

13. Chairs regular administrative heads meetings to identify problems and seeks

alternate solutions. 14. Develops and recommends for approval by higher authorities a reward

system to boosts maintain staff morale. 15. Reviews all proposals and recommendations from the administrative heads

to determine their feasibility and recommends these to higher authorities for appropriate action.

16. Controls activities of different sections in line with programmed resources. 17. Directs planning feasibility studies, organization, implementation and

evaluation of the physical plant and site development activities of the university.

18. Supervises the construction, repair and maintenance improvement and

rehabilitation of academic and administration buildings, power, water and sanitary facilities, parks, playgrounds, roads, and drainage and irrigation within the university’s reservation.

19. Reviews and evaluates technical progress and accomplishment reports and

program of work under contract or by the administration.


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20. Coordinates with other programs and/or related agencies to bring about inter program/agency complementation and efficient maximization of available resources.

21. Coordinates by providing for practical instruction activities in plumbing and

sanitary works, electricity, carpentry and practical operations and maintenance of light and heavy equipment as the need arises.

22. Coordinates and works together with other organizational units in

maintenance, care and operation of transportation, printing, mimeographing and binding facilities.

23. Provides assistance in the design/feasibility studies of special projects. 24. Represents the program in appropriate bodies/offices and cause resolution

of conflicts in accordance with established policies and sound management practices.

25. Continuously cause the promotion and development of noteworthy

infrastructure project, commensurate to those of the school via regular consultations with outside agencies, institution programs similar to his own, the academic faculty and deans on how best, under the circumstances the program can be further improved for academic research and development use.

26. Submits to the Chancellor an annual report on the state of affairs of his office

and such other reports as are needed. Performs such other functions as may be delegated or requested by the

Chancellor.

THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS

The Vice Chancellor for Academic Affairs is appointed by the President or the Chancellor with the consent of the Board of Trustees. The Vice Chancellor for Academic Affairs is responsible for all academic matters in the institution. He has under his jurisdiction all the academic


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deans, the research and publication director, the registrar, and the librarian.

Reports to PRESIDENT / CHANCELLOR Direct Reports DEANS, FACULTY AND CHAIRPERSONS Coordinates With ACADEMIC DEPARTMENTS

DUTIES AND RESPONSIBILITIES The following are the specific responsibilities of the Vice Chancellor for

Academic Affairs: 1. Acts as chief adviser to the Chancellor in academic matters and assist her

in the management and direction of the academic life of the institution and its division.

2. Apprises the Chancellor periodically of the academic life of the institution. 3. Promulgates, supervises, and coordinates the academic programs and

policies of the various campuses, colleges, schools, department and divisions.

4. Recommends to the Chancellor, appointments of academic heads and

other officers directly responsible to him. 5. Receives from the Dean’s recommendations or endorsements regarding

appointments of heads and faculty, leaves of absence, travel grants and resignations and submits them, together and in coordination with the University Human Resource Director submits these to the Chancellor for final approval.

6. Presents to the Chancellor recommendations relevant to promotions and

tenure. 7. Handles all educational responsibility of the institution.

8. Gives leadership and guidance in all the academic areas in the institution. 9. Encourages and promotes new programs, improvement of existing

programs and education change and innovation in coordination with the Office of Curriculum Development and Accreditation and academic heads.


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10. Ensures compliance with accreditation requirements for all academic units

in coordination with the office of Curriculum Development and Accreditation & Evaluation.

11. Directs and monitors the processes related to the development of

curriculum and the submission of curriculum proposals to CHED (Commission on Higher Education), together with the Office of Curriculum Development & Accreditation Evaluation.

12. Provides leadership and oversees institutional effectiveness efforts in

academic affairs, including the use of the results of evaluations and linking results to planning.

13. Ensures that monitoring and feedback systems are in place to track

compliance. 14. Submits to the Chancellor an annual report on the state of the academic

affairs of the school and such other reports as are needed. 15. Performs such other functions as may be directed by the Chancellor and

the President.

OTHER DUTIES AND RESPONSIBILITIES :

1. Approves academic schedules before encoding at the EDP 2. Approves loading of faculty. 3. Chairs the Ranking Committee of the UC System 4. Calls meetings for coordination of academic activities in the UC system.

5. Approves articles for publication in the UC Research Journal

6. Ensures the accreditation of different programs of the university system.


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THE DIRECTOR FOR LINKAGES

The Director for Linkages serves as an extension of the Chancellor, both within the University and in the external community (International and Local) ; and advises the Chancellor on matters relating to the university’s strategic objectives in the areas of community and public affairs. The Director for Linkages is directly responsible to the Chancellor. The Director for Linkages is responsible for the following areas: public relations; alumni relations; endowments, grants and linkages; special projects; and scholarships except university academic scholarships, working scholarship, and academic privileges of university employees.

Reports to CHANCELLOR Direct Reports Coordinates With VC FOR ACADEMICS, VC FOR ADMINISTRATION, LEGAL

COUNSEL, SCHOLARSHIP DIRECTOR , ALUMNI DUTIES AND RESPONSIBILITIES

The following are the specific duties of the Director for International Affairs: 1. Develops and implements strategies for external liaison.

2. Performs public relations and communications. 3. Coordinates and facilitates campus-wide public relations, alumni relations,

media activity and resource acquisition and building activities.

4. Acts as deputy for the President and Chancellor at a number of internal and external events.

5. Undertakes special assignments on behalf of the President or Chancellor. 6. As requested by the President or Chancellor, participates in public service,


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development, and fund-raising activities that support the mission of the university.

7. Establishes external linkages to industries for academic development. 8. Evaluates MOA (Memoranda of Agreement) in coordination with Vice

Chancellors and the Legal Officer. 9. Performs such other functions as may be directed by the Chancellor and the

President.

THE UNIVERSITY HUMAN RESOURCE DIRECTOR

Reports to CHANCELLOR Direct Reports CAMPUS HUMAN RESOURCE DIRECTORS Coordinates With VC FOR ACADEMICS, VC FOR ADMINISTRATION, CAMPUS

DIRECTORS MAJOR DUTIES AND RESPONSIBILITIES

1. Works with the Vice Chancellors for the recruitment, selection and

orientation of new teaching and non-teaching personnel. 2. Communicates, disseminates, and ensures compliance with university

personnel policies. 3. Studies and analyzes jobs and prepares job description. 4. Reviews and revises the university personnel policies, procedures and

handbooks in cooperation with Campus HRs. 5. Assesses training needs and assists Vice Chancellors in developing and

implementing university training plan for personal, professional, and organizational needs of employees.

6. Oversees compensation programs to ensure regulatory compliance and

competitive salary levels. 7. Administers the compensation and benefit practices of the university.


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8. Evaluates procedures and technology solutions to improve human resources data management.

9. Evaluates university culture and recommends changes to accomplish goals

and objectives. 10. Coordinates with the legal counsel on legal issues as they affect human

resources. 11. Recommends to the Chancellor the appointment, promotion or separation

of employees in coordination with office heads. 12. Establishes procedures for non-teaching personnel performance rating,

consistent with prevailing management practices; directs and consolidates the ratings accomplished by office heads, and issues regular rating reports.

13. Processes personnel action forms (appointments, leaves, transfers,

separation, resignation, etc.), and informs those concerned of action taken.

14. Plans and develops guidelines for better management relations; keeps

abreast of labor and social legislation; recommends and undertakes programs or activities that will promote employee morale.

15. Entertains employees’ grievances or complaints and takes the appropriate

remedial measures in consultation with the office head or with legal counsel if necessary.

16. Prepares preliminary budget for his office and submits it to the Chancellor

for proper action and receives budget control reports. 17. Meets Campus HRs regularly to apprise them in the latest personnel

policies for proper executions. 18. Performs such other function as may be delegated or requested by the

Chancellor.


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THE INFORMATION RESOURCE and TECHNOLOGY ADVANCEMENT CENTER DIRECTOR

The IRTAC provides services, resources, and support for the computing and information technology needs of the university. The center also provides support on computing facilities; administrative and academic information systems; voice, data and video communications networks and services; technological resources for teaching and research needs; manages services for laboratory and desktop support; web development and maintenance; IT security; EDP (Electronic Data Processing) and System Maintenance; SMS Care and customer service.

Reports to CHANCELLOR Direct Reports Programmers , Web Developers, systems Analysts,

Technical Staff, Network Administrator Coordinates With Students Affairs Office, Deans, and other Academic or

Administrative heads MAJOR DUTIES AND RESPONSIBILITIES

1. Designs and develops a computer-based information system for both

administrative and academic information system.

2. Maintains the database/servers and system.

3. Provides extensive IT security and Back-up procedure.

4. Assist the students in the use of computing technology such as SMS Care. 5. Develops and maintains the official website of the university.

6. Provides information resources and services to other department in need,

provided the compatibility of data access and approval of authorized personnel.

7. Advices teaching staff in selection of instructional materials such as

multimedia, for use in teaching presentations for their classes.


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7. Perform such other functions as may be directed by the Chancellor and

the President.

THE LEGAL DEPARTMENT The Legal Department serves as the legal adviser of the school administration. Whenever the service is solicited, they render legal services to the university.

Reports to CHANCELLOR Coordinates With Students Affairs Office, Deans, and other Academic &


1. Provides analysis and counsel on legal, policy and environment issues. 2. Provides legal counsel on issues arising from actual or anticipated lawsuits. 3. Conducts investigation or designates an investigating officer to conduct

investigation on university personnel and student complaints. 4. Anticipates and guards against legal risks facing the university. 5. Develops and recommends university policy and position on legal issues. 6. Conducts and coordinates research into variety of legal issues. 7. Represents the university or its officials in various legal proceedings. 8. Prepares legal pleadings, motions, discovery, stipulations, etc. 9. Writes, reviews, and edits referred reports, opinions, correspondence,

articles, and other documents.


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10. Writes and administers employment contracts in coordination with the

University Human Resource Director and linkages contracts/Memoranda of Agreement (MOA) in coordination with other university personnel where legal advise is needed.

11. Develops and recommends operating policy and procedural

improvements. 12. Perform such other functions as may be directed by the Chancellor and the

President.

THE QUALITY MANAGEMENT REPRESENTATIVE

The QMR sees to it that the quality systems of the University are in place, documented, and implemented by the teaching, non-teaching, support groups and students; Aims to continually improve these systems to satisfy / exceed standards/ requirements set by accrediting/certifying agencies adapted by the University.

Reports to CHANCELLOR Coordinates With VC for Academics, VC for Administration, Director for

Curriculum Development Accreditation and Evaluation, Campus Directors, Principals, Deans, Directors of Servicing Departments

MAJOR DUTIES AND RESPONSIBILITIES 1. Conducts periodic internal quality audits either for the whole campus or

for specific departments;

2. Liaises with external auditing agencies for preparations necessary for visits / inspections / audits;

3. Submits reports to the chancellor regarding the status of accreditation/process of accreditation including non-conformities, recommendations, etc;


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4. Recommends employees to undergo internal audit courses to competent agencies;

5. Keeps updated files of the quality management system;

6. Prepares final endorsement of revisions to the manuals for approval of the chancellor.;

7. Reviews and ensures that non-conformities are corrected within the specific time; preventive actions be taken to avoid recurrence of the same non-conformities;

8. Coordinates with the department heads, faculty and non-teaching staff to ensure adherence and implementation of quality system; customers’ feedback to derive action plan.

9. Prepares annual audit plan (audit program, audit schedule);

10. Prepares finding reports, observation (comment) reports and audit reports and ensures dissemination of the same.

THE FINANCE CONTROLLER

The Finance Controller provides both operational and programmatic support to the organization. He supervises the finance unit and is the chief financial spokesperson for the organization. He reports directly to the President/Chancellor and directly assists them all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding.

Reports to PRESIDENT / CHANCELLOR Coordinates With Board of Trustees / Chief Accountant/ Chief Finance

Auditor MAJOR DUTIES AND RESPONSIBILITIES

1. Assist in performing all tasks necessary to achieve the organization's mission ;

2. Train the Finance units and other staff on raising awareness and knowledge

of financial management matters;


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3. Work with the President/Chancellor on the strategic vision including fostering and cultivating stakeholder relationships as well as assisting in the development and negotiation of contracts.

4. Participate in developing new business, specifically in identifying new

funding opportunities, the drafting of prospective program budgets, and determining cost effectiveness;

5. Assess the benefits of all prospective contracts and advise the

Management Team ;

6. Ensure that adequate controls are installed and that documentation is approved and available such that all purchases may pass independent and government audits;

7. Provide the President/Chancellor with an operating budget.

8. Work with the President/Chancellor to ensure program success through

cost analysis support, and compliance with all contractual and program requirements. This includes:

1) interpreting legislative and program rules and regulations to ensure compliance with government regulations

2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and

3) monitoring compliance.

9. Oversee the management and coordination of all fiscal reporting activities for the organization including: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets;

10. Oversee all purchasing and payroll activity for staff and participants;

11. Develop and maintain systems of internal controls to safeguard financial

assets of the organization. Oversee the coordination and activities of independent auditors ensuring all audit issues are resolved, and all compliance issues are met, and the preparation of the annual financial statements is in accordance requirements;


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12. Attend Board and Department meetings; including being the lead staff on

the Audit/Finance Committee;

13. Monitor banking activities of the organization;

14. Ensure adequate cash flow to meet the organization's needs;

15. Investigate cost-effective benefit plans and other fringe benefits which the

organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals;

16. Oversee the production of monthly reports for use by Executive

management, as well as the Audit/Finance Committee and Board of Directors.

CURRICULUM DEVELOPMENT, ACCREDITATION AND EVALUATION DIRECTOR

This position is responsible for aligning the curriculum of the academic programs offered by the University, ensuring that these comply with all the requirements of the related government agencies at the same time that these are at par with the leading educational institutions offering the same academic programs for the ultimate objective of preparing the students to be globally competitive in skills and to increase the chances of achieving board passing percentages higher than the national average.

Reports to CHANCELLOR Coordinates With VC for Academics, Deans, Campus Directors, Principals,

Faculty MAJOR DUTIES AND RESPONSIBILITIES

1. This position is responsible for preparing, monitoring and evaluating


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accreditation activities in coordination with the Vice Chancellor for Academic Affairs, Campus Directors, Deans, Chairs and Principals.

2. This position is likewise responsible for identifying & establishing useful linkages in the education sector which will bring prestige to the school and enhance existing academic programs.

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Works with the Deans for the alignment of curriculum for all UC campuses.

2. Assures that curriculum is well developed and meets CHED and accreditation standards as well as industry requirements.

3. Assures that instructional materials and facilities adequately supplement the curriculum.

4. In coordination with CADs, recommends approval of a curriculum to the Vice Chancellor for Academic Affairs prior to submission to CHED.

5. Conducts or coordinates with Vice Chancellor for Academic Affairs on evaluation of the academic programs.

6. Coordinates with academic heads in the preparation for accreditation, keeps accreditation documents and makes them readily available as the need arises.

7. Works with CADs and Deans in complying with the deficiencies as specified by the accreditation body.

8. Oversees that the recommendations specified by the accreditation body are properly taken cared of by the respective areas.

9. Performs such other functions as may be directed by the Vice Chancellor for Academic Affairs, Chancellor and the President.


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THE CAMPUS DIRECTORS (Applicable to other Campuses )

The Campus Director is the executive, administrative and academic leader of his campus under the direct supervision of the Chancellor.

Reports to VICE CHANCELLORS for Academic Affairs and

Administrative Affairs Direct Reports Academic and Administrative Heads of the campus Coordinates With Other Department Chairs/Coordinators, Administrative

Offices MAJOR DUTIES AND RESPONSIBILITIES

1. Prepares the agenda for the campus. 2. Represents the campus, when requested or authorized, in professional

societies, seminars, conventions and allied activities within his specific field.

3. Approves budgetary requests and specifications for equipment and

suppliers of the campus; 4. Initiate and plan curricular and co-curricular activities of the campus. 5. Implements the policies, rules and regulations of the university as

embodied in the manual of operations. 6. Prepares reports on all matters pertaining to the campus. 7. Evaluates the personnel and faculty in his campus. 8. Recommends and hires teaching and administrative personnel in his

campus in coordination with the University HRD, Vice Chancellor for Academic Affairs and Vice Chancellor for administrative Affairs as needs arise.

9. Welcomes suggestions on matters concerning the campus; fosters the

spirit of goodwill among the community.


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10. Encourages academic research among faculty members and other

interested non-teaching personnel in the campus. 11. Prepares reports of milestones and achievements of the campus for use in

the publication, promotions and marketing of the institution. 12. Submits to the President, Chancellor, Vice Chancellors an annual report

on the state of his campus and such other reports as maybe needed. 13. Accepts the class attendance record of the as regularly submitted by the

Deans of his campus. 14. Approves teaching loads as recommended by Chairpersons for the faculty

assigned in the college in accordance with the existing guidelines of CHED and the faculty manual of the University of Cebu.

15. Settles promptly, tactfully and effectively the problems, concerns and

issues arising in the campus

OTHER DUTIES AND RESPONSIBILITIES 1.

1.1. Determines objective, ways and means of attaining them, and procedures for evaluation of campus projects.

Management Function

1.2. Organizes personnel to carry out programmed activities. 1.3. Determines weaknesses and strength of campus activities for further

development. 2.

2.1. Monitors, Controls and regulates use of resources for operations. Enrichment Function

2.2. Discovers new alternatives to problems. 2.3. Monitors and reviews on regular basis work of teachers/personnel to

improve teacher/services. 2.4. Facilitates the provision of new materials to update staff

competencies and clientele knowledge.


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2.5. Monitors needed data and information and acting on official

communications, papers, and documents with dispatch.

2.6. Organizes and develops guidance and to make such services available to staff and clientele.

3.

3.1. Carry out the authority of the office and promote its programs while upholding of quality.

Representative Function

3.2. Thresh out problems and formulates solutions through meetings and

conference. 3.3. Resolve conflicts and exercise discretion. 3.4. Facilitates availability of resources. 3.5. Recommends to the University HRD through proper procedures, the

appointments, promotions, termination and promotion of faculty and staff of his campus.

3.6. Writes reliable progress reports on campus activities and on own

accomplished functions.

THE COLLEGE DEAN The College Dean is the head of the particular college/program and is charge with the supervision of instruction and administrative control. (CE. Manual of Regulations for Private Schools, Sect. 64) The Dean is appointed by the President or Chancellor with the consent of the Board of Trustees.


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Reports to • VICE CHANCELLOR FOR ACADEMIC AFFAIRS

• CAMPUS DIRECTOR Direct Reports TEACHING and NON-TEACHING STAFF in his department. Coordinates With Other Deans, Administrative Offices

MAJOR DUTIES AND RESPONSIBILITIES In addition to the functions outlined in the Manual of Regulations for Private

Schools, the Dean performs the following: 1. Formulates a definite program of supervision every semester; develops

and maintains teaching procedures, methods and guides; updates curriculum offerings and syllabi preparation in coordination with the divisions concerned.

2. Conducts weekly huddles the faculty and office personnel of his

department. 3. Settles promptly, tactfully and effectively the student academic problems. 4. Recommends faculty promotions and/or separation. 5. Submits to the Vice Chancellor for Academic Affairs regular reports on

activities and accomplishments, making the necessary recommendations. 6. Conducts class observation of faculty members at least once a semester,

informing them individually about results; keeps control over faculty attendance, punctuality, substitution, make-up classes, etc..

7. Prepares schedule of classes and faculty load, forwards the schedule of

classes to the Registrar before the opening and prepares the Teacher’s Program on time; submits the faculty load to the Vice Chancellor for Academic Affairs for approval.

8. Receives from the faculty the student grades in duplicate, passing one

copy to the Registrar and approves the completion grades based on standing regulations.

9. Evaluates student credentials and approves their subject load, change of


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subject or schedule, dropping or changing of course, etc. during the allotted period.

10. Receives applications for graduation and recommends prospective

candidates; facilitates reconsideration by the CHED of candidates disapproved; presents the candidates for graduation at the Commencement Exercises, and signs the diploma of graduates.

11. Processes applications for academic scholarships, based on standing

regulations. Recommends academic honors for graduation and other students, based on university policies.

12. Enforces regulations on class discipline attendance and dropping; advices

students and parents on failing grades and deficiencies and refer to them to appropriate body for guidance; determines the non re-admittance of students with academic deficiencies, and signs student clearances.

13. Recommends to the Vice Chancellor for Academic Affairs seminars,

convocations, etc., for professional growth both of faculty and students; attends meetings/conferences on matters affecting his department.

14. Prepares preliminary budget for his department and submits it to the

Chancellor for proper action; receives budget control reports and explains variances between budgeted and actual expenditures.

15. Signs requisition for office materials within the limit of his budget; recommends the purchase of textbooks, library materials equipment, etc., within the budget.

16. Recommends to the University Human Resource Director in consultation

with the Vice Chancellor for Academic Affairs, on appointment, promotion or separation of his office personnel.

17. Assures responsibility for the faithful observance of the provisions of the

Faculty Manual relating to the faculty of the college. 18. Assumes responsibility for the organization and conduct of instruction,

education, and research work of his department. 19. Calls and presides at meetings of the faculty of the department.


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20. Approves subject loads/registration of students. 21. Maintains academic records essential for determining the status of

student and certifying for degrees. 22. Prepares all the necessary information on the department for publication. 23. Prepares class and teachers schedule of his department. 24. Distributes the subject loads of the faculty of his department. 25. Prepares the calendar of activities of the department.

OTHER FUNCTIONS OF THE DEAN

1.

Programming Function

1.1. Determines resources needs and the acquisition thereof. 1.2. Programs personnel activities. 1.3. Programs material and physical activities. 1.4. Evaluates personnel effectively. 1.5. Seeks effective alternatives for operational requirements of long-

range program development and tries to obtain favorable action thereof from top management.

1.6. Effectively initiates and coordinates research and extension

proposals and approvals of the same. 1.7. Effectively initiates and coordinates review of ongoing activities for

more relevance and responsiveness to needs. 2. Complementation Function:


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2.1. Promotes harmonious relations among and between personnel and

among and between subordinate executives. 2.2. Monitors needed data and information and acts on official

communication, papers, and documents with dispatch. 2.3. Promotes the optimum use of available resources and the means of

control with which to bring that about. 3.

Representation Function

3.1. Applies alternative solutions to problems and updates staff of recent developments.

3.2. Reviews programmed activities with subordinate executives. 3.3. Carries out authority of office. 3.4. Promotes programs while holding on to standards of quality. 3.5. Writes reliable progress reports on programs and projects and own

accomplished functions. 3.6. Rotates subordinate executives to share management positions and

develop potential executives among junior staff.

OTHER DUTIES AND RESPONSIBILITIES 1. Handles academic load.

2. Delivers extra services when needed by constituents. 3. Performs such other related duties as maybe assigned or delegated by him

by the Vice Chancellor for Academic Affairs, and Campus Director. 4. Submits to the Vice Chancellor for Academic Affairs an annual report on the

state of the department and such other reports as maybe needed.


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THE DEPARTMENT CHAIRPERSON

(Applicable to all Campuses)

The Chairperson is the executive, administrative and academic leader of his department. He is charged with the supervision of a group of faculty members in one or more disciplines or subject matter areas. He shall be given a salary at such rate as maybe determined by the Chancellor to cover regular office hours for administration and supervision of the department, and part of this salary package is the teaching of two (2) subject loads per day; but may have other teaching load(s) outside of his regular office hours for which he shall be paid the corresponding rate based on his academic rank.

Reports to • CAMPUS DIRECTOR or DEAN Direct Reports TEACHING STAFF in his department Coordinates With Other Department Chairs/Coordinators, Administrative

Offices MAJOR DUTIES AND RESPONSIBILITIES

1. Prepares the agenda for and hold departmental meetings on curriculum

development, classroom methods, standards of examination, audio-visual aids, course coverage, etc. in coordination with the Campus Director.

2. Represents the department, when requested or authorized, in professional societies, seminars, conventions and allied activities within his specific field.

3. Prepares budgetary requests and specifications for equipment and

suppliers; recommends course content, changes and prerequisites; suggests textbooks, outlines, references, journals, etc.

4. Plans the faculty load as efficiently and economically as possible after

consultation with each faculty member.


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5. Prepares reports on administer and accomplishments as requested by the

Campus Director, making the necessary recommendations. 6. Observes the faculty under him twice a semester after duly notifying

them, and reports the results to the Campus Director. 7. Apprises the Campus Director of the need for new faculty members;

advises on faculty promotions when so requested. 8. Welcomes faculty suggestions on matters concerning the department;

fosters the spirit of goodwill among them, and encourages academic research.

9. Advises students on the courses/subjects more suitable to their

capabilities within their major field. 10. Assumes responsibility for the organization and execution of work in his

department. 11. Formulates, together with the faculty of the department, departmental

policies and regulations and, once approved, to execute them. 12. Coordinates the instruction, education and research work of the

department. 13. Cooperates closely with the Campus Director in implementing the policies

and regulations of the departmental activities. 14. Coordinates and cooperates with other departments in the development

of departmental activities. 15. Organizes at the beginning of every school year an orientation program

for new faculty member in his department in order to acquaint them with the physical and organizational structure objectives, policies, and practices of the campus in general and the department in particular.

16. Convenes the faculty of his department for monthly and special meetings

and furnish a copy of the minutes of the meeting to the Campus Director, the Vice Chancellor for Academic Affairs and the Chancellor.


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17. Prepares for publication the materials pertaining to his department.

18. Submits to the Campus Director an annual report on the state of his

department and such other reports as maybe needed. 19. Maintains the class attendance record of the faculty in his department

and submit regular reports to the Campus Director. 20. Assigns and distributes teaching loads for the faculty assigned in the

college in accordance with the existing guidelines of CHED and the faculty manual of the University of Cebu.

21. Monitors, supervises and ensures that all instructors of the college have

diligently and regularly attended and participated in all University – related activities.

22. Settles promptly, tactfully and effectively the student academic problems. 23. Coordinates class scheduling and enrollment. 24. Ensures timely submission of syllabi, test questions and grade sheets. 25. Coordinate and secure prior approval from the Dean involving all activities

of the college.

OTHER DUTIES AND RESPONSIBILITIES 1.

Management Function

1.1. Determines objective, ways and means of attaining them, and procedures for evaluation of department projects.

1.2. Organizes personnel to carry out programmed activities. 1.3. Determines weaknesses and strength of department activities for

further development. 2.

2.1 Controls and regulates use of resources for operations. Enrichment Function


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2.2 Discovers new alternatives to problems.

2.3 Assists new personnel in their work.

2.4 Reviews on regular basis work of teachers/personnel to improve teacher/services.

2.5 Facilitates the provision of new materials to update staff competencies and clientele knowledge.

2.6 Monitors needed data and information and acting on official communications, papers, and documents with dispatch.

2.7 Organizes and develops guidance and to make such services available to staff and clientele.

3.

3.1. Carry out the authority of the office and promote its programs while upholding of quality.

Representative Function

3.2. Thresh out problems and formulates solutions through meetings and

conference. 3.3. Resolve conflicts and exercise discretion. 3.4. Facilitates availability of resources. 3.5. Recommends to the Campus Academic Director through proper

procedures, the appointments, promotions, termination and promotion of faculty and staff of his department.

3.6. Writes reliable progress reports on department activities and on own

accomplished functions.


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THE PRINCIPAL Principal is appointed by the President or Chancellor upon the recommendation of the Vice Chancellor for Academic Affairs.

Reports to • VICE CHANCELLOR FOR ACADEMIC AFFAIRS (UC

MAIN) • CAMPUS DIRECTOR (UCLM campus)

Direct Reports TEACHING AND NON-TEACHING STAFF in his department

Coordinates With Other Principals, Administrative Offices

MAJOR DUTIES AND RESPONSIBILITIES

In addition to the functions specified in the Manual of Regulations for Private Schools, the Principal exercise the following:

1. Recommends to the Vice Chancellor for Academic Affairs or Campus

Academic Director new faculty promotions and/or separation. 2. Updates the Student Handbook with the help of the Student Affairs Office

Director and Vice Chancellor for Academic Affairs and in consultation with the President or Chancellor.

3. Checks and advices on lesson plan; updates curricula and syllabi with the

cooperation of academic heads. 4. In consultation with the Vice Chancellor for Academic Affairs or Campus

Academic Director, create committees within the department, appoint members, supervises and schedules faculty and committee meetings.

5. Conducts weekly huddles with faculty and office personnel. 6. Enforces regulations on student discipline, attendance, course

requirements and dropping, advises students and parents on failing grades and other deficiencies, and refers them to the appropriate body for guidance; places on probation those students whose grades or conduct


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have been judged deficient by the grade or subject teacher, determines the non re-admittance of students with academic deficiencies.

7. In coordination with the subject coordinators, prepares the schedule of

classes and the faculty load; forwards the schedule of classes to the Registrar before opening and prepares the Teachers Program on time; submits the faculty load to the Cluster Head and furnished the University Human Resource Director for approval.

8. Organizes orientation and assistance programs for new teachers and

students; advices teachers in their problems and suggests workable solutions.

9. Schedules seminars, convocations, etc., in coordination with the Cluster

Head for professional growth both of faculty and students; attends meetings/conferences on matters affecting his department.

10. Keeps the President or Chancellor informed on all activities throughout the

years. 11. Conducts class observation of faculty members, informing the faculty

individual about the results; keeps control over the faculty attendance, punctuality, make-up classes, etc.

12. Processes applications for academic scholarships and award honors for

graduating and other students, based on university policies. 13. Prepares preliminary budget for his department and submits it to the


14. Signs requisition for office materials within the limit of his budget;

recommends the purchase of textbooks, library materials equipment, etc., within the budget.

15. Advises the University Human Resource Director in consultation with the

Vice Chancellor for Academic Affairs, on appointment, promotion or separation of his office personnel clarify their relationships and responsibilities.


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16. Plans, organizes, directs, and coordinates the activities and operations of the high school.

17. Exercises over all supervision of the organization in the high school, ensuring

observance of policies and regulations of the school and DEP Ed. 18. Formulates policies and programs, coordinating curriculum development,

and conducts continuing studies and reviews of these as basis for improvement.

19. Communicates and explain policies and programs to the faculty. 20. Coordinates and cooperates with the Dean of the College of Education in

matters affecting the Teacher Education Programs. 21. Submits to the Vice Chancellor for Academic Affairs or Campus Academic

Director an annual report on the state of the high school department.

THE CAMPUS HUMAN RESOURCE DIRECTOR

Reports to • UNIVERSITY HUMAN RESOURCE DIRECTOR

• CAMPUS DIRECTOR Coordinates With CAMPUS ADMINISTRATIVE ACADEMIC HEADS

MAJOR DUTIES AND RESPONSIBILITIES 1. Works with the Campus Academic Director in the recruitment, selection

and orientation of new teaching personnel. 2. Works with the Campus Administrative Director for the recruitment,

selection and orientation of new non-teaching personnel. 3. Communicates, disseminates, and ensures compliance with university

personnel policies. 4. Assesses training needs and recommends to the University Human

Resource Director in developing and implementing campus training plan for personal, professional, and organizational needs of employees.


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5. Recommends compensation programs to ensure regulatory compliance and competitive salary levels.

6. Implements the approved compensation and benefit practices of the

campus. 7. Implements procedures and technology solutions to improve human

resources data management. 8. Evaluates campus culture and recommends changes to the University

Human Resource Director in accomplishing goals and objectives. 9. Conducts fact-finding and preliminary inquiries on personnel complaints. 10. Recommends to the University Human Resource Director the

appointment, promotion or separation of employees in coordination with campus office heads.

11. Implements procedures for non-teaching personnel performance rating,

consistent with prevailing management practices; directs and consolidates the ratings accomplished by office heads, and issues regular rating reports.

12. Processes personnel action forms (appointments, leaves, transfers,

separation, resignation, etc.), and informs those concerned of action taken.

13. Implements guidelines for better management relations; keeps abreast of

labor and social legislation; recommends and undertakes programs or activities that will promote employee morale.

14. Performs such other functions as may be directed by the Chancellor and

the President.


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THE RESEARCH DIRECTOR

Reports to • VICE CHANCELLOR FOR ACADEMIC AFFAIRS • CAMPUS DIRECTOR

Coordinates With Deans, Chairs, Principals, and other Administrative offices MAJOR DUTIES AND RESPONSIBILITIES

1. Advises research proposals, designs and implements research projects. 2. Releases research journals. 3. Works with the Vice Chancellor for Academic Affairs in identifying external

funding opportunities to support research and providing a vehicle for the administration research grants.

4. Coordinates and monitors research activities in the campus. 5. Ensures research quality and integrity through the promotion of safe and

ethical research practices. 6. Provides project development and implementation assistance campus-

wide. 7. Conducts research workshops and seminars. 8. Administers the Faculty Research Program in the campus. 9. Organizes annual research forum of university research outputs.

THE UNIVERSITY LIBRARIAN The University Librarian plans, organizes, directs, coordinates, and controls the activities of the various libraries of the university.


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Reports to VICE CHANCELLOR FOR ACADEMIC AFFAIRS Direct Reports CAMPUS LIBRARIANS / LIBRARY STAFF Coordinates With CAMPUS DIRECTORS, DEANS AND ADMINISTRATIVE

OFFICES MAJOR DUTIES AND RESPONSIBILITIES

1. Makes a continuing study of the operations and needs of the libraries in

order to maintain quality and to formulate improvements. 2. Reviews and evaluates library organizations and procedures for effective

operations and control of libraries. 3. Supervises and coordinates the operations of the different libraries. 4. Administers the book acquisition program. 5. Maintains adequate records of library transactions. 6. Defines, subject to the approval of the Vice Chancellor for Academic

Affairs, the specific duties and responsibilities of personnel subordinates to him.

7. Disseminates information on library acquisitions and facilities to faculty

and students. 8. Prescribes and implements rules and regulations for proper conduct in

and use of the library and its facilities. 9. Submits an annual report on the operations and conditions of the

libraries. 10. Conducts weekly huddles for his staff. 11. Encourages the use of the library in such a way as to render it a vital

element in the school’s educational program and maintain excellence. 12. Works actively to enrich the various libraries and keeps all concerned

regularly informed on new accessories.


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13. Cooperates with appropriate inter-library projects, and assists faculty members and students in obtaining materials on inter-library loans.

14. Encourages the faculty to suggest new titles and acts on them after

consultation with the academic head. 15. Submits to the President or Chancellor regular reports on library contents

and use, making necessary recommendations. 16. Issues rules for proper use of the library and follow up their

implementation. 17. Prepares preliminary budget for his department and submits it to the


18. Signs requisition for supplies within the budget; places orders for books,

magazines, etc. 19. Recommends appointment, promotion or separation of the personnel

under him.

THE REGISTRAR The Registrar plans, organizes, coordinates, directs and controls the activities involving student registration, transfer, and graduation, and the maintenance and safekeeping of student and faculty records in the university.

Reports to VICE CHANCELLOR FOR ACADEMIC AFFAIRS, CAMPUS

DIRECTORS Direct Reports RECORD CLERKS and OFFICE PERSONNEL Coordinates With COLLEGE DEANS

MAJOR DUTIES AND RESPONSIBILITIES


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1. Assumes the responsibility for the organization and operation of the work

in his office. 2. Have charge of and supervises the admission and registration of students

in collaboration with Deans. 3. Maintains a permanent record of courses and curricula. 4. Maintains a register of qualified graduates and of degree and

diplomas/certificates conferred. 5. Maintains the collaboration with various departments, a complete

academic record of each student and issues copies of transcripts when requested.

6. Maintains the official faculty roster and all necessary information on each

faculty member. 7. Prepares, in cooperation with the Vice Chancellor for Academic Affairs,

Campus Directors, the Deans, and others concerned, the official catalogs, registers, timetables, course descriptions, admission information, class and examination schedules, assignments of rooms and other such matters.

8. Recommends to the Vice Chancellor for Academic Affairs or Campus

Directors the selection, promotion, and retention of his staff.

9. Be responsible for the use of the rooms and equipment assigned to his

office. 10. Receives and records all student grades and issues grade reports to

students and parents or guardians at prescribed times. 11. Handles necessary business with the various offices of the Commission on

Higher Education on both the local and national level. 12. Verifies for approval of the Deans all candidates for graduation. 13. Submits to the Vice Chancellor for Academic Affairs or Campus Director an


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annual report on the state of his office and other such reports as may be needed.

14. Perform such other related duties as maybe assigned to him by the Vice

Chancellor for Academic Affairs.

THE STUDENTS AFFAIRS OFFICE DIRECTOR

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS, CAMPUS DIRECTOR

Direct Reports STUDENT LEADERS, OFFICE STAFF Coordinates With Deans, and other Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILITIES 1. Approves and accredits student organizations. 2. Re-accredits existing organizations. 3. Monitors and supervises duly accredited organizations. 4. Conferences with students for alleged misdemeanor. 5. Approves student’s application for uniform ID exemption and issues

temporary permit to qualified applicants. 6. Facilitates/listens to students’ expressed concerns. 7. Recommends and approves student activity. 8. Screens the documents of the delegates/nominees for the out-of-school

contests. 9. Organizes and facilitates training, seminars, workshop, symposium, and

other student-related activities that complement and supplement student’s academic life.


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10. Plans students’ activities. 11. Coordinates with DepEd for activities concerning Public High Schools. 12. Prepares exhibits to schools in coordination with the Campaign Team.

THE GUIDANCE DIRECTOR The Guidance Director provides assistance to students whose problems might interfere with their normal school program.

Reports to VICE CHANCELLOR FOR ACADEMIC AFFAIRS, CAMPUS

DIRECTOR Direct Reports GUIDANCE COUNSELORS, PEER FACILITATORS, OFFICE

PERSONNEL Coordinates With COLLEGE DEANS & ADMINISTRATIVE HEADS

MAJOR DUTIES AND RESPONSIBILITIES 1. Develops a comprehensive guidance program for he entire school and

supervise its implementation. 2. Secures the cooperation of university officials towards the success of the

programs. 3. Brings about the rapport between the guidance department on he one

hand, and administrators, faculty and students on the other. 4. Provides placement services to graduating and other students, in the

absence of a Placement Office.

5. Offers his services and those of his counselors for school programs or activities.

6. Keeps the President or Chancellor informed on activities and

accomplishments throughout the year. 7. Prepares preliminary budget for his office and submits to the President or


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8. Signs requisitions for office materials within the limit of his budget. 9. Recommends to the University Human Resource Director, through the

Campus Human Resource Director, promotion or separation of his office personnel; clarifies their relationship and responsibilities.

THE STUDENTS CULTURAL SERVICES / INSTRUCTIONAL MEDIA SERVICES DIRECTOR

The Cultural Services Director is responsible for the development, administration, and supervision of the Cultural Services program of the university.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS Direct Reports ARTISTIC ADVISERS, IMS PERSONNEL, ID SYSTEM

PERSONNEL Coordinates With Students Affairs Office, Library, Deans, and other

Academic or Administrative heads MAJOR DUTIES AND RESPONSIBILITIES

1. Designs, coordinates and implements cultural programs that will serve the

diverse needs of the students. 2. Initiates and maintains an on-going process of cultural improvement,

revision and development, encouraging faculty participation and input. 3. Prepares and administers the Budget for the Cultural Services of the

university. 4. Makes recommendations to the University Human Resource Director,

through the Campus Human Resource Director, for employment and retention of personnel assigned to the area of Cultural Services.

5. Directs the development of viable instruments to implement relevant and


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effective staff evaluation procedures. 6. Provides training and assistance to faculty and students in the field of

visual, communication, and performing arts. 7. Develops a corps of local artist that will represent the University for both

internal and external Cultural Affairs. 8. Takes charge in the development and placement of advertorial and

marketing collaterals of the university meant for university information dissemination and promotions.

9. Coordinates communication, articulation, and understanding among

Cultural Services personnel, Academic Affairs, Student Affairs and other College departments.

10. Takes charge in the production of students and personnel Identification

Cards.

THE COMMUNITY EXTENSION SERVICES DIRECTOR

The Community Extension Services Director coordinates with the coordinators for community extension services in the academic and non-academic sectors of the university.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS

CAMPUS DIRECTOR Direct Reports CESDEV COORDINATORS, CWTS FACILITATORS, OFFICE

PERSONNEL Coordinates With Students Affairs Office, Deans, and other Academic or


1. Promotes mutually supportive academe-community relations through the

university community extension services program.


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2. Plans and designs community development programs with the school-based coordinators for implementation in the community.

3. Oversees the implementation, monitoring and evaluation of

activities/projects in the community through the college coordinators. 4. Conducts meetings with coordinators with the end in view of pooling the

university resources in alleviating the plight of the poor residents in the community.

5. Holds meetings with students for their awareness and involvement in the

community extension services through the different student organization. 6. Encourages information dissemination on matters pertaining to

community services through publication/bulletin displays. 7. Records, documents, and makes reports of its activities/projects and

programs for information and university file. Maintains and stores all files in a data bank and archive.

8. Coordinates with other programs from outside the school to enhance

better services for community development. 9. Establishes linkages with NGO’s and GO’s in the implementation of

community projects. 10. Updates the Vice Chancellor for Academic Affairs on community

programs/projects/activities for approval.

THE NATIONAL SERVICE TRAINING PROGRAM DIRECTOR

National Service Training Program (NSTP – Republic Act No. 9163 – of 2001) is aimed at enhancing civic consciousness and defense preparedness in the youth, by developing the ethics of service and patriotism while undergoing training in any of the three programs –


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Reserve Officer Training Course (ROTC), Literacy Training Service (LTS), and Civic Welfare Training Service ( CWTS).

Reports to VICE CHANCELLOR FOR ACADEMIC AFFAIRS, CAMPUS DIRECTOR

Direct Reports CWTS COORDINATOR, ROTC COMMANDANT Coordinates With Students Affairs Office, and Deans

MAJOR DUTIES AND RESPONSIBILITIES 11. Shall exercise academic and administrative supervision over the design

formulation, adoption and implementation of the different NSTP components implemented in the university.

12. In the case of ROTC, shall exercise joint supervision with Dept. of Nat. Defense.

13. Shall formulate and administer training modules for any NSTP in

coordination with CHED contracted TESDA recognized NGOs, and shall jointly exercise academic and administrative supervision of the program.

14. Shall oversee the planning, implementation and evaluation of the NSTP

program of the university.

THE DIRECTOR FOR THE SCHOLARSHIP PROGRAM Takes charge in the supervision and management of the university scholarship programs.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS, VICE

CHANCELLOR FOR ACADEMIC AFFAIRS, CAMPUS DIRECTOR

Direct Reports Campus Scholarship Coordinators Coordinates With Guidance Centers, Deans, and other Academic or



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1. Designs, plans and implements a campaign program that would rake in

enrollees to the university’ and consequently disseminate scholarship details and information.

2. Establishes and maintains contacts and linkages with educational institutions which may serve as feeders of students to UC.

3. Establishes policies and procedures anent to scholarship operations and

maintains a high degree of efficacy inits implementation. 4. Maintains and keeps a scholarship record and archival system. 5. Develops programs for the benefit of the scholars under his office such as

enhancement trainings, seminars, workshops, performance monitoring, etc.

6. Submits to the President or Chancellor regular reports on the activities and

accomplishments of the various units under him. 7. Prepares preliminary budget for the units under him and submits it to the

President or Chancellor for proper action. 8. Signs requisitions for materials and supplies within the limits of his budget.

THE ATHLETICS DIRECTOR

Takes charge of Athletics, and as such plans and organizes its activities.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS,

CAMPUS DIRECTOR Direct Reports Coaches and Athletics Advisers Coordinates With Students Affairs Office, Deans, and other Academic or

Administrative heads


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MAJOR DUTIES AND RESPONSIBILITIES 1. Develops athletic programs for the benefit of students, faculty and school

personnel.

2. Plans and directs the activities of official athletic teams and supervises their training; arranges for their participation in local and national competitions with the consent of the President or Chancellor.

3. Undertakes a continuous study of requirements for better service to the

students, and develops standards of performance both for coaches and athletes.

4. Establishes procedures for the proper use, maintenance, control and

safekeeping of all sports equipment, supplies, etc., coordinates with the Property Custodian in taking care of the same.

5. Submits to the President or Chancellor regular reports on the activities and

accomplishments of the various units under him. 6. Prepares preliminary budget for the units under him and submits it to the

President or Chancellor for proper action; receives budget control reports and explains variances between budgeted and actual expenditures.

7. Signs requisitions for equipment and supplies within the limits of his

budget. 8. Recommends to the University Human Resource Director on appointment,

promotion or promotion or separation of the personnel under him; clarifies their relationships and responsibilities.


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HEAD, CAMPUS MINISTRY The Campus Ministry is in-charge of religious and spiritual ministry on campus. It is headed by the university Chaplain.


CAMPUS DIRECTORS Direct Reports CAMPUS MINISTRY PERSONNEL Coordinates With Students Affairs Office, Deans, and other Academic or


1. Fosters the spiritual welfare and religious life of the members of the

university community. 2. Plans and provides regular and special religious services appropriate to

the needs of the various sectors of the school. 3. Provides suitable opportunities for spiritual guidance and counseling. 4. Takes charge of campus religious organizations and their activities and to

coordinate these with the Office of the Student Affairs. 5. Submits to the President or Chancellor annual report on the work of his

office and such other reports as are needed. 6. Provides regular and specialized religious services such as devotions,

spiritual retreats, opportunities for spiritual counseling, encouragement of and guidance for group religious vocations.

7. Supervises all the religious organizations of the school and coordinates

the religious activities that may be undertaken, working closely with the various departments in scheduling them.

8. Makes recommendations to the President or Chancellor as may be

geared towards promoting the spiritual welfare of the university. 9. Performs such other duties as may be appropriate to his office or


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requested by the President or Chancellor.

HEAD, MEDICAL AND DENTAL SERVICES

The Head of the Medical and Dental Services plans, organizes, coordinates, and directs the activities of the university relating to health services for students, faculty and employees.


CAMPUS DIRECTORS Direct Reports MEDICAL AND DENTAL PERSONNEL, OFFICE STAFF Coordinates With Deans, and other Academic or Administrative heads

MAJOR DUTIES AND RESPONSIBILITIES 1. Formulates policies for his department.

2. Supervises the yearly physical examinations and the giving of medical

treatments.

3. Makes continuing studies of the needs of the university health services operations and recommend necessary improvements.

4. Maintains medical and treatment records. 5. Rates his personnel and makes recommendations on personnel actions. 6. Submits an annual report on the state of affairs of his office to the Vice

Chancellor for Administrative Affairs

HEAD, CASHIER SECTION

Responsible for overseeing all aspects of cashiering and accounting work such as, but not limited to payment processing, which requires the sound knowledge and application of cashiering principles and


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operations in a university environment. Utilizing University cash management guidelines and accounting procedures and policies for handling cash and cash equivalents, banking cash, recording and documentation, payment procedures and miscellaneous student payments to accounts.

Reports to PRESIDENT / CHANCELLOR, VICE CHANCELLOR FOR

ADMINISTRATION, FINANCE OFFICER, CHIEF ACCOUNTANT Direct reports Cashier and Accounting Staff Coordinate with Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILITIES 1. Record various combinations of fees and payments that include cash,

financial aid, graduate support, discounts, etc. the integrated student information system.

2. Ensure the accuracy of processed fee payment data.

3. Independently interpret payment data transmitted to student accounts

from the Registrar, Colleges, other departments, Clinic, Accounting, Library, etc.

4. Prioritize workload to meet daily payment deadlines and to adhere to

the department’s performance standard regarding the timing and deposit of assets.

5. Interact with various departments involved in the registration process to

determine fee payment solutions when problems arise, and advise students of the appropriate course of action.

6. Provide assistance and interpretation of University, cash management, and banking policies to various departments as they relate to payments and requests for payment.

7. Interpret and enforce campus policy regarding late registration and enrollment when applicable.

8. Process a variety of student payments (over the counter and other


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modes) by crediting the appropriate departmental general ledger accounts which updates to the financial system used. Student payments include: laboratory fees, reimbursements for books, cross enrollment, add/drop cards, photo I.D., accounts receivable payments, discount fees, diplomas, filing fees, long term loan payments, re-admittance forms, returned check payments, transcripts requests, late registration and enrollment fees, and verification of enrollment fees,etc.

9. Utilize independent judgment to evaluate complex payment

transactions and recommend solutions to students with payment difficulties.

10. Maintain individual accountability in all aspects of cashiering

operations.

11. Review and monitor balance sheet, income, and expense account/fund/index information submitted for valid accounting data.

12. Monitor and report all deposit activity and discrepancies to the

appropriate department personnel and accounting office for review and reconciliation.

13. Prepare cash receipt collections and transfer in accordance with

University, and depository banking cash management standards.

14. Provide check cashing (no personal checks) and petty cash reimbursement services for students, staff and faculty.


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HEAD, STUDENT ACCOUNTING SECTION

Reports to PRESIDENT / CHANCELLOR, VICE CHANCELLOR FOR ADMINISTRATION, FINANCE OFFICER, CHIEF ACCOUNTANT

Direct reports Accounting Staff Coordinate with Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILITIES 1. Prepares and implements schedule of fees. 2. Gives information regarding tuition fees, charges for withdrawals,

changing/dropping of subjects. 3. Checks and verifies assessment, posted payments and scholarship

encoded. 4. Makes necessary assessment adjustments as needed. 5. Prepares and checks examination permits (at least 1 week before every

exam) and collection list (one day before the exam). 6. Prepares reports on promissory notes every end of the exam. 7. Prepares refunds, payments made thru different banks. 8. Signs clearances, copy for diploma, and yearbook certification. 9. Prepares reports on discounts/scholarships/sponsored students and

accounts receivables. 10. Issues statement of accounts/billing to the different organization,

company, and etc. 11. Reports, informs and communicates immediately, by any means

possible or practicable, to the concerned superiors any serious matter that places the rights and interests of the university at risk or prejudice.

12. Performs such other duties as may be appropriate to his office or as

directed by the President or Chancellor.


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PURCHASING OFFICER

The Purchasing Officer takes charge of the canvassing and purchasing of services, equipments, office furnitures and fixtures, laboratory facilities, construction materials , school and office supplies, and other items for UC-Main Campus.

Reports to PRESIDENT / CHANCELLOR, VICE CHANCELLOR FOR

ADMINISTRATION, FINANCE OFFICER, CHIEF ACCOUNTANT

Direct Reports Purchasing In Charge & Assistant Purchasing In Charge Coordinates with Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILTIES 1. Establishes a system for proper canvassing of prices, and purchasing of

materials and services; 2. Prepares purchase orders;

3. Checks and signs purchase orders with attachments from all campuses;

4. Forwards UC-Main purchase orders to the Chancellor/President for

approval;

5. Checks the approved and returned purchase orders;

6. Maintains close coordination with the Property Custodian by giving information on the status of requests;

7. Assists different departments in preparation of estimates for certain

projects (construction, fabrication of equipment and other related projects};

8. Purchase items which are in cash basis;

9. Follow-up suppliers for undelivered items;


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10. Oversees purchasing in charge for all campuses, assistant and working scholars’ performance in terms of honesty, punctuality, efficiency and conduct of work;

11. Reports to the Chancellor all canvasses made before procuring materials

and services that are in bulk, expensive and highly technical;

12. Scouts continuously for better sources of materials and services;

13. Performs other duties and responsibilities synonymous to acquiring items;

14. Performs such other duties and responsibilities analogous or related to an /or implied from the above enumeration of duties and responsibilities.

15. Reports, informs and communicates immediately, by any means possible or

practicable, to the immediate or concerned superiors any serious matter that places the rights and interests of the university at risk or prejudice.

16. Performs such other duties as may be appropriate to his office or as may be


PROPERTY CUSTODIAN

The Property Custodian is in charge of the inventory and accounting for all the physical property of the university.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS Direct Reports Office Staff Coordinates with Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILTIES 1. Makes physical inventories of all property of the university at the end of

every semester in all laboratories before the faculty in-charge is cleared and at least once a year in all offices.

2. Records every equipment, office furniture, laboratory facilities newly


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delivered from supplier, determines its cost, the date of acquisition, the person and the department that will use the equipment through the invoice and/or delivery receipts.

3. Prepares responsibility form/property accountability form (list of school

properties) for every department indicating all school properties, the cost of the property, its date of acquisition and its property serial and control number and subsequently asks the department head/in-charge to sign the responsibility form.

4. Makes proper labeling of all laboratory equipment, office furniture’s and all

other school properties through the university property sticker which indicates the name of the item, department assign, serial and control number and date of acquisition.

5. Coordinates with all the department heads/in-charge, faculty members regarding the disposition of physical property.

6. Takes charge of the transfer of property from one department to another with in the campus.

7. Makes and approves Pull-out Receipts/Official Transmittal Form with the

counter sign of the Chancellor regarding university property to be transferred to another campus permanently or temporary which will be recorded by the gate guard on duty.

8. Keeps record of property accountability form (list of school properties) of all

departments, including laboratories. 9. Keeps records of all borrowers of school property for teachers and non-

teaching staff for easy monitoring if borrowed items are returned. 10. Keeps records of school properties being borrowed, transferred

permanently or temporarily from other campuses. 11. Takes care of the disposal of junked/condemned school properties and

equipment with the approval of the University Chancellor. 12. Plans and implements a system of storage of materials.


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13. Initiates protective measures for stored goods against hazardous conditions, deterioration and theft.

14. Performs such other duties and responsibilities analogous or related to an

/or implied from the above enumeration of duties and responsibilities. 15. Reports, informs and communicates immediately, by any means possible or

practicable, to the immediate or concerned superiors any serious matter that places the rights and interests of the university at risk or prejudice.

16. Performs such other duties as may be appropriate to his office or as may be


DUTIES AND RESPONSIBILITIES AS MIMEOGRAPHING IN-CHARGE: 1. Takes charge of the mimeographing papers of teachers during major exams

as to avoid leaks of what type of exams. 2. Implement a system that is the” first-come-first-served” to teachers during

major exams. 3. Teaches working scholar how to operate the mimeographing machine for

them to mimeograph non-test questionnaires. 4. Takes charge of mimeographing curriculums of different courses offered by

the university. 5. Takes charge of mimeographing all other official forms coming from

different departments 6. Sees to it that the mimeographing machine is always in good condition and

be repaired immediately in case the machine bugs down. 7. Monitors from time to time if mimeographing materials such as ink and

paper are on stock, and make requisition if said stock runs out. 8. Records in the mimeographing logbook all mimeographing jobs as to

monitor the volumes of papers being mimeographed and for inventory purposes.


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9. Checks if the stencil for mimeographing submitted by the teachers during major exams is duly approved by the Dean.

HEAD, BUILDING / TRANSPORTATION MAINTENANCE

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS Direct reports Office Staff Coordinates with Academic or Administrative Heads

MAJOR DUTIES AND RESPONSIBILITIES 1. Supervises the repair of the building inside the school premises, including

all the accessories of the same.

2. Facilitates and coordinates with Transportation In-charge on the use of transportation or school buses.

3. Facilitates the request of the repair of any part of the building by the

different departments of the campus.

4. Coordinates with the different supervisors of some school campuses.

5. Manages the overall activities of the Physical Plant and Facilities of the campus.

6. Conducts regular meetings with section heads.

7. Reports to Vice Chancellor for Administrative Affairs on development

concerns and other important matters of the department in relation to other academic or administrative department in the campus.

8. Synthesizes, evaluates and recommends to the Vice chancellor for

Administrative Affairs proposals on facilities development and improvement of the department and the campus.

9. Organizes activities to enhance performance of all personnel in the

department.


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10. Facilitates and monitors general cleanliness of the university building, including classrooms, corridors, restrooms, quadrangle and basement.

11. Supervises general maintenance the university building, such as carpentry,

plumbing, electrical, air- conditioning and painting.

12. Coordinates other administrative/academic department on the physical arrangement for general campus activities including the installation of sound system.

13. Reports, informs and communicates immediately, by any means possible

or practicable to the immediate or concerned superiors any matter that places the rights and interests of the university at risk or prejudice.

14. Performs such other duties as may be appropriate to his office or as may

be directed by the President or Chancellor.

THE TEXTBOOK SECTION COMMITTEE The textbook committee is responsible for reviewing, evaluating and recommending approval of university faculty-authorized textbooks or workbooks.

Reports to VICE CHANCELLOR FOR ADMINISTRATIVE AFFAIRS Direct Reports Reviewers, Instructors Coordinates with Vice Chancellor for Academic Affairs, Campus Directors,

and other Academic/ Administrative Heads MAJOR DUTIES AND RESPONSIBILITIES

1. Reviews submitted textbooks (as well as answers to exercises) and

recommends revisions. 2. Recommends that a language expert be consulted over linguistic and

grammatical concerns. 3. Approves/disapproves textbooks submitted for review.


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4. Evaluates content according to aligned syllabus. 5. Recommends textbooks to the Executive Committee for textbooks for

further review and approval. 6. Bases all actions on a collective decision. 7. Keeps a copy of own comments and suggestions. 8. Performs such other duties as may be appropriate to his office or as by


DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE COMMITTEE: 1. Reviews comments and suggestions from textbook committee. 2. Further reviews textbooks and syllabi. 3. Gives additional comments and suggestions. 4. Evaluates ethical and legal considerations in writing textbooks. 5. Gives the comments and suggestions, textbook and syllabus back to the

faculty-author for appropriate action. 6. Determines the selling price in accordance to the number of pages and the

kind of material used. 7. Approves or disapproves authors’ suggested retail price. 8. Determines the timetable for revision. 9. Gives the final approval of the reviewed textbook. 10. Makes known the approved textbooks by posting a list of these on all the

colleges’ and departments’ bulletin boards.


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HEAD, SECURITY DEPARTMENT The Head of the Security department supervises the security force of the institution. The members are granted the license to operate as security officers.


CAMPUS DIRECTORS Direct Reports SECURITY GUARDS, POLICE INTERNS Coordinates With Students Affairs Office, Deans, and other Academic or


1. Implements the rules and regulations of the University. 2. Acts as security agents to protect the university and its personnel from

dangers at all times. 3. Maintains the peace and order in the campus.

4. Investigates and records facts of students’ misdemeanors or misbehavior. 5. Reports to concerned dean/department head of findings of investigations. 6. Recommends if possible administrative action on cases investigated.

FACULTY MANUAL

(Revised and Reprinted May, 2010) - University of...

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