Reviewing for Occupational Therapy Now: Your practice magazine › document › 5508 ›...

Canadian Association of Occupational Therapists

Association canadiennedes ergothérapeutes

Reviewing for Occupational

Therapy Now: Your practice

magazine

Created by Janna MacLachlan Revised by Flora To-Miles, December 2016

http://www.caot.ca/default.asp?pageid=2114



What is OT Now?

• Official practice magazine for the Canadian Association of

Occupational Therapists

• Six issues per year

• All issues published in English and French

• Consistently rated as a top CAOT member benefit

• Began in 1999

• Replaced The National, CAOT’s newsletter publication

(1974-1998)



What is a practice magazine?

OT Now is “written, edited and debated by Canadian

occupational therapists who make the time to put their

thoughts and practices on paper, challenge what they read,

and in the long run, improve the overall practice of

occupational therapy in Canada” (Clark Green, 1998, p. 2).

Clark Green, M. (1998). Editorial: A comfortable end. The National,

15(6), 2.



What is a practice magazine?

• OT Now publishes a variety of articles that relay practical

information and association news to help advance

excellence in occupational therapy practice, policy,

research and education.

• OT Now fosters timely exchange of relevant, evidence-

informed information.



OT Now articles are:

• Evidence-informed

• Practical

• Accessible

• Timely

• Interesting

• Relevant to Canadian occupational therapy practice



OT Now articles are:

• Formatted following APA (American Psychological

Association) guidelines for references, figures and tables

• Roughly 1500 words in length (including references)

• Short reports of 500 or 1000 words are also welcomed

• Longer articles may be accepted up to about 2000 words,

depending in part on the number of figures and tables included.

• Submitted in either English or French



Comparing the Canadian Journal of Occupational

Therapy and Occupational Therapy Now

CJOT OT Now

Type of

publication

Academic journal Practice magazine

Review process Double-blind peer-

review

Mentoring style of review

Content Research findings and

theoretical arguments

Interpretation and translation of

knowledge, discussions of

evidence from literature and

experience

Length of

articles

Full-length

manuscripts: Must be

between 4000-5000

words

Brief report

manuscripts:

1500-3000 words

Average article is 1500 to 2000

words



Publishing work in both academic and

practice publications• This is encouraged!

• Work cannot simply be republished in two places, but it is

possible to present different angles or applications of

research results.

• The copyright rules of all publications must be respected.

• An OT Now article can happen first.

• E.g., preliminary ideas or program descriptions1

• An OT Now article can happen second, after research

results are published.

• E.g., in the form of a practice implications discussion, a case study,

etc. 2



Who can be an OT Now author?

Anyone who has something to share that

would be of interest/benefit to Canadian

occupational therapy practice.



Who can be an OT Now author?

• Front-line practitioners3

• Researchers4

• Educators5

• Fieldwork preceptors6

• Students7

• OTAs/support personnel8

• Clients/consumers9

• Stakeholders/collaborators10



What to write?

I often coach authors who don’t know how to start by

encouraging them to ask themselves:

• Imagine sitting down for coffee with a colleague to talk

about your perspectives or expertise you have gained.

• What would you tell them?

• What would they want to know that would help advance

their occupational therapy practice?



ColumnsAll articles are published in one of four sections (columns):

1. CAOT: Your Career Partner for Life – presenting CAOT news

and initiatives

2. Knowledge to Practice – a “go-to” location for accessible

information offering knowledge and skills to support your practice

3. Shared Perspectives - a venue for learning through the

experiences of practitioners, students and consumers

4. Impacting Lives, Communities and Systems – a place to find

examples of occupational therapists working for change in

collaboration with clients and/or the profession. Themes are

likely to include advocacy, leadership, justice, change agency,

etc.



Topics

• Indigenous Peoples and Occupational Therapy in Canada

• International Connections

• OT Then

• Private Practice Insights

• Sense of Doing

• E-Health and Assistive Technology

• KT & OT

• Occupational therapist assistants and support personnel

• Education and fieldwork

• CJOT: Evidence for your practice

• Practice management and professional skills

• Older Adults

• Adults

• Children and Youth

• Mental Health

• Rural and Remote Practice

• Student Perspectives

• Everyday Stories

OT Now has volunteer editors who review submissions on the

following topics:

See topic descriptions at:





Types of articles• CAOT news and programs11

• Case studies12

• Discussion of current events13

• Reporting on program evaluation/quality improvement

project results14

• Reporting results of a scoping review15

• Practice recommendations gathered from experience16

• Discussion of an area of practice17

• Sharing a tool or resource that has been created18



Types of articles (continued)

• Applications of recent research or theory19

• Sharing favorite resources20

• Program descriptions21

• Reflecting on or applying concepts from a speaker22

• Personal reflections on an area of practice23

• History24

• Profile of a CAOT member25

• Discussions of socio‐cultural, political and economic

influences on occupational therapy practice26



Writing resources - English• CAOT style guide http://www.caot.ca/site/pd/styleguide

• Publication Manual of the American Psychological

Association (6th edition)

• Canadian Oxford

Dictionary

• Canadian Press

• Stylebook

• Caps and Spelling

http://www.caot.ca/site/pd/styleguide



• Guide de rédaction de l’ACE à l’intention des auteurs

francophones:

http://www.caot.ca/site/pd/styleguide?language=fr_FR&

• Dictionnaire Robert. Le petit Robert de la langue

française, édition 2015

• Le guide du rédacteur, 2e éd. rev. et augm., Ottawa,

Travaux publics et Services gouvernementaux Canada,

c1996, 319 p.

• Marie-Eva de Villers. Multidictionnaire de la langue

française. 5e édition Québec Amérique. 2015

Writing resources - French

http://www.caot.ca/site/pd/styleguide?language=fr_FR&



Writing resources - French

• Banque terminologique de l’Office de la langue française

du Québec http://gdt.oqlf.gouv.qc.ca

• Termium from The Government of Canada http://www.bt-

tb.tpsgc-pwgsc.gc.ca/btb.php?lang=fra&cont=001

• Guilloton, N., et Cajolet-Laganière, H. Le français au

bureau, 7e éd. rev. et augm. par Martine Germain et

Noëlle Guilloton, Québec, Les Publications du Québec,

c2014, 1024 p.

• Leclerc, J. Le français scientifique : guide de rédaction et

de vulgarisation, Brossard, Linguatech, c1999, 377 p.

http://gdt.oqlf.gouv.qc.ca/

http://www.bt-tb.tpsgc-pwgsc.gc.ca/btb.php?lang=fra&cont=001



When can authors make contact?

• At any point that they would like to receive feedback. This

could be:

• When they have an idea for an article that’s not yet fleshed out

• When they’ve created a point-form outline

• When they’ve drafted a rough early version of your article

• When they’ve got a finished submission

• Contact can be directed to:

• Managing editor ([email protected]).

• The managing editor may then link the author to the appropriate

topic editor(s)

mailto:[email protected]



Submission deadlines

• Regular issues – No deadline! Articles begin the review

process and once accepted are published in order of

submission date, or in annual reserved spot.

• Theme issues – deadline as listed on call for papers.

• Conference issue – articles are generally solicited, but

suggestions are welcome by April 1.



Annual schedule

January/February March/April

Regular issue featuring submitted

articles on various topics

Practice theme issue with a guest editor

and call for papers

May /June July/August

Regular issue featuring submitted


Open-access, consumer theme issue

with a guest editor and call for papers

September/October November/December

Conference theme issue Regular issue featuring submitted




Forms• Submission form

• A checklist to help authors make sure they’ve covered all

necessary elements of content and style.

• Photo release form

• Must be signed by anyone identifiable in a photo.

• Disclosure & Copyright Assignment

• Signed by all authors

• State whether ethics approval was required (if so I ask for a copy of

the approval letter or exemption letter).

• Testify that article has not been published elsewhere

• Authors are responsible for seeking permission to reproduce any

figures or graphs from other sources.



Confidentiality and conflict of interest

• All articles submitted to OT Now must be treated as

confidential until published

• If you wish to seek a 2nd opinion about the content of

an article, please discuss with managing editor

• Editors may review articles written by colleagues

• If there are any conflicts of interest that you feel

would make it inappropriate for you to review or if you

are not comfortable reviewing, please inform

managing editor.

• Consult policy for more details



Topic editor role (does not apply to ad hoc

reviewers)• Review articles

• Ensure an article is ready in time for the annual reserved

space for your topic (see schedule and deadlines)

• If an article is not already “in the pipe,” editors may solicit articles

• Attend 3 topic editor teleconferences each year

• Review topic description on the website annually

• Will receive OT Now calls for papers and other messaging

with encouragement to distribute to your networks

• “Eyes and ears” around the country/practice areas to help

ensure OT Now provides the best possible resource to meet

the needs of Canadian OTs and students



Review process - Mentoring style of

review

• Not blinded – authors will know who the comments are

coming from

• Can include back and forth discussions, coaching

• Process is intended to be welcoming and supportive

• Editors may assist authors through a few rounds of editing

• Editors are not expected to do substantial re-writes! Can

encourage authors to seek assistance from a colleague with

publishing experience.

• Much less formal than for academic journal

• Especially beneficial for first-time authors



Review process – your role• Topic editors will correspond directly with authors

• For first couple of reviews, please send to managing editor

• Ad hoc reviewers will correspond with managing

editor.

• Provide specific suggestions with “track changes” and

comment bubbles on the Word document

• May provide general comments in an email.

• Return feedback to authors within one month of receiving

an article or a revised submission

• Not all issues may be addressed in first round of revisions.

May need a few back and forth’s. May need authors to

address high level issues first, then can work on finer points

in later version.



Review process – your role

• Consider content; can ignore fine detail of grammar, copy

editing

• Feel free to address overall bad grammar, patterns of long

sentences, poor word usage, etc.

• Does the article fit with your topic area?

• Does the article contribute to practice?

• Is it interesting, helpful, relevant?

• Is the purpose clear?

• Is cited literature comprehensive, recent?

With thanks to Heather Colquhoun and Heidi Cramm for sharing their

review checklist, from which this was adapted.



Review process – your role

• Are arguments substantiated?

• Are non-original ideas referenced?

• Is length appropriate (less than 2000 words)?

• Watch for plagiarism – e.g., change in tone of voice when

a term is defined.

• Is APA referencing format present, generally correct?

• Do ideas progress logically?

With thanks to Heather Colquhoun and Heidi Cramm for

sharing their review checklist, from which this was adapted.



Review process – French submissions

• If you aren’t comfortable reading in French, the managing

editor will supply a “rough” translation for your review

• Comments for French authors can be sent through the

managing editor, especially if the author is more

comfortable corresponding in French.

• Once you are generally happy with the article’s content, it

will be sent for formal translation



Review process – my roleBefore an article is finished, the managing editor:

- Supports editors/reviewers as needed (e.g., read drafts,

offers opinion on fit for OT Now, etc.)

After an article is recommended for publication:

• Completes copy edits (grammar, format, etc.)

• Requests final revisions (e.g., to clarify statements, etc.)

• Approves all content for publication – i.e., makes final

decision of accept/reject

• Corresponds with authors to schedule articles for publication

• Coordinates translation and layout



Review process - decisions

• Following initial review, you will recommend one of the

following decisions (to the managing editor):

1. Accept (normally with suggestions for minor edits)

2. Suggestion to revise and resubmit

• the central idea or some thread of the article is good, but there

are some significant issues that need work – e.g., referencing is

insufficient or incorrect, arguments are not well developed, etc.

• Do not make any guarantees about publication, but agree to

evaluate again once revisions have been made.

3. Reject (rejection notice to authors must come from

managing editor)



What gets rejected?

• Direct product endorsements

• Articles that are not relevant to occupational therapy

practice in Canada

• Articles containing strong bias or applying outdated

theories and literature

• Original research results that would be better suited to an

academic journal

• For this case, we may encourage authors to write a practice

implications article for OT Now that would complement the journal

article.



Recommended sample articles (see footnote numbers in previous slides)

1. Giesbrecht, E., Best. K. L., & Miller, W. C. (2015). Pushing spokes for older folks: Two novel approaches for improving manual wheelchair use among older adults. Occupational Therapy Now, 17(1), 17-19.

2. Roots, R., Smith, L., Brown, H., Bainbridge, L., & Li, L. (2014). “All those things you never thought”: Perspectives from occupational therapists practicing in rural British Columbia. Occupational Therapy Now, 16(6), 26-28.

3. Petryk, A. (2014). An occupational perspective on child and youth mental health: Reflections from a school-based occupational therapist. Occupational Therapy Now, 16(3), 16-18.

4. Liu, L. (2013). 2013 COTF Lunch with a Scholar - Occupational therapy scholarship and information communications technology. Occupational Therapy Now, 15(4), 22-23.

5. Hébert, M., Beaudoin, J.-P., Grandisson, M., Al-Azourri, G., Thibeault, R., Tremblay, M., . . . Guitard, P. (2013). Preparing occupational therapy students for professional practice. Occupational Therapy Now, 15(3), 22-24.

6. Engel, L., Gillespie, H., & Lundberg, J. (2013). Integrated-split placement: Optimizing opportunities and enhancing learning. Occupational Therapy Now, 15(1), 24-26.

7. Altin Syed, N. (2013). Internship with the World Health Organization . Occupational Therapy Now, 15(1), 17-18.

8. Langendoen, T., Pleasance, C., Dyrkacz, A., & Heck, C. (2015). The post-professional education needs of support personnel in Ontario. Occupational Therapy Now, 17(2), 24-27.

9. Faid, P. (2014). Universal design: A consumer’s perspective. Occupational Therapy Now, 16(5), 26-28.

10. Sanderson, K. (2014). Getting to universal design for the public play space. Occupational Therapy Now, 16(5), 24-25.

http://www.caot.ca/otnow/jan15/wheelchairs.pdf

http://www.caot.ca/otnow/nov14/ruralBC.pdf

http://www.caot.ca/otnow/may14/mhchild.pdf

http://www.caot.ca/otnow/july13/lunch.pdf

http://www.caot.ca/otnow/may13/students.pdf

http://www.caot.ca/otnow/jan13/integradedsplit.pdf

http://www.caot.ca/otnow/jan13/internship.pdf

http://www.caot.ca/otnow/march15/spontario.pdf

http://www.caot.ca/otnow/sept14/consumer.pdf

http://www.caot.ca/otnow/sept14/publicplay.pdf



Recommended sample articles

(continued)11. Belagamage, L., Lapointe, J., & McCarthy, N. (2014). CarFit: Helping mature drivers find their safest fit.

Occupational Therapy Now, 16(4), 7-8.

12. Won, D., & Stergiou-Kita, M. (2012). The PEO and Ready, Set, Go: Preparing clients to return to work following a burn injury. Occupational Therapy Now, 14(6), 23-25.

13. Thompson, S. (2014). Opening the door one lever handle at a time. Occupational Therapy Now, 16(5), 10.

14. Stier, J. , Barker, D., & Campbell-Rempel, M. A. (2015). Student accommodations in occupational therapy university programs: Requirements, present environment and trends. Occupational Therapy Now, 17(3), 16-18.

15. Klinger, L., Moore, B., Berardi, N., Miller, E., Lukman, N., & Golverk, D. (2014). Promoting accessible physical environments in post-secondary school settings through attention to universal design. Occupational Therapy Now, 16(5), 16-18.

16. Simmons, J. (2012). Setting your fees in private practice: How much are you worth? Occupational Therapy Now, 14(6), 20-22.

17. Watson, M., Garden, J., Swedlove, F., & Brown, C. A. (2014). Back to the basics: Sleep and occupation. Occupational Therapy Now, 16(6), 8-10.

18. Henderson, C., Johnson, C., Froese, D., Gregoire-Gau, C., Irvine, H., & Sommer, R. (2015). The Alberta Algorithm: Driving occupational therapy practice. Occupational Therapy Now, 17(1), 9-11.

19. Lam-Damji, S., Fay, L., Lockhart, J., & Hoffman, S. (2015). Moving constraint-induced movement therapy and bimanual therapy into practice. Occupational Therapy Now, 17(1), 14-16.

20. Seeberger, C. (2013). Christel’s five favorite free resources for running a private practice. Occupational Therapy Now, 15(6), 29.

http://www.caot.ca/otnow/july14/carfit.pdf

http://www.caot.ca/otnow/nov12/peo.pdf

http://www.caot.ca/otnow/sept14/doorlever.pdf

http://www.caot.ca/otnow/sept14/promoting.pdf

http://www.caot.ca/otnow/nov12/fees.pdf

http://www.caot.ca/otnow/nov14/sleep.pdf

http://www.caot.ca/otnow/jan15/algorithm.pdf

http://www.caot.ca/otnow/jan15/movement.pdf

http://www.caot.ca/otnow/nov13/freeresources.pdf



Recommended sample articles

(continued)21. Fry, D., Fox, B., & Donnelly, C. (2013). Traveling a New Road: A driving cessation

group in primary care. Occupational Therapy Now, 15(5), 25-26.

22. Day, K., Vertes, J., Dekker, P., Rigby, P., Martin, A., Martin, J., . . . Graham, A. (2013). A community service initiative: Promoting the visibility of occupational therapy while enhancing the playfulness ofchild care providers. Occupational Therapy Now, 15(2), 29.

23. McVeigh, R. (2015). Mindfulness in practice: Developing an occupational therapy niche. Occupational Therapy Now, 17(3), 19-20.

24. Beaudoin, J.-P. (2013). Celebrating our past, honouring our predecessors: Regional stories from Ottawa and the Champlain Region. Occupational Therapy Now, 15(2), 16-18.

25. Green, P. (2015). Life Rolls On in Nova Scotia. Occupational Therapy Now, 17(1), 3-4.

26. Wright-St Clair, V., Laliberte Rudman, D., & Klinger, L. (2014). Time to advocate for policy promoting seniors’ occupational participation to enable aging well. Occupational Therapy Now, 16(3), 10-12.

http://www.caot.ca/otnow/sept13/driving.pdf

http://www.caot.ca/otnow/march13/community.pdf

http://www.caot.ca/otnow/march13/community.pdf

http://www.caot.ca/otnow/march13/celebrating.pdf

http://www.caot.ca/otnow/jan15/everyday.pdf

http://www.caot.ca/otnow/may14/policy.pdf



Thank you

• If you would like to discuss an article, contact Flora To-

Miles, managing editor:

• [email protected]

• 1(800) 434-2268, ext. 243

Questions??

mailto:[email protected]

Reviewing for Occupational Therapy Now: Your practice magazine › document › 5508 ›...

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