Reviewing and Redesigning the Disposal Program at Public Record

Office Victoria

Emma Murray and Julie McCormack

Disposal Review

• Background & current approach to disposal• Current program – issues and limitations• Project objectives• Three choices evaluated• Key issues

Background & Current Approach

• Retention & Disposal Authorities (RDAs)• Approx 100 current RDAs • Very popular – 59 issued since 2007 • Meagre resources

Issues & limitations of current program

• Difficulty keeping pace with agency demand• Onerous and resource intensive process• Difficult to interpret and implement RDAs

Project Objectives

• Investigate & consider current & possible approaches

• Identify the pros, cons & impacts of each approach

• Develop recommendations • Implementation plan and schedule

Three Choices Evaluated

• As is• PROV do it all• Agency self managed

Key Issues Emerged from Review

• Current approach was inefficient and ineffective

• Disposal in a digital future

• Lack of resources

Re-inventing Disposal

• Major themes that emerged

• Draft recommendations• The plan• What’s next?

Emerging Themes

• Clarifying the message• Appraisal objectives• Keep it simple and

sound• Stakeholder inclusion• Techniques for digital

Draft Recommendations

• Appraisal & disposal determinations• Appraisal Statement• “Pre RDA”• Priority functions and

cluster agencies• Simple products• Stakeholder consultation

Draft Recommendations - Implementing Disposal• Short to medium term

Simple disposal instruments Data extraction and veo creation

tools Develop staff expertise

•Long term Collaborate across professions

and jurisdictions

What’s Next?

• Endorsement of recommendations

• Implementation plan• Effort v benefit• Who, what, when?• Gaining space to implement

Contacts

• Keen to share ideas and experience!

• Please contact:• Julie.mccormack@prov.vic.gov.au• Emma.murray@prov.vic.gov.au