Review of University Policies and

Procedures

Employment Policies

OverviewOverview

• The University has established policies The University has established policies and procedures for all employees. Some and procedures for all employees. Some policies vary by employment category.policies vary by employment category.

• Two basic categories of employees are Two basic categories of employees are (1) academic, administrative and (1) academic, administrative and professional staff, and (2) clerical and professional staff, and (2) clerical and service staff.service staff.

General Policies

Appearance/Dress

• Acceptable personal grooming and appropriate attire are conditions of university employment.

• Departments may set the standards as long as they are within reason and applied fairly and equitably.

Drugs/Alcohol

• Except as authorized by University regulations alcohol use, possession, or storage on campus is prohibited.

• Being under the influence of alcohol or controlled substances in the workplace or misuse that impairs job performance, even if not during working hours, is prohibited.

Smoking

• Smoking is not permitted in any campus buildings (including outdoor facilities).

• Smoking is not permitted in parking garages except enclosed inside one’s personal vehicle.

• Smoking is not permitted within 30 feet of the entrance of any campus building.

Politics

• Employees may engage in political or governmental activities as long as the university will not become involved and the employee’s official duties are not affected.

• Employees may not use university stationary for political purposes, and candidates must make clear that university employment does not mean endorsement.

Outside Activities

• Purdue employees may not accept appointments, engage in business, or otherwise divert attention from university duties without prior permission.

• Outside activities must be reported annually on President’s Form 32A.

• Any employee engaged in business that might derive profit from the university must also file a Conflict of Interest Disclosure.

Employment of Relatives

• The university does not ordinarily permit employment of an individual where a relative is in a supervisory position.

• Exceptions may be made when doing so will promote the mission of the university.

• Exceptions must be requested in writing by the supervisor and forwarded for approvals including that of the President.

Being There(and not)

Attendance

• Absenteeism or tardiness that is excessive is grounds for disciplinary action up to and including termination of employment. Employees should properly notify supervisors of any absences.

• Use a new HRS Form 33A to request an absence from campus. (See forms.)

Vacation

• Faculty, lecturers, and staff on academic year contracts are on unpaid vacation leave during periods of the academic year when classes are not in session.

• The 7-day period before the start of each semester and the period between the end of classes and the final date for submitting grades are not considered vacation.

Vacation

• Employees on 12-month contracts accrue vacation days each year, for most employees at a rate of 22 days per year.

• A maximum of 44 vacation days may be accumulated. Excess days are lost if not used.

Religious Holidays

• Department heads and supervisors make every effort to accommodate employees’ observance of religious holidays.

• Time off for religious observances is without pay unless the employee uses available vacation/personal days or the observance falls on a university holiday.

Sick Leave

• The sick leave allowance for employees is based on the length of employment. It ranges from regular pay for up to two weeks to regular pay for up to 3 months and 75% pay for another 3 months.

• Employees may use up to 10 days of their paid sick leave per year to care for a family member.

FMLA

• Family and medical leave is available to employees who have been employed at least 12 months.

• FMLA leave allows up to 12 weeks of unpaid leave during a 12-month period. It is coordinated with other forms of leave.

Travel on University Business

• Travel on university business outside of Indiana must be requested and approved in advance using President’s Form 17.

• Blanket travel authorization can be obtained for official in-state travel during a given year.

• Reimbursement for travel expenses is requested on Accounting Form 25.

Sabbatical Leave• Tenured faculty members of a professorial

rank are eligible to apply for sabbatical leave based on length of service (excluding summer sessions).

• After at least 6 semesters of service, one is eligible for a semester at half-pay.

• After at least 12 semesters of service, one is eligible for one semester at full pay or two semesters at half-pay.

Other Leaves

• Other forms of leave include personal business days, jury/witness duty, military leave, bereavement, and unpaid personal leave. Consult the Faculty and Staff Handbook and university regulations for more information.

• An employee who has exhausted all forms of leave may be terminated.

Equal Opportunity

Principles

• Purdue is committed to maintaining an inclusive community that values every individual.

• Purdue does not discriminate and will not condone discrimination on the basis of race, religion, color, sex, age, national origin, marital status, parental status, sexual orientation, disability, or status as a Vietnam-era veteran.

Harassment

• The university is committed to maintaining an environment free of harassment, whether racial, sexual, or other.

• Individuals who violate the university’s anti-harassment policy may be personally liable for damages.

• Individuals who knowingly bring false charges of harassment may be subject to disciplinary action.

Complaint Procedures

• The university has informal and formal procedures for addressing alleged instances of discrimination or harassment.

• Grievance procedures are available to academic employees.

• Complaints may be lodged with the department head, affirmative action office, or human resources.

Research

Integrity

• Integrity in research is an essential part of Purdue’s intellectual and social structure, and faculty and students are expected to maintain high ethical standards.

• Allegations of research misconduct should be reported to the dean of the college (or Graduate School in the case of a graduate student).

Inventions, Patents, Copyrights

• The university claims ownership of all inventions made or developed by university personnel in the course of employment or using university facilities/funds.

• Copyrights to manuscripts and textbooks created at the author’s initiative belong to the author unless prepared as an assigned activity.

Human Subjects

• Research involving human subjects must be reviewed and approved, or determined to be exempt, by Purdue’s Institutional Review Board (IRB).

• Data collection instruments must be reviewed and approved prior to their use.

• PIs for human subjects research projects must be faculty members.

Questions?