Returning STAAR Test Materials

Spring 2018

March 26, 2018

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Housekeeping• If you have problems hearing the presentation, dial in on a

telephone. Dial-in information:• in the Event Info tab at the top-left of the screen

• in your registration email

• Dialing in for audio is recommended for best sound quality.• All attendees’ lines have been muted due to the high

number of participants.• For questions or comments, use the “Q&A” function.

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Returning STAAR Test MaterialsToday’s session will cover the following topics:

• Completing the paper administration process

• Separating scorable and nonscorable materials

• Using identification sheets

• Completing the answer document packing list

• Packing and shipping materials

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Completing Paper Administration ProcessPrior to returning materials, test administrators must

• verify no answer documents were left inside test booklets,

• review students’ identification information,

• transcribe student information as needed using a No. 2 pencil, and

• account for all test booklets and answer documents.

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Completing Paper Administration ProcessTest administrators must return the following materials to the campus testing coordinator:

• answer documents to be scored or scanned

• voided answer documents

• unused answer documents

• used and unused test booklets

• typed or tape-recorded materials and hand-written responses on scratch paper

• all seating charts with start and stop times

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Scorable Materials• Make sure your numbers add up!

• All documents that require scanning

• All precoded answer documents (including voided)

• Non-precoded answer documents with ANY griddings/markings (including voided)

• Transcribed and signed answer documents

• Destroy contaminated answer documents at testing site in a secure manner.

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Scorable Materials• Make sure your numbers add up!• Every answer document with any score code marked

must be returned for scoring.

• All answer documents will be scored, and results will be provided for every answer document submitted.

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Nonscorable Materials

• All test booklets • Contaminated test booklets should be destroyed by

districts and reported to ETS.

• Unused/blank answer documents (with NO gridding or marking)

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What is an Identification Sheet?• Used to identify the documents beneath it, home

district and campus, and the number of documents for each subject.

• There are three types of identification sheets (scorable).

• Class Identification (ID) Sheet • Campus and Group ID Sheet • Voided Answer Document ID Sheet

• Scorable materials must be returned beneath the appropriate ID sheets (headers).

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Voided Identification Sheet (Scorable)• Separate voided answer documents from

those to be scored.

• Mark “VOID” in large, bold letters on the front of the answer document.

• Avoid marking any barcoded regions on the answer document.

• Void unused precoded answer documents; return with scorablematerials.

• Face all documents the same direction.

• Stack multi-page documents on top of single-page documents.

• Fill out Voided Answer Document ID Sheet for voided answer documents.

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Voided Identification Sheet (Scorable)

• Secure stack with gummed paper (belly) band.

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Class Identification Sheet (Scorable)• Determine organization of test

results by grade:

• By administrator, principal, teacher, etc.

• Group answer documents accordingly.

• Follow the instructions to complete the Class ID Sheet for each class.

• Place the completed Class ID Sheet on each set of answer documents.

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Class Identification Sheet (Scorable)• Secure stack with gummed paper (belly) band.

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Campus and Group Identification Sheet (Scorable)

• Complete for each grade/subject test at each campus.

• Group answer documents accordingly.

• Reports and labels will be generated for all documents under each sheet.

• Do not include voided answer documents.

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Campus and Group Identification Sheet (Scorable)• Secure stack with gummed paper (belly) band.

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Packing Scorable Materials for Return

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• Combine the stacks.

• Voids on the bottom

• Highest grade level first

• Lowest grade level last

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Answer Document Packing List (ADPL)• Find a pre-printed ADPL for each administration in the

district coordinator packet for campuses receiving precoded answer documents.

• Blank ADPLs for each administration can be downloaded from the STAAR Assessment Management System.

• Write the number of students in each grade/subject, by campus, that completed testing.

• Return in the first box of answer documents.

Answer Document Packing List (ADPL)• Spanish answer documents are counted with the other

answer documents.

• Record OOD/OOS students counts on a separate ADPL.

• Total counts should not include online test takers.

• Complete the ADPLs accurately and return them with each shipment of scorable materials.

• If there is a mismatch, processing for that campus may be delayed until the discrepancy is resolved.

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Returning Paper Test Materials—RemindersAnswer Documents• Return in white box; do not use brown boxes.• Sort by campus/subject.• Do not combine administrations.• Place voided answer documents at the bottom of the

return box.• Be sure to mark voided answer documents.• Apply gummed paper bands to each stack.

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Nonscorable and Unused Materials

• Make sure your numbers add up!• Nonscorable and unused materials are returned separately as

noted on the Calendar of Events.

• Scratch paper, graph paper, or reference materials that students wrote on must be destroyed after testing.

• Test booklets are secure materials and must be returned.

• Test booklets do not need to be in numerical order.

• Seating charts should be retained locally for five years.

• Scorable and nonscorable box counts should not be combined.

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Nonscorable and Unused Materials

• Make sure your numbers add up!

Please check test booklets for possible answer

documents that could be stuck inside!

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Shipping Labels

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Texas Label Admin Colors:Blue: EOC Yellow: 4/7 and 3–8Red: 5/8 M/R and Retest

General RemindersCheck the Calendar of Events for material return dates by administration.

• Return scorable materials on time to avoid the risk ofscores not being included in initial score reporting.

Return materials separated by administration.• Indicate total scorable box count per administration.

• Do not calculate a total across all boxes for multipleadministrations.

• Indicate total box count at the district level (not campuslevel).

• Ensure the correct County-District-Campus code isindicated on the header.

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General RemindersCheck the Calendar of Events for material return dates by administration.

• Campus names shown on pre-printed headers may betruncated and should not be solely relied on.

• Pre-printed headers will be provided for OOD/OOSstudents beginning in May.

• OOD/OOS answer documents should be returned underpre-printed headers or hand-gridded headers.

• Do not use headers from prior administrations or otheradministrations.

• Complete and return a separate ADPL for eachOOD/OOS home district.

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Inbound Processing After testing is over, everything is packed up!

• Call for UPS pickup (1-800-PICK-UPS).• Pickup date for freight returns is based on the Calendar of

Events. • The carrier, XPO, will contact your district to schedule

pickup time.• What is the difference between UPS and freight?

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Questions?

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