RETURN TO OFFICE POLICY & PROCEDURE · RETURN TO OFFICE – POLICY & PROCEDURE AS OF JUNE 8, 2020 3...

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RETURN TO OFFICE POLICY & PROCEDURE ROMANUCCI & BLANDIN, LLC In response to COVID-19 Effective June 8, 2020

Transcript of RETURN TO OFFICE POLICY & PROCEDURE · RETURN TO OFFICE – POLICY & PROCEDURE AS OF JUNE 8, 2020 3...

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RETURNTOOFFICEPOLICY&PROCEDURE

ROMANUCCI&BLANDIN,LLCInresponsetoCOVID-19EffectiveJune8,2020

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BUILDINGGUIDELINES Employeesareexpectedtofollowallbuildingguidelinesatalltimes.Asofnow,thebuildingwillberequiringallindividualswhoentertowearfacemasks.Buildingmanagementwillhaverestrictionsonthenumberofpeopleabletouseelevatorsatagiventime,andatthispointareconsideringtemperaturechecksforallindividualscomingintothebuilding.Wehaveordered2touchlessthermometersforuseinourofficeaswell.Ourbuildingispartofaninternationalpropertymanagementcompanyandapproximately80%oftheirbuildingsinChinaareutilizingtemperaturechecks.LeadinguptoJune1,buildingmanagementwillsendoutmorefrequentemailcommunicationthatwillbedistributedtoR&Bemployees.Itisimportanttoreadthesecommunications.BuildingguidelineshavebeencreatedinassociationwithCDCguidelines,whichouremployeesareexpectedtoadhereto,aswell.

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COMMONAREAS:CONFERENCEROOMS,KITCHENS,COPYROOMS,HALLWAYSThecommonareasinourofficeposethegreatesthealthrisktoemployees.Theguidancebelowisnotmeanttobeasuggestion,butratherarequirementfortheconductofeachemployee.• Allindividualsmustwearafacemaskinanycommonareas.Thisincludeshallways,

copyrooms,suppliesrooms,kitchensetc.• Otherthanthemainconferenceroomoffthereceptionarea,allconferencerooms

willbeclosedandmeetingsshouldbeconductedviatelephoneorvideochat.• Personalpaperplacemats(providedbyR&B)shouldbeutilizedwhensurface

contactisanticipated.Forexample,attendingameetinginthelargeconferencewhereacellphone,legalpad,andpenmaybebroughtwithyou.Theitemsshouldbeplacedonyourpersonalplacemattolimitsurfacecontactandthespreadofgerms.TheplacematsmustbedisposedofinthetrashaftereachusebytheR&Buser.

MAINCONFERENCEROOM• Therewillbenomorethanthree(3)peopleallowedtomeetinthemainconference

roomatanytimeandtheymustmaintainasocialdistanceofatleast6feet.• TheconferenceroommustbecleanedwithprovidedwipesBEFOREandAFTER

eachusebytheR&Buser.COPYROOM• Thereshouldbenomorethanonepersoninanyofthethree(3)copyroomsatany

time.• AllcopiersmustbecleanedatalltouchpointswithprovidedwipesBEFOREand

AFTEReachusebytheR&Buser.KITCHENBothkitchenswillbeclosedotherthanthefollowingexceptions:• Sinksmayusedforhand-washing.• Waterstationsmaybeused(withyourownwaterbottlebroughtfromhome).The

levermustbewipeddownwithprovidedwipesbothBEFOREandAFTEReveryuse.

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COMMONAREAS:CONFERENCEROOMS,KITCHENS,COPYROOMS,HALLWAYS,CONT.

KITCHEN,Cont.

• Thetablesandchairsarenottobeusedbyemployees.• Theregularplates,mugs,glasses,andutensilsarenotbeusedbyemployees.Paper

plates,papercupsandplasticutensilswillbeprovided.• Itisstronglyencouragedthattherefrigeratornotbeused.However,ifyoudowish

tousetherefrigerator,allfoodmustbesecurelycontainedandlabeledwithinitials.ThehandlemustbewipeddownBEFOREandAFTEReachusewithprovidedwipes.

HALLWAYS• Masksmustbewornwhilewalkinginthehallways.• Thereshouldbenocongregatingormeetinginthehallways.RECEPTIONAREA• Thereceptionistmustwearafacemaskatalltimes.• Glovesshouldbeusedwhenopeningordistributingmailorpackages.• Seatingwillbere-arrangedinthereceptionareatoallowforsocialdistancing• Theclientwaitingroomwillnotbeusedformeetingsorasawaitingarea.• Allvisitorsmustwearmasks.• Totheextentpackagescanbeleftoutsideofourfrontdoors,receptionistshallmake

areasonableefforttoadvisedeliverypeopletoleavepackagesoutsideofthedoorandretrievethemonceitissafetodosotominimizecontact.

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WORKSPACESATTORNEYS• Attorneysshouldworkwiththeirdoorsclosedatalltimes.• Attorneysneednotwearmaskswhileworkingwiththeirdoorclosed.• Thereshallbenomeetingsthattakeplaceinsidetheofficeswiththefollowing

exceptionsatthediscretionofthelawyer:o AMR,SDB,FASandGADoffices.Anyguestsshouldsitatthemaximum

distance.• Attorneysmustsanitizetheirworkspacewithprovidedwipesbeforeandaftertheir

workeachday.STAFF/COMMONAREACUBICLES• Anyemployeesittinginacubicleshouldwearafacemaskatalltimes,althoughnot

requiredsolongasasocialdistanceofatleastsix(6)feetismaintained.• Employeesmustsanitizetheirworkspacebeforeandaftertheirworkeachday.• Thecubicleareaisexclusivelyfortheoccupant.Nooneotherthantheoccupantis

allowedinthespace.Nopens,staplers,orofficessuppliescanbeborrowedfromthespace.

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GENERALRULESMEETINGS• DailyandweeklymeetingsshallbeheldviaTeamsregardlessofwhetheremployee

isworkingintheofficeorfromhome.Therewillbenoin-persondailyorweeklymeetings.

• AlleffortsshouldbemadetomeetwithclientsviaZoom.Ifanin-personmeetingisrequired,attorneyisresponsibleforensuringthatasocialdistanceofatleast(6)sixfeetismaintained.

o AttorneysareresponsibleforcleaningandsanitizingthemainconferenceroomspaceBEFOREandAFTERthemeeting.

o Anyinpersonmeetingsmustbeapprovedinwritingbytheteamleader.• Alleffortstostaggerinpersonmeetingssoastoreducecongregationinthe

receptionmustbemade.• Allvendorandreferringattorneyorothersimilartypemeetingsmustoccurvia

Zoom.VISITORS• Allvisitorsmustwearmasksatalltimesandhavetheirtemperaturecheckedprior

toenteringR&B.• AllvisitorsmayONLYbeallowedinthereceptionareaandmainconferenceroom.

Visitorscannotentertheofficespacebeyondthereception.TRAVEL

• TherestrictedtravelpolicysetbyR&BpriortoCovid-19shutdownremainsin

effect.Non-essentialbusinesstravelisprohibited.• RequiredbusinesstravelmustbeapprovedinwritingbyaPartner,withallefforts

toattendinsteadviavideoorbyphoneconference.• Intheeventthatanemployeechoosestoengageinpersonaltravel,theyshould

notifyGinaorBrendaimmediately.Thatindividualmayberequiredtoself-isolate/workfromhomefor14dayspriortoreturningtowork.

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GENERALRULES,CONT.ILLNESS• Anyemployeewhohasafeverabove100degreesorhassignsofillnessincluding

butnotlimitedtocoughing,sneezing,vomitingdiarrhea,etc.mustremainathome.Employeeswillbeallowedtoworkremotelyfromhomeiftheyareableandwillnotbedeductedsicktimeifworkingremotely.Iftoosicktoworkremotely,employeemustsubmitforasickday.Employeesmaynotreturntoworkuntiltheyhavebeenfeverandsymptomfreefor72hours.

• Anyemployeewhohasamemberoftheirhouseholdwhohasafeverabove100orhassignsofillnessincludingbutnotlimitedtocoughing,sneezing,vomitingdiarrhea,etc.mustremainathome.Employeeswillbeallowedtoworkremotelyfromhomeiftheyareableandwillnotbedeductedsicktimeifworkingremotely.Employeesmaynotreturntoworkuntiltheirhouseholdmemberhasbeenfeverandsymptomfreefor72hours.

• Noemployeeshallbeallowedtoremainatworkiftheyhaveafeverabove100.0• Anyemployeeexhibitingsignsofillness,includingbutnotlimitedtocoughing,

sneezing,vomiting,diarrhea,willnotbeallowedtoworkintheofficeandwillberequiredtogohome.

• MandatoryReporting:Employeesarerequiredtoself-reportand/oriftheyobserveanotheremployeewithfeverorsymptomsmustreportthesametoanyPartnerorBrenda.

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STAFFING

• Toensurefewerpeopleareintheofficeatanygiventime,toprovideredundancyintheeventofanofficeCovid-19infectionandforothersuchreason,wewillbeworkingonthreedifferentteamsidentifiedbyR&BColors:Blue,GreyandWhite.

• Twooftheteamswillalternateeveryotherweek.Forexample,theBlueTeam

willbeallowedtobeintheofficethe1stand3rdand5th(Intheeventofa5thweekstartingonMonday)weekofeverymonth.TheGreyTeamwillbeallowedtobeintheofficethe2ndand4thweekofeverymonth.TheWhiteteamwillbeworkingfromhome.Teamassignmentswillbereviewedonanongoingbasis.

• NOTE:Youarenotrequiredtobeintheofficeall5daysofyourassignedweek.

Ifyouareabletoworkproductivelyfromhomeandprefertodoso,itisallowed.

• Ifitisnotyourassignedweek,youARENOTALLOWEDintheoffice.ThereareNOEXCEPTIONS.Ifyouneedsomethingfromtheoffice,youwillneedtomakearrangementstopickupanyitemsyouneed.

• Acommonquestion:WhatifIhavecourtonaweekwhereIamnotallowedto

beintheoffice?Answer:Planinadvanceandbringthebluefolderhomeandattendcourtfromyourscheduledlocation.Alternatively,workwithateammatetocoverthecase.

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STAFFING,CONT.TEAMSCHEDULE[Insertyourteamnamesinthechartbelow]BLUE:1ST,3RD,5THweekofeverymonthGREY:2ND,4THweekofeverymonth

WHITE:RemoteWork(willbeallowedinofficewithwrittenpermission,i.e.deposition,clientmeeting)

Blue Grey White


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Controlling CDI — Environmental services cleaning and disinfecting in the operating and procedure rooms Contents courtesy of Allina Healthcare.

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FINDING OF INQUEST - Courts...1.2. Ms Edgar had undergone a liposuction procedure on Wednesday morning, 5 March 2008. This procedure had taken place in the rooms of Dr George Kerry,

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