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Transcript of RETINS
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United Nations Directories
for Electronic Data Interchange forAdministration, Commerce and Transport
UN/EDIFACT
Message Type : RETINS
Version : D
Release : 11B
Contr. Agency: UN
Revision : 2
Date : 2012-08-14
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SOURCE: TBG1 Supply Chain
CONTENTS
Instruction for returns message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
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4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
---------------------------------------------------------------------------
For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
---------------------------------------------------------------------------
0. INTRODUCTION
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This specification provides the definition of the Instruction for
returns message (RETINS) to be used in Electronic Data Interchange
(EDI) between trading partners involved in administration, commerce
and transport.
1. SCOPE
1.1 Functional definition
A message by which a party informs another party whether and how
goods shall be returned.
1.2 Field of application
The Instruction for returns message may be used for both national
and international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The sender of an instruction for returns message will normally have
previously been informed by the recipient of the intention to return
goods by means of the Announcement for Returns message.
The instruction for returns message can be used to inform the
receiving party on:
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- whether the goods shall be returned, repaired, destroyed, or
disposed of;
- which transport means and mode shall be used;
- on or by which date the return shall take place;
- which party is responsible for initialising transportation;
- which party is responsible for the transportation costs;
- any additional costs related to the return;
- the carrier who shall carry out the transportation;
- the address to which the returned goods should be sent;
- any associated documents which will be raised in conjunction with
the instruction for return, e.g. credit note.
- fixed returns instructions for items which are returned on a
scheduled basis, e.g. the collection of unsold newspapers will take
place at a fixed time each week.
The instruction for returns may also be used to specify additional
information regarding the return of goods such as handling
instructions or hazardous material information.
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The instruction for returns may be used to inform a party if the
sender refuses, or does not require, return of the goods. It must in
this case indicate what action the message recipient should carry
out (e.g. disposal, destroy).
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment table
which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message
and are intended to facilitate the understanding and implementation
of the message:
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All specified dates/times should be in the format 'ccyymmdd' /
'hhmm' unless all parties involved in the transaction agree that
there is a functional requirement for an alternative format. Periods
should be specified as whole numbers representing the required
period as indicated in the format qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element should
be used wherever possible.
Conditional data that is not required in the message should not be
included.
Care must be taken that the segment qualifier in dependent segments
do not conflict with the segment qualifier of the trigger segment of
a group.
Free text information within the message should be avoided as this
inhibits automatic processing. It is only used when additional
information that cannot be accommodated within the other segments is
required.
4.1.1 Header section
Information to be provided in the Header section:
00010 UNH, Message header
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A service segment starting and uniquely identifying a message. The
message type code for the Instruction for returns message is
RETINS.
Note: Instruction for returns messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 RETINS
0052 D
0054 11B
0051 UN
00020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
Instruction for Returns.
00030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message, e.g. pick up date, message date. The
segment must be specified at least once to specify the message date
as allocated by the sender.
00040 FTX, Free text
A segment with free text information, in coded or clear form, used
when additional information is needed but cannot be accommodated
within other segments. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
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00050 CUX, Currencies
A segment to specify currencies and relevant details for the rate
of exchange.
00060 Segment group 1: DOC-DTM
A group of segments by which the sender of the message indicates to
the receiver what type of document or message will accompany or
follow the instruction for returns message, e.g., a credit note.
00070 DOC, Document/message details
A segment by which the sender of the message indicates to the
receiver what type of document or message will accompany or
follow (e.g. credit note) the instruction for returns message.
00080 DTM, Date/time/period
A segment specifying the date and where necessary the time
related to the current document. This may be used to indicate
required document receipt dates, times, or periods.
00090 Segment group 2: RFF-DTM
A group of segments providing references and any associated dates
related to the current message, e.g. announcement for returns
number, invoice, etc.
00100 RFF, Reference
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A segment for providing references related to the whole
instruction for returns message.
00110 DTM, Date/time/period
A segment specifying the date and where necessary the time of
the reference.
00120 Segment group 3: NAD-LOC-SG4-SG5
A group of segments identifying the parties involved in the
instruction to return message and any associated information.
00130 NAD, Name and address
A segment to identify a party name and address, either by coded
identification or in clear form. It is recommended that where
possible only the coded form of the party identification should
be specified, e.g. the Buyer and Seller are known to each other,
thus only the coded identification is required.
00140 LOC, Place/location identification
A segment to allow the identification of locations related to
the current party, e.g. the location of the goods for returns.
00150 Segment group 4: RFF-DTM
A group of segments for specifying any references relating to
the current party.
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00160 RFF, Reference
A segment for the inclusion of any references related to the
current party.
00170 DTM, Date/time/period
A segment specifying the date and where necessary the time of
the reference.
00180 Segment group 5: CTA-COM
A group of segments identifying the contact person or department
for the current party and if required specifying the
communication channel and number.
00190 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
00200 COM, Communication contact
A segment specifying the communication channel and number for
the specified contact.
00210 Segment group 6: CDI-INP-DTM-FTX-SG7
A group of segments identifying any states, instructions, dates or
additional references related to the complete instruction for
return message.
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00220 CDI, Physical or logical state
A segment to enable return states to be specified.
00230 INP, Parties and instruction
A segment to enable return instructions to be specified.
00240 DTM, Date/time/period
A segment specifying the date and or time related to the return
state.
00250 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
00260 Segment group 7: RFF-DTM
A group of segments for specifying any references, and if
required any dates, related to the and conditions.
00270 RFF, Reference
A segment for the inclusion of any references related to the
conditions.
00280 DTM, Date/time/period
A segment specifying the date and where necessary the time of
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the reference.
00290 Segment group 8: TOD-LOC
A group of segments indicating the terms of delivery for the whole
instruction for returns.
00300 TOD, Terms of delivery or transport
A segment identifying the delivery terms used, e.g. INCOTERMS, a
code could be used to specify the delivery terms.
00310 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms.
00320 Segment group 9: TDT-LOC-DTM
A group of segments identifying the mode and means of transport,
location and relevant dates and times for transportation, relating
to the whole instruction for returns.
00330 TDT, Transport information
A segment specifying the mode, means and identification of the
transport for the goods on which instructions for returns are
being provided.
00340 LOC, Place/location identification
A segment identifying locations relevant to the transport
details.
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00350 DTM, Date/time/period
A segment identifying any dates associated with the transport
details.
00360 Segment group 10: EQD-MEA-FTX
A group of segments to specify equipment in which goods will be
transported.
00370 EQD, Equipment details
A segment to specify equipment, equipment size and type used in
the transport.
00380 MEA, Measurements
A segment to specify measurements associated with the equipment,
such as size.
00390 FTX, Free text
A segment to specify processable supplementary information
associated with the equipment.
4.1.2 Detail section
Information to be provided in the Detail section:
00400 Segment group 11: LIN-PIA-IMD-MEA-DTM-QTY-FTX-LOC-MOA-SG12-SG13-
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SG14-SG15-SG16-SG18-SG20-SG21
A group of segments providing details of the individual items for
which instruction for returns are being provided. There must be at
least one occurrence of this group within an instruction for
returns.
00410 LIN, Line item
A segment identifying a line item by the line item number and
configuration level, and additionally, identifying the product
for return. Other product identification numbers, e.g. supplier
product number etc., can be specified within the following PIA
segment.
00420 PIA, Additional product id
A segment providing additional identification to the product
specified in the LIN segment (e.g. Harmonized System number).
00430 IMD, Item description
A segment for describing the current line item as well as
product characteristic. This segment should be used for products
that cannot be fully identified by an article number.
00440 MEA, Measurements
A segment enabling the physical measurements of the current item
to be specified where this is required for full identification
of the product.
00450 DTM, Date/time/period
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00510 DOC, Document/message details
A segment by which the sender of the message indicates to the
receiver what type of document or message will accompany or
follow the return (e.g. credit note) for the current line
item.
00520 DTM, Date/time/period
A segment specifying the date and where necessary the time
related to the document. This may be used to indicate
required document receipt dates, times, or periods.
00530 Segment group 13: RFF-DTM
A group of segments for specifying any references relating to
the current line item only, e.g. invoice number, etc.
00540 RFF, Reference
A segment for the inclusion of any references related to the
current line item.
00550 DTM, Date/time/period
A segment specifying the date and where necessary the time of
the reference.
00560 Segment group 14: DGS-QTY-FTX
A group of segments giving information about dangerous goods.
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00570 DGS, Dangerous goods
A segment to indicate the class of dangerous goods.
00580 QTY, Quantity
A segment to specify quantity of the given dangerous goods.
00590 FTX, Free text
A segment to describe dangerous goods.
00600 Segment group 15: HAN-FTX
A group of segments identifying handling instructions relevant
to the current line item only.
00610 HAN, Handling instructions
A segment providing information on required handling and
notification of hazardous materials relevant to the current
line item only.
00620 FTX, Free text
A segment with free text information relevant to the handling
instructions, in coded or clear form, used when additional
handling information is needed. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
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00630 Segment group 16: PAC-SG17
A group of segments identifying packaging, marks and numbers,
date and time information about packing for the product for
which an instruction for returns is provided.
00640 PAC, Package
A segment specifying the number and type of the
packages/physical units and the physical type of packaging
for the current line item.
00650 Segment group 17: PCI-DTM-GIN
A group of segments specifying markings, labels, and packing
numbers.
00660 PCI, Package identification
A segment specifying markings and or labels used on the
package described in the PAC segment.
00670 DTM, Date/time/period
A segment for specifying date and or time, or period
related to the package.
00680 GIN, Goods identity number
A segment providing the identity numbers related to the
current package.
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00690 Segment group 18: CDI-INP-DTM-FTX-SG19
A group of segments identifying any states, instructions, dates
or additional references related to the return of the current
line item.
00700 CDI, Physical or logical state
A segment to enable return states to be specified.
00710 INP, Parties and instruction
A segment to enable return instructions to be specified.
00720 DTM, Date/time/period
A segment specifying the date and or time related to the
return state.
00730 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
00740 Segment group 19: RFF-DTM
A group of segments for specifying any references, and if
required any dates, related to the states for the current
line item.
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00750 RFF, Reference
A segment for the inclusion of any references related to
the conditions.
00760 DTM, Date/time/period
A segment specifying the date and where necessary the time
of the reference.
00770 Segment group 20: TDT-LOC-DTM
A group of segments identifying the mode and means of transport,
location and relevant dates and times for transportation,
relating to the current line item.
00780 TDT, Transport information
A segment specifying the mode, means and identification of
the transport for the current line item.
00790 LOC, Place/location identification
A segment identifying locations relevant to the transport,
e.g. place of collection.
00800 DTM, Date/time/period
A segment identifying any dates associated with the transport
details.
00810 Segment group 21: EQD-MEA-FTX
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A group of segments to specify equipment related to the
transport of the current line item.
00820 EQD, Equipment details
A segment to specify equipment, equipment size and type used
in the transport.
00830 MEA, Measurements
A segment to specify measurements, other than dimensions,
associated with the equipment, such as weight.
00840 FTX, Free text
A segment to specify processable supplementary information
associated with the equipment.
4.1.3 Summary section
Information to be provided in the Summary section:
00850 CNT, Control total
A segment by which control totals may be provided by the sender for
checking by the receiver.
00860 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the control
reference number of the message.
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4.2 Segment index (alphabetical sequence by tag)
BGM Beginning of message
CDI Physical or logical state
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FTX Free text
GIN Goods identity number
HAN Handling instructions
IMD Item description
INP Parties and instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
QTY Quantity
RFF Reference
TDT Transport information
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TOD Terms of delivery or transport
UNH Message header
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
00010 UNH Message header M 1
00020 BGM Beginning of message M 1
00030 DTM Date/time/period C 9
00040 FTX Free text C 9
00050 CUX Currencies C 9
00060 ---- Segment group 1 ------------------ C 9----------------+
00070 DOC Document/message details M 1 |
00080 DTM Date/time/period C 9----------------+
00090 ---- Segment group 2 ------------------ C 9----------------+
00100 RFF Reference M 1 |
00110 DTM Date/time/period C 9----------------+
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00120 ---- Segment group 3 ------------------ C 9----------------+
00130 NAD Name and address M 1 |
00140 LOC Place/location identification C 9 |
|
00150 ---- Segment group 4 ------------------ C 9---------------+|
00160 RFF Reference M 1 ||
00170 DTM Date/time/period C 9---------------+|
|
00180 ---- Segment group 5 ------------------ C 9---------------+|
00190 CTA Contact information M 1 ||
00200 COM Communication contact C 9---------------++
00210 ---- Segment group 6 ------------------ C 99---------------+
00220 CDI Physical or logical state M 1 |
00230 INP Parties and instruction C 9 |
00240 DTM Date/time/period C 9 |
00250 FTX Free text C 9 |
|
00260 ---- Segment group 7 ------------------ C 9---------------+|
00270 RFF Reference M 1 ||
00280 DTM Date/time/period C 9---------------++
00290 ---- Segment group 8 ------------------ C 9----------------+
00300 TOD Terms of delivery or transport M 1 |
00310 LOC Place/location identification C 9----------------+
00320 ---- Segment group 9 ------------------ C 9----------------+
00330 TDT Transport information M 1 |
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00340 LOC Place/location identification C 9 |
00350 DTM Date/time/period C 9----------------+
00360 ---- Segment group 10 ------------------ C 9----------------+
00370 EQD Equipment details M 1 |
00380 MEA Measurements C 9 |
00390 FTX Free text C 9----------------+
DETAIL SECTION
00400 ---- Segment group 11 ------------------ M 9999-------------+
00410 LIN Line item M 1 |
00420 PIA Additional product id C 9 |
00430 IMD Item description C 9 |
00440 MEA Measurements C 9 |
00450 DTM Date/time/period C 9 |
00460 QTY Quantity C 9 |
00470 FTX Free text C 9 |
00480 LOC Place/location identification C 9 |
00490 MOA Monetary amount C 9 |
|
00500 ---- Segment group 12 ------------------ C 9---------------+|
00510 DOC Document/message details M 1 ||
00520 DTM Date/time/period C 9---------------+|
|
00530 ---- Segment group 13 ------------------ C 9---------------+|
00540 RFF Reference M 1 ||
00550 DTM Date/time/period C 9---------------+|
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|
00560 ---- Segment group 14 ------------------ C 9---------------+|
00570 DGS Dangerous goods M 1 ||
00580 QTY Quantity C 9 ||
00590 FTX Free text C 9---------------+|
|
00600 ---- Segment group 15 ------------------ C 9---------------+|
00610 HAN Handling instructions M 1 ||
00620 FTX Free text C 9---------------+|
|
00630 ---- Segment group 16 ------------------ C 9---------------+|
00640 PAC Package M 1 ||
||
00650 ---- Segment group 17 ------------------ C 9--------------+||
00660 PCI Package identification M 1 |||
00670 DTM Date/time/period C 9 |||
00680 GIN Goods identity number C 9--------------++|
|
00690 ---- Segment group 18 ------------------ C 99--------------+|
00700 CDI Physical or logical state M 1 ||
00710 INP Parties and instruction C 9 ||
00720 DTM Date/time/period C 9 ||
00730 FTX Free text C 9 ||
||
00740 ---- Segment group 19 ------------------ C 9--------------+||
00750 RFF Reference M 1 |||
00760 DTM Date/time/period C 9--------------++|
|
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00770 ---- Segment group 20 ------------------ C 9---------------+|
00780 TDT Transport information M 1 ||
00790 LOC Place/location identification C 9 ||
00800 DTM Date/time/period C 9---------------+|
|
00810 ---- Segment group 21 ------------------ C 9---------------+|
00820 EQD Equipment details M 1 ||
00830 MEA Measurements C 9 ||
00840 FTX Free text C 9---------------++
SUMMARY SECTION
00850 CNT Control total C 9
00860 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2773 Fax: +41-22 917 0037 E-mail: [email protected]
UN/EDIFACT Directories
