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for Electronic Data Interchange for Administration, Commerce and Transport

 UN/EDIFACT

Message Type : RETANN

Version : D

Release : 00A

Contr. Agency: UN

Revision : 3

Date : 2000-01-27

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SOURCE: Western European EDIFACT Board MD1

CONTENTS

Announcement for returns message

0. INTRODUCTION

1. SCOPE

1.1 Functional definition

1.2 Field of application

1.3 Principles

2. REFERENCES

3. TERMS AND DEFINITIONS

3.1 Standard terms and definitions

4. MESSAGE DEFINITION

4.1 Segment clarification

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4.1.1 Header section

4.1.2 Detail section

4.1.3 Summary section

4.2 Segment index (alphabetical sequence)

4.3 Message structure

4.3.1 Segment table

----------------------------------------------------------------------

For general information on UN standard message types see UN Trade Data

Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM

General Introduction

----------------------------------------------------------------------

0. INTRODUCTION

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This specification provides the definition of the Announcement

for returns message (RETANN) to be used in Electronic Data

Interchange (EDI) between trading partners involved in

administration, commerce and transport.

1. SCOPE

1.1 Functional definition

A message by which a party announces to another party details

of goods for return due to specified reasons (e.g. returns for

repair, returns at end of leasing period, returns because of

damage).

1.2 Field of application

The Announcement for returns message may be used for both

national and international applications. It is based on

universal practice related to administration, commerce and

transport, and is not dependent on the type of business or

industry.

1.3 Principles

This message may be used by the message sender to request

credit for goods, or the replacement of goods from the message

recipient.

 

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This message should stimulate the message recipient to instruct

on how the named goods should be returned, destroyed, or

disposed of.

 

In the case where the recipient of the announcement refuses to

accept the return of goods the sender would expect to receive

notification of this decision and also instructions on what

should happen instead of the return. This process will usually

be handled using the Instruction for Return message.

 

The announcement for returns can be used by a party to inform

another party on the requested return of:

 

- goods received in bad condition;

- goods received but not ordered;

- goods for repair;

- goods which have to be returned due to the end of a

leasing contract;

- goods which have exceeded their expiry date without being

sold;

- goods on commission;

- goods from sale on approval;

- sale or return goods;

- returnable transport or packaging containers;

- obsolete goods.

 

The announcement for returns may be used to return received

goods for which receipt of delivery may already have been

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acknowledged by way of the Receiving Advice message (where this

message is being used), e.g., the faulty goods are only

discovered on opening a container for which a receiving advice

has been issued.

 

The announcement for returns may also be used to specify

additional information regarding the return of goods such as

handling instructions or hazardous material information.

 

The recipient of the announcement for returns is requested to

decide the final disposition of the goods for return:

 

- whether the goods shall be returned, repaired, destroyed,

or disposed of;

- which transport means and mode should be used;

- on or by which date the return should take place;

- which party is responsible for the cost of return.

2. REFERENCES

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General

Introduction, Section 1.

3. TERMS AND DEFINITIONS

3.1 Standard terms and definitions

See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General

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Introduction, Section 2.

4. MESSAGE DEFINITION

4.1 Segment clarification

This section should be read in conjunction with the segment

table which indicates mandatory, conditional and repeating

requirements.

 

The following guidelines and principles apply to the whole

message and are intended to facilitate the understanding and

implementation of the message:

 

All specified dates/times should be in the format 'ccyymmdd'

/'hhmm' unless all parties involved in the transaction agree

that there is a functional requirement for an alternative

format. Periods should be specified as whole numbers

representing the required period as indicated in the format

qualifier (weeks, months, etc.)

 

Where a choice of code or text is given only the code element

should be used wherever possible.

 

Conditional data that is not required in the message should not

be included.

 

Care must be taken that the segment qualifier in dependent

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segments do not conflict with the segment qualifier of the

trigger segment of a group.

 

Free text information within the message should be avoided as

this inhibits automatic processing. It is only used when

additional information that cannot be accommodated within the

other segments is required.

4.1.1 Header section

Information to be provided in the Header section:

0010  UNH, Message header

A service segment starting and uniquely identifying a message.

The message type code for the Announcement for returns message

is RETANN.

Note: Announcement for returns messages conforming to this

document must contain the following data in segment UNH,

composite S009:

Data element 0065 RETANN

0052 D

0054 00A

0051 UN

0020  BGM, Beginning of message

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A segment by which the sender must uniquely identify the

Announcement For Returns message.

0030  DTM, Date/time/period

A segment specifying the dates, and when relevant, the times

related to the whole message. The segment must be specified at

least once to specify the message date as allocated by the

sender.

0040  FTX, Free text

A segment with free text information, in coded or clear form,

used when additional information is needed but cannot be

accommodated within other segments. In computer to computer

exchanges such text will normally require the receiver to

process this segment manually.

0050  CUX, Currencies

A segment to specify currencies and relevant details for the

rate of exchange.

0060 Segment group 1: DOC-DTM

A group of segments identifying documents which the message

sender requests to receive, and if necessary when he wishes to

receive them, as a result of the announcement of returns

message, e.g. returns instruction, credit note.

0070  DOC, Document/message details

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A segment by which the sender of the message indicates to

the receiver what type of document or message is required in

return (e.g. returns instruction, credit note).

0080  DTM, Date/time/period

A segment specifying the date and where necessary the time

related to the current document. This segment may be used to

indicate required document receipt dates, times, or periods.

0090 Segment group 2: RFF-DTM

A group of segments providing references and where necessary

associated dates related to the current message, e.g. despatch

note number, invoice, etc.

0100  RFF, Reference

A segment for identifying a reference by its type and

number.

0110  DTM, Date/time/period

A segment specifying the date and where necessary the time

of the reference.

0120 Segment group 3: NAD-LOC-SG4-SG5

A group of segments identifying the parties involved in the

announcement for returns message and any associated

information.

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0130  NAD, Name and address

A segment to identify a party name and address, either by

coded identification or in clear form. It is recommended

that where possible only the coded form of the party

identification should be specified, e.g. the Buyer and

Seller are known to each other, thus only the coded

identification is required. It is recommended that the party

announcing the return and the party to whom the announcement

is directed are identified in this segment.

0140  LOC, Place/location identification

A segment to allow the further identification of locations

related to the current party, e.g. the location of the goods

for return.

0150 Segment group 4: RFF-DTM

A group of segments for specifying any references related to

the current.

0160  RFF, Reference

A segment for identifying a reference related to the

current party by its type and number.

0170  DTM, Date/time/period

A segment specifying the date and where necessary the

time of the reference.

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0180 Segment group 5: CTA-COM

A group of segments identifying the contact person or

department for the current party.

0190  CTA, Contact information

A segment to identify a person or department and their

function, to whom communications should be directed.

0200  COM, Communication contact

A segment specifying the communication channel and number

for the specified contact.

0210 Segment group 6: TOD-LOC

A group of segments indicating the terms of delivery for the

whole announcement for returns.

0220  TOD, Terms of delivery or transport

A segment identifying the delivery terms used, e.g.

INCOTERMS code could be used to specify the delivery terms.

0230  LOC, Place/location identification

A segment identifying locations relevant to the delivery

terms.

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0240 Segment group 7: TDT-LOC-DTM

A group of segments identifying the mode and means of

transport, location and relevant dates and times for

transportation, relating to the whole announcement for returns.

0250  TDT, Details of transport

A segment specifying the mode and means of the transport for

the goods being announced for return.

0260  LOC, Place/location identification

A segment identifying locations relevant to the transport

details.

0270  DTM, Date/time/period

A segment identifying any dates associated with the

transport details.

0280 Segment group 8: EQD-MEA-FTX

A group of segments to specify equipment necessary for

transport.

0290  EQD, Equipment details

A segment to specify equipment, equipment size and type used

in the transport.

0300  MEA, Measurements

A segment to specify measurements associated with the

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equipment, such as weight.

0310  FTX, Free text

A segment to specify processable supplementary information

associated with the equipment.

0320 Segment group 9: ALC-ALI-DTM-MOA-SG10

A group of segments specifying allowances and, or charges for

the whole announcement for returns message. Information

specified in this segment group may be used to identify charges

which will be imposed or allowances which will be requested by

the message sender to cover the cost of storing the goods for

return. Additional information, dates and times, monetary

amounts and tax details which are related to the allowances or

charges may also be specified.

0330  ALC, Allowance or charge

A segment identifying the charge or allowance and where

necessary its calculation sequence.

0340  ALI, Additional information

A segment indicating that allowance or charge specified is

subject to special conditions owing to origin, customs

preference or commercial factors.

0350  DTM, Date/time/period

A segment specifying any dates and, or times which are

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related to the allowances or charges.

0360  MOA, Monetary amount

A segment to specify any monetary amounts related to the

current allowances or charges.

0370 Segment group 10: TAX-MOA

A group of segments specifying tax related information for

the allowances or charges.

0380  TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or

exemption, related to the allowances or charges.

0390  MOA, Monetary amount

A segment specifying amounts related to the tax details

for the allowance or charge.

4.1.2 Detail section

Information to be provided in the Detail section:

0400 Segment group 11: LIN-PIA-IMD-MEA-DTM-PRI-FTX-LOC-MOA-SG12-

SG13-SG14-SG15-SG16-SG17-SG18-SG20-SG21-SG22

A group of segments providing details of the individual items

which are being announced for return. There must be at least

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one occurrence of segment group 11 within an announcement for

returns.

0410  LIN, Line item

A segment identifying a line item by the line item number

and configuration level, and additionally, identifying the

return product. Other product identification numbers, e.g.

supplier product number etc., can be specified within the

following PIA segment.

0420  PIA, Additional product id

A segment to provide additional identification to the

product specified in the LIN segment (e.g. Harmonized System

number).

0430  IMD, Item description

A segment for describing the current line item as well as

product characteristic. This segment should be used for

products that cannot be fully identified by an article

number.

0440  MEA, Measurements

A segment enabling the physical measurements of the current

item to be specified where this is required for full

identification of the product.

0450  DTM, Date/time/period

A segment specifying date and or time, or period details

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relating to the current line item only, e.g. receipt date,

requested pick-up date.

0460  PRI, Price details

A segment to provide the details of the price of the product

which is being announced for return.

0470  FTX, Free text

A segment with free text information, in coded or clear

form, used when additional information is needed but cannot

be accommodated within other segments. In computer to

computer exchanges such text will normally require the

receiver to process this segment manually.

0480  LOC, Place/location identification

A segment to allow the further identification of locations

related to the current line item, e.g. location of product

for return.

0490  MOA, Monetary amount

A segment specifying any monetary amounts relating to the

product, e.g. credit note amount.

0500 Segment group 12: TAX-MOA

A group of segments specifying tax related information for

the currently identified product, e.g. tax amount, etc.

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0510  TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate, or

exemption, for the current product.

0520  MOA, Monetary amount

A segment specifying amounts related to the tax details

for the current product.

0530 Segment group 13: QTY-CDI

A group of segments specifying quantities for return and

states related to the quantities being returned, e.g. never

ordered, damaged.

0540  QTY, Quantity

A segment identifying the product quantities, e.g.

requested return quantity.

0550  CDI, Physical or logical state

A segment to indicate the physical or logical state of

the quantity detailed in the QTY segment for the current

line item, e.g. never ordered, damaged.

0560 Segment group 14: DOC-DTM

A group of segments identifying documents which the message

sender requests to receive, and if necessary when he wishes

to receive them, for the current line item only as a result

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of the announcement of returns message, e.g. returns

instruction, credit note.

0570  DOC, Document/message details

A segment by which the sender of the message indicates to

the receiver what type of document or message is required

in return (e.g. returns instruction, credit note).

0580  DTM, Date/time/period

A segment specifying the date and where necessary the

time related to the current document.

0590 Segment group 15: RFF-DTM

A group of segments for specifying any references relating

to the current line item only, e.g. invoice number, etc.

0600  RFF, Reference

A segment for the inclusion of any references related to

the current line item.

0610  DTM, Date/time/period

A segment specifying the date and where necessary the

time of the reference.

0620 Segment group 16: DGS-QTY-FTX

A group of segments giving information about dangerous

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goods.

0630  DGS, Dangerous goods

A segment to indicate the class of dangerous goods.

0640  QTY, Quantity

A segment to specify quantity of the given dangerous

goods.

0650  FTX, Free text

A segment to describe dangerous goods.

0660 Segment group 17: HAN-FTX

A group of segments identifying handling instructions

relevant to the current line item only.

0670  HAN, Handling instructions

A segment providing information on required handling and

notification of hazardous materials relevant to the

current line item only.

0680  FTX, Free text

A segment with free text information relevant to the

handling instructions, in coded or clear form, used when

additional handling information is needed. In computer to

computer exchanges such text will normally require the

receiver to process this segment manually.

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0690 Segment group 18: PAC-SG19

A group of segments identifying packaging, marks and

numbers, date and time information for the product which is

announced for return.

0700  PAC, Package

A segment specifying the number and type of the packages

and, or physical units and the type of packaging for the

current line item.

0710 Segment group 19: PCI-DTM-GIN

A group of segments specifying markings, labels, and

packing numbers for the current package.

0720  PCI, Package identification

A segment specifying markings and or labels used on

the current package.

0730  DTM, Date/time/period

A segment for specifying date and or time, or period

related to the package.

0740  GIN, Goods identity number

A segment providing the identity numbers of the

current package.

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0750 Segment group 20: TDT-LOC-DTM

A group of segments identifying the mode and means of

transport, location and relevant dates and times for

transportation, relating to the current line item.

0760  TDT, Details of transport

A segment specifying the mode and means of the transport

for the current line item.

0770  LOC, Place/location identification

A segment identifying locations relevant to the transport

details.

0780  DTM, Date/time/period

A segment identifying any dates associated with the

transport details.

0790 Segment group 21: EQD-MEA-FTX

A group of segments to specify equipment related to the

transport of the current line item.

0800  EQD, Equipment details

A segment to specify equipment, equipment size and type

used in the transport.

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0810  MEA, Measurements

A segment to specify measurements, other than dimensions,

associated with the equipment, such as weight.

0820  FTX, Free text

A segment to specify processable supplementary

information associated with the equipment.

0830 Segment group 22: ALC-ALI-DTM-MOA-PCD-SG23

A group of segments specifying allowances and or charges for

the current line item only. Information specified in this

segment group may be used to identify charges which will be

imposed or allowances which will be requested by the message

sender to cover the cost of storing the goods for return.

Additional information, dates and times, monetary amounts

and tax details which are related to the allowances or

charges may also be specified.

0840  ALC, Allowance or charge

A segment identifying the charge or allowance and where

necessary its calculation sequence.

0850  ALI, Additional information

A segment indicating that allowance or charge specified

is subject to special conditions owing to origin, customs

preference or commercial factors.

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0860  DTM, Date/time/period

A segment specifying any dates and, or times which are

related to the allowances or charges.

0870  MOA, Monetary amount

A segment to specify any monetary amounts related to the

current allowances or charges.

0880  PCD, Percentage details

A segment to specify any percentage values related to the

current allowances or charges.

0890 Segment group 23: TAX-MOA

A group of segments specifying tax related information

for the allowances or charges.

0900  TAX, Duty/tax/fee details

A segment specifying the tax type, category and rate,

or exemption, related to the allowances or charges.

0910  MOA, Monetary amount

A segment specifying amounts related to the tax

details for the allowance or charge.

4.1.3 Summary section

Information to be provided in the Summary section:

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0920  UNS, Section control

A segment placed at the start of the summary section to

separate the detail and summary sections.

0930  CNT, Control total

A segment by which control totals may be provided by the sender

for checking by the receiver.

0940  MOA, Monetary amount

A segment to specify total monetary amounts for the complete

message, e.g. credit note amount.

0950 Segment group 24: TAX-MOA

A group of segments specifying tax totals for the announcement

for returns message.

0960  TAX, Duty/tax/fee details

A segment specifying the tax type to be summarized.

0970  MOA, Monetary amount

A segment specifying the summary amount for the tax

specified.

0980  UNT, Message trailer

A service segment ending a message, giving the total number of

segments in the message (including the UNH & UNT) and the

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control reference number of the message.

4.2 Segment index (alphabetical sequence)

ALC Allowance or charge

ALI Additional information

BGM Beginning of message

CDI Physical or logical state

CNT Control total

COM Communication contact

CTA Contact information

CUX Currencies

DGS Dangerous goods

DOC Document/message details

DTM Date/time/period

EQD Equipment details

FTX Free text

GIN Goods identity number

HAN Handling instructions

IMD Item description

LIN Line item

LOC Place/location identification

MEA Measurements

MOA Monetary amount

NAD Name and address

PAC Package

PCD Percentage details

PCI Package identification

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PIA Additional product id

PRI Price details

QTY Quantity

RFF Reference

TAX Duty/tax/fee details

TDT Details of transport

TOD Terms of delivery or transport

UNH Message header

UNS Section control

UNT Message trailer

4.3 Message structure

4.3.1 Segment table

Pos Tag Name S R

HEADER SECTION

0010  UNH Message header M 1

0020  BGM Beginning of message M 1

0030  DTM Date/time/period C 9

0040  FTX Free text C 9

0050  CUX Currencies C 9

0060 ----- Segment group 1 ------------------ C 9-----------+

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0070  DOC Document/message details M 1 |

0080  DTM Date/time/period C 9-----------+

0090 ----- Segment group 2 ------------------ C 9-----------+

0100  RFF Reference M 1 |

0110  DTM Date/time/period C 9-----------+

0120 ----- Segment group 3 ------------------ C 9-----------+

0130  NAD Name and address M 1 |

0140  LOC Place/location identification C 999 |

|

0150 ----- Segment group 4 ------------------ C 9----------+|

0160  RFF Reference M 1 ||

0170  DTM Date/time/period C 9----------+|

|

0180 ----- Segment group 5 ------------------ C 9----------+|

0190  CTA Contact information M 1 ||

0200  COM Communication contact C 9----------++

0210 ----- Segment group 6 ------------------ C 9-----------+

0220  TOD Terms of delivery or transport M 1 |

0230  LOC Place/location identification C 9-----------+

0240 ----- Segment group 7 ------------------ C 9-----------+

0250  TDT Details of transport M 1 |

0260  LOC Place/location identification C 9 |

0270  DTM Date/time/period C 9-----------+

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0280 ----- Segment group 8 ------------------ C 9-----------+

0290  EQD Equipment details M 1 |

0300  MEA Measurements C 9 |

0310  FTX Free text C 9-----------+

0320 ----- Segment group 9 ------------------ C 9-----------+

0330  ALC Allowance or charge M 1 |

0340  ALI Additional information C 9 |

0350  DTM Date/time/period C 9 |

0360  MOA Monetary amount C 9 |

|

0370 ----- Segment group 10 ------------------ C 9----------+|

0380  TAX Duty/tax/fee details M 1 ||

0390  MOA Monetary amount C 9----------++

DETAIL SECTION

0400 ----- Segment group 11 ------------------ M 9999--------+

0410  LIN Line item M 1 |

0420  PIA Additional product id C 9 |

0430  IMD Item description C 9 |

0440  MEA Measurements C 9 |

0450  DTM Date/time/period C 9 |

0460  PRI Price details C 9 |

0470  FTX Free text C 9 |

0480  LOC Place/location identification C 9 |

0490  MOA Monetary amount C 9 |

|

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0500 ----- Segment group 12 ------------------ C 9----------+|

0510  TAX Duty/tax/fee details M 1 ||

0520  MOA Monetary amount C 9----------+|

|

0530 ----- Segment group 13 ------------------ C 9----------+|

0540  QTY Quantity M 1 ||

0550  CDI Physical or logical state C 9----------+|

|

0560 ----- Segment group 14 ------------------ C 9----------+|

0570  DOC Document/message details M 1 ||

0580  DTM Date/time/period C 9----------+|

|

0590 ----- Segment group 15 ------------------ C 9----------+|

0600  RFF Reference M 1 ||

0610  DTM Date/time/period C 9----------+|

|

0620 ----- Segment group 16 ------------------ C 9----------+|

0630  DGS Dangerous goods M 1 ||

0640  QTY Quantity C 9 ||

0650  FTX Free text C 9----------+|

|

0660 ----- Segment group 17 ------------------ C 9----------+|

0670  HAN Handling instructions M 1 ||

0680  FTX Free text C 9----------+|

|

0690 ----- Segment group 18 ------------------ C 9----------+|

0700  PAC Package M 1 ||

||

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0710 ----- Segment group 19 ------------------ C 9---------+||

0720  PCI Package identification M 1 |||

0730  DTM Date/time/period C 9 |||

0740  GIN Goods identity number C 9---------++|

|

0750 ----- Segment group 20 ------------------ C 9----------+|

0760  TDT Details of transport M 1 ||

0770  LOC Place/location identification C 9 ||

0780  DTM Date/time/period C 9----------+|

|

0790 ----- Segment group 21 ------------------ C 9----------+|

0800  EQD Equipment details M 1 ||

0810  MEA Measurements C 9 ||

0820  FTX Free text C 9----------+|

|

0830 ----- Segment group 22 ------------------ C 9----------+|

0840  ALC Allowance or charge M 1 ||

0850  ALI Additional information C 9 ||

0860  DTM Date/time/period C 9 ||

0870  MOA Monetary amount C 9 ||

0880  PCD Percentage details C 9 ||

||

0890 ----- Segment group 23 ------------------ C 9---------+||

0900  TAX Duty/tax/fee details M 1 |||

0910  MOA Monetary amount C 1---------+++

SUMMARY SECTION

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0920  UNS Section control M 1

0930  CNT Control total C 9

0940  MOA Monetary amount C 9

0950 ----- Segment group 24 ------------------ C 9-----------+

0960  TAX Duty/tax/fee details M 1 |

0970  MOA Monetary amount C 9-----------+

0980  UNT Message trailer M 1

Copyright 1995-2000 United Nations, all rights reserved

UN Economic Commission for EuropePalais des Nations, CH-1211 Geneva 10, Switzerland

Tel: +41-22 917 2773 Fax: +41-22 917 0037 E-mail: CEFACT@unece.org