RETAINING THE FIRM OF VENESKY & COMPANY TO ... 09 2012 minutes.docx · Web viewAUTHORIZATION TO...

St. Lawrence County DRAFT Board MeetingBoard of Legislators Monday, July 9, 2012Board Room 6:00 p.m.

Chair Brothers called the meeting to order at 6:02 p.m.

ROLL CALL: All Legislators were present.

Mr. Lightfoot led everyone in prayer, followed by the Pledge of Allegiance.

APPROVAL OF AGENDA: The agenda was amended to add a resolution, to have a discussion on Emergency Services, and to move citizen participation to follow the Executive Session. Mr. Peck moved to approve the amended agenda, seconded by Mr. Parker, Mr. MacKinnon, and Mr. Arquiett, and carried.

APPROVAL OF MINUTES: Mr. Putman moved to approve the minutes of the April 2nd andMay 7th minutes, seconded by Mr. Parker, and carried.

COMMUNICATIONS:

1. Resolution No. 182 was received from Fulton County entitled “Resolution calling upon theGovernor’s Mandate Relief Council to Submit a Package of Mandate Relief Proposals to State Legislators.2. A Resolution was received from the Town of Croghan in support of the construction of Interstate 98, improvements to US Route 11 and to give priority to the Canton, Potsdam, andGouverneur areas. 3. A Resolutions was received from the Town of Richland entitled “Resolution OpposingMemorandum of Understanding between New York State and the Federal Government to SpeedDevelopment of Wind Towers in Lake Ontario’s Eastern Basin”. 4. A Resolution was received from Fulton County entitled “Resolution Supporting S.5509B/A.8489A to Revise the Sharing Formula for Wireless E911 Surcharge monies.5. Resolution 321-12 was received from Wayne County opposing wind energy projects offshoreof Wayne County.6. A letter was received from The Canton Village Board of Trustees advising there will be aPublic Hearing on Monday, July 16 at 6:45 p.m. in the Board Room of the Municipal Building todiscuss the passage of a local law that would change the zoning designations.

EXECUTIVE SESSION:

Mr. Parker moved to go into Executive Session at 6:08 p.m. to discuss litigation, seconded by Mr. Arquiett, and carried.

Mr. Morrill moved to go to Open Session at7:33 p.m., seconded by Mr. Arquiett, and carried.

CITIZEN PARTICIPATION:

Donald Hassig of Cancer Action NY said while he was in Montana he spoke with the Health Officer about world health impact on children. He said he made a presentation to Board of Commissioners in July and wanted to read a report. While he was Midland County, Michigan, he had a meeting and did a presentation with the Director of Public Health. He would like to be

July 9, 2012

able to speak with St. Lawrence County’s Public Health Directing regarding these issues. He said there is a meeting scheduled for July 16th and wants to have a conversation about the World Health Action Report.

Bill Powers, President of CSEA Solid Waste, spoke of the resolution regarding Solid Waste. Mr. Powers read the petition that were signed. They pride themselves on the cleanliness of the sites. His concern is this tabled resolution hangs over their head and they would like to know where they stand. There are 15 employees who are hanging and they need answers; either yes or no. This has been an ongoing thing, and it wears on the employees. He would like a decision to be made tonight.

Mr. Gilbert, St. Lawrence County Emergency Services Director, said he started a contest that he published in the newspapers and online to have people create a design for a metal to be given out to recognize acts of bravery. There were two designs chosen, one for firefighters and one for Emergency Medical Services. There were two winners chosen, and they are both were present to receive those awards. Steve Parker of Hopkinton Fire Department designed the fire fighters award, and Emily Capparella designed the Emergency Medical Services awards. Coin will be engraved with their name and number on the coin.

PRESENTATION OF RESOLUTIONS:

Operations Committee: 6-11-2012

RESOLUTION NO. 166-2012

ADOPTING THE 2010 ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING

By Mr. Peck, Chair, Operations Committee

WHEREAS, St. Lawrence County regularly applies for and is awarded Community Development Block Grant Funding to administer a variety of community and economic development projects that principally benefit low to moderate income households throughout the County, and

WHEREAS, as a condition of receiving Federal Funds, the US Department of Housing and Urban Development (HUD) requires local communities to certify that they affirmatively further fair housing; this obligation requires the grantee to conduct an analysis of impediments to fair housing choice within the community; take appropriate actions to overcome the effects of identified impediments; and maintain records concerning the local analysis and activities, and

WHEREAS, the last Analysis of Impediments was conducted in 1999, which relied on 1990 Census Data and no longer accurately reflects current population demographics or housing conditions in the County, and

WHEREAS, the County and the City of Ogdensburg hosted an analysis of impediments workshop in November 2010 which involved 37 participants from various housing agencies, real estate offices, banks, municipalities, and non-profit service providers, and

WHEREAS, the workshop participants reviewed current Census data, as well as regional and state affordable housing reports, and developed and prioritized strategies to promote equal opportunity to safe and decent housing of a person’s choice,

July 9, 2012

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators adopts the 2010 Analysis of Impediments to Fair Housing which identifies short- and long-term strategies to educate the public about housing discrimination, and short- and long-term strategies to improve the quality of affordable housing in the County, and

BE IT FURTHER RESOLVED that the Board of Legislators designates the Fair Housing Task Force responsible for taking appropriate actions to overcome impediments to fair housing choice in the County, and maintain records concerning these activities.

***

Mr. Peck moved to adopt Resolution No. 166-2012, seconded by Mr. Morrill and Mr. Bunstone.

Mr. Burns said there was a reference made to the analysis done in 2000, and he would like to askthat that analysis get used, and asked what changes have occurred between the 2000 analysis andthe 2010 analysis. Mr. Pfotenhauer said the 2000 analysis was used for a number of years andthere was a need for an update. The 2010 is more in depth, but he said he would have to go backand look at both analyses to see the differences. Mr. Burns said he would like this informationforwarded to him.

Resolution No. 166-2012 was carried unanimously by a voice vote.



AUTHORIZING ST. LAWRENCE COUNTY TO APPLY FORCOMMUNITY DEVELOPMENT BLOCK GRANT FUNDS


WHEREAS, funds are available from the New York State Office of Community Renewal (OCR) to provide for community improvements, such as housing, economic development, public infrastructure and community facilities under the Community Development Block Grant (CDBG) Program, and

WHEREAS, applicants for CDBG funds must be units of local government, specifically including counties, and

WHEREAS, the County Planning Office has experience in preparing CDBG applications and in the administration of the programs,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes St. Lawrence County to apply for Community Development Block Grant Funds, and

BE IT FURTHER RESOLVED that the Board of Legislators authorizes the County Planning Office to prepare an application for funding, and

BE IT FURTHER RESOLVED the Board of Legislators authorizes the Chair to sign the necessary application documentation, and

July 9, 2012

BE IT FURTHER RESOLVED should the grant be awarded, the Board of Legislators authorizes the County Planning Office to perform all necessary activities to secure CDBG funds, and

BE IT FURTHER RESOLVED should the grant be awarded, the Board of Legislators authorizes the Chair to sign the necessary documentation and contract, subject to review and approval by the County Attorney, to secure those funds, and

BE IT FURTHER RESOLVED should the grant be awarded, the Board of Legislators authorizes the County Planning Office to engage in requisite activities to provide grant administration and program delivery services, both which are reimbursable through the grant, and to close out this grant as may be required, and

BE IT FURTHER RESOLVED should the grant be awarded, and grant administration and program delivery continue into subsequent fiscal years, the Board of Legislators authorizes the Treasurer to roll-over both appropriation and revenue accounts at the end of the prior fiscal year.

***

Mr. Peck to adopt Resolution No. 167-2012, seconded by Mr. Parker, and carried unanimouslyby a voice vote.



SUPPORTING THE APPLICATION OF NORTH COUNTRY HOUSINGFOR RURAL AREA REVITALIZATION PROJECT FUNDS


WHEREAS, funds are available to not-for-profit corporations or charitable organizations that have a direct interest in improving the health, safety and economic viability of a rural area from the New York State Office of Community Renewal (OCR) under the direction of the New York State Housing Trust Fund Corporation (HTFC) for Rural Area Revitalization Projects (RARP), and

WHEREAS, the North Country Housing Council is seeking funding support for the rehabilitation of its office space located at 19 Main Street, Canton, New York, and

WHEREAS, RARP guidelines require that the municipality in which the proposed project will function must approve a formal resolution supporting an application for the proposed project and the North Country Housing Council programs function throughout St. Lawrence County,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators supports the application of North Country Housing Council for Rural Area Revitalization Project Funds.

***

July 9, 2012

Mr. Peck to adopt Resolution No. 168-2012, seconded by Mr. Putman and Mr. Putney, andcarried unanimously by a voice vote.



AUTHORIZING THE CHAIR TO SIGN A CONTRACT FOR NATURALGAS BASIS PRICING FOR ST. LAWRENCE COUNTY BUILDINGS


WHEREAS, the Municipal Electric and Gas Alliance (“MEGA”) has competitively bid Natural Gas Basis Pricing on behalf of municipalities in the St. Lawrence Gas utility service area, and

WHEREAS, MEGA has determined Sprague Energy Corporation., Portsmouth, NH (Sprague) is the lowest responsible bidder, and executed a program agreement with Sprague, and

WHEREAS, this process satisfies the competitive bidding requirements for Natural Gas Basis Pricing, and

WHEREAS, it has been determined that a variable rate contract with options to covert contract volumes to a fixed rate in multiple of at least 5,000 dekatherms at a time (annual load is currently approximately 22,000) is in the best interests of St. Lawrence County,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a contract with Sprague Energy Corporation. for Natural Gas Basis Pricing for County Buildings, upon approval of the County Attorney, and

BE IT FURTHER RESOLVED that recommendations to exercise the options to covert contract volumes to a fixed rate will be approved by the Board of Legislators.

***

Mr. Peck moved to adopt Resolution No. 169-2012, seconded by Mr. Parker and Mr. Putman.

Mr. Acres said he will vote against this at this particular time as all our energy prices are actually declining, and he does not think it is a good idea to enter into contract for a fixed rate.

Mr. Morrill asked what the estimated savings was. Mr. Cunningham said it is not natural gas contract, it is for electricity. It will depend on the market as to what the savings will be. He is hoping for a five percent (5%) to ten percent (10%) savings.

Mr. Akins asked about the 4th whereas, where it states an option to convert contract volumes to a fixed rate. Mr. Cunningham said we have the option to transfer to a fixed price with permission from the Legislators.

Resolution No. 169-2012 was adopted with one (1) no vote (Putney).

July 9, 2012



MODIFYING THE SHERIFF’S OFFICE BUDGET TO ACCEPT A FY11 OPERATION STONEGARDEN PROGRAM (OPSG) GRANT FROM NEW YORK STATE DIVISION

OF HOMELAND SECURITY AND EMERGENCY SERVICES


WHEREAS, the New York State Division of Homeland Security and Emergency Services has awarded a grant of $137,318 to the Sheriff’s Office to provide funds to enhance law enforcement preparedness and operational readiness along the borders of the United States and to enhanced cooperation, coordination and operational capabilities between Federal, State, local and tribal law enforcement agencies in a joint mission to secure the US borders, and

WHEREAS, the Ogdensburg Police Department will receive $128,842 of this grant as we are the pass-through agency,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign the contract and any other contract as required for this grant, upon the approval of the County Attorney, and

BE IT FURTHER RESOLVED that the Treasurer be authorized to modify the 2012 Sheriff’s Office Budget as follows and rollover remaining revenues and appropriations to future budgets until the Grant is expended:

INCREASE APPROPRIATIONS:

01-S1-3110-180-00-0-SG11 S CRIM Overtime $ 5,28001-S1-3110-430-07-0-SG11 S CRIM SG Passthrough 128,84201-S1-3110-440-01-0-SG11 S CRIM Automotive Supplies 55201-S1-3110-441-00-0-SG11 S CRIM Gasoline & Oil 56401-S1-3110-810-00-0-SG11 S CRIM Retirement 1,27301-S1-3110-830-00-0-SG11 S CRIM Social Security 50501-S1-3110-840-00-0-SG11 S CRIM Workmen’s Comp 302

$137,318

INCREASE REVENUE:

01-S1-4389-570-00-0-HSEC S FA Homeland Security $137,318

***

Mr. Peck moved to adopt Resolution No. 170-2012, seconded by Mr. Burns and Mr. Sutherland,and carried unanimously by a roll call vote.

July 9, 2012



MODIFYING THE 2012 SHERIFF’S OFFICE BUDGET TO PURCHASE EQUIPMENT


WHEREAS, the St. Lawrence County Sheriff’s Office has the ability to share in seized property, vehicles, and other equipment that has been processed through federal agencies, and

WHEREAS, the Sheriff’s Office has been offered the opportunity to accept a seized vehicle through this cooperative agreement, and

WHEREAS, it is necessary to make a transfer from the Sheriff’s Equitable Sharing Fund to cover costs associated with acquiring this vehicle, and

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Treasurer to modify the 2012 Sheriff’s Office Budget as follows:


01-S1-3110-230-00-0 S CRIM Automotive Equipment $12,500

DECREASE RESERVE:

01-TG-0889-503-00-0-EQSH T Equitable Sharing (Sheriff's) $12,500

***

Mr. Peck moved to adopt Resolution No. 171-2012, seconded by Mr. Morrill, and carriedunanimously by a roll call vote.



MODIFYING THE 2012 SHERIFF’S OFFICE BUDGET TO PAY FOR LAW ENFORCEMENT RELATED EXPENSES


WHEREAS, the Sheriff’s Office will be purchasing various law enforcement that qualify under enhancement of services equipment/services, and

WHEREAS, it is necessary to make a transfer from the Sheriff’s Equitable Sharing Fund to cover costs for this equipment/services,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Treasurer to modify the 2012 Sheriff’s Office Budget to pay for law enforcement related expenses as follows:

July 9, 2012


01-S1-3110-430-07-0 S CRIM Other Fees $3,975

DECREASE RESERVE:

01-TG-0889-503-00-0-EQSH T EQUITABLE Sharing (Sheriff's) $3,975

***

Mr. Peck moved to adopt Resolution No. 172-2012, seconded by Mr. Paquin and Mr. Lightfoot, and carried unanimously by a roll call vote.



MODIFYING THE 2012 SHERIFF’S OFFICE BUDGETTO PAY FOR PHONE COSTS FOR INVESTIGATIVE PURPOSES


WHEREAS, the Sheriff’s Office will be having increased phone costs for investigative purposes, and

WHEREAS, these investigations will benefit the Sheriff’s Office services, and

WHEREAS, it is necessary to make a transfer from the Sheriff’s Equitable Sharing Fund to cover these costs,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Treasurer to modify the 2012 Sheriff’s Office Budget as follows and roll over remaining appropriations to the future budgets until the monies are expended:


01-S1-3110-423-02-0-EQSH S CRIM Other Phone Services $7,000

DECREASE RESERVE:

01-TG-0889-503-00-0-EQSH T Equitable Sharing (Sheriff's) $7,000

***

Mr. Peck moved to adopt Resolution No. 173-2012, seconded by Mr. Lightfoot and Mr. Putman, and carried unanimously by a roll call vote.

July 9, 2012



AUTHORIZING THE CHAIR TO SIGN A CONTRACT WITH SUNY CANTON FOR FOUR (4) WORK STUDY POSITIONS AT A NO COST TO ST. LAWRENCE COUNTY


WHEREAS, the Director of Emergency Services has established an opportunity for a partnership for assigning Federal Work Study Students to work for the Department, and

WHEREAS, the cost of wages for the student participants is covered by an Off-Campus Federal Work Study Agreement, and

WHEREAS, significant value to by the Department is anticipated in the areas of exercise planning, emergency operations planning, and web development,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a contract with SUNY Canton for four (4) work study positions at a no cost to St. Lawrence County, upon approval of the County Attorney.

***

Mr. Peck moved to adopt Resolution No. 174-2012, seconded by Mr. Lightfoot, and carriedunanimously by a voice vote.



AUTHORIZING THE CHAIR TO SIGN A CONTRACT FOR THE PURCHASE OF ELECTRICITY SUPPLY FOR COUNTY BUILDINGS


WHEREAS, the County of Genesee and other municipalities authorized the Municipal Electric and Gas Alliance (“MEGA”) to bid for electricity supply on their behalf, and

WHEREAS, on October 14, 2011, MEGA determined Integrys Energy Services of New York, Inc. (Integrys) was the lowest responsible bidder, and executed a program agreement with Integrys, and

WHEREAS, Section 408-a of the County Law authorizes a County to include in any purchase contract awarded to the lowest responsible bidder authorization permitting any political subdivision in the State to participate, and

WHEREAS, on October 26, 2011 the County of Genesee awarded a contract to Integrys and pursuant to Section 408-a authorized all other political subdivisions in the State to participate in the contract, and

July 9, 2012

WHEREAS, it has been determined that a fixed rate contract for our electricity requirements at the Correctional Facility (Integrys Account 7387624014) until October 31, 2014, is in the best interests of St. Lawrence County, and

WHEREAS, prices quoted for fixed rate contracts change daily based on market conditions,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a fixed rate contract with Integrys Energy Services of New York, Inc. for electricity supply for County Buildings, upon approval of the County Attorney, and

BE IT FURTHER RESOLVED that the review of market prices will be on-going by the Director of Governmental Services for the purpose of making recommendations to the Board of Legislators regarding fixed versus variable rates for all of St. Lawrence County’s Electricity Accounts.

***

Mr. Peck moved to adopt Resolution No. 175-2012, seconded by Mr. Bunstone.

Mr. Acres said we should not enter into a fixed contract.

Mr. Morrill said there was an email from Mr. Cunningham saying the price went up from the May meeting to today. He asked what the amount of the increase was. Mr. Cunningham said it would translate to another $38.64 increase per year.

Mr. Akins said fluctuation on a daily basis may be a up and down, but we are on a cycle of low energy costs. There is a variable between fixed and variables rates, and fixed rate will always be higher. It is a gamble as to whether there will be a savings.

Resolution No. 175-2012 was adopted with ten (10) yes votes and five (5) no votes (Putman, Morrill, Peck, Acres, and Akins).

Services Committee: 6-18-2012


MODIFYING THE 2012 COMMUNITY SERVICES BUDGET FOR A ONE-TIME STATE AID FUNDING FROM OASAS FOR NORTH COUNTRY FREEDOM HOMES

By Mr. Bunstone, Chair, Services Committee

WHEREAS, North Country Freedom Homes has been awarded one-time State Aid Funding from OASAS in the amount of $5,100 for the installation of an improved security system, and

WHEREAS, this award will increase Community Services Budget and North Country Freedom Homes Budget by $5,100,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign an amended contract with the above mentioned agencies upon approval of the County Attorney, and

July 9, 2012

BE IT FURTHER RESOLVED that the Treasurer is authorized to modify the 2012 Community Services Budget as follows:

INCREASE REVENUE:

01-A2-4488-570-00-2 A FA NCFH Madrid Alcohol Addiction $2,80001-A2-4488-570-00-3 A FA NCFH Canton Alcohol Addiction $2,300

$5,100

INCREASE APPROPRIATIONS:01-A2-4250-465-00-2 A NCFH Madrid Other Advances $2,80001-A2-4250-465-00-3 A NCFH Canton Other Advances $2,300

$5,100

***

Mr. Bunstone moved to adopt Resolution No. 176-2012, seconded by Mr. Parker, and carriedunanimously by a roll call vote.



ESTABLISHING THE WORKFORCE INVESTMENT ACT BUDGET FORST. LAWRENCE COUNTY DEPARTMENT OF SOCIAL SERVICES


WHEREAS, St. Lawrence County is the designated Grant Recipient for Workforce Investment Act (WIA) Funds and establishes budgets with the Department of Social Services in accordance with obligations received, and

WHEREAS, the Department of Social Services has been provided with funding levels by New York State WIA Formula Funds and TANF Funds, and

WHEREAS, total funds available is $1,391,055,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Treasurer to establish the attached budgets totaling $1,391,055 for the Department of Social Services Workforce Investment Act Budget, and roll over remaining funds at year end:

2011 2012

Admin $ 93,982 $ 92,521Title I Adult $ 286,665 $ 275,175Youth $ 335,794 $ 347,416Dislocated Workers $ 223,386 $ 210,095Dislocated Supplemental $ 10,581 $ 0DEI $ 6,921(PY10) $ 0Adult Supplemental $ 21,936 $ 0

July 9, 2012

Summer Jobs Express $ 43,021 $ 0Employability Readiness $ 0 $ 0TAA Rapid Response Training $ 250,000 $ 200,000TANF $ 166,600 $ 265,848Total Appropriation $1,438,886 $1,391,055Total Revenue $1,438,886 $1,391,055

***

Mr. Bunstone moved to adopt Resolution No. 177-2012, seconded by Mr. Morrill and Mr. Putman, and carried unanimously by a voice vote.



AUTHORIZATION TO FILL A CASEWORKER POSITION IN THEDEPARTMENT OF SOCIAL SERVICES


WHEREAS, on August 4, 2008, the St. Lawrence County Board of Legislators adopted Resolution No. 281-2008, which implemented a non-essential services hiring freeze, and

WHEREAS, Position No. 8150-024, Caseworker, was vacated on October 18, 2011, due to a retirement, and

WHEREAS, this position is essential for providing adequate Caseworker services to an increasing number of families needing services, and

WHEREAS, if this position is not filled, the ability to ensure safety and meet New York State deadlines would be compromised,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Commissioner of Social Services to fill Caseworker Position No. 8150-024 in the Department of Social Services, immediately.

***

Mr. Bunstone to adopt Resolution No. 178-2012, seconded by Mr. Morrill carried by a voice vote of ten (10) yes votes and five (5) no votes (Burns, Akins, Acres, Parker, and Bunstone).



AUTHORIZING THE REINSTATEMENT OF A FULL-TIME DISPATCHER POSITION AND ABOLISHING AND CREATING OF PART-TIME TEMPORARY

DISPATCHERS IN THE DEPARTMENT OF EMERGENCY SERVICES


July 9, 2012

WHEREAS, an Emergency Services Task Force was appointed by the Chair of the Board of Legislators to review the operational aspects of the Department, and

WHEREAS, as part of that review, staffing was analyzed by the Task Force and two specific recommendations are being made; the first is, there is currently a Part-Time Dispatcher Position that was created in the 2012 Budget to replace a full-time Dispatcher Position that was eliminated and it has been determined that the Position is needed on a full-time basis and the recommendation is that the employee occupying the Position should be reinstated to full-time, and

WHEREAS, the other specific recommendation is that there is currently an inadequate number of Part-Time Staff to cover the schedule during periods of staffing gaps, NOW, THEREFORE, BE IT RESOLVED the Board of Legislators authorizes the reinstatement of a full-time Dispatcher Position and the creation of Part-Time Temporary Dispatchers in the 2012 Emergency Services Department Budget:

ABOLISH:

01-X1-3410-170-00-C Five (5) Part-Time Dispatchers $79,134

CREATE:01-X1-3410-140-00-C One (1) Emergency Management Dispatcher (FT) $31,65401-X1-3410-170-00-C Eight (8) Part-time Dispatchers 47,480

$79,134

BE IT FURTHER RESOLVED that the Director of Emergency Services is authorized to appoint Part-Time Temporary Dispatchers as needed, not to exceed the budgeted amount.

***

Mr. Bunstone moved to adopt Resolution No. 179-2012, seconded by Mr. Lightfoot.

Mr. Akins asked if the part-time dispatchers are offered benefits. Ms. St. Hilaire said yes. Mr. Akins asked if it is a practice that we wanted to carry forward. Ms. Brothers said it is a negotiated item.

Mr. Morrill said he does not understand the math; to abolish five (5) part-time dispatchers and that amount is equal to (1) one full-time dispatcher and eight (8) part-time dispatchers. It does not add up that the amounts would be exactly equal. Ms. St. Hilaire said part of the reason is that there is one part-time dispatcher now who is working full time hours along with overtime. Mr. Gilbert said in conjunction with this change, the schedule will also be changing. The last payroll had 52 hours of overtime. The Emergency Services Department budgeted $12,000 in overtime for 2012, and at this time last year he was at $3,500 in overtime expenditures. He is now at $27,000 in overtime expenditures as of now. This resolution will take the person who is working part-time and put them back into a full-time role. This will bring the overall overtime cost down. There will be a period of training.

Mr. Morrill said he believes the number is a budget number, and not an actual number that includes overtime. That averages almost $16,000 per part-time person, but the eight part-timers

July 9, 2012

that we are replacing them will is less than $6,000. It seems like the math is being done to work and make them equal. He said the numbers seem to be actual instead of budget. Ms. St. Hilaire said there is an individual who is being moved from part-time to full-time, and there are also two individuals that only work two or three hours a month. The difference will be put into a pool and that will be the only amount of money the part-timers will be able to make. There will be a certain pool of money that will be used to pay the part-timers.

Mr. Parker said the task force met with Mr. Gilbert prior to this meeting, and as the Chair of that Task Force, we agree and we support this resolution. If we continue with the present makeup of this department, we will be over budget by the end of the year. We do not want to sacrifice the safety of the County Employees and he said he fully supports this resolution.

Mr. Burns said he is a member of the task force, and in Committee he did not support this untilMr. Gilbert explained it further. Mr. Gilbert is doing what he can to resolve this issue ofovertime. He is doing what is necessary to fix this. Mr. Burns said he understands, and hesupports this resolution.

Mr. Acres asked how many hours are required for part-timers to get benefits. Ms. St. Hilaire said one hour. Mr. Acres said it is unrealistic and we cannot afford it and any new contract we have should eliminate this.

Mr. Putman said he agrees with Mr. Burns, and his concern is overtime being over budget, and we are only part way through the year. He said he will support this resolution, but he asked if this is something that can be accomplished. Mr. Gilbert said there is going to be a transition period and changing the schedule will not eliminate the overtime overnight. It is his intent to adjust the schedule, and he is hopeful this will work. He said when the training period is over, there should be a savings.

Mr. Bunstone asked what the estimated hours worked are for the part-timers. Mr. Gilbert said between 15 and 20 hours, but he is working with Human Resources and the Union on changing the schedule.

Mr. Lightfoot said an issue is there are four dispatchers that seldom work, and they are seldom available because they are employed full time elsewhere. He said they are not able to be scheduled on a regular basis. If we hired four new people, that should solve the problem. We should replace them with people who are willing to work.

Mr. Morrill said we should make these changes at budget time and not now. It sounds like there will still be overtime even with adding three people. The right time to do this is budget time.

Mr. Acres asked if the one hour is a daily requirement. Ms. St. Hilaire said any part-time person can receive benefits. Mr. Acres said it sounds as if the four who are receiving benefits might be there only for the benefits. Ms. St. Hilaire said two of those employees do not take the benefits. Mr. Acres asked if a full time employee would solve the problem. Mr. Gilbert said he would move a person to full time and back fill with a part timer. Mr. Acres said he thinks a Department Head should have the leeway and prerogative to make such a change. Mr. Acres said he cannot support this as is, and he wants Mr. Gilbert to check to see if an additional full time employee would alleviate problem and save money.

Mr. Peck asked if the problem would be alleviated if you replaced the four employees that could not work, and hire four more that could work more hours. Mr. Gilbert said the root of the

July 9, 2012

problem is the schedule; they took all part-timers off the schedule and the full-timers would handle 24 hours shifts. The part-timers have other jobs, and are just on call. Mr. Peck asked could that happen if you replace the four employees that have other jobs and hire four that can work 15 or 20 hours a week.

Mr. Putman called the question, seconded by Mr. Arquiett, and carried with two no votes (Peck and Paquin).

Resolution No. 179-2012 was adopted by a roll call vote with nine (9) yes votes and six (6) no votes (MacKinnon, Peck, Morrill, Acres, Bunstone, and Brothers).

Finance Committee: 6-25-2012


RETAINING THE FIRM OF VENESKY & COMPANY TO PREPARE THE INDIRECT COST ALLOCATION REPORT FOR ST. LAWRENCE COUNTY

FOR THE FISCAL YEARS 2012, 2013, AND 2014

By Mr. Morrill, Chair, Finance Committee

WHEREAS, a Request for Proposals (RFP) was issued in 2010 to retain services for the preparation of the St. Lawrence County Annual Indirect Cost Allocation Report for three fiscal years (2009, 2010, and 2011), with an optional three year extender, and

WHEREAS, the Contract was awarded to Venesky & Company, at an annual cost of $14,000, who has successfully completed the report for fiscal years 2009, 2010, and 2011, and

WHEREAS, Venesky & Company has agreed to complete the 2012, 2013, and 2014 Annual Indirect Cost Allocation Reports for the same price of $14,000, and

WHEREAS, the County Treasurer recommends retaining Venesky & Company to complete the Annual Indirect Cost Allocation Report for St. Lawrence County for the fiscal years 2012-2014,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a contract with Venesky & Company to prepare the Annual Indirect Cost Allocation Report for fiscal years 2012, 2013, and 2014 for $14,000 each year (01-BL-1010-430-07-0), upon approval of the County Attorney.

***

Mr. Morrill moved to adopt Resolution No. 180-2012, seconded by Mr. Lightfoot and Mr. Paquin and carried unanimously by a voice vote.

July 9, 2012



RETAINING THE FIRM WHITTEMORE, DOWEN & RICCIARDELLITO PREPARE THE ANNUAL SINGLE AUDIT FOR

ST. LAWRENCE COUNTY FOR THE FISCAL YEAR 2012


WHEREAS, a Request for Proposals (RFP) was issued in 2010 to retain services for the preparation of the St. Lawrence County Annual Single Audit for three years, with an optional three year extender, and

WHEREAS, the Contract was awarded to Whittemore, Dowen & Ricciardelli (WD&R) and has successfully completed the audit for fiscal years 2009, 2010, and 2011, and

WHEREAS, WD&R has agreed to complete the 2012 Single Audit for the same price as the 2011 contracted price of $59,760, and

WHEREAS, the County Treasurer recommends retaining WD&R for an additional year as it would be beneficial to St. Lawrence County with the upcoming transition in financial systems from GEMS to MUNIS,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a contract with Whittemore, Dowen and Ricciardelli to prepare the Annual Single Audit for fiscal year 2012 for $59,760 (01-BL-1010-430-07-0), upon approval of the County Attorney.

***

Mr. Morrill moved to adopt Resolution No. 181-2012, seconded by Mr. Paquin and Mr. Putney.

Mr. Morrill said he does not have anything against this firm, but he feels we need a full audit and not a single audit.

Resolution No. 181-2012 was adopted by a voice vote with one (1) no vote (Morrill).



AUTHORIZATION TO FILL THREE LABORER POSITIONSIN THE DEPARTMENT OF HIGHWAYS


WHEREAS, on August 4, 2008, the Board of Legislators adopted Resolution No. 281-2008, which implemented a non-essential services hiring freeze, and

WHEREAS, Resolution No. 198-2011 implemented emergency measures including a freeze on all new hiring with an exclusion of positions that are funded 100% by an outside

July 9, 2012

source of revenue adequate to cover the equivalent of the cost of the position and this request meets that criteria, and

WHEREAS, Laborer Position Numbers 3060-016, 3060-010, and 3060-015, were vacated on January 30, 2012, April 2, 2012, and April 16, 2012 due to retirement, promotions, and resignation, and

WHEREAS, these positions are needed for flagging and to maintain proper crew size to insure the safety of area crews, and

WHEREAS, these positions also operate equipment such as mowing tractors for roadside management, rollers for paving, and tandem trucks for hauling, and

WHEREAS, these positions are also needed for Snow & Ice Control activities and clearing bridges & sidewalks and other winter maintenance activities,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes theSuperintendent of Highways to fill Laborer Position Numbers 3060-016, 3060-010, and 3060-015 in the Department of Highways, no earlier than thirty (30) days from the date vacated.

***

Mr. Morrill moved to adopt Resolution No. 182-2012, seconded by Mr. Putney and Mr. Peck.

Mr. Acres said he voted against this in Committee, and he asked if it was a problem with scheduling and constraints within the contracts. He asked if there was an extreme shortage. Mr. Bogart said it is not a scheduling problem; it is an extreme shortage of Laborers.

Mr. Burns said he feels there is a lack of Laborers, but too many Heavy Equipment Operators (HEO) and Motor Equipment Operators (MEO). He asked if there was some way of changing the mix so there could be better productivity in positions that now exist. Mr. Bogart said every year we readjust according to retirement and promotions, and we try to readjust so that the crews are equal. It is difficult. Some employees are pulled from crews to start construction, and to work on tree crews. There has been a big need right now, and he is pulling people from other crews to clean up storm area. It has become cumbersome due to the lack of personnel. Mr. Burns said he understands but every department has lack of people, and he asked if there was any other way to get things done without adding people to the Department. His concern is to possibly have to possibly lay people off at Budget time. Mr. Bogart said he understands that concerns, but most everything done at Highway is safety related, and we cannot do without it personnel. We are trying to cut costs in other ways; such as reducing signs, getting another year out of paint on roads, and not doing service requests. We are prioritizing the service request and if it is something that can wait, we do. Mr. Bogart said he could not efficiently cut these positions.

Mr. Morrill said these positions are important and especially in rural areas. The grass is high on the roadside. It is about the safety for the workers and citizens. These positions are already in the Budget, and there is a savings because one position has been vacant since January.

Mr. Akins said he wants to reiterate that he hopes we are doing our best to move people from one department to another when possible. He agrees with Mr. Morrill about the safety issue of cutting. He said he will trust the Department Heads to scrutinize which positions are needed. .

July 9, 2012

Mr. Bunstone said he would like to thank Mr. Gilbert for being creative in his scheduling. He said everyone needs to look at other ways of doing things. He asked about the possibility of seasonal employees. If these three positions are approved, there is cost to the county and his fear is one of these may pay the price at budget time. He hopes every Department Head looks at every possible option when having to fill positions. He said he will not support any new hiring without some sort of analyses attached to it.

Mr. Peck asked Mr. Bogart if he would prefer a bunch of part-timers for the summer months or full-timers all year around. Mr. Bogart said with the amount of training now involved, he prefers the full-timers. Seasonal workers will be trained and then come and go. These three laborer positions will not be used just in the summer time; they are needed for winter months too. Mr. Peck said he believes Mr. Bogart has done due diligent in determining if these positions were needed. He said he will support this resolution.

Mr. Arquiett said he will support this resolution as well. He said all departments have been greatly squeezed, but none harder than the Highway Department. The Highway Department services every resident in the County.

Resolution No. 182-2012 was adopted by a roll call vote of twelve (12) yes votes and three (3) no votes (Bunstone, Brothers, and Burns).



AUTHORIZATION TO FILL THE WELFARE FRAUD INVESTIGATORPOSITION IN THE DISTRICT ATTORNEY’S OFFICE

By Mr. Fred Morrill, Chair, Finance Committee

WHEREAS, the Board of Legislators adopted Resolution No. 281-2008 on August 4, 2008, which implemented a non-essential services hiring freeze, and

WHEREAS, Position No. 0266-001, Welfare Fraud Investigator, will be vacated on June 29, 2012, and

WHEREAS, this position is eighty percent (80%) reimbursed by New York State based upon a Memorandum of Understanding (MOU) between the Department of Social Services and the District Attorney’s Office to dedicate this position to combating welfare fraud, and

WHEREAS, the Investigator works closely with the Department of Social Services to investigate welfare fraud, recoup restitution, and in appropriate cases prepare and refer files for criminal prosecution, and

WHEREAS, if this position is not filled, the caseload that this position handles could not be managed by the District Attorney’s Office,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the District Attorney to fill the Welfare Fraud Investigator Position in the District Attorney’s Office.

July 9, 2012

***

Mr. Morrill moved to adopt Resolution No. 183-2012, seconded by Mr. Lightfoot and Mr. Arquiett and carried unanimously by a voice vote.



URGING THE GOVERNOR TO APPOINT A FULL BOARD OF DIRECTORSTO THE NORTH COUNTRY POWER AUTHORITY


WHEREAS, many Towns and Villages within St. Lawrence County are members of the Alliance for Municipal Power (AMP), and

WHEREAS, St. Lawrence County is very interested in seeing the North Country Power Authority begin its work to create a municipal electrical utility within the AMP Communities, and

WHEREAS, the first step in doing that is to have a Full Board of Directors appointed as directed in legislation governing the North Country Power Authority,

NOW, THEREFORE BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a letter urging the Governor to appoint a Full Board of Directors to the North Country Power Authority, and

BE IT FURTHER RESOLVED that a copies of the letter and this resolution be forwarded to Senator Joseph Griffo, Senator Patty Ritchie, Assemblywoman Addie Russell, and Assemblyman Ken Blankenbush.

***

Mr. Morrill moved to adopt Resolution No. 184-2012, seconded by Mr. Putney and Mr. Burns and carried unanimously by a voice vote.

Finance Committee: 6-25-2012 (TABLED)


AUTHORIZATION TO FILL VACANT POSITIONS AND ABOLISH ANDCREATE AND FILL IN THE DEPARTMENT OF SOCIAL SERVICES


WHEREAS, on August 4, 2008, the St. Lawrence County Board of Legislators adopted Resolution No. 281-2008, which implemented a non-essential services hiring freeze, and

WHEREAS, there are two positions with expected vacancies at the end of June 2012, Position No. 1003-001, Principal Account Clerk, and Position No. 7031-003, Senior

July 9, 2012

Employment and Training Coordinator, due to the retirement of two long-tenured employees in the Department of Social Services, and

WHEREAS, the Department is responding to an unprecedented need for services and benefits from County residents concurrently with the diminishing ability of the County to pay for such benefits and services, and

WHEREAS, the Department desires to reduce expenditures when the opportunity arises, and review processes for efficiencies that can be accomplished by changing employee responsibilities to meet changing needs, and

WHEREAS, the changing needs of the residents of the County can be met most effectively by filling requested vacancies at reduced cost, eliminating positions, and creating others, and

WHEREAS, the positions in the Department of Social Services to be created and filled are essential to tasks such as collecting child support, providing benefits to those who are eligible, and helping those who are underemployed or unemployed, and

WHEREAS, the requested positions that will result in changes to reduce expenditures and improve efficiencies, including a Social Welfare Examiner position, that will need to be filled when a Senior Social Welfare Examiner Position is filled, and the Principal Account Clerk Position No. 1003-001 mentioned above, will be filled at lower salaries, and

WHEREAS, the appropriations in the 2012 budget will be diminished by approximately $85,330 due to the above retirements and changes in positions,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the

Commissioner of Social Services to fill the requested vacant positions as soon as they become vacant, and

BE IT FURTHER RESOLVED that the following positions be abolished and created in the 2012 Budget as follows:

ABOLISH:

01-DA-6010-120-00-E Senior Employment and Training Coordinator $56,41970-UA-6291-120-00-1 70-UC-6291-120-00-1 70-UE-6291-120-00-1 01-DA-6010-140-00-A Senior Account Clerk 39,02801-DA-6010-110-00-F Social Welfare Examiner 36,07701-DA-6010-110-00-P01-DA-6010-140-00-A Clerk 26,37301-DA-6010-110-00-E Employment and Training Counselor 46,708

CREATE:

01-DA-6010-120-00-E Senior Employment and Training Counselor $50,774 01-DA-6010-110-00-F Senior Social Welfare Examiner 43,909 01-DA-6010-110-00-P01-DA-6010-140-00-A Account Clerk 29,061

July 9, 2012

BE IT FURTHER RESOLVED that the Commissioner is authorized to fill the created positions immediately, without the typical 30 day waiting period, following the retirements of the employees in Position No. 1003-001, Principal Account Clerk, and Position No. 7031-003, Senior Employment and Training Coordinator.

***

Mr. Lightfoot moved to take this resolution from the table, seconded by Mr. MacKinnon, and carried with one (1) no vote (Burns).

Mr. Bunstone moved to adopt Resolution No. 185-2012, seconded by Mr. Morrill and carried by a voice vote with three (3) no votes (Akins, Burns, and Bunstone).


RESOLUTION NO. 233-2011 (TABLED)(Tabled from the October 3, 2011 Board Meeting)

AUTHORIZING THE SUPERINTENDENT OF HIGHWAYS TOSOLICIT PROPOSALS FOR THE DIVESTITURE OF ASSETS OF THE

SOLID WASTE DEPARTMENT


WHEREAS, the Board of Legislators desires that the solid waste and recycling needs of the County are provided in the most cost effective means, and

WHEREAS, the Board of Legislators wishes to investigate the financial implications of the County divesting of the assets of the Solid Waste Department, and

WHEREAS, the solicitation of proposals from interested parties will allow the County to consider vendor proposals that will provide revenue from the sale of the assets and provide the necessary solid waste and recycling services to the residents and businesses in St. Lawrence County,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Superintendent of Highways to solicit proposals for the divestiture of assets of the Solid Waste Department.

***

Mr. Lightfoot moved to take Resolution No. 233-2012 from the table, seconded by Mr. Akins and Mr. Parker, and carried by a roll call vote of eight (8) yes votes and seven (7) no votes (Morrill, Bunstone, Brothers, Arquiett, Paquin, Putney, and Burns).

Mr. Lightfoot made a motion to amend Resolution No. 233-2011, seconded by Mr. MacKinnon.

Mr. Lightfoot said the Solid Waste Committee met and decided both sides should be looked at, and to see if there is interest. He said as Chairman of the Solid Waste Committee he does not favor either way. He wants to know the interest and to make a decision based on the facts. He hopes everyone supports this.

July 9, 2012

Mr. MacKinnon said the issue needs to be settled, and the resolution being on the table does not do that. He is going to support the resolution to further the presentation of the issue to either privatize or keep as is. This is one more step in settling the issue. He will support the amendment.

Mr. Peck said the resolution will not be settled until we request proposals to see if there is an interest.

Mr. Lightfoot said in addition to the Request for Proposal (RFP), there will have to be a statement of needs. He will put it together.

Mr. Putman called a Point of Order. Mr. Putman if this amendment passes or fails then there has to be a vote either on the original or the amended motion.

Mr. Peck said if we vote to approve this amendment, then we will vote on the amended resolution. He said DANC did the study and they did a good job, but there is nothing on the study that said they will look at privatization. He said we will not know tonight, and he will not support this.

Mr. Acres said he agrees that the study was done well, and although he is an advocate of selling Solid Waste, he knows they are good workers, and there is no doubt that the communities like what they are doing; they do a good job. Mr. Acres asked what the increase in the cost of tonnage was. Mr. Thornhill said increase for 2012 was $25 per ton; the tip fee went from $107 to $132 on average. Mr. Acres asked if there has been a decrease in the amount of tonnage come through the transfer stations. Mr. Thornhill said yes. Mr. Acres said the direct haulers are hauling directly to the landfills to save money. He asked what would happen if we lose a major portion of our tonnage, and we could no longer be competitive. This is a government sponsored entity so who would be responsible for the employment benefits. Mr. Thornhill said he believes it would be the County would be because they are County employees even though they do fall under an enterprise fund. Mr. Felt said it is an enterprise fund; it sits on the balance sheet. It is a long term liability so it is offset by a number of assets.

Mr. Burns called a Point of Order. We need to discuss the amendment, not the details to the resolution we took off the table.

Amendment failed by a roll call vote of nine (9) no votes and six (6) yes votes (Acres, Akins, Lightfoot, MacKinnon, Parker, and Sutherland).

Mr. Mackinnon said the Solid Waste issue is an enterprise fund, and they function at the will of the people who support it. It has to generate enough money to support itself, mostly. The lawsuits have lost; have not taken from the Solid Waste budget so they are mostly an enterprise fund. He asked his towns about privatizing Solid Waste and no one is in favor of the County selling Solid Waste. We have raised our rates $25 and we will have to raise it more than that because the development authority is raising their rates. The summer months saw significant decline. He checked with the DANC and other counties, and they are seeing the same decline. We are seeing an increase in the private haulers. We provide a service and the residents have a choice. He is going to support keeping Solid Waste because it is an enterprise fund. He thinks we should keep Solid Waste as it is.

July 9, 2012

Mr. Bunstone said his constituents use private hauler. He will not support this resolution. The Solid Waste employees work very hard and he will not support privatization.

Mr. Sutherland said the majority of his people support the Solid Waste Departments as it exists. The reason this was brought back up is because it is on the table and the employees wanted to have this settled and to know one way or another. He said he is not disappointed in this vote tonight. He said he wishes we had all the information. He will not support the original resolution.

Mr. Akins said he agrees with a lot of comments and the employees do need a decision. DANC said we need to be more efficient. We have great employees doing this. We need to become more efficient, and we need to have a long term plan.

Mr. Morrill said there was nothing in the DANC report that said we should privatize. We need to be customer friendly, support our employees as they do a great job. St. Lawrence County Solid Waste is an enterprise fund and we should support it.

Mr. Arquiett said he would not support this resolution. He is concerned about the pocket books of the residents of this County. He thinks the privatization would continually raise tip fees.

Mr. Parker said this resolution is not saying we are going to sell the Solid Waste Department. He said we should get all the facts. If we can contract out, we may save a lot of money and we should look at options. We do have great employees, but there are opportunities to be more efficient. We will make a poor decision by not getting all the information. He said he supports this resolution.

Mr. Lightfoot said we are being short-sighted by not looking at the other side. He is in favor of looking at thing. He respects the employees of Solid Waste, and we like to keep them advised. We are trying to serve the people better and trying to save money. For the first six months this year, compared to last year, we have lost $175,000 in revenue. To add to that the need of upgrading the old trailers, tractors, and the facilities themselves. He has a hard time believing the Solid Waste Department was will remain an enterprise fund. It is wise to take a look at this, and to look for alternatives.

Mr. Burns said two years ago at budget time we talked extensively about Solid Waste. DANC did a study. Director Wright came, explained the study, and gave us his recommendation. There are thing to do to make it more efficient and productive. He will not support this resolution.

Mr. MacKinnon said we do not have the market for this and asked if we would we be getting a competitive bid. The notion of putting it up for privatization is a good idea if there is competition. Casella is the only large hauler in the County, so he does not think we would get a competitive bid. He is willing to run the risk of losing business. We need to decide and address the issues.

Mr. Peck recognizes Amy Simmons, President of CSEA Union. Ms. Simmons said there has only been one meeting with the Legislators and workers. She asked if there could there be more meeting to find ways of cost savings. Ms. Brothers said the Solid Waste Committee can do that.

Mr. Acres said one thing the DANC Report did not mention is the loss of tonnage. He is discouraged by that and that the County would be on the books for the past employees’ benefits.

July 9, 2012

Mr. Felt said that the auditor said it would grow every year. If you decide to sell you would still have that liability, but you would have that asset to sell it. Mr. Acres said if the asset was not enough to cover the liability, then the county tax payers would have to pay the balance. Mr. Acres said it is work looking at. It may be difficult to ascertain what the value is without competition. He said he will support this resolution.

Resolution No. 233-2011 fails by a roll call vote of eleven (11) no votes and four (4) yes votes (Acres, Parker, Akins, and Lightfoot).

Mr. MacKinnon moved to suspend the rules, seconded by Mr. Arquiett, and carried.

PRESENTED UNDER SUSPENSION OF THE RULES


AUTHORIZING THE CHAIR TO SIGN A CONTRACT TO COORDINATE THE DEVELOPMENT OF RECREATIONAL TRAILS IN ST. LAWRENCE COUNTY

By Mr. MacKinnon, District 4Mr. Sutherland, District 7 and Mr. Arquiett, District 13

WHEREAS, the 2012 St. Lawrence County Budget provides funding to coordinate the development of recreational trails in St. Lawrence County, and

WHEREAS, Resolution No. 159-2012 dated June 4, 2012, directed the Purchasing Office to solicit proposals for these trail coordination activities, and

WHEREAS, one proposal was received from Travel Unlimited of Canton, NY, Inc. to provide these services, and

WHEREAS, the proposal has been reviewed, and it has been determined that the proposed scope of work and cost proposal is consistent with the requirements of the Request for Statement of Interest, and

WHEREAS, a Contract (01-B1-1987-430-07-0-TRIB) has been developed by the County with Travel Unlimited of Canton, NY, Inc. for the remainder of the 2012 Budget Year,

NOW, THEREFORE, BE IT RESOLVED that the Board of Legislators authorizes the Chair to sign a Contract with Travel Unlimited of Canton, NY, Inc. to coordinate the development of recreation trails in St. Lawrence County, upon approval of the County Attorney.

***

Mr. MacKinnon moved to adopt Resolution No. 186-2012, seconded by Mr. Morrill, Mr. Peck, and Mr. Arquiett.

Mr. MacKinnon said the Request for Proposal went out, and we received one application from Travel Unlimited of canton. The proposal was reviewed and it met all the needs and we recommend the contract is signed. Negotiations will begin October 1st.

Mr. Burns said he would like to ask Mr. MacKinnon what experience this individual has at recreational trails. Mr. MacKinnon said he has fifteen letters of support from people. This

July 9, 2012

individual has spent 20 plus years as president of snowmobile association. She has an excellent reputation with recreational users and the Department of Environmental Conservation. She has an extensive resume of trail activities. Mr. Burns said is sounds like she is qualified.

Mr. Putman said the cost is $83,000 per year.

Mr. Arquiett said this is an investment; it is a sure thing for generating revenue. This is for all outdoor enthusiasts. Other counties have done economic impact studies, which show revenue in the millions of dollars.

Mr. Morrill said he supports this and thinks it will be a big boom for southern St. Lawrence County.

Mr. Bunstone supports this, and he thanks everyone on the committee. He believes this position will generate revenue.

Mr. Acres said he thinks it is great to utilize the trails, but he believes this position should be funded by people who actually use it. $83,000 is a lot of money, and he has not seen the contract.

Mr. MacKinnon said he did extend everyone the opportunity to read the statement of needs and that is a part of the contract. It does give a detailed description of the contract.

Mr. Sutherland said the County trail is a multipurpose trail, and we need someone to run it so he is happy this person came forward.

Resolution No. 186-2012 was adopted by a roll call vote of eleven (11) yes votes and four (4) no votes (Paquin, Putney, Akins, and Acres).

COUNTY ADMINISTRATOR’S REPORT: Ms. St. Hilaire said the July 16th Operations Committee Meeting will be held at Ogdensburg Bridge and Port Authority. There will be a bus leaving the Courthouse at 4:30 p.m. to transport the Legislators and Department Heads to the meeting. There will be a tour following the meeting.

The Senior Citizens picnic will be held at the Madrid Community Park.

CHHA reports were distributed in the Legislators’ mailboxes. Ms. St. Hilaire said cases have increased 73 since April; we now have 258 cases. Mr. Peck said there were 29 referrals, but only 15 were accepted. Ms. St. Hilaire said she asked the staff more people were needed. They said no. They have people on vacation, and are training four new people which should be done by September.

Mr. Acres asked if we get paid by caseload or billable visits. Ms. St. Hilaire said billable visits. Mr. Acres said we are down 8.5% on billable visits. Ms. St. Hilaire said she would check into that.

Mr. Lightfoot said there are nine nurses total, and there were two nurses off on one week. He asked if we should refuse two vacations at the same time. He asked if there is something to control how many people are off at any one giving time.

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Mr. Acres asked if overtime is being paid on weekends. Ms. St. Hilaire said they are told they had to work on weekends. Mr. Acres asked if anything over 35 hours is considered overtime. Ms. St. Hilaire said yes, it is part of the contract.

Ms. St. Hilaire said there are 170 youth in the summer youth program.

OLD AND NEW BUSINESS: Mr. Putman said West Potsdam Volunteer Fire Department is turning 50 year and are having a banquet and celebration on August 25 for any Legislators wishing to attend.

COMMITTEE REPORTS: There was none.

EXECUTIVE SESSION: Mr. Morrill moved to go to Executive Session at 9:45 p.m. to discuss appointments, seconded by Mr. Arquiett, and carried unanimously by a voice vote. Mr. Morrill moved to go to Open Session at 9:52 p.m., seconded by Mr. Putney and carried unanimously by a voice vote.

Mr. Bunstone moved to appoint the following individual to the St. Lawrence County Traffic Safety Board, Kevin M. Wells, 48 Court Street, Canton, 13617 (term to expire December 31, 2015), seconded by Mr. Putman, and carried unanimously by a voice vote.

ADJOURNMENT: Ms. Brothers adjourned the July Board meeting at 9:57 p.m. as there was no further business.

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