TEXAS PUBLIC HEALTH ASSOCIATION (TPHA)BYLAWS

Revised July 2016

ARTICLE ONEOFFICES

1.01. The principle office of the Association shall be located in the City of Austin, Texas.

ARTICLE TWOMEMBERS

2.01. There shall be nine (9) classes of individual members to be designated as Active, Associate, Fellow, Honorary, Life, Life Fellow, Student, Emerging Professional, and Retiree; and three (3) classes of organization members to be designated as Sustaining, Affiliates, and Institutional/Agency Affiliates; and three (3) classes of corporate membership to be designated as Silver, Gold, and Platinum.

2.01.1. The name and address of each member and date of membership shall be entered into the records of the Association.

2.01.2. The right to vote, to hold office, or to serve the Association in any capacity shall be open to all individual members.

2.01.3. Each member shall be entitled to one vote on each matter submitted to the members.

2.01.4. By affirmative vote of two-thirds (2/3) of all the members of the Governing Council present and voting at a regular meeting, a member may be suspended or terminated for cause. A membership may

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also be terminated for nonpayment of dues according to the policy established by the Governing Council.

2.01.5. Each class of membership shall pay annual dues as determined by the Executive Board and approved by the Governing Council.

2.01.6. Membership is attained by submitting a completed application form and paying annual dues. A list of new members will be submitted for review and approval at regular meetings of the Governing Council.

2.02. Individual memberships.

2.02.1. Active: Health professionals, other career workers in the health field, persons who are interested in public health shall be eligible for election as members and affiliation with a Section according to procedures prescribed by the Governing Council.

2.02.2. Associate: Active members who are not affiliated with a Section.

2.02.3. Fellow: Active or associate members who are in good standing for five (5) continuous years with a recognized professional status, and qualified according to the procedures prescribed by the Governing Council. Additional dues paid by this class of members are used to support keynote speakers at the annual meeting general assembly dedicated to Fellows.

2.02.4. Honorary: Active members who are in good standing for twenty (20) consecutive years and who have been recognized for distinguished service in the field of public health. Candidates for Honorary Member are selected by the Awards Committee and approved by Governing Council.

2.02.5. Life: Active members in good standing for five (5) years or who have demonstrated a commitment to public health and are elected by three-fourths (3/4) vote of the Governing Council and supported by their payment of fifteen (15) times the annual dues at the time of election.

2.02.6. Life Fellow: Fellow members in good standing who are elected by three-fourths (3/4) vote of the Governing Council and supported by fifteen (15) times the fellow dues at the time of election.

2.02.7. Student: Members who are enrolled full-time in a college or university or other recognized institution of learning and participating in a curriculum related to the health professions.

2.02.8. Emerging Professional: Members with less than five (5) years of public health experience and who graduated from a college or university or other recognized institution of learning within the past 3 years.

2.02.9. Retiree: Active members, Associate members or Fellows who have retired from full-time employment.

2.03. Organization memberships.

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2.03.1. Sustaining: Individuals or corporations who support the scholarship fund. Sustaining members shall have all privileges of membership except to vote or to hold office. Dues will be set annually by the Executive Board and approved by the Governing Council at a minimum of $250.

2.03.2. Affiliate: Organizations with a similar philosophy and intent as the Association. An organization with fifty percent (50%) of its members being Association members in good standing may apply for affiliation by submitting a copy of its constitution and bylaws, its last annual budget, a roster of its members, and such other evidence of its qualifications as may be required. It shall submit annually and at other times such reports of its financial standing, membership and other materials as may be required by the Executive Board of the Association. Dues for affiliates will be set annually by the Executive Board and approved by Governing Council.

2.03.3. Institutional/Agency Affiliate: Organizations with a similar philosophy and intent as the Association. An organization may join as an Institutional/Agency Affiliate by paying dues as set by the Executive Board and approved by the Governing Council. In this class of membership, all employees of the organization are considered as affiliate members of the Association. They shall enjoy all privileges of Association membership except for holding office and voting.

2.04. Corporate Membership: Corporate members support the general fund and have all privileges of membership except to vote or hold office. Dues and benefits of the three (3) classes of corporate membership will be set annually by the Executive Board and approved by the Governing Council.

2.04.1. Corporate Membership/Silver Classification: The Silver classification is the basic corporate membership. Dues and benefits are set at a minimum level.

2.04.2. Corporate Membership/Gold Classification: The Gold classification is a mid-range corporate membership. Dues and benefits are set between the Silver and Platinum levels.

2.04.3. Corporate Membership/Platinum Classification: The Platinum classification is the highest level of corporate membership. Dues and benefits are set accordingly.

ARTICLE THREEMEETINGS OF MEMBERS

3.01. The meetings of the members shall consist of an annual meeting and educational conferences as designated by the Governing Council.

3.02. The rules contained in "Roberts Rules of Order, Newly Revised" shall be used as a guideline to assist with governance of meetings of this Association in which they are applicable and in which they are not inconsistent with these bylaws.

ARTICLE FOURGOVERNING COUNCIL

4.01. There shall be a Governing Council which shall consist of the officers of the Association; the Executive Board; nine (9) members to be elected from the membership consistent with Article Two for

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three (3) year terms that are staggered so that one-third (1/3) retire each year; the Chair of each Section; one (1) representative to be appointed by each affiliated society; and the affiliate representative to the Governing Council of the American Public Health Association. Such representatives to Governing Council shall be members of the Association.

4.01.1. The President of the Association shall serve as Chair of the Governing Council.

4.02. The terms of the Governing Council members shall begin at the close of the annual meeting at which they are elected and terminate at the close of the annual meeting at which their respective terms expire.

4.03. A quorum of the Governing Council shall consist of a majority of the Council members.

4.03.1. Once a quorum is determined to be present, that quorum shall be assumed for the remainder of a meeting. If a member must leave a meeting prior to the finish of business, (s)he should, if possible, select a proxy from qualified Association members in the audience.

4.03.2. A proxy must be written by the Governing Council member and shall be presented to the Executive Director prior to the meeting, or during the meeting for members excused as described in Section 4.03.1.

4.04. There shall be three (3) regular meetings (one in the Spring, one in the Fall, and one during the Annual Meeting) of the Governing Council annually to be designated at the first regular meeting of the incoming Governing Council at the annual meeting by the incoming Governing Council at its organizational meeting during the Association’s annual meeting.

4.04.1. Special meetings of the Governing Council may be called by the President, the Executive Director at the request of the President, or at the request in writing by twelve (12) Governing Council members. In the latter case, the call-to-meet shall be issued at least thirty (30) days in advance and shall state the purpose of the meeting.

4.05. The Governing Council is the governing body of the Texas Public Health Association. Functions of the Council shall include but not be limited to the following:

4.05.1. The Governing Council shall establish and amend the bylaws of the Association.

4.05.2. The Governing Council shall establish the goals, policies, and procedures for the Association.

4.05.3. The Governing Council shall establish the Sections of the Association, combine or discontinue them when necessary to maintain coordination among them, and to approve general rules governing the policies of the Sections.

4.05.4. The Governing Council shall approve all resolutions of the Association and submit them to the membership for a vote.

4.05.5. The Governing Council shall elect the elective members of the Executive Board.

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4.05.6. The Governing Council shall approve all new members of the Association.

4.05.7. The Governing Council shall receive and approve the report of the membership committee for elective members of the Governing Council and officers of the Association.

4.05.8. The Governing Council shall ensure that annual elections are held in accordance with the procedures of the Association.

4.05.9. The Governing Council shall approve the annual budget of the Association.

4.05.10. The Governing council shall approve all actions of the Executive Board.

4.05.11. The Governing Council shall refer all fiscal considerations to the Executive Board for a recommendation.

4.06. Any elective member of the Governing Council who misses three (3) consecutive Council meetings without arranging for a proxy will be removed from the Council. The unexpired term will be filled by the individual not elected but receiving the next highest number of votes among the elective Governing Council candidates on the most recent ballot.

ARTICLE FIVEEXECUTIVE BOARD

5.01. There shall be an Executive Board which shall consist of the officers of the Association and seven elective members, elected for three-year terms that are staggered so that the terms of two (2) elective members shall expire each year for two (2) years in succession, and the terms of three (3) elective members shall expire every third year. The elective members shall be, at the time of their election, past or present members of the Governing Council. The Executive Director shall be a nonvoting member of the Executive Board.

5.02. The terms of the elective members of the Executive Board shall begin at the close of the annual meeting at which they are elected and terminate at the close of the annual meeting at which their respective terms expire.

5.02.1. The terms of the elected officers of the Association on the Executive Board shall be consistent with Article 6.02 of these bylaws.

5.02.2. Each elective member of the Executive Board shall be limited to serving two (2) consecutive terms.

5.02.3. Elective members of the Executive Board shall abstain from making motions or voting on any matter relating to committees on which they serve.

5.02.4. Elected officers of the Association shall chair standing committees only as directed in these bylaws.

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5.03. The Chair of the Executive Board shall be the President of the Association. Succession of authority for the Executive Board shall be consistent with Article 6.05.2 of these bylaws.

5.03.1. A quorum of the Executive Board shall consist of a majority of the Executive Board members.

5.03.2. Once a quorum is determined to be present, that quorum shall be assumed for the remainder of a meeting. If a member must leave a meeting prior to the finish of business, (s)he should, if possible, select a proxy from qualified Association members in the audience.

5.03.3. A proxy must be written by the Executive Board member and must be presented to the Executive Director prior to the meeting, or during the meeting for members excused as described in Section 5.03.2.

5.03.4. Any elective member of the Executive Board who misses three (3) consecutive Board meetings without arranging for a proxy will be removed from the Board. The unexpired term will be filled by election by the Governing Council.

5.03.5. The Executive Board, through the Chair, shall inform the First Vice President/Finance of all fiscal actions of the Executive Board, and shall inform other officers of actions which might affect performance of their assigned duties.

5.04. The Executive Board shall meet as necessary in order to efficiently carry out the day-to-day business of the Association. Meetings may be held face-to-face, via telephone conference call, or E-Mail as determined by a majority of Executive Board members.

5.04.1. Special meetings may be called by the President of the Association or by written request of four or more Executive Board members.

5.05. The Executive Board of the Association shall function as the trustee of all Association properties to assure that all actions of the Association are fiscally sound and consistent with the policies of the Governing Council.

5.05.1. The Executive Board shall develop and recommend to the Governing Council a balanced budget for each fiscal year which shall begin on January 1.

5.05.2. The Executive Board shall recommend for approval or disapproval all considerations for expenditures by the Associations members, Committees, Sections, Governing Council, or officers prior to Governing Council action when the expenditures are not delineated in the approved budget.

5.05.3. The Executive Board shall plan, develop and administer programs to maintain the Association’s fiscal responsibilities.

5.05.4. The Executive Board shall recommend to the Governing Council dues for all classes of membership in the Association.

5.05.5. The Executive Board shall recommend to the Governing Council the site of the Association’s annual meetings.

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5.06. The Executive Board shall be responsible for all actions of the Association in the absence of the Governing Council.

5.06.1. When an official Texas Public Health Association Statement is desired and time does not allow a Resolution passed by vote of the membership, or a Governing Council Position Statement passed by vote of the Governing Council, the Executive Board may issue an Executive Board Opinion.

5.06.1. The Executive Board Opinion may be issued only when an official Association policy or position has not been established by a Resolution or Position Statement. The Opinion requires a two-thirds (2/3) majority vote of the Executive Board, which may be polled and documented by the Executive Director. Each Executive Board Opinion may be proposed as a Position Statement at the Governing Council meeting following the issuance of the Opinion. Consideration should also be given for a proposed Resolution for each Executive Board Opinion which is passed as a Governing Council Position Statement.

5.06.2. Executive Board Opinion must adhere to the following format:"It is the opinion of the (date) TPHA Executive Board that..." and must include the President’s signature.

ARTICLE SIXOFFICERS

6.01. Officers: The officers of the Association shall be a President, a President elect/Programs, a First Vice President/Finance, a Second Vice President/Membership, and the Immediate Past President/Constitution and Bylaws.

6.02. Election and Term of Office: The officers of the Association shall matriculate or be elected annually by the membership at the regular annual meeting. All officers shall be members in good standing at the time of nomination and election. Officers may be nominated for and allowed to serve in only one office per term. The term of an officer shall begin at the close of the annual meeting at which they are elected and terminate at the close of the annual meeting at which their respective terms expire.

6.03. Removal: Any officer elected by the membership may be removed by the Governing Council whenever in its judgment the best interests of the Association would be served thereby, but such removal shall be without prejudice by two-thirds (2/3) vote of the Governing Council in attendance at a regular session.

6.04. Vacancies: A vacancy in any office because of death, resignation, disqualification or otherwise, may be filled by the Governing Council for the unexpired portion of the term. The offices of Immediate Past President, President, and President-elect/Program shall be filled by an individual who meets the qualifications for matriculation.

6.05. President: The office of President shall be filled by the individual who served in the office of President-elect/Programs the previous year.

6.05.1. The President shall be the principal executive officer of the Association and shall, in general, supervise and control all of the business and affairs of the Association. (S)He shall preside at all

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meetings of the Governing Council and Executive Board. (S)He shall make appointments as described in these bylaws. (S)He may sign, with the First Vice-President/Finance or any other proper officer of the Association authorized by the Executive Board or Governing Council all Association documents except in cases where the signing and execution thereof shall be expressly delegated by the Executive Board or Governing Council or by these bylaws or by statute to some other officer or agent of the Association. (S)He shall perform all duties incident to the office of President and such other duties as may be prescribed by the Executive Board and Governing Council from time-to-time.

6.05.2. In the absence of the President or in the event of her/his inability to act, the President-elect/Program, First Vice-President/Finance, or Second Vice-President/Membership, in that order, shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions upon the President. The President-elect or any Vice-President shall perform such other duties as from time-to-time may be assigned to her/him by the President, Executive Board, or Governing Council.

6.06. President-elect: The office of President-elect shall be responsible for development of programs which will occur during his/her year as president. (S)He shall function as ex-officio member of the program committee. The President-elect shall, in consultation with the Legislative, Policy & Advocacy committee establish legislative policy for the coming year.

6.07. The office of First Vice-President/Finance shall be filled by the individual who served in the office of Second Vice-President/Membership the previous year. This individual shall be bondable by the Executive Board for at least the amount of the annual operating budget.

6.07.1. The First Vice-President/Finance shall be responsible for audits and such other duties as may be assigned by the President or Executive Board. S(he) shall monitor all financial actions and confirm that all obligations of the Association are met. In conjunction with the Executive Board, shall oversee and monitor all financial activities and has responsibility for ongoing budget review, assisting in budget development, and actively seeking sources of revenue.

6.08. Second Vice-President/Membership: For nominations to the office of Second Vice-President/Membership, an individual shall be and Active Member in good standing for the preceding five (5) consecutive years, a current Fellow in the Association, a present or past member of Governing Council, and a participant in two or more annual meetings.

6.08.1. The Second Vice-President/ Membership shall oversee and be responsible for the Association’s memberships. (S)He shall function as an ex-officio member of the membership committee.

6.09. Immediate Past President: The office of Immediate Past President will be filled by the individual who served as the President the previous year.

6.09.1. The Immediate Past President shall Chair the Committee on Planning and Operations.

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ARTICLE SEVENAPPOINTED POSITIONS

7.01. Appointed positions: The Association may have appointed positions as necessary to support the Association including but not limited to Affiliate Representative to the Governing Council, parliamentarian, section coordinator, and journal editor.

7.01.1. Affiliate Representative to the Governing Council (ARGC). The ARGC is appointed by the President. The ARGC shall represent the Association as the Affiliate Representative to the APHA Governing Council and attend the APHA annual meeting.

7.01.2. Parliamentarian. The Parliamentarian is appointed by the President. The Parliamentarian shall attend all meetings of the Executive Board and Governing Council as an ex officio member, assist the President and members in rulings on points of order and in answering parliamentary questions, provide opinion in order for the President (or presiding officer) to make a ruling; and remain neutral on matters under discussion.

7.01.3. Section Coordinator. The Section Coordinator is appointed by the President in consultation with the Second Vice-President/Membership. The Section Coordinator shall provide orientations to all incoming Section officers, coordinate calls among Section Officers to promote Section involvement, and provide guidance to Section officers.

7.01.4. Journal Editor. The Journal Editor is appointed by the Executive Board. The Journal Editor shall perform duties as described in Article Ten.

ARTICLE EIGHTCOMMITTEES

8.01. There shall be committee responsibilities as follows.

Programs Membership Marketing Planning and Operations Professional Development Legislative, Policy & Advocacy

The incoming President shall review standing committee responsibilities and will appoint committee chairpersons as necessary to conduct the Association’s business. The incoming President shall “charge” each committee with goals and objectives. Committee responsibilities may be combined as necessary in order to accomplish the committees’ charge. Committee chairs will be responsible for providing updates on committee activities to the Governing Council at the Governing Council meetings or in writing prior to the Governing Council meetings.

8.01.1. The Chair of each committee shall be approved by the Executive Board in the absence of Governing Council. Procedures of each committee are those which are on file with the Executive

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Director. Procedures may be changed by written submission to and with approval by the Governing Council. The Executive Director shall serve as the liaison to all committees of the Association.

8.01.2. If in the judgment of the President, it becomes necessary to appoint a committee at a time when it is impossible to obtain the authorization of the Governing Council, the President shall be empowered to appoint an ad hoc committee. This committee shall serve until the next meeting of the Governing Council at which time the committee will be continued or dissolved. An ad hoc committee designated by the Governing Council shall be automatically dissolved at the completion of its charge or the appointing president’s term.

8.01.3. Each member of a committee shall continue as such until the close of the annual meeting of the Association and until a successor is appointed, unless a committee shall be terminated sooner, or unless the member is removed from the committee, or unless a member shall cease to be qualified.

8.02. Committee on Programs: The Chair of the Committee on Programs shall be the President of the Association. The membership of the Committee shall be the Section Secretaries, or if none, another Section designee; and if respective committees are assembled, the Chair of the Local Arrangements Committee, a representative of the Committee on Continuing Education, a representative of the Editorial Board, and a representative of the Affiliates. The President-elect/Programs shall be an ex-officio member.

8.02.1. The Committee on Programs shall arrange the program for the annual meeting.

8.02.2. Arrangements for the annual meeting shall include Convention Site Selection, Exhibit Procurement, Public Health Presentations, Local Arrangements, and Affiliates. Convention Site Selection, Exhibit Procurement, Public Health Presentations, Local Arrangement, and Awards are designated as subcommittees of the Committee on Programs.

8.02.3. The subcommittee on Awards shall seek and evaluate nominations from within the Association for recipients of Governing Council approved awards. The subcommittee on Awards shall also obtain nominations from the Legislative, Policy & Advocacy Committee for the Legislator of the Year Award and from the Marketing Committee for Media awards. These recommendations shall be brought to the Executive Board for fund allocation and the Governing Council for approval. Other duties shall include presentation of the awards at the appropriate time(s).

8.03. Committee on Membership: The Chair of the Committee on Membership shall be approved by the Executive Board in the absence of Governing Council. Members of the Committee shall be the Section Chairs-elect or if none, another Section representative; and a representative of each Affiliate.

8.03.1. The Committee on Membership shall review recruitment and retention of members, investigate and recommend to the Association’s governing bodies items related to member benefits; and recommend plans for marketing the Association. The committee shall also recommend a slate of officers to the Governing Council at the fall quarterly meeting. Additional names may be submitted from the floor. Additional duties include actively seeking scholarship applicants, review applications, and make recommendations to the governing bodies of the Association as concerns the granting of scholarships.

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8.04. Committee on Marketing: The Chair of the Committee on Marketing shall be approved by the Executive Board in the absence of Governing Council. Membership of the Committee shall be approved by the Executive Board in the absence of the Governing Council.

8.04.1. The Committee on Marketing shall recommend plans for marketing the Association, disseminate information of public health interest to the public and to members of the Association; promote careers in public health through education; publicize the Annual and Regional meetings of the Association. May develop public service announcements and/or news releases.

8.05. Committee on Planning and Operations: The Chair of the Committee on Planning and Operations shall be the Immediate Past President. Membership of the Committee shall be designated by the Executive Board in the Absence of the Governing Council. The Executive Director of the Association shall serve as an ex-officio member.

8.05.1. The Committee on Planning and Operations shall review actions of the Executive Board and Governing Council to insure that decisions are implemented, review quarterly the actions of the Governing Council and Executive Board to insure that operations of the Association are consistent with the Constitution and Bylaws. Other duties shall include recommendations for amendments to the Constitution and/or changes of the bylaws to insure consistency with Association operations.

8.06. Committee on Professional Development: The Chair of the Committee on Professional Development shall be approved by the Executive Board in the absence of Governing Council. Membership of the Committee shall be composed of the Secretaries-elect from each section, or if none, another Section representative.

8.06.1. The Committee on Professional Development shall coordinate the Association’s internal training activities including, but not limited to, leadership training, member orientation, officer’s training, member orientation, Other duties shall include, but not be limited to external training, including workshops or conferences for fundraising and intra-organizational activities.

8.07. Committee on Legislative, Policy & Advocacy: The Chair of the Committee on Legislative, Policy, & Advocacy shall be approved by the Executive Board in the absence of Governing Council. Membership of the Committee shall include the President-elect of the Association, and others as designated by the Executive Board in the absence of the Governing Council.

8.07.1. The Committee on Legislative, Policy & Advocacy duties shall include, but not be limited to actively solicit ideas and proposed resolutions from the membership, policy statements from the Governing Council, and maintain records of resolutions and policy statements in order to assist the governing bodies of the Association in determining the policies of the Association. Additional duties include coordinating legislative functions for the Annual and Regional Meetings; tracking legislation that may impact TPHA and public health; tracking policy issues and developments; liaison with other public health and local policy committees and groups; development of government affairs plan; policy forum planning; provide information to TPHA members on impending policy issues and recommending policy direction to Governing Council; monitoring State and national policy events and developments; educating elected officials and the public on matters of public health interest; and building coalitions with other health-related organizations. Other duties shall include making recommendations to the

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Governing Council concerning proposed resolutions and policy statements.

ARTICLE NINESECTIONS

9.01. There shall be Sections of the Association which shall reflect the various public health disciplines. Each Section shall be governed by a Section Council which shall consist of its officers and three elective members. The Governing Council shall approve rules and regulations relating to the governing of the Sections.

9.01.1. Each Section shall elect its own officers. The right to vote and hold office, to participate in business sessions of the Section, to serve as members of the Section Council, as chair of a committee in a Section, shall be limited to members as stated in Article Two of these bylaws.

9.01.2. The following procedures and conditions must be met before a new Section is properly constituted:

A petition is signed by at least twenty (20) persons who are active members in good standing of the Association and who are willing to affiliate with the new Section;

Prior to affirmative action by the Governing Council, at least ten (10) additional persons who will affiliate with the new Section must join the Association;

The Governing Council shall act upon the petition to create a Section at its next meeting following receipt of the petition and, if approved, shall appoint Section officers who shall serve until the first election is held;

Upon election of Section officers and elective members, the Section shall enjoy all rights and privileges of a Section of the Association; and

Should the new Section fail to meet the requirements set forth in item two (2) above, the petition will have to be resubmitted at the next Governing Council meeting.

9.02. Each Section must have a Section Chair. The Section may have other officers and ad-hoc committees as judged necessary by the Section Chair. Section Officers and committees shall serve a term of one year which shall begin at the close of the Annual Meeting at which they are elected and terminate at the close of the Annual Meeting at which their respective terms expire. All officers and elective members shall be members in good standing at the time of nomination and election. Officers and elective members may be nominated for and allowed to serve in only one office per term.

9.02.1. A vacancy in any Section office because of death, resignation, disqualification, or otherwise, may be filled by appointment by majority vote of the respective Section Council. The individual appointed to fill a vacancy must meet the qualifications for matriculation or election.

9.03. The office of Section Chair shall be filled by the individual who served in the office of Chair-elect/Association Membership the previous year.

9.03.1. The Section Chair shall preside at all meetings of the section and the Section Council; shall serve as the Section representative to the Association Governing Council; provide Section updates to the Governing Council at the Governing Council meetings or in writing prior to the Governing Council meetings . and shall appoint a committee to count the ballots at the Annual Meeting;

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9.04. The office of Chair-elect/Association Membership shall be filled by election of a member in good standing of the respective Section.

9.04.1. The Section Chair-elect shall serve as the Section’s representative on the Association’s Committee on Membership and shall preside at Section and Section Council meetings in the absence of the Chair.

9.05. The Office of Section Secretary/Programs shall be filled by the individual who served in the office of Secretary -Elect/Section Membership the previous year.

9.05.1. The Section Secretary/Programs shall serve as the Section’s representative on the Committee on Programs; shall prepare the Section’s program for the Association Annual Meeting; shall prepare the Section’s ballot; shall record minutes of the Section and Section Council meetings and forward them to the Executive Director of the Association; and shall obtain copies of articles and presentations for submission to the Association’s Editorial Board.

9.06. The office of Section Secretary-elect/Section Membership shall be filled by election of a member in good standing of the respective section.

9.06.1. The Secretary-elect/Section Membership shall be responsible for maintaining accurate Section membership records; dues notification to section members;; serve as Section Secretary/ Programs in the absence of that officer, and serve as the Section’s representative on the Association’s Committee on Professional Development.

9.07. The Section Council elective members shall be members in good standing of the respective Section at the time of nomination, election and during their terms of office.

9.07.1. The Section Council shall approve by a majority vote all proposed resolutions and position statements originating in the Section prior to their submission to the Association’s Committee on Legislative, Policy, & Advocacy.

9.07.2. The Section Council shall make appointments of individuals to fill vacated Section offices in accordance with these bylaws.

9.07.3. The Section Council shall insure recruitment and retention of members in public health disciplines consistent with qualification of their respective Section.

9.07.4. The Section Council shall hold Section business meetings in conjunction with the Association’s regular scheduled quarterly meetings.

9.07.5. The Section Council shall review and approve articles obtained by the Section Secretary/Programs for submission to the Association’s Editorial Board.

9.07.6. The Section Council shall develop procedures governing Section operations and submit these to the Association’s Governing Council for approval.

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9.08. The following procedures and conditions must be met before an existing Section may be dissolved:

Membership of a section falls below ten (10) members and the Section is unable to fill the four officer positions for two or more consecutive years;

The 2nd vice president/membership on behalf of the Governing Council shall notify current Section members of the Section’s failure to maintain sufficient membership and officers and solicit volunteers to revive the section.

The Section shall have 6 months to increase membership and elect Section officers. If the Section fails to increase membership and elect Section officers, the Governing Council

shall vote on whether to dissolve the Section. Members of a dissolved Section will be notified and offered opportunities to join another

Section.

ARTICLE TENPUBLICATIONS

10.01. The Association shall publish periodicals as determined necessary for disseminating information to the membership. These may include, but are not limited to, a Journal and Newsletter. All publications of the Association and the Sections shall be issued under the direction of the Association’s Executive Board.

10.02. There shall be a Journal Editor whose duty is to oversee the publishing of all periodicals, to include requesting permission to reprint articles from other journals as may be required.

10.03. All papers, reports, and presentations given at annual, quarterly, and regional meetings of the Association are to be accepted with the understanding that they shall be the property of the Association for publication, unless this right is waived by the Journal Editor of the Association’s Executive Board.

10.04. There shall be an Editorial Board consisting of six members appointed by the Executive Board, with one member designated as Chair. To be appointed to the Editorial Board, an individual must be a member in good standing with the Association. Editorial Board members shall serve two-year terms, which shall be staggered so that two members will be replaced at each annual meeting of the Association. Each term will begin at the close of the annual meeting at which the appointment was made and end at the close of the annual meeting which marks the end of the respective term.

10.04.1. Editorial Board members shall be appointed so as to reflect a variety of public health disciplines.

10.04.2. The Editorial Board shall assist the Journal Editor in soliciting articles and shall review articles prior to publication in the Association’s Journal. The review of articles shall be according to procedures recommended by the Editorial Board and approved by the Executive Board.

10.05. There shall be a Newsletter review committee which shall consist of the Chairs of the Committee on Marketing, Committee on Legislative, Policy, & Advocacy, Committee on Membership, and the Chair of the Editorial Board.

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10.05.1. The Newsletter review committee shall review a final draft of each Newsletter prior to publication. This committee shall assist the Association’s Newsletter staff in soliciting articles for inclusion into the Newsletter.

ARTICLE ELEVENAMENDMENTS

11.01. The Bylaws of the Texas Public Health Association may be amended by three-fourths (3/4) vote of the Governing Council present and voting at any regular meeting, provided that the proposed amendment shall have received majority approval at a preceding Governing Council meeting.

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