2017-2018 CAMBRIANREZ.CA | SUDBURY, ONTARIO

RESIDENCEHANDBOOK& Residence Community Living Standards

WELCOME TO RESIDENCE! Welcome to Cambrian College Residence, your new home away from home! We are excited to be a part of your college experience and hope that you find this to be a great place to live and learn. Living in residence is an experience like no other! You will meet people from all over the world and have the chance to learn more about yourself than ever before. We encourage you to get involved and participate throughout the year and if we aren’t offering an activity you’re interested in, let us know and we’ll try to make it happen! We want this to be a dynamic community where you are able to challenge yourself, try new things and create memories that will last a lifetime. We are committed to ensuring that you have a positive experience and are able to succeed in both your educational and social development and goals. The Residence Team is here to help you with any challenges you may face along the way so don’t be afraid to ask for help if you need it. We understand that this is a new experience for many of you and we are happy to support you along the way! Here’s to a great year of learning, laughs and many memories! The Residence Management Team TABLE OF CONTENTS RESIDENCE LIFE TEAM 4 RESIDENCE OFFICES Residence Service Desk – Dorms Building 6 Residence Life Offices – Laamanen Centre 6 RESIDENCE SERVICES Cart Services 7 Games and Sport Supplies 7 Garbage/Recycling 7 Guest Sign In/Sign Out 7 Laundry 7 Lost and Found 8 Mail Services 8 Maintenance Services 8 Replacement Keys and Residence Cards 8 Residence Mops 8 Vending 8 RESIDENCE LIFE GUIDE Getting Involved 9 Community Challenge 9 Living With Roommates 9 Decorating Your Suite 10 Healthy Living 10 Wild Animals 11 Residence Security 11 Supporting Your Success - Personally & Academically 11 Residence Community Living Standards 1. The People in the Residence Community 12 2. Objectives of the Residence Community Living Standards 13

3. Rules that Affect You in Residence 13 4. Residence Citizenship 14 5. Offenses and Sanctions 17 6. Judicial Procedures 26 Emergency Fire Procedures & Lockdown Procedures 32 TELEPHONE DIRECTORY 33 DIRECTIONS 34 CAMPUS MAP 35 Winter Break INSPECTION Checklist 36 Winter Break RESIDENCE Closure 37 Move-Out Checklist - Dorms 38 Move-Out Checklist - Townhouses 39 CONTACT INFORMATION Your contact information is: RESIDENCE LIFE TEAM Residence Staff are available 24 hours a day, seven days a week to assist you and to answer any questions you may have. The Residence Staff work together to ensure that your time in residence is a positive and memorable experience that will benefit you for life. We encourage you to get to know all the members of our staff team. GENERAL MANAGER (GM) The General Manager is responsible for the operation of the Cambrian College Residence. The GM is committed to ensuring that your overall experience in Residence is a safe, enjoyable and successful one. Residence Services Supervisor The Residence Services Supervisor is responsible for the day-to-day operations of the Residence. The Residence Services Supervisor is responsible for ensuring all payments are made and assist in ensuring the safety and security of residents, visitors and staff. They are committed to making your time in Residence a positive and memorable experience that will benefit you for life. Residence Life Coordinators (RLC) The Residence Life Coordinators are responsible for all matters related to student life, including overseeing the residence life program and providing support to students. The RLC’s also supervises the Resident Advisors, the Residence Council and the volunteers working in residence. To make an appointment with a RLC, stop by the Residence Life Office.

Resident Advisors (RA) The roles of the RA are filled by returning students who live in residence and plan educational and social activities for the residence community. They provide valuable support and guidance to residents, while at the same time acting as a liaison with Residence Management. RAs complete nightly rounds of the building. The RAs are available through the Residence Services Desk. They have the tools and knowledge to get you the answers, direction and/or assistance you need, or can simply be someone to talk to. Residence Services Representative (RSR) A Residence Services Representative is always available to help you with any questions you may have about the residence and the surrounding area. RSRs are responsible for helping to ensure the safety and security of all residents. Get to know the RSRs as they are a valuable resource to you throughout your time in residence. HOUSEKEEPERS AND MAINTENANCE STAFF Housekeepers and Maintenance staff are responsible for the up keep of all common areas in the residence. The Maintenance team will assess work requests and perform repairs as required. Maintenance also conducts preventative maintenance on residence facilities to reduce the probability of deficiencies that may cause inconvenience to our residents, staff and guests. Questions or concerns about these services can be directed to our Residence Service Desk at ext. 7583. To complete maintenance requests, click the Maintenance tab on your Housing Portal and fill out the required information. For more information visit either the Residence Service Desk or the Residence Life Office. RESIDENCE COUNCIL The Residence Council are a group of dedicated volunteers that serve a number of purposes in residence and are committed to ensuring a successful residence life program. Residence Council members give back to the residence community through continual programming, being active committee participants and community leaders. All students are welcome to join the Residence Council at any time throughout the year by attending one of the meetings. If you are not interested in joining the Residence Council but have some great ideas for events or programs please stop by the Residence Life Office to let the Residence Life Coordinator know or contact the Residence Council President. RESIDENCE OFFICES Residence Service Desk Location: Dorms Building Telephone: 705-566-8101 x7583 Email: info@cambrianrez.ca The Residence Service Desk is staffed 24 hours a day, seven days a week and offers the following services to our residents:

• General Inquires • Guest Sign In and Sign Out • Residence Payments • Residence Lost and Found • Residence Keys and Residence ID Cards (issuing, re-issuing and lockouts)

RESIDENCE LIFE OFFICES Location: Laamanen Centre Dorms Telephone: 705-566-8101 x7209 Dorms Email: criviere@cambrianrez.ca

Location: Laamanen Centre Townhouses Telephone: 705-566-8101 X7633 Townhouses Email: jlafrance@cambrianrez.ca The Residence Life Office serves as the central point for all resident questions, comments or concerns related to the overall residence experience. The Residence Life Office offers the following assistance to our residents:

• Programming and planning of residence events • Conflict Resolution • Residence Community Living Standards • General inquires regarding residence and residence life

The Residence Life Office also offers any assistance you may require regarding your stay in residence. Please stop by to meet the Residence Life Coordinators and Resident Advisors. RESIDENCE SERVICES This part of your handbook will explain the types of services that are available for your use and where to find them. As always, if you have any questions, comments and/or concerns they can be addressed by any one of our staff members. Cart Services If you require the use of a cart for the purpose of bringing in or removing items from the residence, carts are available at the Residence Service Desk. To borrow a cart, a resident must leave their Residence ID card at the desk with staff. Please be aware that cart availability is limited during Move In and Move Out times. Please be aware that shopping carts are prohibited in the Residence. Garbage/Recycling Residents are responsible for removing their own garbage from their suite/townhouse and disposing of it in the appropriate bins. Garbage bins are located outside; beside the Laamanen Centre, on the side of the Dorms Building by Parking Lot 10 and by the Townhouses in Parking Lot 11. A recycling program is in effect in the Residence and all residents are encouraged to do their part and recycle. Recycling bins are located beside the garbage bins in Lot 10 and Lot 11. Guest Sign In/Sign Out All guests must be signed in at the Residence Service Desk by a current resident. Residents are required to be present with the guest during the sign in process and throughout the period the guest is visiting. Guests will be required to present valid photo identification. The guest will either be asked to leave the identification until they sign out or a photocopy of this identification will be made. Please note we WILL NOT accept Health Cards as ID. Proper photo identification includes:

• Valid Student Card (High School or Post Secondary) • Valid Drivers License • Age of Majority Card • Valid Passport

Laundry Laundry rooms are located on the third floor of the Dorms Building and in the Laamanen Centre and are available 24 hours a day, seven days a week. The laundry machines operate on a card system. You purchase a card at the reload machine for $5.00. This card your now yours but do not punch holes in the card You can load your laundry card in the card machines located in the laundry room. You can view your laundry machine through WebXpress – www.mysparkle.ca. Lost And Found

Items considered to be a lost and found item will be recorded and stored for a period of 6 months in the Residence. Any residents wishing to place a lost and found request may do so at the Residence Service Desk. If a resident finds an item in the residence they are encouraged to bring that item to the Residence Service Desk. Mail Services Mail is delivered on weekdays and can be picked up from the front desk. If you receive parcels or mail, which are too large to fit in your mailbox, you will receive an email informing you that it has arrived. Residents who are picking up mail items at the Residence Service Desk are required to have their Residence ID card with them and sign for the item(s). Residence staff will sign for packages from delivery companies but will not sign for Cash on Delivery packages. When you move out of residence, please ensure that you change your address as the Residence does not forward mail. Maintenance Services Should you require a routine service of any kind please fill out a maintenance request form online through the housing portal. Plugged toilets and sinks are the responsibility of the resident. We ask that maintenance requests are completed quickly once an issue is noticed to ensure further damage does not occur. If a resident is deemed responsible for the maintenance issue the resident will be charged for the repair. REPLACEMENT KEYS AND RESIDENCE CARDS Residents who have misplaced or lost their keys or Residence Card may obtain new keys or Residence Card from the Residence Service Desk. The replacement cost is $20.00 per new key or Residence Card. Vending Coin operated vending machines are located in the Laamanen Centre and the lobby of the Dorms building. If you have any questions or concerns with the vending machines please contact Reddi Vend (705) 673-9223. RESIDENCE LIFE GUIDE Getting Involved By choosing to live in residence you have the opportunity to make living on campus what you want! We have many opportunities and a variety of ways in which everyone can join and be a part of it all! We encourage you to come out to all events and to take the opportunity to try something new! If you ever have an idea for an event that we aren’t offering please contact the Residence Life Office and we will try to help organize whatever it is you are looking for. Community Challenge The residence is divided into “Communities” with each community having a colour which represents them. Communities compete throughout the year by attending events, participating in competitions and wearing their community colours for the honour of being named Community of Year! You can gain points for your community by attending any event hosted by the residence. Check out the Community Challenge boards located in the lobby of the Dorms and Rafters for weekly updated points. There are prizes awarded to the community in the lead before Winter Exams and for the overall winner of the challenge. Residence Forum To increase open communication between residents and Management, a forum will take place within the Residence every two months or as directed by the management. Residents will have the opportunity to express their thoughts and provide recommendations to improve the quality of life in Residence. If residents do not feel comfortable attending the meeting, they are able to contact a forum representative (i.e. community leader, Residence Council member, RA, or Management) to express their concerns and suggestions for improvement.

Living with Roommates Moving into residence is an exciting time for everyone and there are many people from different backgrounds to meet. The most important person you are going to meet will probably be your roommate(s). In most cases you will not have met your roommate(s) before move in day and will probably have a lot of questions about who they are, what they are about and how they spend their time. Keep in mind that communication is the key to any relationship and it is no different with your roommate. Communication is an ongoing process and not discussing those “small” things will eventually catch up to you. There is a list of suggested things to discuss on the residence website at www.cambriancollege.ca/residence. You should schedule a time during your first week to discuss the topics and come to a decision about how to live together, there is a “Roommate Contract” that can be found on the residence website that can be used as a guide to get to know each other and decide how you would like to live together over the next year. Make sure to have honest conversations with your roommate(s) throughout the year to ensure everyone is still happy with the living arrangements. THINGS TO REMEMBER

• Keep the communication lines open • Be honest about how you feel and what you are thinking • Be willing to compromise • Give your roommate the respect, consideration and understanding you want in return • Discuss problems as they arise with your roommate, not with other residents • If things change, be sure to let your roommate know. It is normal for your ideas, feelings or even habits

to change. • Ask your RA for help if you need it…that is what they are there for!

Roommate Conflict Try as you might, even the best of roommates sometimes run into challenges. During the year you may have trouble understanding your roommate(s) and why they do certain things. This is normal and you are not alone. Your Resident Advisors are there to help you get through any challenges that may come up. The Residents Advisor will first suggest that you have an honest conversation with your roommate(s) however if that does not help the situation the Resident Advisor will assist you through the rest of the process which will include discussing the situation with all roommate(s). There are also resources on the residence website at www.cambriancollege.ca/residence that can help you talk to your roommate about the conflict. Room Change The regular roommate conflict process includes a mediation between roommates by the Resident Advisor. If that process is not successful, the conflict will be referred to the Residence Life Coordinator. If the conflict cannot be resolved, then there is a possibility that a room change will occur. There is a form that the resident requesting to move rooms must fill out and bring to the Residence Life Coordinator. Depending on the situation there may be an administrative fee associated with a room change. Please note that there will be no room changes prior to September 25th, 2017. Decorating Your Suite

• The only acceptable form of fasteners that are allowed are white sticky pads called Magic Mounts or white sticky tac.

• You may not decorate any window in your suite or townhouse except for special occasions approved by management.

• You may not decorate the outside of your entrance door except for special occasions approved by management.

• Decorations should be fire-retardant or flame-proof. • Strings of indoor lights should not be in direct contact with any flammable materials and should not be

left on while a room is unattended. • Artificial snow is not permitted in the residence. • Residence Management may require that decorations be removed if they are deemed inappropriate,

excessive, or a fire hazard. Healthy Living

It is important to us that while at residence you are able to maintain a healthy lifestyle so here are some strategies to help you, and other residents, stay healthy:

• Keep up to date on your immunizations • Wash your hands frequently • Don’t share drinks or cigarettes • Limit your contact with others when you are ill • Get plenty of rest • Eat a balanced diet • Live a balanced life • Maintain a clean suite

WILD ANIMALS Due to our location there may be the possibility of coming into contact with wild animals. If a sighting of any animal that is of concern is reported, informational posters will be displayed in all Residences. Please report all wild animal sightings that create concern to the Residence Service Desk at 705-566-8101 x7583 and/or Campus Security at x7911. Residence Security The Residence offers great security from the moment you pass through the main entrance, until you unlock your suite door to let yourself in. We believe the safety and security of our students and staff is paramount and have staff on duty 24 hours a day. To that end, we require that all visitors in the building be registered prior to entry and provide a valid piece of photo-identification. All expectations put in place by the Residence Management and the college are for your safety and protection. We expect you to lock your room and suite/townhouse door at all times and do not leave your valuables unattended as neither the residence or the college are responsible for missing items. As a resident you are responsible for any damages and/or RCLS infractions that occur as a result of leaving doors and windows in your suite/townhouse unlocked. If you have any safety concerns throughout the year please contact the Residence Service Desk at ext. 7583 for immediate assistance or schedule an appointment with the Residence Life Office to discuss your concerns. Do not leave your suite/house door open at anytime. This would include having your door “propped open”. Why can’t you leave your door open or propped open ? Each suite/townhouse is equipped with a fire rated door that allows for a barrier if a fire was to happen in Residence. The suite/townhouse door must be kept closed in order to allow for this barrier to work. Staff will remind residents to close their suite/townhouse door while doing their rounds or close any unlocked door as required. Lock your suite/townhouse doors at all times and do not leave your valuables unattended. You must have a valid room access key to enter any of the corridors and your key will only grant you access to your own room and the common areas. SUPPORTING YOUR SUCCESS – PERSONALLY & ACADEMICALLY Moving into residence is an exciting time, but it can also be difficult. Our residence life program offers you many different resources and services to help you be successful. Go to our website, www.cambriancollege.ca/residence, to learn more about these programs. E-Chug The Alcohol e-CheckUpToGo is an interactive web survey that allows college and university students to enter information about their drinking patterns and receive feedback about their use of alcohol. The assessment takes about 10-15 minutes to complete, is self-guided, and requires no face-to-face contact time with a counselor or administrator. E-Toke

The Marijuana e-CheckUpToGo is a marijuana-specific brief assessment and feedback tool designed to reduce marijuana use among college students. The assessment takes about 10-15 minutes to complete, is self-guided, and requires no face-to-face contact time with a counselor or administrator. iCopeU Stressed out? Anxious? Feeling down? Or, simply curious to learn more about how to effectively cope with the challenges of student life? This interactive website has games, videos, and multiple resources that will help you cope with some of the things that you may find challenging or stressful while living in residence.

Emergency Fire Procedures & Lockdown Procedures DORM BUILDING If there is a fire in your suite:

• Advise all suite occupants to leave • Close all doors behind you • Pull closest fire alarm • Use nearest stairwell to get to Residence Service desk to inform the Residence Staff of the situation

If you hear the fire alarm If there is no smoke, leave the building using the nearest stairwell exit, you are not allowed to use the elevator. Ensure you close your suite door when you leave. Once you have left the building you are required to gather with your floor at Lot 10. If due to smoke or heat you must remain in your suite, protect yourself from the smoke by staying low. Stay in your suite until you are rescued or you are told you are able to leave. This may take time. To keep smoke from entering your suite, use wet towels at the bottom of your door and attempt to cover air vents. If smoke enters your suite call the fire department and tell them where you are located. If there is no smoke coming in from outside, open a window for fresh air and hang a sheet from the window to show rescuers where you are located. Do not return into your house until it is declared safe to do so by a fire official. TOWNHOUSES If there is a fire in your townhouse:

• Pull the fire alarm located in your townhouse • Advise all townhouse occupants to leave • Close the door behind you when you leave • Wait outside your house for a Residence Staff member to meet you and inform them of the situation • Wait for further instruction from the Residence Staff member

If you hear the fire alarm You must leave your townhouse. Gather with your housemates in the courtyard and wait for further instruction from the Residence Staff. Do not return into your house until it is declared safe to do by a fire official. Lockdown Procedures In some emergency situations, such as ones involving firearms, evacuation may not be a safe response alternative. In these cases, sheltering in place or “lockdown” may be the preferred option for preserving life. The Evacuation Wardens, Security personnel and/or Residence Staff may advise you to “lockdown” and to take shelter. If lockdown becomes necessary:

• Remain at your current location • Stay away from windows • Close blinds and doors. Lock doors, if possible

• Take cover, crouch, or sit on the floor • Wait for an all-clear signal from Residence Staff, Security personnel, and/or Emergency Services

Telephone Directory EMERGENCY Fire/Police/Ambulance 911 Residence Service Desk 705-566-8101 ext.7583 Security Emergency Line 705-566-8101 ext. 7911 Sudbury Regional Hospital 705-523-7100 City of Greater Sudbury Police 705-675-9171 COLLEGE Cambrian College Main Line 705-566-8101 Residence ext. 7583 Athletics ext. 7450 Cambrian Athletics Association ext. 7410 Cambrian Native Students’ Association ext. 7870 Counselling ext. 7311 Disability Services ext. 7420 Health and Wellness Clinic ext. 7822 Security Office ext. 7298 Student Administrative Council ext. 7305 TRANSPORTATION Aaron Taxi 705-523-3333 City Taxi 705-673-9999 Lockerby Taxi 705-522-2222 Sudbury Transit 705-675-3333 www.greatersudbury.ca Via Rail Canada 1-888-824-7245 www.viarail.ca Ontario Northland 705-222-6682 www.ontarionorthland.ca Greyhound 705-524-9900 www.greyhound.ca AFTER HOURS/WALK-IN CLINICS After Hours Medical Clinic 705-566-3366 1122 Lasalle Blvd Lasalle All-Day Walk-In Clinic 705-560-9422 1813 Lasalle Blvd Northwood Health Care 705-560-2227 1280 Lasalle Blvd OTHER SERVICES Good 2 Talk 1-866-925-5454 Mobile Crisis 705-675-4760 Directions Coming from the South (Toronto, Barrie...)

• Head North on Hwy. 69 towards Sudbury • Turn right onto Paris Street • Continue on Paris Street to the lights at Brady Street • Turn right onto Brady Street

(which turns into the Kingsway) • Turn left at the lights onto Barrydowne Road

(you’ll see Chapters and Costco on your right) • Turn right at Curlook Drive (next set of lights past Lasalle Boulevard)

Coming from the North (Kapuskasing, Timmins...)

• Follow Hwy. 144 past Chelmsford and Azilda towards Sudbury • Take the Lasalle Blvd. exit off of Hwy. 144 • Stay on Lasalle Blvd. until you reach the lights at Barrydowne Road

(you’ll see the New Sudbury Shopping Centre on your right) • Turn left onto Barrydowne Road • Turn right onto Curlook Drive

(next set of lights once you’ve turned onto Barrydowne Road) Coming from the East (Ottawa, Pembroke, North Bay...)

• Head West on Hwy. 17 towards Sudbury • Turn right onto Barrydowne Road

(next set of lights past the intersection of Falconbridge Hwy. and Second Avenue) • Turn right at Curlook Drive

(next set of lights past Lasalle Boulevard) Coming from the West (Thunder Bay, Sault Ste-Marie, Blind River...)

• Follow Hwy. 17 to the lights at the intersection of Long Lake Road • Turn left onto Long Lake Road

(which turns into Paris Street) • Continue on Paris Street to the lights at Brady Street • Turn right onto Brady Street

(which turns into the Kingsway) • Turn left at the lights onto Barrydowne Road

(you’ll see Chapters and Costco on your right) • Turn right at Curlook Drive

(next set of lights past Lasalle Boulevard) Campus Map NOTES

Residence professionally managed by Campus Living Centres Inc.

Important ContactsEMERGENCYFire/Police/Ambulance 911Residence Service Desk 705-566-8101 ext.7583Security Emergency Line ext. 7911Sudbury Regional Hospital 705-523-7100City of Greater Sudbury Police 705-675-9171

COLLEGECambrian College Main Line 705-566-8101Counselling ext. 7311Security Office ext. 7298

RESIDENCE Cambrian College Residence 1390 Barrydowne Road Sudbury, Ontario P3A 6B9

Phone: 705-566-8101 x7583 Fax: 705-524-9768 Email: info@cambrianrez.ca Web: www.cambrianrez.ca