Research Data Management: How will Northwestern address new sharing requirements?

Research Data Management: How will Northwestern address

new sharing requirements?

Cunera Buys Claire Stewart

FUNDING AGENCIES

•  Issued February 22, 2013 by the White House Office of Science and Technology Policy (OSTP).

•  GranNng agencies must develop a plan to make

the results of federally-‐funded research publically available free of charge within 12 months aTer original publicaNon.

•  Affects granNng agencies with more than $100

million R&D expenditures. •  Includes published arNcles and data. hZp://www.whitehouse.gov/sites/default/files/microsites/ostp/ostp_public_access_memo_2013.pdf

OSTP MEMORANDUM

OSTP Update

•  Follow Up Memorandum issued on March 24, 2014 by John Holdren

•  hZp://www.whitehouse.gov/sites/default/files/microsites/ostp/OpenAccess_March-‐2014.pdf

Responding Agencies •  Department of Health and Human Services (HHS) •  Agency for Healthcare Research and Quality (AHRQ) •  HHS Office of the Assistant Secretary for Preparedness and Response (ASPR) •  Centers for Disease Control and PrevenNon (CDC) •  Department of Homeland Security (DHS) •  Department of Defense (DoD); •  Department of Energy (DOE) •  Department of the Interior (DOI) •  Department of TransportaNon (DOT) •  Department of EducaNon (ED) •  Environmental ProtecNon Agency (EPA) •  Food and Drug AdministraNon (FDA) •  NaNonal AeronauNcs and Space AdministraNon (NASA) •  NaNonal InsNtutes of Health (NIH) •  Department of Commerce (DOC) •  NaNonal InsNtute of Standards and Technology (NIST) •  NaNonal Oceanic and Atmospheric AdministraNon (NOAA) •  NaNonal Science FoundaNon (NSF) •  Office of the Director of NaNonal Intelligence (ODNI) •  Smithsonian InsNtuNon (SI) •  United States Agency for InternaNonal Development (USAID) •  United States Department of Agriculture (USDA) •  United States Department of Veterans Affairs (VA).

Agency Proposals

•  Agency plans include a variety of approaches •  use NIH’s PubMedCentral infrastructure • Develop public-‐private partnerships •  Create their own database • UNlize exisNng agency infrastructure

Current status •  Agencies have submiZed plans •  Plans have been reviewed by OSTP •  OSTP has commented and returned plans to agencies

•  Agencies are currently revising plans to address comments

•  OSTP will convene interagency meeNngs –  will allow agencies to work together to refine plans and explore other ways to collaborate

Why do funders and broader science community want to share and preserve

data?

Prevent Data Loss

ScienNfic Reproducibility

RecogniNon

Chapter II.C.2.f(i)(c), Biographical Sketch(es), has been revised to rename the “PublicaNons” secNon to “Products” and amend terminology and instrucNons accordingly. This change makes clear that products may include, but are not limited to, publicaNons, data sets, soTware, patents, and copyrights.

Other reasons to manage and share your data

•  saves you Nme •  increases the impact of your research through data

citaNon. •  clearly documents and provides evidence for your research

in conjuncNon with published results. •  meet copyright and ethical compliance (ie. HIPAA). •  preserves data for long-‐term access and prevents loss of

data. •  describes and shares data with others to further new

discoveries and research.

Adapted From: University of Minnesota Libraries Data Management web page: hZps://www.lib.umn.edu/datamanagement

Data Management Survey •  A joint project by E-‐Science Working group:

•  Northwestern University Libraries •  Northwestern University InformaNon Technology •  Office for Sponsored Research •  Weinberg College of Arts and Sciences

•  Faculty, graduate students, post docs, selected staff on both campuses

•  831 responses and 788 completed the survey •  Approximately 1/3 faculty and postdocs, 1/3 staff and 1/3

graduate students

Data Management Survey Types of quesNons

•  Types and size of data •  How data is stored •  Data sharing •  Data retenNon •  Data management planning •  Training or assistance needed

Data Management Survey Preliminary results

• Most common data types and sizes •  Spreadsheets and Structured data (.csv, .dat, .xml) •  text •  images •  1-‐500 GB storage needs


•  Data storage •  PC hard Drive • Departmental/ School Server •  Internet based services (e.g. Dropbox)


•  Data retenNon and preservaNon •  5-‐10 years •  Indefinitely

# QuesNon

Less than 1

year

1-‐5 years

5-‐10 years

More than 10

years

Indefinitely Don’t know

Total Responses

1 Source material/ Raw Data

16 133 162 52 181 100 644

2 Processed Data

8 115 164 60 164 119 630

3

Results of StaNsNcally Manipulated Data

6 107 158 53 154 149 627

4 Published Data

9 87 119 60 230 126 631

Totals 39 442 603 225 729 494 2532


•  Data Sharing • Most plan to share their data

•  Before publicaNon will share data with colleagues at Northwestern or within research group

•  ATer publicaNon •  Colleagues in field (inside and outside NU) •  Public at large


• Would you be willing to parNcipate in a follow-‐up interview regarding research data management?

•  213 “yes” but ….. •  Please contact us!

Responses: Funders, ScienNsts

Publisher responses

Deposit on publicaNon of arNcle •  Some Journal publishers require or recommend that supporNng data for arNcles

be made publicly available.

•  The Joint Data Archiving Policy (JDAP) requires data sharing in a public archive as a condiNon of publicaNon. –  Journals that have adopted JDAP include: Science, Nature and GeneNcs

•  The author is usually responsible for making data available in repository/ archive.

•  Check data archiving policies of journals before submivng arNcles.

Journal Requirements

7. Sharing of Data, Materials, and SoTware PublicaNon is condiNonal upon the agreement of the authors to make freely available any materials and informaNon described in their publicaNon that may be reasonably requested by others. Data Availability PLOS journals require authors to make all data underlying the findings described in their manuscript fully available without restricNon, with rare excepNon1. When submivng a manuscript online, authors must provide a Data Availability Statement describing compliance with PLOS's policy. If the arNcle is accepted for publicaNon, the data availability statement will be published as part of the final arNcle. Refusal to share data and related metadata and methods in accordance with this policy will be grounds for rejecNon. PLOS journal editors encourage researchers to contact them if they encounter difficulNes in obtaining data from arNcles published in PLOS journals. If restricNons on access to data come to light aTer publicaNon, we reserve the right to post a correcNon, to contact the authors' insNtuNons and funders, or in extreme cases to retract the publicaNon.

Rise/growth of data journals

Academic community response

Library response

•  Stewardship, insNtuNonal memory •  Long tradiNon of broad subject experNse, liaisons to and in every

discipline •  Data services: finding data, licensing data, deposiNng data, soTware for

working with data •  Historical strengths in areas important for data curaNon: organizaNon of

informaNon, intellectual descripNon, rights expression, deposit, preservaNon, citaNon

•  NU Library possible models: –  Support for data management plan development (already doing) –  Data concierge (partly doing) –  Extend repository services for data (small data only?, pilot in dev) –  Embedded data librarians (what would this cost? )

Discussion

•  What concerns you about mandates for data sharing?

•  What are the norms for research data sharing in your discipline?

•  How are you staffing and funding research data management in your group?

•  What addiNonal training or support would be valuable?

RESOURCES: •  Northwestern University Library Data Management Web Page:

hZp://www.library.northwestern.edu/dmp

•  DMPTool: hZps://dmp.cdlib.org/

•  Northwestern University's Research Data: Ownership, RetenNon and Access Policy: hZp://www.research.northwestern.edu/policies/documents/research_data.pdf

•  Northwestern University Library's Center for Scholarly CommunicaNon & Digital CuraNon:

•  hZp://www.library.northwestern.edu/services/faculty-‐graduate-‐students/scholarly-‐communicaNon

•  Cunera Buys-‐ e-‐science librarian: c-‐[email protected]

Image Credits

Title slide: Work found at hZps://www.flickr.com/photos/rh2ox/9990024683/in/photolist-‐gdMuhT-‐92kp1F-‐amQUCH-‐5NfuQU-‐xiY2Y-‐bRoYaF-‐o94Cj-‐2dkp-‐2afa6-‐i3Rby3-‐fY9CgE-‐688e4k-‐dxi7Hk-‐kk3mZ-‐8xGZxL-‐az29P5-‐dXPWkB-‐ekYLQy-‐6EMnyQ-‐9U1s1d-‐22CjS2-‐9u6D1T-‐8LCNW2-‐6EHcWT-‐bf2wDV-‐egsmCb-‐84Xbr2-‐da8jMn-‐e5vYVa-‐aid5CB-‐7ruavG-‐8eKo29-‐7cDQve-‐tbeS-‐9gS9o6-‐iQVE1q-‐i3N6NQ-‐h4ST6z-‐eQczcB-‐dPE5pF-‐6AJLvS-‐4FXwGz-‐eQoYFN-‐H2MtR-‐rsC34-‐mt36r9-‐9E8gsW-‐mt36Ls-‐9Ei5gW-‐efAsmZ / undefined (hZps://creaNvecommons.org/licenses/by-‐sa/2.0/)

Slide 16 hZps://www.flickr.com/photos/inl/5097547405/in/photolist-‐8Lsgfn-‐nX546-‐5s5DkA-‐9rnTdL-‐2KfFof-‐7GaoYw-‐dSHr87-‐6GiYkV-‐bf2wtK-‐bf2wpa-‐bJDnpB-‐9uDrJR-‐fukpM-‐9fLRVv-‐i3NECz-‐bEd42i-‐ax8z4B-‐gdMuhT-‐92kp1F-‐amQUCH-‐5NfuQU-‐xiY2Y-‐bRoYaF-‐o94Cj-‐2dkp-‐2afa6-‐i3Rby3-‐fY9CgE-‐688e4k-‐dxi7Hk-‐kk3mZ-‐az29P5-‐dXPWkB-‐ekYLQy-‐6EMnyQ-‐9U1s1d-‐22CjS2-‐8LCNW2-‐6EHcWT-‐bf2wDV-‐egsmCb-‐8xGZxL-‐9u6D1T-‐d8dMpd-‐dRuMzt-‐hypmYn-‐amkoeY-‐4nWCrn-‐7fr163-‐khg

Research Data Management: How will Northwestern address new sharing requirements?

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