Research Administration – Tips for Working Successfully with your Office for Sponsored Research...
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![Page 1: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/1.jpg)
Research Administration – Tips for Working Successfully with your Office
for Sponsored Research (OSR)
Jen Thennes, Senior Grant and Contract Officer, OSR
OSR Brown Bag 12/17/13
![Page 2: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/2.jpg)
OSR Chicago
Cieara HarveyGrants Assistant
Taylor CarlGrants Assistant
Noah SchaefferGrants Assistant
Nadine KillickGrants Assistant
Art MirandaCoordinator
Administration & Grants
David E. Lynch Executive Director - Chicago
Karen RichardsonGrants Assistant/Office Manager
James E. “Jamie” YoungAssociate Director - Chicago
Sean Perry Sr. Contract Officer
Pamela EuringSr. Contract Officer
Manny RobertSr. Contract Officer
Chrissy Barua Sr. Contract Officer
David AdduciCoordinator
Administration & Grants
Pamela HawkinsGrant & Contract
Officer
Sally GaleGrant & Contract
Officer
Jackie FlowersGrant & Contract
Officer
Patricia PfisterGrant & Contract
Officer
Amy CarverAssistant Grant & Contract Officer
Michael FergusonSenior Grant & Contract Officer
Jen ThennesSenior Grant & Contract Officer
Anne GraceSr. Contract & Grant Officer
MTA & DUA Specialist
![Page 3: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/3.jpg)
General Tips from OSR
• Read the PA/PAR/RFA/instructions/guidelines-Data sharing plans are often required for NIH applications• The Principal Investigator is your pal• For multiple-PI NIH submissions, each PI is a PD/PI,
not a Co-PI• PIs should never contact NIH or other sponsors
directly with administrative questions
![Page 4: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/4.jpg)
Tips from OSR (continued)
-when emailing OSR, please include the PD proposal number (SP00XXXXX) and project number (600XXXXX) in the subject line
-before emailing or calling OSR1. Read the PA/PAR/RFA/guidelines2. Read the SF424 grant guidelines (or equivalent)3. Consult with your fellow RAs or supervisor
-“Useful data for forms”http://www.research.northwestern.edu/osr/useful.html-not very useful
![Page 5: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/5.jpg)
Institutional info
Institutional info:-“Northwestern University,” not NU FSM -institutional address can always be OSR’s
address:750 N. Lake Shore Drive, 7th Floor60611-4579
![Page 6: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/6.jpg)
Tips from OSR (continued)Institutional info (continued)
Signing official: David E. Lynch, Executive Director Office for Sponsored Research [email protected]
312-503-7955
Note: James E. Young, Associate Director, Office for Sponsored Research, can sign when Dave isn’t available and most Grant & Contract Officers have delegate authority & can sign when Dave and Jamie aren’t available
![Page 7: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/7.jpg)
Proposal Submission
Standard internal deadlines:
-5 work days prior to submission deadline: the budget and administrative materials (admin shell) are due at OSR
-2 work days prior to the submission deadline:the complete proposal is due at OSR. If your proposal isn’t complete until the day of the deadline, system problems may prevent timely submission.
![Page 8: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/8.jpg)
Proposal Submission (continued)“Admin Shell”
The admin shell consists of everything except the “science.”This includes:-budget & justification-Letters of Intent (LOI)/Consortium letters/subrecipient forms-consultant letters & other letters of support
Also:-all PD approvals must have been obtained -the Proposal Routing Form (PRF) in PD must be complete (including effort for key personnel) -all Conflict of Interest (COI) disclosures must have been completed
![Page 9: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/9.jpg)
Proposal Submission (continued)
Reasons for submitting “early”:-system problems
-unforeseen compliance issues
-PIs are likely to be either in clinic or at Disney World the day of the deadline
![Page 10: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/10.jpg)
Proposal Submission (continued)
• COI: if the sponsor requires COI disclosure and isn’t listed on NUCOI’s list
http://www.northwestern.edu/coi/policy/coi_by_sponsor.pdfbe sure to indicate in the PRF questions that COI is required
![Page 11: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/11.jpg)
Continuation Proposal Submission Tips
• Follow the job aid on the Project Café website• Complete the PRF (including charged and/or cost-
shared effort• PMCID numbers
![Page 12: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/12.jpg)
How to Minimize Unexpected Problems
• Get to know your OSR point of contact
• START EARLY to minimize last minute rushes, internet issues, and other complications
• Stay in touch with OSR
• Reminder: all sponsored projects and communications with sponsors must go through OSR for administrative review
Process
![Page 13: Research Administration – Tips for Working Successfully with your Office for Sponsored Research (OSR) Jen Thennes, Senior Grant and Contract Officer, OSR.](https://reader034.fdocuments.in/reader034/viewer/2022042521/551a53c2550346545e8b56b1/html5/thumbnails/13.jpg)
Presenter Contact Info
Jen Thennes, [email protected], 312-503-7910
OSR staff contact info:http://www.research.northwestern.edu/osr/staff.html