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Set a course for leadership, knowledge, and collaboration

Research Administration:

Leading Through a Sea of Change

NCURA Region I

Final Program

May 1 - 4, 2016

Region I Meeting

Sea Crest Beach Hotel,

North Falmouth, Mass.

Final Program

April 21, 2016

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Greetings from Region 1 Join your colleagues for an informative, educational and

fun meeting on Cape Cod.

Sea Crest Beach Hotel

Just minutes over the Bourne or Saga-

more bridges, the Sea Crest Beach Ho-

tel in North Falmouth provides the

perfect backdrop for relaxing romantic

escapes, productive business trips,

adventurous family getaways and un-

forgettable events. Discover a location

of pristine white sand beaches at Old

Silver Beach, iconic cottage-lined

streets, barefoot luxury and a casual,

welcoming vibe just about anywhere

you go. Welcome to Cape Cod living at

the best choice in Cape Cod beach-

front hotels.

Voted "Best of the Cape & Islands" in

the Cape Cod Life Reader's Choice

Awards five years in a row, Sea Crest

Beach Hotel is home to 263 guest

rooms and suites and a spacious three

-bedroom cottage, all designed in clas-

sic Cape Cod style with neutral tones

and retro motifs.

Make your reservations today! Men-

tion NCURA and get the conference

rate at $149 per night.

http://www.seacrestbeachhotel.com/

reservations

Phone: (508) 540-9400

Toll-Free Reservations: (800) 225-3110

Directions:

http://www.seacrestbeachhotel.com/

location/directions

Dear Friends and Colleagues,

We are thrilled to invite you to join us for the 2016 Region 1

Spring Meeting. The theme of the meeting is “Leadership

through a Sea of Change.” No matter what your current role,

whether you are a “newbie” or a “senior”, we can all benefit by

enhancing our skills. The program will include several ses-

sions and key note sessions on the topic of leadership.

Special thanks to our program committee for their hard work to

identify outstanding speakers and topics in all areas of re-

search administration .

We are pleased to announce the launch of the Julie Norris Memo-

rial Leadership plenary session. Julie was the Director of the Of-

fice of Sponsored Programs at MIT from 1994 to 2004 and

passed away on November 17, 2015. Julie was widely recog-

nized as one of the leading experts in the country on university

research administration and always gave generously of her

time and knowledge.

This year’s keynote address will be delivered by Gil Tran. The

always entertaining and knowledgeable Gil, is a senior policy

analyst with the Executive Office of the President, Office of

Management and Budget (OMB). Gil serves as the point of

contact for all federal agencies and the implementation of the

Uniform Guidance.

As you plan your trip to the conference, please reach out to us

with questions or suggestions. We look forward to welcoming

you at what will surely be a meeting to remember.

Sincerely,

Jill Mortali Louise Griffin

Dartmouth College University of New Hampshire

And the

NCURA Region I 2016 Program Committee!! 2

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General Information

Chair Kris Monahan Director Sponsored Research & Programs Providence College chair@ncuraregioni.org

Secretary Rob Kirsh Director Research Administra-tion and Faculty Affairs Department of Medicine Brigham and Women's Hospital secretary@ncuraregioni.org

Treasurer David Barnett Accounting Officer Massachusetts Institute of Technology treasurer@ncuraregioni.org

National Board

Member

Susan Zipkin Associate Director, Research Operations Boston Medical Center nationalboardmember@ncuraregioni.org

Chair-Elect Jill Mortali Director Sponsored Projects Dartmouth College chair-elect@ncuraregioni.org

Secretary-Elect Elizabeth Haney Associate Director, Grants and Sponsored Programs Middlebury College secretary@ncuraregioni.org

Treasurer-Elect Lorraine Kiley Department Finance & Grant Manager Boston University School of Public Health treasurer@ncuraregioni.org

Immediate Past

Chair

Michelle Auerbach

Executive Director Research Integrity and Assurance Boston University

Region I Officers Spring Meeting Registration

Register Early and Save! Full Meeting Early Bird by 4/10/16 $450

Full Meeting Registration AFTER 4/10/16 $525

Day Registration $250

Tuesday Evening Banquet for unregistered/guest

$90

Workshops (additional registration fee):

Workshop A: Essentials of Sponsored

Research Administration (Full Day) - $270

Workshop B: International Research:

What You Really Need to Know (Half Day) - $150

Workshop C: Budgeting for Excel (Half Day) - $150

Workshop D: Numbers Tell the Story:

How to Develop, Monitor and Manage Budgets for

Sponsored Programs (Half Day) - $150

Workshop E: Special: Combine Workshop C & D

(Full Day) - $270

Special Events:

Yoga

Monday and Tuesday

Sign up and waiver required.

Check at the registration

desk.

Paint and Sip by the Sea

Join a local Cape Cod Artist for a

fun and relaxing event Monday

night. Sign up in advance and sep-

arate fee required. Contact Heather

Arnold for information at

heather.arnold@dartmouth.edu.

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General Information

Networking

New Member’s Reception (Sunday)

Welcome Reception (Sunday)

Paint and Sip by the Sea(Monday, look for signup)

Dinner Groups (Monday)

Evening Gathering Spot (Sunday, Monday)

“Whale of a Time” Tuesday

Pre-banquet Reception

Dress: Preppy, Best Dressed Contest

Banquet

DJ, dancing,

Contests,

Pub trivia

Raffle to benefit professional

development

Wear your best Preppy Attire.

An d win

REGION 1 SPRING MEETING IS MOBILE… TO BE RELEASED

IN JUST 3 STEPS QUICK STEPS- YOU WILL BE VIEWING AND MANAGING YOUR CONFERENCE SCHEDULE ON THE RUN-

ACCESSIBLE ON ALL MOBILE DEVICES WITH INTERNET ACCESS.

STEP 1: On your smartphone or mobile device, go to your App Store and Search “NCURA”.

STEP 2: Download the NCURA application.

STEP 3: Once downloaded, tap on Download Guides at the bottom of the screen.

Our “NCURA Region I Spring Meeting 2016” guide will be amongst the rest – tap on our guide to download it. Now let the fun begin!

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DIRECTIONS

SEA CREST BEACH HO-

TEL

350 Quaker Road

North Falmouth, MA

02556

Phone: (508) 540-9400

Toll-Free Reservations:

(800) 225-3110

BY CAR:

FROM METROPOLITAN BOSTON AREA

Southeast Expressway to Route 3.

Take Exit 1A to Route 6 West.

Take first exit at Bourne Bridge rotary to Route

28 (Falmouth and the Islands), to Bourne Bridge

over Cape Cod Canal*.

FROM POINTS NORTH

Take Interstate 495 to Route 25 East to Bourne

Bridge over Cape Cod Canal*.

FROM PROVIDENCE AND NEW YORK

Interstate 95 to Providence

Interstate 195 East from Providence to Route 25

East to Bourne Bridge over Cape Cod Canal*.

*FROM BOURNE BRIDGE AND CAPE COD CANAL

Route 28 Falmouth and the Islands to Route

151 exit

Left at bottom of exit ramp

Left at first traffic signal (Route 28A South)

one mile to rotary

Take first exit onto Shore Road, then 1.5 miles to

Sea Crest.

BY AIR: Frequent connecting flights to Hyannis

from Boston, Newark and New York City.

Bus: Service to Falmouth from Logan Airport and

South Station, Boston, and from Port Authority

Bus terminal on 41st and 8th Ave in New York

City, via Bonanza Bus.

Local Information

Seacrest Beach Hotel history:

Our story begins in the 1930s, when an elegant summer play-

house rose on the shore to host aspiring actors such as Hen-

ry Fonda, Jimmy Stewart and Margaret Sullivan. A fire in

1936 and a hurricane just two years later destroyed that, and

every other structure on the beach. Read more. http://

www.seacrestbeachhotel.com/about/history.

BEACHES

Menauhant Beach: off Menauhant Road, E. Falmouth

Old Silver Beach: off Quaker Road, N. Falmouth

Surf Drive Beach: off Route 28 on Surf Drive

Falmouth Heights Beach: Falmouth Heights Road to Grand Ave.

Chapoquoit Beach: Chapoquoit Road off Route 28A, West Falmouth

Megansett Beach: Country Road, off 28A, West Fal-mouth

Wood Neck: Sippesewissett Road, off Palmer Avenue from Route 28 Stoney Beach: North of Woods Hole Road, Woods Hole

HIKING & BIKING As with every Cape town--Falmouth has its share of impres-sive hiking and biking paths. Cyclists will love the Shining Sea Bikeway which offers different rides of varying lengths through marshes, cranberry bogs and more.

Waquoit Bay National Estuarine Research Reserve has sever-al trails and offers workshops and other activities. The 300 Committee has trail maps for Falmouth's best conservation trails. Mass. Audubon's Ashumet Holly Wildlife Sanctuary is a favorite spot for naturalists and bird watchers year-round.

GOLF Golfers, get ready! Falmouth is home to several courses in-

cluding the Falmouth Country Club (public, year-round 27-

hole course), the Cape Cod Country Club (18-hole, public),

Ballymeade Country Club (semi-private, 18-hole) and several

private clubs.

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Program Committee Co-Chairs

Jill Mortali, Dartmouth College

Louise Griffin, University of New Hampshire

Compliance Track

Jennifer Donais, University of Mass. Amherst

Rachel Ackman, Mass. General Hospital

Clinical Research Track

Mary Mitchell, Partners Healthcare

Sheila Noone, Dartmouth College

Department Administration Track

Donna Smith, Mass. General Hospital

Lee Picard, Brandeis University

Financial and Post-Award Track

Patrick Fitzgerald, Harvard University

David Barnett, MIT

Pre-award Track

Colleen Sullivan, Dartmouth College

Lisa Thompson, Dartmouth College

PUI Track

Stacy Riseman, College of the Holy Cross

Penny Miceli, Keene State College

Special Topics

Ben Prince, UMass Medical School

Michael Glasgow, Univ. of Connecticut

Audiovisual Support

Elizabeth Haney, Middlebury College

Volunteer Coordinator

Denise Rouleau, Tufts University

Sponsor Coordinator

Patricia McNulty, Concurrent Research

Events Committee

Heather Arnold, Dartmouth College

Jeff Seo, Harvard Medical School

Lee Picard, Brandeis University

SPONSORS

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OVERVIEW

Sunday May 1st

Start End Event

7:30 am 4:30 pm Registration for all Attendees & Speakers

9:00 am 12:00 pm Half Day Workshops (Morning)

9:00 am 4: 30 pm Full Day Essentials Workshop

12:00 pm 1:00 pm Sunday Lunch Served to all Workshop Attendees

1:00 pm 4:30 pm Half Day Workshops (Afternoon)

5:00 pm 6:00 pm Newcomers Reception (Meet, greet and learn about NCURA. Light refreshments)

6:00 pm 8:00 pm Welcome Reception for All, Sponsored by Deloitte Consulting, acoustic band

8:00 pm 10:oo pm Evening Gathering Spot

Monday May 2nd

Start End Event

7:30 am 3:00 pm Registration for all Attendees & Speakers

7:00 am 8:00 am Yoga with Liz Haney (information at the registration desk, waiver form required)

8:00 am 9:00 am Continental Breakfast

9:00 am 9:15 am Welcome Address

9:15 am 10:30 am Plenary Julie Norris Memorial Lecture: Leadership in Research Administration

10:45 am 12:00 pm Concurrent Sessions

12:00 pm 1:00 pm Awards and Recognition Lunch

1:00 pm 2:00 pm Concurrent Sessions & Discussions Groups

2:00 pm 2:30 pm Break with Coffee, Vendor Area

2:30 pm 3:30 pm Concurrent Sessions & Discussion Groups

3:45 pm 5:00 pm Concurrent Sessions

6:00 pm 8:00 pm Dinner Groups (sign up by 12 pm on Monday)

6:00 pm 9:00 pm “Paint and Sip” (sign up in advance at registration desk)

8:00 pm 11:00 pm Networking and Socializing Event– Featuring “Ben G and Bureaucats”

9:00 pm 11:00 pm Evening Gathering Spot

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OVERVIEW

Tuesday May 3rd

Start End Event

7:30 am Registration for all Attendees & Speakers 3:00 pm

7:00 am 8:00 am Yoga with Liz Haney (information at the registration desk, waiver form required)

8:00 am Breakfast Roundtable Discussion Groups 9:00 am

9:00 am Keynote: Gil Tran, OMB and Leading Through Change 10:30 am

10:30 am Break, Vendor Area 10:45 am

10:45 am Concurrent Sessions/Discussions Groups 12:00 pm

12:00 pm Lunch 1:00 pm

1:00 pm Concurrent Sessions/Discussion Groups 2:00 pm

2:00 pm Break, Vendor Area 2:15 pm

2:15 pm 3:30 pm Concurrent Sessions/Discussion Groups

3:30 pm 3:45 pm Break with Coffee, Soda, Water, Snacks

3:45 pm 5:00 pm Concurrent Sessions/Discussion Groups

5:30 pm 6:30 pm Pre-Banquet Networking Reception, Sponsored by Evisions

6:30 pm 11:00 pm “Whale of a Good Time”, Dinner & Dancing, wear your best “Preppy” attire contest, pub trivia,

prizes, raffle for NCURA scholarship fund

Wednesday May 4th

Start End Event

7:30 am 9:30 am Registration for all Attendees & Speakers

7:30 am 9:00 am Region I Business Meeting & Breakfast, Raffle

9:30 am 10:30 am Concurrent Sessions./Discussion Groups

10:45 am 12:oo pm Concurrent Sessions/Discussion Groups

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SUNDAY MAY 1

Pre-conference Workshops

Half-Day Workshops

9 am—12 pm

Budgeting and Projecting in Excel This half-day workshop will help the participants to get familiar with some basics of MS Ex-cel. We will work on developing a detailed budget using Excel in a way that allows for easy modifications, with a focus on simple formula utilization. Using Excel will give the user the advantage of calculating and adjusting the budget quickly and accurately when a revision of the budget is needed, as often happens in pre-award. We will also explore Excel as an effective tool for post-award financial monitoring on a regular basis, by developing projections and comparing budget vs. actuals. The templates we use in class will be available for the partici-pants to keep for future reference or use. Note: Participants are encouraged to bring a laptop with Excel pre-installed and will benefit most from the workshop if they have basic knowledge of computer and Excel use.

Rady Rogers, Asst. Director for Research Admin, Engineering and Applied Sciences Harvard University Olga Klas, FASTRAC Research Administration Consultant, Harvard University

1 pm—4 pm

Numbers Tell the Story: How to Develop, Monitor and Manage Budgets for Sponsored Programs Budgets are essential components of any sponsored project. They are the financial expression of the statement of work. The ability to develop the budget that directly relates to the pro-posed work enhances the chances of being funded and can allow for modification flexibility during the execution of the project. This workshop will help to hone the skills needed during various phases of the project lifecycle from idea to closeout. We will explore techniques for interpreting the goals of the investigator, budget development, comparing proposed and actu-al budgets and monitoring the progress of a project through numbers, analyze real-life situa-tions and discuss potential solutions.

Shella Batelman, Sr. Research Administrator, Beth Israel Deaconess Medical Center Patricia McNulty, Concurrent Research Robert Stemple, Attain

Workshop 3 Managing International Research Programs This workshop will provide a framework for conceptualizing, approaching and enacting inter-national programs at a university or college engaged in research and educational activities. Portions of this framework can also be applied for non-profit and other research institutions. We will discuss the many ways in which an international program or project is created and implemented. Based on the overview, this session will used an issue-based approach to investigate the prac-tical realities of handling international work and international entities in four key areas likely to arise in sponsored international program management: • Allowable Cost Budgeting and Currency Exchange • Subrecipient Monitoring and Overseas Entity Establishment (General) • Employment and Time tracking • Reporting and Audit

Tiffany Blackman, Grants and Contracts Officer, Manager of International Operations, Harvard University Roseann Luongo,

Associate Director,

Training and Compliance,

Harvard University

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SUNDAY MAY 1

Pre-conference Workshops

Full Day Workshop 9 am– 4 pm

Workshop 4: Essentials in Research Administration The purpose of this interactive workshop is to give participants a common-sense approach to sponsored research administration through an overview of sponsored concepts and practice with research administration duties. The morning introduces broad terms and then has participants work with each other to complete hands-on activities covering cost principles, budgets, introduces the concept of the award lifecycle with the first stage: proposal preparation. Afternoon topics and exercises take participants through the rest of the award lifecycle, ending with audits and the im-portance of compliance. Workshop instructors will also emphasize the use of customer service practices throughout the day. Participants will walk away from the workshop with a broad under-standing of concepts relevant to all sponsors, experience carrying out essential tasks utilizing skills needed for effective sponsored research administration, and an idea of where to go to get more detailed information. Full List of Topics:

· Introduction to sponsored research · Cost principles · Budgets · Award Lifecycle

o Proposal preparation, submission and sponsor review o Award acceptance and setup o Award management o Award closeout and audit

· Further resources Note: This is an overview course geared toward newcomers involved in research administration at colleges, universities, or teaching hospitals, or to individuals looking for a broader understanding of all aspects of the award lifecycle.

Karen Woodward Massey, Financial Associate, Harvard University Susan Zipkin,

Associate Director,

Boston Medical Center

Evening Networking Events

New Member’s Reception 5 pm—6 pm

Don’t feel like a “fish out of water.” New members are invited to join NCURA Region I leaders and colleagues for a

friendly, informal reception to learn more about the region and opportunities to get involved with NCURA.

Region I Opening Reception, 6 pm—8 pm

All attendees and guests are invited to attend a relaxed gathering with acoustic entertainment, refreshments and ap-

petizers. Thank you to Deloitte Consulting for Sponsoring this event! Thank you to Ben G and Bureaucats for the

entertainment.

Seaside Evening Gathering Spot, 8 pm—10 pm

Please join us in the beautiful Seacrest Shutters Room to network with your Region I colleagues.

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MONDAY MAY 2

Keynote, Concurrent Sessions

Welcome to the 2016 Region I NCURA Meeting

Registration Desk, 7:30 am— 3:00 pm

Yoga, 7:00 am—8:oo am, sign up a the registration desk

Clear your head before you embark on learning over the next few days. Join us for a Traditional Yoga. Location to be announced.

Breakfast, 8:00 am—9:00 am

Opening Remarks, Region I Chair, 9:00 am

Julie Norris Memorial Plenary on Leadership : Leading Through a Sea of Change

Julie Norris was a force of nature. She set the watermark for leadership in research administration over a 40-year ca-reer. Julie combined inexhaustible energy, obsession with details, recognition of the unique talents of all research administrators, and superb intellect into a career that influenced the work of all us. Three senior research admin-istration professionals will discuss the leadership qualities that were inherent to her accomplishments. Those quali-ties can help other research administrators achieve success even through a sea of change in the research environ-ment. The panel will look at Julie’s remarkable career as a touch point for identifying the traits that can be empha-sized and employed in our professional careers. This is an opportunity to recognize the achievements of Julie Norris and to learn even now to apply her skills in leadership in our profession.

Gunta Liders,

Associate VP for Research Admin.

University of Rochester,

Jane Youngers,

former Assistant VP for Research Admin.

University of Texas Health Science Center

at San Antonio, Texas

Kim Moreland,

Associate Vice Chancellor,

University of Wisconsin-Madison

Julie Norris Keynote on Leadership

Please join us for a special keynote address as we open our conference on Monday. Region I is

pleased to host this year’s key note address on the topic of leadership in honor of Julie T. Nor-

ris, who held the position of Director, Office of Sponsored Programs at MIT from 1994 to 2004.

Julie passed away on November 17th, 2015. Julie was a highly dedicated research administrator

who provided mentorship, education and advocacy to Region I members and the national research

administration community through her tireless efforts in many professional organizations including NCURA. Julie was always

quick to help anyone in answering a question and paved the way on emerging issues including electronic research administra-

tion and export controls. The keynote will be presented on Monday by three senior leaders and close friends and colleagues of

Julie. Whether you knew or worked with Julie or not, you will gain valuable insight into developing your own leadership

skills.

This special event is sponsored by the Massachusetts Institute of Technology.

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MONDAY MAY 2

Concurrent Sessions Discussion

Concurrent Sessions 10:45 –12:00 pm

Clinical

Research

Clinical Research Introduction to Industry-Sponsored Clinical Trials for Grant Administrators This session will serve as a primer for grants administrators who are not currently in-volved in industry-sponsored clinical trial administration, but who are interested in mov-ing into a central Clinical Trials Office (CTO) or are at the department level providing support to PIs. The focus will be primarily on the pre-award issues of clinical trial agree-ment negotiation, conducting a MCA Coverage Analysis, and budget development and negotiation. In addition, the presenters will discuss their institution’s implementation of a clinical trial management system to address post-award issues in protocol/subject track-ing and financial management, specifically invoicing for industry-sponsored clinical trials.

Suzanne Morin, Director, Clinical Trials Office, Partners HealthCare John Montana, Director, Clinical Trial Management System, Part-ners HealthCare

Compliance/

Ethics

Dual-Use Research of Concern - Preparing for and Supporting DURC as a

Department Administrator

This session will provide a practical overview of the DURC regulatory requirements, and

will reflect on the speaker's experience navigating potential DURC-designated projects.

Timothy Brauns, Associate Director, Vaccine and Immunotherapy Center, Massachusetts General Hospital

Department

Administration

Numbers Tell the Story: Do’s and Don’ts of Budgeting

Budgets are essential components of any sponsored project as the financial expression of

the statement of work. The ability to develop a budget that expresses the proposed work

enhances the chances of being funded and can allow for modification flexibility during the

execution of the project as well. Monitoring and managing the budget during the lifecycle

of the award, while ensuring adherence to sponsor guidelines is paramount to the success

of the project. This session will summarize the techniques for interpreting the goals of the

Investigator via budget development, monitoring the progress of a project through num-

bers, analyze real-life situations and discuss potential solutions. **It is recommended par-

ticipants have previous budgeting experience if attending this session

Shella Batelman, Sr. Research Admin., Beth Israel Medical Deaconess Patricia McNulty, Concurrent Research Robert Stemple, Attain

Federal Update National Science Foundation Update Beth Strausser Senior Policy Specialist NSF Policy Office

Pre-award PCORI Overview and Application Submission Process

This session will provide an overview of the Patient-Centered Outcomes Research Insti-

tute (PCORI)—its mission, vision, and purpose. Participants will learn about PCORI’s ap-

plication and LOI process, including programmatic requirements for completing required

templates such as research plans and budgets, and administrative requirements for for-

matting and submission.

Donna Gentry, MA Supervisor, Contracts Operations Patient-Centered Outcomes Re-search Institute (PCORI)

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MONDAY MAY 2

Concurrent Sessions, Discussion Groups

Awards and Recognition Lunch 12:00 pm—1:00 pm

Concurrent Sessions 1:00 pm—2:00 pm

Compliance Managing Data Use and Access in Research

This session will provide a forum to discuss best practices, compliance pitfalls, and strat-

egies for managing data use and access in research, within the requirements of the law,

typical institutional policies, and sponsor terms and conditions.

Kristen Bolt, Program Manager for Global Data Sharing at the BWH/Harvard Multi-Regional Clinical Trial Center

Special Topics How May We Serve You? Changing the Focus from Service to Profession

We, research administrators, pride ourselves on being professionals. We gather to im-

prove ourselves, expand our knowledge base and to promote our profession. Often times

we focus on the service component with job descriptions seeking “service oriented”, cus-

tomer focused”, “client-driven” staff that also happens to know how to deal with the com-

plexities of our industry. While no one wants a team of people unwilling to be helpful, it

is our knowledge, experience and professional skills that our institutions rely upon. Em-

phasis on professionalism rather than “servicing” might strengthen our position within

the institutional hierarchy and consequently enhance our ability to perform at the high-

est level of excellence with a greater professional satisfaction.

Shella Batelman, Sr. Research Administrator Beth Israel Deaconess Medical Center Pattie McNulty, Concurrent Research Stephanie Wasserman, BIDMC

PUI Export Control Compliance at PUIs

In this interactive presentation and discussion group, we will first describe the legal

framework of export controls. We will then identify areas of risk for PUIs. Finally, we will

discuss how to implement these requirements and minimize risk given limited human

and financial resources at PUIs and take questions from the participants about their spe-

cific challenges.

Elizabeth Haney, Associate Director of Grants and Sponsored Programs, Middlebury College

Financial &

Post-Award

Administration

Service Centers: The Not So Simple Basics

The session is a beginner’s guide to operating or overseeing scientific service centers.

Service Centers are internal operating units that sell goods or services to members of the

research community or other users. The costs of providing the products/services are allo-

cated to the users based on established billing rates. How are service centers established?

How are rates set? What rules govern the operations of service centers? What are the

common pitfalls? What does it mean to be compliant?

Sarah Axelrod, Int. Dir. Office for Spon. Pro. Director of Cost Analysis and Compliance, Harvard University Zach Belton, Director, Huron Consulting Group

Clinical Research

Research Billing Compliance Basics of Clinical Trial Billing and Coverage Analysis Clinical research and trial billing rules play an increasingly important role in research compliance. Research administrators may benefit from a basic understanding of CMS research billing rules, including CMS coverage analysis and policies. This session will introduce attendees to the history, regulations, guidance and tools that are part of an effective and compliant billing program.

Beth Belt Director Huron Consulting Group

Coffee and Refreshment Break with Vendors/ Sponsors 2:00 pm—2:30 pm

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Concurrent Sessions, Discussion Groups

Concurrent Sessions and Discussion Groups 2:30 pm—3:30 pm

Pre-award Hot Topics in Pre-Award:

Join this panel of pre-award leaders who will discuss emerging issues and recurring issues. Pre-award routing and submission systems: What's easy? What's hard? Bring your ques-tions which will shape the discussion: Topics include:

Deadline policies: The Impossible Dream? Is there any hope?

Department/Central relations

New models for pre-award organization

Streamlining

Contract processes

Staff development in pre-award

Michael G. Glasgow Jr. Associate VP for Research Sponsored Program Services University of Connecticut Rachel Cahoon Director, SPA, Harvard Medi-cal School Kris Monahan, Director of Spon. Research & Programs, Providence College Jill Mortali, Dartmouth, Moderator

Compliance/

Financial

Managing Salary and Effort on Sponsored Projects This session focuses on the Uniform Guidance and updates/clarifications regarding Person-al Compensation-Effort and possible impact/solutions to institutions.

Doyle Smith, Director,

Maximus Consulting

Financial & Post

-Award Admin-

istration

Discussion Group Service Centers: The Not So Simple Basics This discussion session is a follow-on to the concurrent session "Service Centers: Not So Simple Basics." The presenters will meet with individuals to discuss specific issues related to service center operations and will be available to answer questions from the concurrent session. Participants in this discussion group do not have to attend the concurrent session of the same name.

Sarah Alexrod, Interim Dir. OSP and Dir. of Cost Analysis and Compli-ance, Harvard University Zach Belton, Director, Huron Consulting Group

Pre-award PCORI Application Guidelines, Preparation Tips and Resources Are you new to the PCORI application process? Have you recently submitted an application to PCORI? You may have discovered PCORI requirements and review criteria that are new to investigators and administrators such as patient partners and stakeholders, and the en-gagement plan. Bring your questions and experience for a discussion covering guidelines for submission, application preparation tips and resources for administrators.

Donna Gentry, MA Supervisor, Contracts Opera-tions Patient-Centered Outcomes Research Institute (PCORI)

Department

Administration

Export Controls When You're Not in Charge

Do you get intimidated by export control terminology such as ITAR, EAR, OFAC, ECCN, deemed exports, etc? Do you interact on a daily basis with faculty, but just hearing the term "export controls" from your central research administration office terrifies you? This session focuses on the day-in-the-life scenarios department administrators might encounter but aren't aware how they relate to export controls. We will provide basic tools and knowledge on export controls which the department administrator can take back with them and im-mediately use. This session will be very interactive with Q&A discussions and case studies. Participants are encouraged to ask questions and provide real-life scenarios for open discus-sion.

Denise Moody, Sr. Director of Research Com-pliance, Harvard University Rachel Ackman, Senior Compliance Associate, Mass. General Hospital

Break, refreshments in vendor area 3:30 pm —3:45 pm

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MONDAY MAY 2

Concurrent Sessions, Discussion Groups

Concurrent Sessions 3:45—5:00 pm

Special Topics Using Data and Metrics to Aid in Decision Making and Improve Research Ad-

ministration

Over the past years, research organizations have implemented electronic systems to replace paper-based processes and improve financial management both retrospectively and prospec-tively. While this transition has mainly been recognized for improving organizational effi-ciency and management, another major benefit is the vast quantity of data now available to better manage the research enterprise and proactively identify risk areas. This session will focus on how one organization is currently using their data to monitor performance, assess financial management, and identify compliance risk areas. We will also discuss a vision for using this data in the future. In addition, we will present other methods for collecting data, such as performance surveys, that are used to drive organizational improvement.

Gary Smith Sr. Administrative Director Mass. General Hospital Jonathan Kutrubes Associate Director, Research Analytics Partners Research Manage-ment

Senior Senior Leadership Forum - Current and emerging topics in Research Administration

Chaired by Patrick Fitzgerald, Associate Dean for Research Administration, Faculty of Arts and Sciences, Harvard University and Louise Griffin, Senior Director for Research and Spon-sored Programs, University of New Hampshire, this session is for senior level research admin-istrators (director level and above) who will candidly discuss how their institutions success-fully navigate through the most challenging areas of Research Administration and share ideas and best practices for implementing the emerging policy changes that have recently occurred or are on the horizon. Please email Louise Griffin (louise.griffin@unh.edu) to register and include topics for discussion.

Patrick Fitzgerald, Associate Dean for Re-search Administration, Harvard University Louise Griffin, Senior Director for Re-search and Sponsored Pro-grams, UNH

Compliance/

Financial & Post

Award

Subrecipient Monitoring in 2016 This session will focus on subrecipient monitoring in action. Panelists will use a case study approach to discuss issues that arose during subrecipient monitoring and how they worked through them with the subrecipient. Rather than focusing on systems and risk management at an institutional level, this session will focus on how to manage risks when they arise. Pan-elists will focus on issue spotting and management. Attendees are welcome to bring their own issues and concerns for this lively discussion.

Amanda Humphrey, Assistant Director Research Compliance Harvard Medical School Leah Burberry, Senior Grants Manager, Systems Biology, Harvard Medical School Peggy Darnowsky, International Grant Spe-cialist, Partners HealthCare

Financial & Post-

Award Administra-

tion

The Treatment of Utility Costs at Institutions of Higher Education and the

Utility Cost Adjustment

In their response to OMB-2015-001 the Council of Government Relations (COGR) stated that the Utility Cost Adjustment (UCA) may be the single most confusing section of Uniform Guidance. This session will focus on what UCA really means, how it is calculated and other opportunities for IHE to improve the identification and recovery of Operation and Mainte-nance Costs.

Anthony Benigno, Manager, Higher Education and Academic Medical Centers, Attain, LLC Monika Moses, Manager, Attain, LLC

Department

Administration

Tips and Tricks for New DGA's: From Slamming Fists to Getting Hugs

This session will provide new department grant administrators (DGAs) with information that can be used to: build relationships with PIs; improve collaborations; and increase work effi-ciency. Learning Objectives: The learning objectives of this session are for new DGAs to be able to identify and apply tips for: communication; time management; partnering with Cen-tral administration; and partnering with other DGAs. These objectives will be accomplished through tools and case studies.

Kimberly Davey, Grants Manager, Connecti-cut Children's Kara E. Charmanski, Grants Manager Human Nutrition Research Center on Aging, Tufts University

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MONDAY MAY 2

Evening Networking Events

6:00 pm-9:00 pm Dinner Groups (sign up by 12 pm on Monday)

Explore the local restaurants with your colleagues. Pay on your own. Carpooling encouraged. Signup at the

registration desk by 12 pm. Capacity in the hotel restaurant may be limited. Reservations recommended.

6:00 pm -9:00 pm “Paint and Sip”

Sign up in advance, separate fee paid by check on the day of the event. A local artist will instruct. Registra-

tion limited to 40. Drink tickets and light refreshments. Contact Heather Arnold at

heather.arnold@dartmouth.edu for questions.

8:00 pm—11 pm Networking and Socializing Event

Featuring “Ben G and Bureaucats” Rock and Roll, Dancing.

8:00 pm—11 pm Seaside Evening Gathering Spot

Shutters. Drink tickets/cash bar.

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Breakfast Roundtable Discussions 8:00 am—9:00 am Financial/Post-Award Current Topics in Post Award Administrator David Barnett, Accounting Officer, MIT

PUI Managing Your Demanding Role Elizabeth Haney, Middlebury College

General Master of Science in Research Administration:

Confessions of a Recent Graduate

Laura Friedeberg,

Connecticut Children's Medical Center

Compliance Hot Topics in Compliance Jennifer Donais, UMASS Amherst

PUI PUI Current Topics Liane Sutcliffe, Plymouth State University

Compliance IRB Topics: What Research Administrators Should

Know about IRBs

Anne O’Hara-Hughes, Dartmouth College

Federal Discussion Group with NSF Policy

Beth Strausser, Senior Policy Analyst,

National Science Foundation

Department Admin. Current Topics in Departmental Administration Tammy McGlone, Univ. of New Hampshire

Clinical Research Current Topics in Clinical Research Alison Willis, Dartmouth College

Pre-Award Current Topics in PreAward Administration Karen Jensen, Univ. of New Hampshire

Tuesday Keynote Address: Gil Tran, Senior Policy Analyst,

Office of Management and Budget

9:15 am—10:30 am

Gilbert Tran is a senior policy analyst with the Executive Office of the President, Office of Management and Budget (OMB), Office

of Federal Financial Management. His main responsibilities are to develop and analyze policies and standards for OMB circulars on

cost principles and audit requirements for federal programs, specifically Circular A-21, “Cost Principles for Educational Institu-

tions,” Circular A-87, “Cost Principles for State, Local and Indian Tribal Governments,” Circular A-122, “Cost Principles for Non-

Profit Organizations,” and A-133, “Audits of States, Local Governments, and Non-Profit Organizations.” Gilbert serves as the point

of contact for all Federal agencies on the implementation and interpretation of these OMB Circulars. Gilbert was the OMB member

of the Council on Federal Assistance Reform (COFAR) responsible for the review and development of grant requirement policies

published as the “Uniform Guidance” on December 26, 2013 and codified by 28 Federal agencies on December 19, 2014. The Uni-

form Guidance combines all the OMB grant circulars and grant requirements in one single document and location in title 2 CFR

Part 200.

TUESDAY MAY 3

Concurrent Sessions, Discussion

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TUESDAY MAY 3

Concurrent Sessions, Discussion

Break in Vendor Area 10:30 am—10:45 am

Concurrent Sessions 10:45 am—12:00 pm

NIH Update NIH Update

This session is a comprehensive review of what is new and being devel-

oped within the National Institute of Health's (NIH) programs, policies,

and budgets. Participants will learn about the newest updates to NIH's

budget and compliance initiatives and how their respective institutions

will be affected. Upon completion of the presentation, participants will

have the opportunity to ask questions about the new and existing policies

and procedures.

Virtual Presenter: Tony Corio Grants Policy Analyst Office of Policy for Extramural Research Administration, OER, NIH, DHHS Division of Grants Policy

Financial & Post

-Award Admin-

istration

Changing Reputational Tides within Sponsored Accounting at MIT

During this session we will talk about the transformation that occurred at MIT between

Sponsored Accounting and the Department Research Administrators. Through collabora-

tive efforts we were able to gain a mutual understanding of each other’s roles and respon-

sibilities which helped to improve the key post award tasks managed by Sponsored Ac-

counting. We will share some of the key challenges Central and Departmental Research

Administrators face at our institution, as well as talk about the specific steps we took to

help bridge the gap. We are hoping this will be an interactive session where others can

share their experiences.

Pam Schickling, Assistant Controller, MIT Tim Vacha, Manager of Sponsored Accounting, MIT.

Special Topics Using Data and Metrics to Aid in Decision Making and Improve Re-

search Administration

This is a continuation of the Monday concurrent session. This session will provide

the opportunity for panelists to answer questions and discuss how one organiza-

tion is currently using their data to monitor performance, assess financial manage-

ment, and identify compliance risk areas.

Gary Smith Sr. Administrative Director Mass. General Hospital

Jonathan Kutrubes Associate Director, Research Analytics Partners Research Management

Pre-Award Identifying and Understanding Problematic Grants and Contracts

Language

This session will address some of the common problematic grants and contracts

language, a Department Research Administrator encounters, such as intellectual

property clauses, PI questions on export controls, confidentiality provisions, publi-

cations rights, problematic FAR clauses and complex terms and conditions of

awards. At the end of the session, a participant should have a general understand-

ing of how to approach and administer complex contract language.

Geraldine Pierre, Grants & Contracts Manager, Health, Law, Policy and Management, Boston University School of Public Health Connie Galanis Sr. Sponsored Research Analyst, WPI

Lunch 12:oo pm—1:00 pm

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TUESDAY MAY 3

Concurrent Sessions, Discussion Groups

Discussion Groups 1:00 pm—2:00 pm

PUI Do I need a Faculty Advisory Committee?

What are the benefits of establishing and working with a Faculty Advisory Committee for

sponsored research ? In a small college, sponsored research support is often more important

to faculty than to the administration. Can a group like this give faculty a voice in developing

and advancing the strategic direction of sponsored research on your campus?

Elizabeth Demski, Director, Office of Sponsored Research, Wellesley College

Financial &

Post-Award

Administra-

tion

P-card Fraud: Is Your Department or University at Risk?

P-Cards are a convenient method for paying for eligible goods and services in support of Uni-

versity business, including Sponsored Research. The P-Card’s efficiency and ease of use re-

duce administrative burdens on the University however also expose the University to risk.

What are the potential risks associated with University P-Card programs? What does P-Card

fraud look like? How would I detect it? How could I prevent it? Come join us for an interac-

tive session on P-card fraud and ways you may detect and prevent it at your Institution.

Nuala McGowan, Sr. Dir, Research Finance and Compli-ance, Harvard University Michael Monaghan, Dir. of Financial, Operational and Compliance Audit, Harvard University

Financial &

Post-Award

Administra-

tion

Post-Award 101

Discussion Group on the Post Award process from Notice of Award to Closeout and every-

thing in between. Reviewing the process once NOA is received, how to work with institu-

tions' sponsored programs office to setup the award, some tools and references available

while managing grant accounts, the Post Award Management/Monitoring activity). The

presentation will provide examples for the Post Award Management/Monitoring activity with

detailed justifications for proper approvals when making changes from original proposed/

awarded project, especially changes that alter the scope of the project.

Kyle Lewis, Grants and Contracts Assistant, University of Connecticut Deborah McIntosh, Post-Award Manager, College of Liberal Arts , University of Connecticut

Pre-award NIH Public Access Policy and PubMed Central

NIH makes the peer-reviewed articles it funds publicly available on the National Library of

Medicine's PubMed Central. The NIH Public Access Policy requires investigators to submit

final, peer-reviewed journal manuscripts that arise from NIH funding to PubMed Central

immediately upon acceptance for publication. Lack of compliance will result in a delay of

funding. In this session, we will talk about when to comply with this policy, how to success-

fully submit articles through the NIH Manuscript Submission system to PubMed Central, and

how to obtain and document the PubMed Central ID (PMCID).

Heather A. Arnold, M.Ed. Assistant Director, Office of Sponsored Projects Dartmouth College

Department

Administra-

tion

Nurturing the Partnership between the Central and Departmental Research

Administration Offices

This session will focus on several dynamics needed to nurture an effective working relation-

ship between the central and departmental office. Discussions will focus on common barriers

to the partnership and key dynamics to making these relationships work effectively such as

training, communication, customer service and increased collaboration. Participants for the

discussion panel will comprise of department and central research administrators from re-

gion I institutions who will present scenarios and respond from their own perspectives in an

open and honest discussion.

Geraldine Pierre, Grants and Contracts Manager Boston University SPH Myriam Paul, Staff Accountant Sponsored Accounting, MIT Kirsten Levy, Senior Research Administrator OSP, BU Jamie Hackney

Grants Administrator

Northeastern University

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TUESDAY MAY 3

Concurrent Sessions, Discussion Groups

Concurrent Sessions 2:15 pm—3:30 pm (continued from previous page)

PUI The Write Stuff: Developing a Faculty Writing Group to Increase Scholarly

Production

Providence College supported a faculty writing retreat and writing cohort over Academic

Year 2015-2016 to stimulate and support faculty writing. Presenters from the office of spon-

sored research & programs office, academic support services which houses the College’s writ-

ing center, and a faculty member who served as a faculty leader with the inaugural writing

cohort will discuss project implementation, preliminary impact on faculty, and tips to con-

sider if developing a similar program at your institution.

Dr. Kris Monahan, Dir. of Spon. Research & Pro-grams, Dr. Robert Hackey, Professor of Health Policy & Management Dr. Bryan Marinelli, Dir.of Academic Support Ser-vices, Providence College

Financial & Post

-Award Admin-

istration

Post-Award Tools and Systems:

This session will give the audience the tools necessary to unlock their inner creativity to

build a system from the ground on up for their own use (or to be distributed elsewhere) re-

sulting in workload efficiency and office transparency. Topics to be covered include: shadow

systems, reconciliation tools, salary projections and proposal templates.

Patrick DeCoste, Grants Manager Boston University

Compliance/

Ethics

Balancing institutional risk and administrative burden for IACUC/IRB com-

pliance

This session will provide an understanding of evaluating institutional risk in the IRB and

IACUC contexts, while considering the administrative burden of reducing those risks.

Denise Moody, Sr. Dir.of Research Compliance, Harvard University Shannon Sewards, Director of IRB Administration, Harvard University

Special Topics Uniform Guidance: Strategy and Implementation Update

This session will discuss major issues in the guidance and provide news on recent develop-ments in the dialogue with Federal agencies and OMB and COFAR. The panel will offer information and experiences about "What Have We Been Doing and What Are the Challeng-es? Procurement, Subrecipient Monitoring, Conflict of Interest, Closeouts, Compensation and other topics will be discussed.

Robert Cohen

Attain, LLC

Robert Stemple

Attain, LLC

Clinical Research

Clinical Trials Regulatory Issues for Grants Administrators

The clinical trial has been funded, now what? This session will provide an overview of regu-latory requirements related to human subjects’ clinical trials – with a specific focus to those trials that involve human subject intervention or interaction. Presenters will use case studies and examples to review OHRP, FDA, Good Clinical Practice, and clinical trials disclosure requirements. The session will also discuss the role of a quality improvement or post approv-al monitoring program at your institution. This session will be helpful for Grants Adminis-trators who are not currently providing support to PIs with clinical trials and to seasoned GAs looking for a refresher.

Sarah A. White, MPH, Director, Quality Improvement Program, Human Research Affairs, Partners HealthCare Emily Ouellette, JD, Assistant Director, Quality Im-provement Program, Human Research Affairs, Partners HealthCare

Concurrent Sessions 3:45 pm – 5:00 pm (continues on next page)

Compliance/

Ethics

Analyzing Relatedness under PHS Financial Conflict of Interest Regulations

Under PHS FCOI regulations, funding recipient institutions must solicit, review and evaluate

significant financial interests disclosed by research investigators. Institutions specifically

bear the responsibility of evaluating whether or not a disclosed significant financial interest

is related to the PHS-funded project. This session will address a framework for such evalua-

tions and best practice information.

Jennifer Ryan, J.D., Director of Research Integrity, Harvard Medical School Jules Blythe, MSc, MA, Associate Director of Research Operations, Office of Research Integrity, Brown University

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TUESDAY MAY 3

Concurrent Sessions, Discussion Groups

Concurrent Sessions 3:45 pm—5:00 pm (continued)

Special Topics Leading and Listening: Community Engagement for Research Administra-

tors

Research administrators serve many communities, such as faculty, departmental staff, and

institutional leadership. We work with these partners on both the micro level (individual

proposals for funding), and macro level (sharing and explaining agency and internal policy

updates). In order to effectively do this work, we must remain fully engaged with these

disparate groups of constituents, no easy task when paired with our many other duties.

Effective community engagement involves activities designed to give information to a com-

munity, as well as activities designed to learn from a community. In this session we discuss

how to engage with your community authentically, and will identify several key community

engagement techniques for research administrators to use when working with the commu-

nities they serve. Drawing from a community engagement case study at Tufts University,

we will evaluate what techniques work well for different groups of stakeholders. We will

analyze how community engagement can be used by research administrators to both in-

struct their communities and gain needed insight from them.

Zoya Davis-Hamilton, Senior Associate Director, Research Administration, Tufts University Sarah Marina, Assistant Director, Research De-velopment, Tufts University

PUI Managing Growth and Change in a Small OSP

"You cannot step twice into the same rivers; for fresh waters are flowing in upon you." So

said the ancient Greek philosopher Heraclitus. He also thought all things in the universe

were made of ever-living fire, which suggests he had preternatural insight into what work

would be like for research administrators at a PUI. If change is the only constant, how does

one plan for it and exert mastery over it? Managing growth and change can imply several

types of management: managing down, managing up, managing expectations, managing

oneself. This presentation will touch on all of these, drawing not only on personal experi-

ence but on the wisdom of the ages.

Joseph Tomaras, Director of Sponsored Programs and Research Compliance, Bates College Linda Crocker, Grants Coordinator, Worcester State University

Post-Award The Holy Grail - Reinventing post-award office business processes with readily

available technologies: Lessons Learned

According to legend, the Holy Grail has special powers. It is designed to provide happiness,

eternal youth, and food in infinite abundance. For at least two generations now, infor-

mation technology has been hyped as the Holy Grail for achieving “business miracles” in

the modern post-award office: visibility into operations, improved compliance, the auto-

mation of onerous tasks, and productivity gains. In this session the speakers will condense

lessons learned over a twenty five-year journey at some of the Nation’s most research-

intensive universities into a brief, rapid fire tale of “rags to riches” replete with Q&A.

Jim Kemp Deloitte Consulting LLP Matt Ruhland 57 Systems

Clinical Research

NIH Contact Compliance Issue: FISMA Requirements

This highly interactive session will use a case study to frame discussion and identification of issues and best practices when an institution receives a NIH clinical research contract with FISMA clauses. It will provide an overview of basic NIH FISMA clauses; FISMA securi-ty, risk assessment, personnel and training requirements; and best practices at pre-award, contract execution and post-award; data breach/incident reporting requirements.

Christine Chateauneuf, Information Security Officer, Partners HealthCare Jennifer Mahoney, JD, Compliance Officer, McLean Hospital Mary Mitchell, Corporate Director, Research Compliance, Partners HealthCare

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TUESDAY MAY 3

Concurrent Sessions, Discussion Groups

“Whale of a Time”

Preppy Party: Wear Your Best Preppy Attire And win

Reception, Dinner, DJ and Dancing, Pub Trivia, Prizes

Raffle: Funds for NCURA Professional Development

Separate fee for unregistered, guests. please

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WEDS. MAY 4

Concurrent Sessions, Discussion Groups

NCURA Region I

Breakfast Business Meeting 7:30 am—9:00 am

Concurrent Sessions 9:30 am— 10:30 am

PUI Developing Financial Research Administration Functions at PUIs

Attendees will be led through a discussion of strategies to assess the post award opera-

tions at PUIs to assist in identifying opportunities to improve service to the faculty,

mitigate financial compliance risk, improve administrative and financial management,

and enhance operational performance. The information will be presented through the

lens of individuals that have either participated in the assessment of the financial land-

scape of PUI finance, or have made the transition from having no dedicated resources

to putting the resources and infrastructure in place. This interactive concurrent session

will focus on positively impacting the management of financial research administration

functions through the use of relationship-building strategies. Learning Objectives:

Participants will take away concepts to improve organizational awareness and under-

standing of the importance of financial compliance at a PUI. Participants will take

away strategies to assess the post award operations.

Moderator: Kris Monahan, D irector of Research & Programs, Providence College Joyce H. Ferland, Administrative Director of Research Operations, Massachusetts General Hospital, Radiology Research Administration Robert Stemple, Senior Consultant, Attain L.L.C. Robert Cohen, Senior Consultant, Attain L.L.C.

Special Topics FAR and Troublesome Clauses

Review of Troublesome Clauses found in Federal Award Agreements

Michael P. Corcoran Assistant Director, OSP MIT Erin Hall Sr. Contract Specialist , OSP MIT

Department

Administration

Tackling the Administrative Burden on the Research Enterprise: One

AMCs Plan

Utilizing Isuggest as a tool to work through issues which may be impeding research.

Working with the community and implementing changes to process and policies based

on feedback from the community. Learning Objectives: Attendees will come out of

the discussion with a greater sense of why and how using communication can be

effective to helping refine and improve administration to improve and reduce the frus-

tration levels of all to allow better relationship building and team approached improve-

ments to support research and promote efficient administration.

Gary Smith,

Sr. Administrative Director,

Mass. General Hospital

Special Topics NCURA 101: A Guide to Navigating Your Professional Development

Looking to steer your career in the right direction? Whether it's through professional

development, networking or volunteering NCURA is your compass. Hop aboard this

overview of the programs, resources, services and opportunities your professional soci-

ety provides that can help enhance your skills, foster relationships and assist you in

taking your career full steam ahead.

Marc Schiffman,

NCURA

Roseann Luongo,

Harvard University

Financial/

PostAward

Hot Topics from the Auditor

We will discuss the Uniform Guidance sections such as internal controls from the

perspective of what an auditor might expect an Institution to be focusing on.

Ralph DeAcetis PwC | Managing Director PricewaterhouseCoopers LLP

Break 10:30 am –10:45 am

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WEDS. MAY 4

Concurrent Sessions, Discussion Groups

Concurrent Sessions and Discussion Groups 10:45 am – 12:00 pm

PUI Personalities and Professionalism: Perspectives

Interactive discussion group about relationships between sponsored research office and other

offices within your institution. It's all in your perspective.

Molly Roberts, Sponsored Programs Coordinator, College of the Holy Cross

Compliance/

Ethics

Internal/External Audit Readiness: How to manage the moving parts?

This session describes audit readiness for research administration audits. Audit management

requires a systematic approach to assessing and addressing research administration audits

throughout an organization. Further, inadequate planning and directional guidance for deter-

mining audit risks puts organizations at jeopardy for adverse findings for regulatory agencies.

Finally, this panel session analyzes processes for preparing for external audits, responding to

audit documentation requests, preparing staff for agency interviews, and challenging govern-

ment findings.

Erika Stevens, Senior Managing Director, FTI Consulting Jill Mortali, Director, Sponsored Projects, Dartmouth College

Department

Administration

Discussion Group: Compliance Oversight & Ethical Dilemmas from the De-

partment Perspective

As research administrators, we are can sometimes be faced with decisions that pose ethical di-

lemmas; particularly for department administrators who are entrenched in the day to day oper-

ations of the research and work closely with the PI’s. We are all responsible for compliance

oversight of our sponsored projects but the department administrators are “the first line of de-

fense”. Compliance oversight is not always black and white and more often than not the answer

is ""it depends"". It can be a challenging environment. During this discussion, we will review

case studies involving ethical dilemmas facing department research administrators and strate-

gies for handling them. Please come prepared to share hypothetical situations for discussion as

well. Let’s have fun discussing strategies and decision-making processes that provide a frame-

work for understanding and working through these ethical dilemmas.

Joyce Ferland, Director Radiology, Massachusetts General Hospital Jennifer Towers, M.S. Director, Dental Research

Special Topics Challenging Traditional Ways: Leadership, Trust, and Reducing Administrative

Burden

This session will outline how using Jim Kouzes and Barry Posner's The Five Practices of Exem-

plary Leadership can build trust and reduce administrative burden for your faculty

Kevin Ferrell

Evisions

Louise Griffin, UNH

Doris Schultz,

Harvard Medical School

Post-award "Best Practices for Removing Unallowable Costs and Avoiding Audit Findings

Using Cost Transfers & Effort Re-certifications"

This session will focus on the best practices to follow when moving costs on to a sponsored pro-

ject or off of a sponsored project through a journal voucher or effort re-certification process.

Suggestions for proper documentation and back-up materials will be presented with examples,

as well as questions to consider when reviewing the transaction internally through the eyes of

an auditor. Also, the session will offer tips for communicating between PIs, the department, and

the central office to ensure a smooth resolution to the problem, while providing guidance for

avoiding these types of transactions throughout the life-cycle of the award.

Katherine King, Tufts University Michael (Mike) Healy,

Tufts University.

Thank you for Joining Us, See You in Newport in 2017

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