Research Administration Buzz

Office of Sponsored Programs

All rights reserved GTRC

Research Administration Buzz

Jilda Garton, GTRC & OSPJim Fortner, Grants & Contracts

Anita McKinney, Sponsored ProgramsGarrett Steed, Sponsored Programs



Grants & Contracts Accounting

Sandy MasonJim Childers

Research Admin Buzz meeting



Cost Share Accounting and Reporting

Sponsored Project Exceptions

PI Oversight Responsibilities and Management Tools

Other Topics

Sponsored Project Management



G&C Cost AccountingFY 2012 Space Survey (and Equipment Inventory)

Service Center Reviews

Departmental Administration – “Administrative and supporting services that benefit common or joint departmental activities or objectives in … academic departments … and organized research units” Indirect Instruction and Departmental Research (290) Indirect Research (Sponsored) and Public Svc (400)

Other Topics



Georgia Tech Research Corp

Jeff SteltzerResearch Admin Buzz meeting



Legal and Policy Framework Revised Final HHS Rule

Reduction in the definition of significant financial interest from $10k to $5k and an equity value of $0 for non-public companies. Instead of being forward looking for valuation, the new regulations look at the value for the previous 12 months.SBIR/STTRs will now be included (as they are not specifically excluded) – falls under $5000 ruleIncludes consulting (i.e. conflict of commitments)The institute cannot rely on the PI's judgment of whether a conflict of interest is related to a given research project or not.COI policy must be posted to the website, if our standard COI policy is stricter than HHS‘s, our standard prevails as the operating threshold. Management plans must be posted to a public website or be available in response to written requests.COI training before beginning research and every four years thereafter. Any reimbursed or sponsored travel is SFI

Part II

Health and HumanServices Department

42 CFR Part 5045 CFR Part 94

Responsibility of Applicants forPromoting Objectivity in Research forWhich Public Health Service Funding IsSought and Responsible ProspectiveContractors; Proposed Rule



Georgia Tech Research Corp

Barbara S. HenryOffice of Research Compliance



IRB made changes to training in human subject protections.

Training in human subjects protections will need to be repeated every three years. Everyone involved with human subjects research, including students who earned ethics credit via specified Psychology classes, must complete the online CITI refresher modules every three years. This change is necessary to comply with new training requirements imposed by some Federal agencies and will align us with best practices at comparable institutions. So that faculty and others will have time to go through refresher modules thoughtfully and without rushing, the board has established a deadline of next year, June 1st, 2012 for initial completion of refresher courses.

This requirement will not be enforced by the Georgia Tech IRB until next year, June 1st, 2012.




Garrett SteedResearch Admin Buzz meeting



ARRA Survey ReportThe executive summary of the ARRA Survey Report has been posted to the FDP web site. You can download your copy from ARRA Subcommittee page (http://sites.nationalacademies.org/PGA/fdp/PGA_058836).



ARRA Don’t forget ARRA reports coming up

They are due to the fed on October 10th

(they were do to OSP on Sept 15th…)



Rates



Routing Form: Current Location



Routing Form: Compliance Questions



Routing Form: Strategic Themes



Strategic Theme AreasStrategic Theme Areas



Budget Wizard Status

This will be updated with the updated PDF



PD/PI DesignationWhen Georgia Tech accepts a grant or contract from an external sponsor, the Institute assumes responsibility for the proper performance of the stated project, for the fiscal management of the funds received, and for accountability to the sponsor. The PD/PI is responsible for determining the intellectual direction of the research and scholarship, and for the training of graduate students. In addition, the PD/PI is responsible for the design, conduct, and reporting – both scientific or technical and fiscal – of the research.

…

Non-employees are not generally eligible to serve as a PD/PI or Co-PD/PI on sponsored projects. Adjunct faculty must be employees of Georgia Tech to serve as PI/PD. Requests for exceptions for a non-employee to serve as PD/PI or Co-PD-PI on a specific project for a limited time may be directed to the Executive Vice President for Research and Innovation. A without-compensation appointment and associated agreements regarding intellectual property, liability insurance, compliance with Institute polices and procedures, and related matters will be required.

http://www.osp.gatech.edu/pdpi-designation/



IP Assignment Formhttp://ipagreement.gtrc.gatech.edu/



IP Assignment FormSign in with your GT Account ID (CAS ID)



IP Assignment FormConfirm the correct information



IP Assignment FormRead…

…Sign



CRA CongratsDiane F. Owen

Sandra M. Mason

Michelle J. Powell

Ming Wan

Gail Spatt

Garrett Steed



CRA: Study SessionReminder the CRA Kick Off Meeting:We are planning a kick off meeting September 28th from 11:30 to 12:30

To attend the kick off meeting place sign up here:

http://training.osp.gatech.edu/?ee=49CRAKickOffMeeting



New Patent Act signed into lawWhite House and Universities Tout Programs to Turn Research Into Products

As President Obama signed into law on Friday the new patent act, the White House and several dozen universities highlighted a series of program—some new, some not—designed to hasten the commercialization of university research findings.

Among the new: the creation of a center at the National Institutes of Health to assist biotechnology entrepreneurs to develop new products to diagnose and treat diseases. The National Center for Advancing Translational Sciences, which has drawn some controversy, will provide scientific resources to researchers to help speed the time it takes to devise medicines and diagnostic tests.

The White House also promised to produce a plan, dubbed the National Biomedical Blueprint, that will outline national strategies for, among other things, greater training to "develop the next generation of scientists and engineers." The plan is due by January 2012.

The White House has been urging universities to improve their research-commercialization practices, as part of a larger national effort to create jobs. In conjunction with the bill-signing ceremony, the White House and two higher-education associations said more than 40 institutions had formally committed to expand their commercialization efforts, although it was hardly clear whether their particular moves—things like an informational Web site for industry partners at Rutgers University and a streamlined licensing process for start-up companies at the Georgia Institute of Technology—had come in response to the White House efforts or as part of universities' longstanding push in that direction.



New Patent Act signed into lawNew Law Changes US Patent System Into Becoming A First To File Type System

The U.S. was the only developed country on this planet to grant patents to the “first-to-invent.”



IC3 Organization ChartExecutive Director IC³

Kevin Wozniak

Office Industry Collaborations and Affiliated Licenses

Terry Stout

Sophia Herbert-Petersen

Industry @ Tech and Database

Maintenance

Marketing andOutreach

Kimberly DunnAngie Steltzer

Paul Hart (On-Leave)

Joel Kennedy

Office of International Contracts and

Technology Transfer Kiki Reames

Chris Guillot

Mozette Walters

Cheryl Junker

Office of Innovation Commercialization and Translational Research

Lauren MacLanahan

Cindy Jackson

Executive Director Sponsored Programs

Duane Hutchison

Patrick Reed

Translational Research

Functional Group

Students

MichaelTanenbaum

Administrative SupportDeborah Reid

TBN



IC3 New People

Mozette Walters

Chris Guillot

Michael Tanenbaum

Cheryl Junker



IC3 Georgia Tech Integrated Programs for Startups

Do you want to create a new startup company? The Georgia Tech Integrated Programs for Startups can jump-start the process. This program provides the training and support GT entrepreneurs need to launch companies based on GT intellectual property. The curriculum covers a diverse range of topics.In order to “graduate” from the program, the inventor presents OTL with a vetted business plan, approved management plan (if required), detailed management team, conflict of interest declaration, and a list of potential funding sources. After graduation, the company can enter into an express licensing agreement that requires no negotiation, drastically reducing the time it takes to finalize a deal.



NIH: Mandating Use of the Commons to Submit No-Cost Extension Notifications

Effective October 1, 2011, NIH is requiring grantees to use the No-Cost Extension feature in the eRA Commons to notify NIH when they exercise their one-time authority to extend, without additional funds, the final budget period of a grant. NIH will no longer accept these notifications via other communication channels.



Research Performance Progress Report (RPPR)

The RPPR is a federal‐wide uniform format for

use by agencies and awarding offices that support research and research‐related activities.




Accordingly, the RPPR will replace all interim performance reports used by all NIH grantees to report on research and research‐related activities, for programs such as:Research project grantsInstitutional training grantsResearch career development awardsIndividual fellowship awardsCooperative agreementsProgram project and center grantsConference grantsCancer Center Support grantsBiotechnology resources grantsAcademic career awardsAcademic research enhancement awards

Take the NIH for

Example….




OSTP/OMB Policy LetterAgency RPPR Implementation PlansDHHS/NIH (and Other PHS Agencies)DHSDOCDODDOEDoEd/Institute of Education SciencesDOJ

– Office of Justice Programs– National Institute of Justice/Office of

Justice ProgramsEPANASANEHNSFUSDA

– Forest Services– NIFA

Federal Register Notices on Research Performance Progress ReportingFinal Notice of a Uniform RPPR FormatRequest for Public Comment on Standardized RPPR FormatUniform RPPR FormatRPPR Format as approved by OMB/OSTPRPPR Format associated with the second Federal Register NoticeRPPR Draft FormatResearch Business Models Subcommittee

http://www.nsf.gov/bfa/dias/policy/rppr/



DOD: Human and Animal



New Divisions (For now)Division 1Dennis Farmer/Manager: Air Force, CIA, Special ProjectsLucy Yarbrough: Army/SENSIACDan Sibble: Air Force (Warner Robbins), Navy, Other DoD Division 2 Janis Goddard/Manager Other Federal, GSA, FAATeri Hansen Dept of Labor, Dept of Agriculture, Dept of Interior, NSF (Other)Stacey Oliver-Gooden NSF (College of Engineering), Dept of Education, EPA, NEA/NEHChris Doyle DHHS, NSF (College of Computing), Dept of State Division 3 (Industry under Government Prime) Jim Berkowitz/Manager*Roberta Burke*Sherry Levy*(*See OSP Website for Assignments)

Division 4Vanessa Daniels/Manager GA Research Alliance, GA Cancer Coalition, American Heart Assoc, American Chemical SocietyLakita Brooks Non-Profits and FoundationsDebbie Hobbs Universities (College of Sciences/Others)Pamela Brooks Universities (College of Engineering) Division 5 Chris D’Urbano/Manager NASA, State and Local Governments, National Institute of Aerospace (NIA)Serelia Woods Dept of Commerce, Dept of Energy, VA, TVAScott Goodwin ARO, AFOSR, ONR (Contracts and Grants)Open Position FFRDC’s, Dept of Transportation, Homeland Security Division 6 (Subawards) Dana Simpson/Manager*Julian Stalvey*Open Position*(*See OSP Website for Assignments)



RCR Compliance Policy

Grad

(Masters or PhD

CITI (90 days or end of semester whichever is later)

NIH* – 8 Hours:

NSF *– 4 Hours:

- Phil 6000/PST 8000 or

- Dept Class Offering

- Webinars

- Lab Meetings

- Other Dept Interactive Program or Seminar

PI certifies

In-Person Training with

Annual Deliverable

Report

PostDocs

CITI (90 days or end of semester whichever is later)

NIH* – 8 Hours:

NSF *– 4 Hours:

- Webinars

- Lab Meetings

- Other Dept Interactive Program or Seminar

- GT:IPS

PI certifies

In-Person Training with

Annual Deliverable

Report



Documentation System/Process

Banner OSP Training Database

Other

Class, Seminar, including PST 8000/PHIL 6000

Participate in regularly scheduled laboratory meetings or discussions that address ethical issues relevant to thediscipline as well as broader issues of research integrity

[Note: PI will need to keep records of this in their project file which would include an agenda of the topic discussed and an attendance list for each lab meeting or other discussion.]

Research methods Course OSP/GTRC sponsored Research Ethics Webinars

GT:IPS (Post-Docs only)

RCR Compliance PolicRCR Compliance PolicyyIn Person Training Documentation

*See GT Policy for RCR applicability (see: http://www.compliance.gatech.edu/rcr-policy/), or the award document on the OSP Contract Information System in the tab entitled Terms & Conditions and the “Is Ethics/RCR Training Required” must be a “Y.”



RCR Institute-Wide PolicRCR Institute-Wide Policyy



Thank You

Research Administration Buzz

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