Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review...
Transcript of Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review...
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2018SCBGPTechnicalReviewCommitteeRequiredForms,TravelExpenses,andResourcePortal
CaliforniaDepartmentofFoodandAgricultureOfficeofGrantsAdministration
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RequiredForms• All TRC members must submit three forms:
– Conflict of Interest (Word document)– STD 689 Oath of Allegiance (PDF) – STD 204 Payee Data Record (PDF)
• Download forms from the SCBGP Technical Review Committee website: https://www.cdfa.ca.gov/grants/trc/
• Print completed forms, sign in blue or black ink, and mail the originals to:
California Department of Food and AgricultureOffice of Grants Administration1220 N Street, Room 120Sacramento, CA 95814Attention: Christina Mitchell
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ConflictofInterest• Screen all proposals for
conflicts of interest.
• Notify CDFA of any conflicts as soon as possible.
• Maintain the confidentiality of information you have access to as a reviewer.
• Do not discuss or attempt to influence scoring for proposals where you have a conflict of interest.
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STD689‐ Oath• Required to conduct
work for the State of California and receive reimbursement for travel expenses.
• Part 2 should be completed by legally employed noncitizens only.
• Leave the Authorized Official’s Signature field blank.
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STD204PayeeDataRecord• Necessary to receive
reimbursement for travel expenses.
• Required this year even if you have received travel reimbursement in the past.
• Complete the ‘Sole Proprietor or Individual’ fields in boxes 2 and 3.
• Complete boxes 4 and 5.
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TravelExpenses• TRC members can be reimbursed for eligible travel
expenses.
• Download the travel expense claim (TEC) form and instructions from the TRC website: https://www.cdfa.ca.gov/grants/trc/
• Print completed TEC, sign in blue or black ink, and mail the original and receipts to:
California Department of Food and AgricultureOffice of Grants Administration1220 N Street, Room 120Sacramento, CA 95814Attention: Christina Mitchell
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EligibleHotelCosts• If you reside more than 50 miles away from
Sacramento, you may claim hotel costs up to the State of California rate for Sacramento County:– $95 plus tax.– SCBGP room block will be available; reserve before
the deadline to receive the state rate.– Hotel costs exceeding the state rate will only be
reimbursed up to $95 plus tax.
• Provide a receipt from the hotel that shows payment.
• Do not use third party websites to book your room (Hotels.com, Travelocity, Hotwire, etc.)
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EligibleMealCosts• Continental Breakfast/Lunch: Provided by
CDFA
• Dinner: $23 maximum– Travel must end after 7:00 pm to claim dinner on
a travel day.
• Incidentals: $5– Travel must last at least 24 hours to claim
incidentals.
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EligibleTransportationCosts• If you are traveling in a personal vehicle, you may claim:
– Personal vehicle mileage at $0.535/mile (rate includes fuel); license plate number required.
• If you are traveling in a rental car, you may claim: – Vehicle rental cost up to $33.00/day max; receipt required. – Fuel cost; receipt required.
• Tolls: Receipt required
• Parking: Up to $10 without receipt, over $10 requires a receipt.
• Airfare and baggage fees: Receipt that lists price and payment.
• Amtrak: Ticket/receipt that lists price.
• Taxi, Uber/Lyft, Shuttle, etc.: Receipt that lists price.
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TravelExpenseClaimSO‐27(TEC)• Your information.• Your expenses.• Totals calculate
automatically.• Print out and sign in
blue or black ink.• No white-out or
correction tape.• Step by step
instructions and completed examples available online.
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TRCResourcePortal• Orientation materials and webinar recording• Required forms and training• 2018 solicitation information• FAAST• Travel Expense Reimbursement• TRC Schedule
https://www.cdfa.ca.gov/grants/trc
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Questions?
CaliforniaDepartmentofFoodandAgricultureOfficeofGrantsAdministration