Request for Tender Proforma for Building or … Tenders/Mill... · Web viewhereby tender to execute...

City of Whittlesea Contract Number 2015-203

PART A - TENDER OFFER

Contract No. 2015-203

Lump Sum Price

In accordance with the Request for Tender,

I/we .....................................................................................................................................................................(insert company name and ACN number and ABN number)

of .....................................................................................................................................................................(insert address, post box address not acceptable)

hereby tender to execute and perform the Works referred to in the Request for Tender of the City of Whittlesea and to complete the Works in accordance with the Request for Tender for the fixed lump sum (exclusive of GST) of:

......................................................................................................(Excl. GST) $ ...................................(Excl. GST)(Amount in Words) (Amount in figures)

Rate for excavation and removal of rock (including all allowances for the storage and transportation of rock):

Rippable Rock $................... per cubic metre (Excl. GST)

Non-Rippable Rock $................... per cubic metre (Excl. GST)

Alternative Price - Not Applicable To This Contract

In addition, I/we also tender an Alternative Price for the execution of the Works in accordance with paragraph 9.2 of the Request for Tender as follows:

......................................................................................................(Excl. GST) $ ...................................(Excl. GST)(Amount in Words) (Amount in figures)

The pricing shall be exclusive of GST but inclusive of all expenses, insurances, duties and imposts.

Time to Completion

I/we submit that the time for completion of work under the Contract would be……………….Working Days.

Execution of the Contract

It is acknowledged that, in the event of acceptance of this tender by the Council, we may be required to execute the Contract which forms part of the Tender Documents.

Supplementary Information

It is acknowledged and agreed that the Supplementary Information to tenderers (if any) was provided for the convenience of tenderers and will not form any part of the contract between the Council and the tenderer. It is further acknowledged that the Council does not warrant or guarantee, and has not made any representations as to the accuracy, completeness or currency of the Supplementary Information.

Template updated 23Sep14 15


TENDER OFFER (cont’d)DATED: ……/……../20…….

Execution clause to be used where the tenderer is a company using a company seal:

THE COMMON SEAL of ................................................. )..................................................ACN ............................. )was duly affixed in accordance with its )constitution in the presence of: )

........................................................................................ Signature of Director

........................................................................................ Name of Director

........................................................................................ Signature of Company Secretary/Director

........................................................................................ Name of Company Secretary/Director

Execution clause to be used where the tenderer is a company not using a company seal:

SIGNED for and on behalf of........................................... ))

..................................................ACN.........................by: )

........................................................................................ Signature of Director

........................................................................................ Name of Director

........................................................................................ Signature of Company Secretary/Director

........................................................................................ Name of Company Secretary/Director

If the tenderer is a body corporate other than a company, the appropriate sealing clause should be inserted.

Execution clause to be used where the tenderer is a partnership (add extra execution clauses as necessary):

SIGNED for and on behalf of ………………………………………….. )

........................................................................................ Signature of Partner

........................................................................................ Name of Partner

........................................................................................ Signature of Witness

........................................................................................ Name of Witness



TENDER OFFER (cont’d)

Tenderers shall provide a breakdown of their quoted pricing for the specified works for this Contract in the table below.

The pricing shall be exclusive of GST but inclusive of all expenses, insurances, duties and imposts.

Item No. COMPONENT OF WORK BREAKDOWN OF TENDER PRICE $

(exclusive of GST)

1. Preliminaries $

2 Site Preparation $

3 Demolition and Alterations $

4 Civil Works and Storm Water Drainage $

5 Ground Slab Inc Footings and Bored Piers $

6 SUPERSTRUCTURE

6.1 Columns $

6.2 Structural Roof Framing $

6.3 Roofing & Roof Plumbing $

6.4 Walls $

6.5 Doors $

6.6 Windows and Glazing $

7 FINISHES

7.1 Floor Finishes $

7.2 Wall Finishes $

7.3 Ceiling Finishes $

7.4 Joinery – cupboards, shelves, $

8 Fittings and Fixtures $

9 SERVICES

9.1 Plumbing – Hydraulic Services & Fire Protection $

9.3 Plumbing – Sanitary Services $

9.4 Electrical – Power & Lighting Services (including fit-off) $

9.5 Electrical – Communications & Security $

9.6 Mechanical Services (incl. rangehood, etc) $



10 PROVISIONAL SUMS

10.1Superintendent Directions

Items as directed and approved by the Superintendent$30,000.00

10.2Signage

Supply and installation of signage(not otherwise specified)$10,000.00

10.3 Security (Alarm system) $ 5,000.00

10.4 Roof Safety System – Extension to new areas $10,000.00

11 Other, please specify $

Total: (Ex GST) $

SCHEDULE OF RATES

Rates provided in this table shall be used as a measurement for increases, decreases or additional services to the required Works during the Contract period should a variation be required. Tenderers shall provide an hourly rate for each category of personnel listed and any other personnel nominated that may provide works or services under this contract together with the hourly rate that may apply.Item Description Unit Rate

(Excl GST)1. Labourer (including Concreter, Bricklayer & Carpenter) Per Hour $

2. Foreman Per Hour $

3. Steelworker(fabricator, erector) Per Hour $

4. Plasterer Per Hour $

5. Joiner Per Hour $

6. Electrician Per Hour $

7. Plumber Per Hour $

8. Painter Per Hour $

9. Vinyl & Carpet Layer Per Hour $

10. Other, please specify Per Hour $



PART B - STATUTORY DECLARATION

I,................................................................................. of ........................................................................................do solemnly and sincerely declare that:

Definitions

In this Statutory Declaration:

Bidders means any tenderers for the Contract and includes the tenderer;

Contract means the Contract that the tender to which this Statutory Declaration is annexed pertains;

Industry Association means any organisation of which Bidders are members;

Tenderer means [insert name of company, other body corporate, firm, or individual]

................................................................................................................................................... ; and

Tender Price means the amount indicated by a Bidder as the amount for which that Bidder is prepared to perform the Contract.

*Introduction

I am the tenderer and make this declaration on my own behalf.

*Introduction

I hold the position of [insert Managing Director or other title] .........................................................................and I am duly authorised by the tenderer to make this declaration on its behalf; and

I make this declaration on behalf of the tenderer and on behalf of myself.

[*Delete alternative which is not applicable.]

No Knowledge of Tender Prices

Prior to the tenderer submitting its tender for the Contract, neither the tenderer, nor any of its employees or agents, had knowledge of the Tender Price or proposed Tender Price of any other Bidder who submitted, or of any person, company, other body corporate or firm that proposed to submit, a tender for the Contract.

Disclosure of Tender Price

Prior to the close of tenders for the Contract, neither the tenderer, nor any of its employees or agents, disclosed the tenderer’s Tender Price to:

(a) any other Bidder who submitted a tender for the Contract; or

(b) any person, company, other body corporate or firm proposing to submit a tender for the Contract.

Provision of Information

Neither the tenderer, nor any of its employees or agents, has provided information to:

(a) any other Bidder who submitted a tender for the Contract; or

(b) any person, company, other body corporate or firm proposing to submit a tender for the Contract.



Genuine Competition

The tenderer is genuinely competing for the Contract and that the tenderer intends to carry out the work under the Contract if successful.

Industry Association Agreements

Neither the tenderer, nor any of its employees, agents or subcontractors, has entered into any contract, agreement, arrangement or understanding, other than as disclosed to the Council in the tenderer's tender, that the successful Bidder for the Contract will pay any money to, or provide any other benefit or other financial advantage to, an Industry Association in respect of the Contract.

Unsuccessful Tenderers' Fees

Neither the tenderer, nor any of its employees, agents or subcontractors, has entered into any contract, agreement, arrangement or understanding that the successful Bidder for the Contract will pay any money to, or provide any other benefit or other financial advantage to, any other Bidder who unsuccessfully tendered for the Contract.

Qualifications to Tenders

Neither the tenderer, nor any of its employees or agents, has entered into any contract, agreement, arrangement or understanding that Bidders for the Contract would include an identical or similar condition or qualification in their tenders for the Contract.

Conflict of Interest

Neither the tenderer, nor any of its employees or agents has a potential or actual conflict of interest between performing the Contract and any other interest.

I acknowledge that this declaration is true and correct and I make it in the belief that a person making a false declaration is liable to the penalties of perjury.

DECLARED at in the State of Victoria this day of

)))

Before Me:

Signature: ...........................................................

Full Name: ...........................................................

Address: ...........................................................

Qualification: ...........................................................

[For details on who is entitled to witness a Statutory Declaration see section 107A(1) of the Evidence Act 1958.]



PART C - TENDER INFORMATION STATEMENT

Tenderers are required to submit such information as is necessary to enable the Council to assess their ability to carry out the Works. This questionnaire has been prepared to assist tenderers in supplying this information.

1. ENTITY DETAILS

Complete one of the following:

1.1 If a Sole Trader; (if a person; provide full name)

1.2 If a Firm or Partnership; (Name and address of members of Firm or Partnership)

(a) Partner 1

Address

(b) Partner 2

Address

(Attach extra sheet if required)

1.3 If a Company

Registered Company Name:

Trading Name:

Address of Registered Office:

ABN: ......................................................…….. ACN: ........................................................……..

2. TRADING ADDRESS / CONTACT2.1 Trading Address - Trading address for the purposes of this Tender / Contract including the Service of

Notices (Do not provide a Post Office Box number.)

Primary Contact for this tender

Name: ......................................................Position: .........................................……..

Telephone No. ......................................................Facsimile No. .........................................……..

Email address:

2.2 Local Business – Do you have an operational business premises within the municipal boundary of the City of Whittlesea?

Yes No

Address: ………………………………………………………………………………………………..

...…………………………………………………………………………………………………………..

3. EXPERIENCE



How many years have you been conducting business under the present business name?

________________ Years

4. BUSINESS REFERENCES

4.1 Name of the organisation:

Name: ..................................…….. Position Held: .....................................……..

Telephone No. ..................................…….. Facsimile No. .....................................……..







5. PAST AND CURRENT CONTRACTS

5.1 Experience of Company of Past and Current Contracts

What past and current contracts have you completed that are similar in size and scope to the Works described in this tender?

Please note that if you provide details of a contact person for any previous or current contracts it will be deemed that you are giving us permission to contact that person for a reference in relation to your performance under that contract.

Location Description of Work Contract Value Client Address

Contact Person &

Telephone No.

Past Contracts

Current Contracts *

* state expected completion date.5.2 Experience of Nominated Representatives



The Nominated Representatives should be the proposed site manager and/or other similar position proposed for carrying out the Works.

Name of Nominated Representatives and positions within your organisation:

......................................................................................................................................................................

......................................................................................................................................................................

Please attach resumes of the Nominated Representatives confirming years of service with your organisation, present and past duties, responsibilities and qualifications.

Provide details in the table below of past and current Contracts completed by the Nominated Representatives that are similar in size and scope to the Works described in this tender.

Name of Project and Brief

Description of Work Undertaken

Name of Client Amount of Contract

Completion Date

Name of Client Representative

and Contact Number

Past Contracts

Current Contracts

5.3 Availability of Nominated Representatives/Personnel

Please outline the true availability of the Nominated Representatives and other personnel to carry out the Works when measured against current and expected workloads.

......................................................................................................................................................................

......................................................................................................................................................................

......................................................................................................................................................................



6. INSURANCES AND SUPERANNUATION PAYMENTS

6.1 Insurance of the Works (Refer to General Conditions of Contract Clause 16 and Annexure Item 20). Yes No

Do you have, or will you take out, a current Construction Insurance Policy that provides cover for both the Contract Works and also Public Liability?

If Yes, will the Insurer provide coverage under the policy in joint names with the City of Whittlesea for this Contract?

Has the Insurer confirmed that the Public Liability cover under the policy extends to cover the activities of sub-contractors that you engage?

If No, do you require that sub-contractors have the specified level of public liability cover before you engage them?

Do you have or will you take out a stand-alone Contract Works Insurance Policy that provides cover for these Contract Works?

If Yes, will the Insurer provide coverage under the policy in joint names with the City of Whittlesea for this Contract?

Does (or will) your Construction or Contract Works Insurance policy provide extended cover for a defects liability period of at least 12 months?

( Note : An “Interested Party” endorsement or a “Principal’s Indemnity” endorsement ARE NOT “Joint Named” insurance and DO NOT meet the requirements in the General Conditions of Contract).

Please provide: Description of Current Type of Policy............……………. ……………………………

Limit of cover for Contract Works $..................................….…….

Limit of cover for Public Liability $...................................……….

Policy No. ………………………….. Expiry Date ……………………………

Name of Insurer ………………………………………………………………………………………...

6.2 Public Liability Insurance (Refer to General Conditions of Contract Clause 17 and Annexure Item 21). Yes No

Do you have a stand-alone Public Liability Insurance Policy that will provide cover for your legal liability to third parties during this Contract?

Has the Insurer confirmed it will cover the City of Whittlesea for its respective rights and interests as the Principal for this Contract?

Has your Insurer confirmed that your Public Liability Insurance cover also extends to cover the activities of sub-contractors that you engage?

If No, do you require that sub-contractors have the specified level of public liability cover before you engage them?

Please provide: Description of Current Type of Policy............……………. ……………………………

Limit of cover for Public Liability $...................................……….

Policy No. ………………………….. Expiry Date ……………………………

Name of Insurer ………………………………………………………………………………………...



6.3 Insurance of Employees (Refer to General Conditions of Contract Clause 18) Yes NoDo you have a WorkCover Insurance Policy for all staff and sub-contractors who will carry out the Works?

If yes, please provide Policy No ................................. Expiry Date ....................................

Name of Insurer ......................................................................................................

Or indicate when it will be provided ......................................................................................................

6.4 Superannuation Guarantee payments (Refer to Special Condition of Contract SC54) Yes No

Do you make Superannuation Guarantee payments for your staff as required by Federal legislation?

If yes, please provide Policy No ................................. Expiry Date ....................................

Name of Superannuation Fund ......................................................................................................

7. INDUSTRIAL RELATIONS HISTORY

Please provide details of the tenderer’s industrial relations record over the past 3 years (including any work bans, etc.)

...................................................................................................................................................................

8. QUALITY ASSURANCE Yes NoDoes your company operate under a Quality Assurance System? If yes, has your QA system been certified to Australian or International Standards?

9. GENERAL

9.1 If required, will you be able to provide the following within 48 hours: Yes NoEvidence that staff to be engaged for the contract shall be paid in accordance with applicable industrial awards or industrial agreements.

Equal Employment Opportunity Policy statement. Sexual Harassment Policy statement.

9.2 EFT Payment Yes NoCouncil prefers to pay all suppliers accounts direct to nominated accounts by Electronic Funds Transfer (EFT). Do you agree to being paid by EFT?

Contract Payments should be made to the following account:

Account Name: ..................................................................................................................................

Account Number: ............................................................. BSB No. .........................................

Bank Name: ..................................................................................................................................

Bank Address: ..................................................................................................................................



9.3 Provide details here of any interests, relationships or clients which may or do give rise to a conflict of interest, the area of expertise in which that conflict or potential conflict does or may arise along with details of any strategy for preventing conflicts of interest.

...................................................................................................................................................................

...................................................................................................................................................................

...................................................................................................................................................................

10. CONSTRUCTION PROGRAM

You must provide a program for the construction works with your tender submission. The program shall detail and include all activities and associated timeframes as is necessary for the successful completion of the Works.

11. CORPORATE SOCIAL RESPONSIBILITY

City of Whittlesea is committed to abiding by and promoting the principles of Corporate Social Responsibility (CSR) in all its procurement activities wherever practicable and justifiable on Value for Money grounds. You are required to provide details of your operations to demonstrate your level of commitment to sustainable practices in relation to environmental, governance and social issues. Your responses will form part of the tender evaluation and you may be later asked to provide documentary evidence in support.

1. Do you have a Corporate Social Responsibility (CSR) policy? If so, please provide brief details of how it is implemented and how CSR performance is monitored.

2. Have you ever received a penalty, an infringement, or a conviction with regard to your environmental management practices? If so, please provide details.

3. Provide a summary of your key policies and practices regarding: • your company’s environmental practices; • environmental management system (provide details of accreditation or certification if

applicable); • sustainable environmental initiatives you have implemented; and• any products proposed to be used in the performance of this contract that are manufactured

from recycled matter. 4. Provide a summary of your key policies and practices regarding:

• Corporate Governance; • Risk and Financial Management; • Audit and Compliance; and • Ethical Business Conduct.

5. Provide information on your level of involvement with the community and general social considerations including:• Participation and/or funding of community or charitable projects; • Consumers’ rights consideration;• the social impact of your business operations on the community; and • Human Rights consideration.

6. Do you have any interests in, or connections with, the gambling, tobacco, alcohol or weapons industries? If so, please provide details.

7. Please attach a brief outline of your policies, practices and monitoring processes regarding:• Equal opportunity; • Employee development and training; • Workplace relations and remuneration; and • Organisational culture and diversity.



12. ADDITIONAL INFORMATION

12.1 Environmental Sustainable Design

Please outline your ESD policies, practices and monitoring processes and detail your experience and knowledge in environmental sustainable design and how this has been applied to previous projects.



13. SAFETY MANAGEMENT SYSTEM QUESTIONNAIRE

Yes NoOHS Policy and ManagementIs there a written company OHS policy?( if yes provide a copy)

Does the company have a current certified OHS Management System approved by an independent authority?(if yes provide current certificate)

Is there a company OHS manual or plan?(if yes provide copy of table of contents)

Is there someone specifically responsible for OHS and are OHS responsibilities clearly identified for all levels of staff?

Do you have methods to keep updated on changes to OHS legislation, guidelines and other information to maintain ongoing awareness of requirements?

Is the company pending prosecution or has it been prosecuted or issued with any notices by any court or authority such as WorkSafe, EPA, etc. within the last 3 years?(if yes please provide full details)

Hazard Identification and Risk ControlDo you have a process for identifying and controlling workplace hazards?(if yes provide details)

Are regular inspections undertaken at your worksites?

Has the company prepared safe operating procedures or specific safety instructions relevant to its operations?(If yes provide a listing of procedures or work instructions available)

Does the company have any permit to work systems?(e.g. Working at heights, hot work, confined spaces, lockout and tag out)

Is there a system for maintaining and inspecting plant and equipment owned and/or operated by the company?(e.g. regular maintenance by a qualified person and daily checklists)

Is there a system for storing and handling dangerous goods or hazardous substances?

OHS TrainingDo you provide inductions to all staff, sub-contractors and visitors?

Is a record maintained of all training and induction programs?

Do staff have all relevant licences, competencies and certificates required to undertake the work?(e.g. Red Card, Licence to Operate Mobile Plant, Confined Space Entry Certificate)

OHS Issue Resolution and ConsultationDo you have a management OHS representative? (Nominate that person)

Are there elected employee OHS Representatives? (Nominate that person/persons)



Yes NoDo you have a formal procedure for undertaking consultation and issue resolution with employees and HSR’s?

Do you have tool box meetings, OHS Committee or similar meetings to discuss OHS matters with staff and sub-contractors?

Contractor and Sub-Contractor Safety ManagementWill you use sub-contractors?

Do you have processes in place for the induction of contractors and sub-contractors and the evaluation, monitoring and review of their safety management systems?

Incident Notification, Investigation and ResponseDo you have an incident reporting and investigation procedure?

Are you aware of the requirements for notification to WorkSafe of particular types of incidents?

Emergency ResponseDo you have processes in place to identify first aid requirements for the contract?

Do you have processes in place to identify any requirements for emergency evacuation for your worksites?

OHS ReferencesPlease provide details of two referees who can verify your OHS system based on recent contracts that you have completed.

1. Name: _____________________________ Ph: ___________________________

Company: _________________________________________________________

2. Name: _____________________________ Ph: ___________________________

Company: _________________________________________________________



14. STATEMENT OF CONFORMANCE

You must indicate whether or not this tender conforms with the requirements of the Tender Documents by striking out below that which is not applicable.

This tender ** does / does not ** conform.

Should the tender not conform with the requirements of the Tender Documents you must list below all areas of non-conformance and the reasons for such non-conformance and shall show the value of each such non-conformance so that in the event of the non-conformance being deemed unacceptable, the contract sum can be adjusted accordingly. If the non-conformances are not prices and are determined to be unacceptable, the tender may not be further considered.

Area of Non-Conformance and ReasonValue of

Non-Conformance($)

15. RECEIPT OF ADDENDA

You must list the addenda that you have received during the tender period and acknowledge that your tender submission has been prepared after taking into account all of the addenda.

ADDENDUM NO.

BRIEF DESCRIPTION(E.G. SPECIFICATION PAGE NO., CLAUSE NO., SCHEDULE NO.)

DATE RECEIVED

I acknowledge that my tender submission has been prepared after taking into account every addendum listed above.

Name of tenderer: ………………………………………………………………………….… Signed:……………………………..……………


Request for Tender Proforma for Building or … Tenders/Mill... · Web viewhereby tender to execute...

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Transcript of Request for Tender Proforma for Building or … Tenders/Mill... · Web viewhereby tender to execute...