REQUEST FOR QUOTATION - gailebank.gail.co.in · regulator,fan,5 step,bajaj ... 60 days beyond the...

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Dear Sir(s)/Madam,

GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due datefor the following item(s) in complete accordance with enquiry documents/attachments:

RFQ No.:GAIL/PR20020500/3200048302/JHA/35/08Date:04.11.2008RFQ Due on : 02.12.2008 at 14:00 Hrs ISTTender Opening Date : 02.12.2008 at 15.00 Hrs IST

To,GAIL WEBSITE VENDOR, IndiaVendor Code : 101019938

Sl. No MatCode UOM QTY Unit Price Description (in figures & words)

------------------------------------------------------------Group : 1

STRIP, CASING/CAPINGSUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

1 7860740603 EACH 100 ________

STRIP,CASING/CAPING,PVC,1IN

MOC: PVCSIZE:1INSTRIP,CASING/CAPING

ACTUAL SPECIFICATION OF INDENTED ITEM

PVC CASING CAPING AVAILABLE IN2 METER LENGTH AND WIDTH 1 INCH

Group : 2

ADDITIONAL REQUIREMENTS:FREQUENCY: 50 HZSUPPLEMENTARY REQUIREMENTS:SWITCH

2 7890450383 EACH 1,000 ________

SWITCH,5A,230V,1 way,DELUX,ANCHOR

CURRENT: 5ANO OF WAY: 1VOLTAGE: 230V

REQUEST FOR QUOTATION

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RFQ No:GAIL/PR20020500/3200048302/JHA/35/08Date: 04.11.2008

REQUEST FOR QUOTATION (Cont.)

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ONE WAY SWITCH 6A ANCHOR CATALOGUE NO. 38014

3 7890452243 EACH 60 ________

SWITCH,6A,2WAY,ANCHOR,38025

CURRENT: 6ANO OF WAY: TWOMAKE: ANCHORCAT.NO: 38025


TWO WAY SWITCH 6A ANCHOR CATALOGUE NO. 38025

Group : 3

SWITCH, BELL PUSHMAKE: PHILIPS (OR) EQUIVALENTFREQUENCY: 50 HZSUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

4 7890430623 EACH 30 ________

SWITCH,6A,BELL PUSH,ANCHOR

CAT NO: 10412COLOUR: IVORYCURRENT: 6AMAKE: ANCHORNO OF WAYS: 1


BELL PUSH SWITCH ANCHOR CATALOGUE NO. 38047

Group : 4

ADDITIONAL REQUIREMENTS:FREQUENCY: 50 HZMAKE: PHILIPS (OR) EQUIVALENTSOCKETSUPPLEMENTARY REQUIREMENTS:

5 7860530903 EACH 300 ________

SOCKET,6A,3P,38342,ANCHOR

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CURRENT: 6ANO OF PIN: 3MAKE: ANCHORCAT.NO: 38342


6A 3PIN SOCKET ANCHOR CATALOGUE NO. 38342

6 7860530363 EACH 100 ________

SOCKET,5A,FLUSH,TWO IN ONE,ANCHOR

SOCKETCURRENT: 5 ATYPE: TWO IN ONEMOUNTING: FLUSH


6A 2 IN 1 SOCKET ANCHOR CATALOGUE NO. 38364

7 7860539153 EACH 100 ________

MULTI SOCKET,6A,2P/3P,38375,ANCHOR

CURRENT: 6ANO OF PIN: 2/3 COMBMAKE: ANCHORCAT.NO: 38375


6A MULTI SOCKET FOR 2 PIN & 3PIN ANCHOR CATALOGUE NO. 38375

Group : 5

ADDITIONAL REQUIREMENTS:FAN ACCESSORIESSUPPLEMENTARY REQUIREMENTS:

8 7890151533 EACH 80 ________

REGULATOR,FAN,5 STEP,BAJAJ

REGULATOR,FAN,5 STEP

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CEILING FAN REGULATOR RESISTANCE TYPE FOR CEILING FAN SWEEP SIZE 1200MM

Group : 6

ADDITIONAL REQUIREMENTS:FREQUENCY: 50 HZSUPPLEMENTARY REQUIREMENTS:SWITCH

9 7890452253 EACH 25 ________

SWITCH,CAPTON,20A,1WAY,ANCHOR,38477

CURRENT: 20ANO OF WAY: ONEMAKE: ANCHORCAT.NO: 38477


20AMP CAPTON ONE WAY SWITCH ANCHOR CATALOGUE NO. 38477

Group : 7

ADDITIONAL REQUIREMENTS:FREQUENCY: 50 HZMAKE: PHILIPS (OR) EQUIVALENTSOCKETSUPPLEMENTARY REQUIREMENTS:

10 7860532403 EACH 50 ________

SOCKET,20/10A,3 PIN,ANCHOR,38524

CURRENT: 20/10ANO. OF PIN: 3MAKE: ANCHORCAT.NO: 38524


20/10AMP 3PIN UNIVERSAL SOCKET ANCHOR CATALOGUE NO. 38524

Group : 8

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ADDITIONAL REQUIREMENTS:SUPPLEMENTARY REQUIREMENTS:SWITCH & SOCKET

11 7890402203 EACH 25 ________

SWTICH&SOCKET,UNI,20/10A,ANCHOR,38808

SWTICH&SOCKET,UNIVERSALCURRENT: 20/10ACAT.NO: 38808MAKE: ANCHOR


20/10 AMP, UNIVERSAL SWITCH SOCKET ANCHOR CATALOGUE NO. 38808

12 7890401533 EACH 50 ________

SWITCH&SOCKET,15A,5 IN ONE,ANCHOR

CURRENT: 15AMOUNTED ON WOOD BOX


OLD CAPTON 5 IN ONE ANCHOR CATALOGUE NO. 38546

Group : 9

ADDITIONAL REQUIREMENTS:HOLDERMAKE: PHILIPS (OR) EQUIVALENTSUPPLEMENTARY REQUIREMENTS:

13 7840908703 EACH 20 ________

HOLDER,BATTERN,W/SKIRT,39130,ANCHOR

HOLDER,BATTERNWITH SKIRTCAT.NO: 39130MAKE: ANCHOR


BATTEN HOLDER WITH SKIRT ANCHOR CATALOGUE NO. 39130

Group : 10

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CALLING BELLMAKE: PHILIPS (OR) EQUIVALENTVOLTAGE: 230VSUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

14 7875130163 EACH 40 ________

CALLING BELL,DING DONG TYPE,230VAC

TYPE: DING DONGVOLTAGE: 230VAC


DING DONG PILOT DOOR BELL ANCHOR CATALOGUE NO. 8024

Group : 11

TAPE, PVCSTANDARDS CONFOR M TO:END STAND. CONFOR M TO:SUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

15 8948391003 EACH 150 ________

TAPE,PVC INSULATED,3/4IN,BHOR/STEEL GRIP

MAKE: BHOR/STEEL GRIPSIZE: 3/4 INTAPE, PVC INSULATED


PVC SELF ADHESIVE ELECTRICAL INSULATION TAPE 1.80CM X 9M X 0.125mm

Group : 12

METAL CLAD SOCKETMAKE: PHILIPS (OR) EQUIVALENTFREQUENCY: 50HzSUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

16 7860240913 EACH 30 ________

SOCKET WITH PLUG 20A, METAL CLAD,2P+E

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SOCKET ##WITH PLUG ##CURRENT: 10 A##POLE: 2P+E##VOLTAGE: 240 V AC##METAL CLAD,SINGLE PHASE##


20AMP, 240V, METAL CLAD SOCKET WITH PLUG TOP AND MCB

Group : 13

LAMP, METAL HALIDEFREQUENCY: 50HzSUPPLEMENTARY REQUIREMENTS:ADDITIONAL REQUIREMENTS:

17 7805504253 EACH 12 ________

LAMP,HP METAL HALIDE,400W,PHILIPS

BASE TYPE:ESPOWER:400WVOLTAGE:230V


400WATT ES TYPE SINGLE ENDED METAL HALIDE LAMP (TUBE)

18 7805503263 EACH 40 ________

LAMP,HP METAL HALIDE,250W,250V,ES

BASE SIZE: RX7SBASE TYPE:E-40POWER:150WVOLTAGE:250V


250WATT ES TYPE SINGLE ENDED METAL HALIDE LAMP ( TUBE )

Group : 14

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ADDITIONAL REQUIREMENTS:CHOKEFREQUENCY: 50HzMAKE: PHILIPS (OR) EQUIVALENTSUPPLEMENTARY REQUIREMENTS:VOLTAGE: 230/250V

19 7840203283 EACH 50 ________

LAMP, MLL 160W,ANCHOR

POWER:160W


160WATT ES TYPE CHOKELESS MERCURY LAMP

Group : 15

ADDITIONAL REQUIREMENTS:MAKE: PHILIPS (OR) EQUIVALENTPLUG TOPSUPPLEMENTARY REQUIREMENTS:VOLTAGE: 240/415V

20 7860400713 EACH 70 ________

PLUG,TOP,UNBREAKABLE,6A,ANCHOR

PLUG,TOP,UNBREAKABLECURRENT: 6 ATYPE: 3100


6AMP 3 PIN PLUG TOP ANCHOR CATALOGUE NO. 3101

21 7860401723 EACH 40 ________

PLUG,TOP,16A,3,UNBREAKABLE,ANCHOR

CURRENT:16ANO. OF PIN:3TYPE:UNBREAKABLEVOLTAGE:240V


16AMP 3 PIN PLUG TOP ANCHOR CATALOGUE NO. 3326

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EMD Details : EARNEST MONEY DEPOSIT BY WAY OF DEMAND DRAFT / BANK GUARANTEEFROM ANY NATIONALISED BANK / SCHEDULE BANK FOR RS.5000/= FAVOURING GAIL(INDIA) LTD., JHABUA. THE BANK GUARANTEE SHOULD INITIALLY BE KEPT VALID UPTO60 DAYS BEYOND THE VALIDITY OF OFFER I.E.180 DAYS FROM THE DUE DATE OF OPENINGOF BIDS.

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Instruction to Bidders : As mentioned below:

Bidders are requested to send their bid in Two parts viz.Part -I and Part- II.

Part- I shall contain the complete bid documents including the Price schedule (PRICES BLANKED OUT),duly signed and stamped on ALL pages by authorized person of the bidder in token ofhaving accepted the terms and conditions of the bid documents.Besides, the part-I shall also contain the details as per theBid Evaluation Criteria.

Part -II:

This part shall contain only the Price schedule with prices mentioned both in figure and words,without anycorrection oroverwriting.This part shall be signed and stamped by the bidder.

Both the above part shall be put in a large envelope, superscribed with the RFQ no and due date and shll be submittedat the address given below :

GAIL( India) Limited,Jhabua Compressor Station,Village- Gehlar Kalan,Jhabua (M.P)Pin- 457661.

Please ensure to send your bid by Speed/Registered post or through your personnel so as to reach on orbefore thedue date and time.

GAIL assumes no responsibility for loss or delay in receipt ofoffer sent by post /courier.

This is a ZERO deviation tender.Bidders are advised not to stipulate any deviation / conditions in their bid.GAIL will appreciate submission of offer based on terms and conditions in the enclosed General PurchaseConditions,Special Conditions of Contract,Scope of supply etc to avoid wastage of time and money inseeking clarifications on technical/commercial aspects of the offer.Bidder's bid shall be considerednon-responsive and liable for rejection,if deviations are taken to the under mentioned provisions of Biddocuements by thebidder :- * Firm price * Scope of supply and technical details * Schedule of Rates * Period of contract/Delivery schedule. by the bidder. * Force majeure * Payment terms and conditions. *Price Reduction Schedule.

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* Period of validity of bid. * Price schedule with prices mentioned in Part -I/Technical bid. * Earnest Money Deposit/Bid Security (Wherever applicable)

Purchase preference to Central Public Sector Undertakings as admissible under the prevailing Govt.OfIndia policy shall beapplicable.

In case of any other bidder wishes to download the bidding document from GAIL's web site, they can quoteby down loading the bidding document.However, they have to give an undertaking that the contents of thebidding documents have not been altered or modified and it shall be furnished along with the offer.

Bids received through fax/e-mail shall not be considered. Bids submitted after the due date and time shallnot be considered.

Bidder may depute their authorized representative with proper authorisation letter to attend oftechno-commercial/Priced bidopening of bid. This RFQ is an integral and inseparable part of the enclosed bid document.

GAIL reserves the right to accept/reject any or all offers received, at its absolute direction without assigningany reson whatsoever.

" PRODUCT SHALL BE ISI MARKED."

Price Basis : FOT- GAIL,JHABUA

Delivery/Completion Schedule : The proposed delivery of the item shall beeight weeks from the date of issue of Order.

Terms of delivery : FOT- GAIL,JHABUA

Consignee Address : MANAGER(C&P),GAIL(India) LIMITED,VILLAGE GEHLAR KALAN,POST BOX NO. 8, COMPRESSOR STATION,JHABUA - 457 661 (MP) PH.07392-244582 E_mail : [email protected]

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Terms of payment : 100% Payment shall be made within 15 days of receipt and acceptance of material at our site.

Payment shall be made through e-banking mode for which biddershould furnish their e-banking account with any of the SBI branch. GAIL will not issue any "C" or "D"Form against taxes, bidder are requested to quote the percentage of taxes without any "C" or "D" form.

Warranties : As stipulated in the Bid documents

Price Reduction Schedule : 0.5% PER WEEK SUBJECT TO MAXIMUM @ 5% OF TOTAL ORDERVALUE. DATE OF DISPATCH SHALL BE TREATED AS DATE OF DELIVERY.

Performance Bank Guarantee : If the order value (exclusive of taxes,duties and freight) becomes morethan Rs.1.0 lakhs the seller shall submit Security Deposit/Performance bond for 10% of the basic ordervalue including packing &forwarding but excluding taxes, duties and freight, immediately after receipt oforder towards faithfu, performance of the contractual obligations, in the form of Bank Guarantee.

Detailed Desc./Drg./Sample etc : Catalogues is required along the tender.

DOMESTIC ELECTRICAL SPARES AND CONSUMABLES FOR TOWNSHIP RESIDENTIALELECTRICAL AND COMPRESSOR STATION, BOUNDARY WALL LIGHTING MAINTENANCE

ITEM NO. 8: PREFEREED MAKE FOR RESISTANCE TYPE CEILING FAN REGULATOR:CROMPTON, BAJAJ, ALMONARD, KHETAN,

ITEM NO 17,18,& 19 LAMPS : FROM HAVELLS, PHYLIPS,CROMPTON GREAVES, BAJAJ, ASIAN,

ITEM NO. 15: PVC INSULATION TAPE PREFERRED MAKE STEELGRIP/HAVELLS/ASIANITEM NO. 16 : METAL CLAD 20AMP SOCKET, PLUG WITH MCB FROM HAVELLS, ASIAN , MDSLEGRAND,ITEM NO. 2 TO 21 ( EXCEPT ITEM NO. 8, 17,18,19 ) PREFERRED MAKE ANCHOR, POINTER,LEADER

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Other contractual stipulations : Bidder must fill up the Agreed terms and conditions attached with thistender documents and submit along with the bid.

Bidder must quote their price in the Price schedule format on FOT site at Jhabua basis, indicating all breakup of prices.

Bidder should clearly mention the rate of CENVATABLE EXCISE DUTYin their offer. also bidder should confirm that they would submit Cenvat invoice in the event their bid isconsidered techno-commercially and order placed on them. Bids shall not be considered in case the bidderfails to confirm the above.

For this purpose bidder shall mention their price in thePrice schedule as under :

Basic rate of item ..... Rs......%age of P&F ...%age of cenvatable excise duty ..%age of VAT .....Freight charges .. Rs. ....

Bidder are requested to confirm they must be mention the following:-

Whether thery are Micro, Small and Medium Enterprises under Development Act, 2006".

General Conditions of Contract : ENCLOSED

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Bid Evaluation Area : 1. BIDDER SHOULD BE A MANUFACTURER OR AUTHORIZED DEALEROF SWITCHGEARS FOR DOMESTIC APPLICATION OR LAMPS OR

BIDDER HAS SUPPLIED SIMILAR ITEMS TO ANY PUBLIC/PRIVATE /GOVT. ORGANIZATION INTHE LAST 5 YEARS.TO ESTABLISH CREDENTIAL DOCUMENTARY PROOF IS REQUIRED ANDSHALL BE SUBMITTED ALONGWITH UN PRICE BID OF THE TENDER DOCUMENT.

2. BIDDER MUST HAVE EXECUTED A SINGLE PURCHASE ORDER FOR THE SUPPLY OFELECTRICAL CONSUMABLE AND SPARES IN THE PRECEDING 07 YEARS ENDING AS ON THELAST DATE OF BID SUBMISSION. BIDDER IS REQUIRED TO SUBMIT COPIES OF PURCHASEORDER ALONGWITH PROOF OF EXECUTION LIKE EXECUTION CERTIFICATE/ PROOF OFPAYMENT/INSPECTION NOTE ETC. CLEARLY INDICATING THE QTY.EXECUTED, INSUPPORT OF MEETING BEC.BIDDERS TO NOTE THAT ORDERS EXECUTED FOR ITS OWN USESHALL NOT BE CONSIDERED AS PROOF OF EXPERIENCE.

ALL DOCUMENTS MUST BE SUBMITTED IN SUPPORT OF MEETING THE BEC.

Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentionedin the quotation.2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPCshall liable for rejection of your offer.3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracyalong with your quotation.

Yours truly,For and on behalf ofGAIL ( India ) Ltd.

(Authorized signatory)

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Delivery Schedule ................................................Offer validity for: 90 days/120 days/180 daysPayment Terms ......................................................

____________________________________________________________Format for Details of Terms & Conditions to be Filled By Vendor

Price Basis: Ex-Works.............................. FOT Site of Plant..................

Offer Ref . & Date .................................................Telephone No ........................................................Fax No. ................................................................E-Mail ....................................................................

1. Discount % on basic Unit price, if any ....................................................................................................................................................................................................................................................................................

2. Packing & Forwarding, if applicable........................................................................................................................................................................................................................................................................................

3. Excise Duty % (if applicable)..................................................................................................................................................................................................................................................................................................

4. LST/CST (with/without concessional Form), if applicable...........................................................................................................................................................................

5. Freight, if applicable ..............................................................................................................................................................................................................................................................................................................

6. Other Charges, if any................................................................................................................................................................................................................................................................................................................

Signature of Vendor with Office Seal


RFQ No.:GAIL/PR20020500/3200048302/JHA/35/08Date:04.11.2008

Foorrmmaatt FF-- ‘‘PPRROOFFOORRMMAA’’ FFOORR CCOONNFFIIRRMMAATTIIOONN OONN AAPPPPLLIICCAABBIILLIITTYY OOFF ““MMIICCRROO,, SSMMAALLLL AANNDD MMEEDDIIUUMM EENNTTEERRPPRRIISSEESS DDEEVVEELLOOPPMMEENNTT AACCTT,, 22000066 [[MMSSMMEEDD AACCTT 22000066))””

YYoouu mmaayy aawwaarree tthhaatt ““MMiiccrroo,, SSmmaallll aanndd MMeeddiiuumm EEnntteerrpprriisseess DDeevveellooppmmeenntt AAcctt 22000066”” ((‘‘MMSSMMEEDD’’)) hhaass bbeeeenn ccoommee iinnttoo ffoorrccee ww..ee..ff.. 22nndd OOccttoobbeerr 22000066,, wwhhiicchh hhaass rreeppeeaalleedd tthhee pprroovviissiioonnss ooff tthhee oolldd AAcctt rreeggaarrddiinngg SSmmaallll SSccaallee IInndduussttrriiaall uunnddeerrttaakkiinnggss.. 22.. AAss ppeerr tthhee MMSSMMEEDD AAcctt,, EEnntteerrpprriisseess eennggaaggeedd iinn tthhee mmaannuuffaaccttuurree // pprroodduuccttiioonn ooff ggooooddss oorr rreennddeerriinngg //

pprroovviiddiinngg ooff sseerrvviicceess aarree ttoo bbee ccllaassssiiffiieedd iinnttoo MMiiccrroo,, SSmmaallll aanndd MMeeddiiuumm eenntteerrpprriisseess bbaasseedd oonn tthhee iinnvveessttmmeenntt iinn ppllaanntt aanndd mmaacchhiinneerryy//eeqquuiippmmeenntt..

33.. SSuucchh EEnntteerrpprriisseess aarree rreeqquuiirreedd ttoo ffiillee aa mmeemmoorraanndduumm iinn tthhee pprreessccrriibbeedd ffoorrmm ttoo tthhee aapppprroopprriiaattee aauutthhoorriittyy

aass mmeennttiioonneedd iinn tthhee MMSSMMEEDD AAcctt.. 44.. TThhee tteerrmm EEnntteerrpprriisseess ssttaatteedd iinn tthhee aabboovvee ppaarraaggrraapphh iinncclluuddeess PPrroopprriieettoorrsshhiipp,, HHiinndduu uunnddiivviiddeedd ffaammiillyy,,

AAssssoocciiaattiioonn ooff ppeerrssoonnss,, CCooooppeerraattiivvee SSoocciieettyy,, PPaarrttnneerrsshhiipp ffiirrmmss,, uunnddeerrttaakkiinngg oorr aannyy ootthheerr lleeggaall eennttiittyy.. 55.. FFoorr yyoouurr rreeaaddyy rreeffeerreennccee,, tthhee ddeeffiinniittiioonnss ooff MMiiccrroo,, SSmmaallll aanndd MMeeddiiuumm eenntteerrpprriisseess aarree ggiivveenn bbeellooww::

CCllaassssiiffiiccaattiioonn ooff eenntteerrpprriisseess eennggaaggeedd iinn:: ((aa)) MMaannuuffaaccttuurree oorr pprroodduuccttiioonn ooff ggooooddss ppeerrttaaiinniinngg ttoo aannyy iinndduussttrryy ssppeecciiffiieedd iinn tthhee FFiirrsstt SScchheedduullee ttoo

tthhee IInndduussttrriieess ((DDeevveellooppmmeenntt aanndd RReegguullaattiioonn)) AAcctt 11995511 aass:: NNaattuurree ooff EEnntteerrpprriissee IInnvveessttmmeenntt iinn PPllaanntt && MMaacchhiinneerryy ((##)) MMiiccrroo DDooeess nnoott eexxcceeeedd RRss.. 2255 LLaaccss SSmmaallll MMoorree tthhaann RRss.. 2255 LLaaccss bbuutt ddooeess nnoott eexxcceeeedd RRss.. 55 CCrroorreess MMeeddiiuumm MMoorree tthhaann RRss.. 55 CCrroorreess bbuutt ddooeess nnoott eexxcceeeedd RRss.. 1100 CCrroorreess

((bb)) PPrroovviiddiinngg oorr rreennddeerriinngg sseerrvviicceess:: NNaattuurree ooff EEnntteerrpprriissee IInnvveessttmmeenntt iinn EEqquuiippmmeenntt MMiiccrroo DDooeess nnoott eexxcceeeedd RRss.. 1100 LLaaccss SSmmaallll MMoorree tthhaann RRss.. 1100 LLaaccss bbuutt ddooeess nnoott eexxcceeeedd RRss.. 22 CCrroorreess MMeeddiiuumm MMoorree tthhaann RRss.. 22 CCrroorreess bbuutt ddooeess nnoott eexxcceeeedd RRss.. 55 CCrroorreess

((##)) IInn ccaallccuullaattiinngg tthhee iinnvveessttmmeenntt iinn ppllaanntt && mmaacchhiinneerryy,, tthhee ccoosstt ooff ppoolllluuttiioonn ccoonnttrrooll,, rreesseeaarrcchh aanndd ddeevveellooppmmeenntt,, iinndduussttrriiaall ssaaffeettyy ddeevviicceess aanndd ssuucchh ootthheerr iitteemmss aass mmaayy bbee ssppeecciiffiieedd wwiillll bbee eexxcclluuddeedd

66.. YYoouu aarree tthheerreeffoorree rreeqquueesstteedd ttoo ffiillll tthhee ““FFoorrmmaatt”” [[pprrooffoorrmmaa aattttaacchheedd]] aanndd ssuubbmmiitt tthhee ssaammee aalloonngg

wwiitthh pprrooooff ooff vvaalliidd ddooccuummeenntt// cceerrttiiffiiccaattee [[iinnddiiccaattiinngg rreeggiissttrraattiioonn nnoo..]] iinn yyoouurr ooffffeerr.. IInn ccaassee ssaammee iiss nnoott ssuubbmmiitttteedd aalloonngg wwiitthh yyoouurr ooffffeerr,, iitt wwiillll bbee pprreessuummeedd tthhaatt yyoouurr oorrggaanniizzaattiioonn iiss nnoott aa mmiiccrroo,, ssmmaallll oorr mmeeddiiuumm eenntteerrpprriisseess aass ppeerr tthhee pprroovviissiioonnss ooff MMSSMMEEDD AAcctt 22000066 aanndd ccoonnsseeqquueennttllyy yyoouu wwiillll nnoott bbee eelliiggiibbllee ttoo tthhee bbeenneeffiittss aaddmmiissssiibbllee uunnddeerr tthhee MMSSMMEEDD AAcctt 22000066..

FFoorrmmaatt -- ((AA)) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- CCOONNFFIIRRMMAATTIIOONN OONN AAPPPPLLIICCAABBIILLIITTYY OOFF ““MMIICCRROO,, SSMMAALLLL AANNDD MMEEDDIIUUMM EENNTTEERRPPRRIISSEESS DDEEVVEELLOOPPMMEENNTT

AACCTT ,, 22000066 ((MMSSMMEEDD AACCTT 22000066)) 11.. WWee ccoonnffiirrmm tthhaatt pprroovviissiioonnss ooff ““MMiiccrroo,, SSmmaallll aanndd MMeeddiiuumm EEnntteerrpprriisseess DDeevveellooppmmeenntt AAcctt 22000066””

((‘‘MMSSMMEEDD’’)) aarree aapppplliiccaabbllee ttoo uuss aanndd oouurr oorrggaanniizzaattiioonn ffaallllss uunnddeerr tthhee ddeeffiinniittiioonn ooff::

aa.. MMiiccrroo EEnntteerrpprriissee -- [[ ]] bb.. SSmmaallll EEnntteerrpprriissee -- [[ ]] cc.. MMeeddiiuumm EEnntteerrpprriissee -- [[ ]]

((PPlleeaassee ppuutt aa ttiicckk iinn tthhee aapppprroopprriiaattee bbooxx)) 22.. CCooppyy ooff pprrooooff ooff vvaalliidd ddooccuummeenntt// cceerrttiiffiiccaattee [[iinnddiiccaattiinngg rreeggiissttrraattiioonn nnoo..]] ooff bbeeiinngg aa MMiiccrroo// SSmmaallll// MMeeddiiuumm

EEnntteerrpprriisseess iiss eenncclloosseedd..

PPllaaccee:: SSiiggnnaattuurree ooff AAuutthhoorriisseedd SSiiggnnaattoorryy DDaattee:: NNaammee:: DDeessiiggnnaattiioonn:: SSeeaall::

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- NNoottee:: IInn ccaassee aabboovvee FFoorrmmaatt aalloonngg wwiitthh pprrooooff ooff vvaalliidd ddooccuummeenntt// cceerrttiiffiiccaattee

[[iinnddiiccaattiinngg rreeggiissttrraattiioonn nnoo..]] iiss nnoott ssuubbmmiitttteedd iinn ooffffeerr,, iitt wwiillll bbee pprreessuummeedd tthhaatt yyoouurr oorrggaanniizzaattiioonn iiss nnoott aa mmiiccrroo,, ssmmaallll oorr mmeeddiiuumm eenntteerrpprriisseess aass ppeerr tthhee pprroovviissiioonnss ooff MMSSMMEEDD AAcctt 22000066 aanndd ccoonnsseeqquueennttllyy yyoouu wwiillll nnoott bbee eelliiggiibbllee ttoo tthhee bbeenneeffiittss aaddmmiissssiibbllee uunnddeerr tthhee MMSSMMEEDD AAcctt 22000066..

GENERAL PURCHASE CONDITIONS

1. CONSIGNEE: C&P Incharge, GAIL (India) Ltd., Compressor Station, Jhabua, Dist. Jhabua( M.P.), Pin- 457 661.

2. Your quotation should be submitted in a sealed cover duly superscribing the tender no. and due date and should reach this office at above address before 14:00 hrs., on or before the due date of opening along with samples, if required, failing which your offer will not be considered.

Tender may also be dropped in GAIL (India) Limited., Jhabua Compressor Station, Jhabua. In case of any problem bidder may contact Manager(C&P), GAIL, Jhabua at Tel 07392)244582 & Ext- 380

3. PRICE BASIS: Prices quoted should be based on F.O.R. Destination/ Jhabua basis, inclusive of Packing

& Forwarding charges (if the P&F charges are payable extra, the same shall be specified expressly in terms of percentage of unit price quoted), freight etc.

4. The quoted rates should clearly specify the rate of excise duty, if applicable, and other taxes and duties.

5. Your rates should clearly specify whether State sales tax or Central sales tax is applicable and if so, the rate must be specified. If this information is not given, your rates will be taken as inclusive of all taxes

6. FREIGHT CHARGES: Firm Freight charges upto site (in percentage) by road shall be quoted separately. Note.: Vendors are advised to quote firm freight charges for delivery of stores upto site. In the event firm freight charges upto site is not quoted, GAIL may reject such offers as incomplete or load the quoted prices towards freight charges by such factor as GAIL considers appropriate at its sole discretion.

7. Rate should be given accordingly to our unit and no other alternative unit will be considered. 8. Quotation will be opened on the date mentioned overleaf at 1500 hrs in the presence of bidder(s)

authorized representative(s). 9. The period of validity of the quotations should be mentioned and it should not be less than 120 days

from the opening date. Quotation will less validity are likely to be ignored. 10. Offers subject to prior sales will not be considered. 11. The required quantities are liable to change. 12. PRICE REDUCTION SCHEDULE (PRS): Price Reduction Schedule @ ½% of the total order value per week

or part thereof, for delayed in supplies beyond delivery period subject to a maximum (ceiling) of 5% of total order value will be applicable. Note.: Offers not confirming acceptance to the PRS clause shall be liable for rejection.

13. Quotation received late by post or other means are liable to be rejected. 14. When stores are rejected by the consignee, he will intimate to the supplier with the details of such

rejected stores as well as the reason for their rejections and that the stores will be lying at the consignee’s premises at the risk and cost of the supplier. He will also call upon either to remove the stores or to give instructions as to their disposal within 14 days and in the case of dangerous / infested and perishable stores within 18 hrs failing which the consignee will either return the stores to the supplier on freight to pay on otherwise dispose of them at the suppliers risk and cost. The consignee will also intimate the DM(F&A) concerned, quantity or the stores so rejected to enable him to recover the freight due, at the full public tariff rates from the supplier. The purchaser shall also be entitled to recover handling and stores charges for the period during which the rejected stores are not removed @5% of the stores for each month or part of a month till the rejected stores are finally disposed off.

15. Quotation must be submitted in duplicate, single quotations are likely to be ignored. 16. Offer or modifications of offer after the opening date will note be considered and in normal case, no

price negotiations will be held with tenderers. 17. Necessary testing facility to be provided free of charge to our inspecting officer at suppliers premises. 18. Suppliers should indicate its sales tax and central sales tax registration no. in the quotation. 19. Material test certificates wherever applicable and inspection certificates will be required to be

provided by the tenderer.

WARRANTY: The supplier shall warrant that everything to be furnished hereunder shall be free from all defects and faults in materials, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards of the materials of the type ordered and in full conformity with the specifications, drawings or samples, if any, and shall be

consistent with the established and generally accepted standards of the materials of the type ordered and in full conformity with the specifications, drawings or samples, if any, and shall be operable, properly. This warranty shall survive inspection of the payment for and acceptance of the goods but shall expire twelve months after arrival at the destination.

It should be noted that if a contract as placed on a higher tenderer as a result of this tender in preference to the lowest acceptable offer, in consideration of an earlier delivery, the contractor will be liable to pay to GAIL the difference between the contract rate and the rate quoted by the lowest acceptable tenderer in case he fails to complete the supply in terms of such contract within the date of delivery specified in the tender and incorporated in the contract. This is without prejudice to other rights under terms of contract.

22. PAYMENT TERMS: Payments will be released within 30 days of receipt and acceptance of materials at our stores thru electronic transfer of funds. 23. transit insurance shall be arranged by GAIL. However, the material shall be suitably packed so that no transit damage occurs. 24. REPEAT ORDER CLAUSE: for any item(s), ordered on the seller, the purchaser can place repeat orders

up to 50% of ordered quantity for additional supply within a period of six months from the date of original order at the same prices and commercial terms & conditions.

25. EARNEST MONEY DEPOSIT: Tender should accompany earnest money deposit as specified in the tender documents. EMD can be submit by demand draft payable at State Bank of India Jhabua(branch code (0396) or thru bank gurantee on our prescribed format. Bank guranttee shall be issued by any nationalized bank only. And shall be valid for 150 days.EMD of unsuccessful tenderer will be released on finalization of order. EMD of successful tender will be released on submission of PBG. Note: Offers without EMD shall be rejected.

26. PERFORMANCE BANK GUARANTEE (PBG): The successful bidder will have to submit a Performance Bank Guarantee for 10% of the order value towards Contract Performance and Warranty. The bank Guarantee shall be from any Nationalised / Scheduled bank and shall remain valid for 90 days beyond the warranty / Guarantee period. Alternatively, PBG may be submitted through Demand Draft payable at SBI, JHABUA (Branch Code – 0396). The PBG shall be submitted within 15 days on receipt of order. Note.: Offers not confirming acceptance to submission of PBG shall be rejected.

27. The evaluation of bids shall be made based on lowest cost to Gail after considering all relevant costs. where, bidder does not mention the charges of freight or any other related cost asked in tender, Gail reserve the right to load such offers as deemed fit at sole discretion of Gail or may also summarily reject the such offers with out any reference to bidder and Gail decision shall be final and Gail will not entertain any quarries for same.

28. Bidders are advised to submit all relevant documents asked in tender against eligibility/technical parameters, failing which offers may be summarily rejected. Even the existing vendors/contractor who has/ has been doing the job in GAIL shall also comply with submission of documents as prescribed in the tender document, failing which the bid is liable to be rejected.”

29.ARBRITRATION: All matters of difference what-so-ever which shall at any time arise between the parties hereto relating to execution and implementation of CONTRACT or to the rights or liabilities or any claims thereof (other than those in respect of which the decision of any person is by the contract expressed to be final and binding) shall be resolved as per Arbitration and Reconciliation Act, 1996 and the venue of such arbitration shall be BHOPAL.

30.JURISDICTION: The contract shall be governed by and constructed according to the laws in force in India. The Contractor hereby submits to the jurisdiction of the courts situated at BHOPAL (MADHYA PRADESH) for the purpose of disputes, actions and proceedings arising out of the contract, the courts at BHOPAL (MADHYA PRADESH) only will have the jurisdiction to hear and decide such disputes, actions and proceedings.

Vendors are advised to not to take any deviation on techno-commercial terms as offer with other terms and conditions shall be rejected. Please send this copy duly signed & stamp along with the offer as acceptance.

VENDOR NAME, SIGNATURE & SEAL

REQUEST FOR QUOTATION - gailebank.gail.co.in · regulator,fan,5 step,bajaj ... 60 days beyond the...

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Transcript of REQUEST FOR QUOTATION - gailebank.gail.co.in · regulator,fan,5 step,bajaj ... 60 days beyond the...