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REQUEST FOR QUOTATION 19GT5020Q0044

STATEMENT OF WORK

Project name: Video-Conference Systems for Criminal Courts

1. Project description: The U.S. Embassy – Guatemala requires the acquisition of 11 sets of audio

and videoconference systems per the following specifications:

Technical Specifications for Audio and Videoconference System

• Installation at site, which includes assembly of all the described equipment below, wiring,

gutter, assembly accessories, configuration, programming, testing of operation and start-up.

• Required training for equipment use and to accompany during and post start up to 25

people from the institution, potentially divided into groups from the different courts.

• Vendor shall include technical data sheets and specifications of the proposed

equipment.

• National Defense Authorization Act (NDAA)

SEC. 889. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT.

(a) PROHIBITION ON USE OR PROCUREMENT.—(1) The head of an executive agency may not—

(A) procure or obtain or extend or renew a contract to procure or obtain any equipment,

system, or service that uses covered telecommunications equipment or services as a substantial

or essential component of any system, or as critical technology as part of any system; or

(B) enter into a contract (or extend or renew a contract)with an entity that uses any equipment,

system, or service that uses covered telecommunications equipment or services as a substantial

or essential component of any system, or as critical technology as part of any system.

(2) Nothing in paragraph (1) shall be construed to—

(A) prohibit the head of an executive agency from procuring with an entity to provide a service

that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection

arrangements; or

(B) cover telecommunications equipment that cannot route or redirect user data traffic or

permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(b) PROHIBITION ON LOAN AND GRANT FUNDS.—(1) The head of an executive agency may not

obligate or expend loan or grant funds to procure or obtain, extend or renew a contract to

procure or obtain, or enter into a contract (or extend or renew a contract)to procure or obtain

the equipment, services, or systems described in subsection (a).

(f) DEFINITIONS.—In this section:

(1) APPROPRIATE CONGRESSIONAL COMMITTEES.—The term ‘‘appropriate congressional

committees’ ’’ means—

(A) the Committee on Banking, Housing, and Urban Affairs, the Committee on Foreign Relations,

and the Committee on Homeland Security and Governmental Affairs of the Senate; and

(B) the Committee on Financial Services, the Committee on Foreign Affairs, and the Committee

on Oversight and Government Reform of the House of Representatives.

(2) COVERED FOREIGN COUNTRY.—The term ‘‘covered foreign country’’ means the People’s

Republic of China.

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(3) COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES.— The term ‘‘covered

telecommunications equipment or services’’ means any of the following:

(A) Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities).

(B) For the purpose of public safety, security of government facilities, physical security

surveillance of critical infrastructure, and other national security purposes, video

surveillance and telecommunications equipment produced by Hytera Communications

Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology

Company (or any subsidiary or affiliate of such entities).

(C) Telecommunications or video surveillance services provided by such entities or using such

equipment.

(D) Telecommunications or video surveillance equipment or services produced or provided by

an entity that the Secretary of Defense, in consultation with the Director of the National

Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an

entity owned or controlled by, or otherwise connected to, the government of a covered foreign

country.

Each set of the Audioconference System shall include the following – with equal or similar

specifications:

Qty Description Image

Ite

m #

1

1 Main Microphone

Base for conference system,

main unit, with built-in speaker

volume control

flexible condensed gooseneck microphone with light

ring

2 colors of warning lighting.

Priority button, on / off button with indicator.

Frequency response 80 hz to 18 khz.

With Screen

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Ite

m #

2

5 Secondary Microphones

Base for conference system,

main unit, with built-in speaker

volume control

flexible condensed gooseneck microphone with light

ring

2 colors of warning lighting.

Priority button, on / off button with indicator.

Frequency response 80 hz to 18 khz.

With Screen

It

em

# 3

1 Power unit

Power Unit for standard conference system,

up to 30 units primary and / or secondary

30 conversation point as a minimum

On audio levels: IN / OUT / MONITOR levels.

Manual Operation Mode

1 Auxiliary Input,

Power cable

User and configuration manuals are included for the

correct operation of the system

Additional Accessories

Ite

m #

4

6 6-pin extension cable, (male connector-female

connector), 10 meters

Ite

m #

5 1 Interconnecting cable, 10 mts long from the power source

to the sound card of a mini-computer-type computer.

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Each set of the Videoconference System shall include the following – with equal or similar

specifications:

Qty Description Image

Ite

m #

1

1 Video Conference System Point to Point

Connection Point to Point Connection Modular system:

Videoconference console includes:

1 Main Camera with 7x zoom, Full HD 1080p resolution

With connection cables to the console, with a

minimum length of 10 meters.

1 Additional camera, special for documents with

special 5mpx. 8x optical zoom / 10x digital zoom

digital minimum With connection HDMI cables to

the console, with a minimum length of 15 meters.

Two (2) environmental microphones for the

capture of audio 180 ° detection range.

Frequency response 50-22kHz. Auto volume

control and automatic noise suppression with

cables for interconnection to the console with 3.5

mm connection

Instant Eco cancellation function

Compatible with Protocols and Standards of

VideoH.323, H.263, H.264

Content sharing, Protocol H.239,

Connector for Ethernet network 10 / 100/1000

Connector for network 10Base-T/100Base-TX or

superior as minimum

Remote control with batteries

User and configuration manuals

All connection, video and audio cables for

operation, as well as all accessories to mount in

the cabinet

Power supply 110/120 VAC

Cabinet of 11 RU with all accessories and

installation to protect videoconferencing

console, channel and wiring for cameras and

entire system.

Port connections and/or output ports HDMI

1-year warranty.

Year of manufacture shall be minimum 2019

Ite

m #

2 1 (Deleted, this item is no longer required). n/a

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Ite

m #

3

1 LED 4K TV to be used as monitor

Screen size: 43 inches

Minimum resolution: 1080 p y 60Hz

Two (2) HDMI ports

One (1) composite video port

One (1) hearing aids output port

Remote control with batteries

Bracket for TV

Year of manufacture shall be minimum 2019

1-year warranty

2. Date and Place of Delivery:

All equiment shall be delivered and installed to the U.S. Government location within 8 weeks

after acceptance of purchase order from the awarded vendor.

Partial deliveries will not be accepted.

Delivery Address: Delivery will take place in Zone 1. The exact address and requirements will

be provided upon award to winning vendor.

Vendors outside Guatemala must consider taxes and delivery expenses when providing a

quote (Incoterms DDP).

U.S. Government will not provide customs clearance for the awarded vendor.

Local companies must provide price breakdown: net price + IVA = full price.

All pricing must include delivery and installation to site.

Schedule to work at site will be from Monday through Friday, from 8:00 to 15:00 hours.

3. Delivery information for Overseas vendors:

a. Delivery date:

According to date stablished on the contract. If an export license is required, delivery time

frame shall be considered as part of the process.

b. Shipping instructions

DDP Incoterm – Delivery Duty paid, including shipping and import customs charges and

insurance,

the US Embassy will support with tax exemption documentation to clear customs,

however vendor is responsible to cover expenses to release shipment and deliver to final

destination.

The vendor must consolidate the entire shipment to prevent loss and misdirection of the

items/equipment. Any lost or damaged goods during shipment shall be replaced by the

contractor upon notification.

The contractor shall ensure that all items are prepared for safe shipment and include all

necessary export approvals, licenses, and paperwork.

Price must include delivery to the confirmed address and compliance with all applicable

export/ITAR licensing requirements. If applicable, the items shall not be shipped until

necessary export license is received.

When the order is ready for air shipment, please forward the shipment prepaid directly to

(Ship to address):

o Port of Discharge:

Airport Port City: La Aurora International Airport

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Country : Guatemala, City

Final Destination: Guatemala

o Ultimate Consignee: The following information must be specified on the following

documents:

Airway bill – AWB

Commercial invoice and

Packing list.

Please make sure that below information is written exactly as requested

on required shipping documentation:

Organization’s Name:

The agency’s name, point of contact, final delivery address and

notify party (suggested customs broker)

information will be provided upon purchase order award

c. Commercial invoicing

For shipping and customs clearance purposes, a Commercial Invoice should be issued under

the name of (Bill to) the requestor (information will be provided upon purchase award).

The contractor shall submit for shipping purposes the following draft documentation for

clearance to: Contracting Agent (to be defined upon purchase award).

Commercial Invoice

Packing List and

Airway Bill ‐ AWB

This draft documentation will allow the advance information be provided for Customs

clearance purposes. Toconstitute a proper invoice, the invoice shall include all the items

required by FAR 52.212‐4(g).

d. Packing and marking:

Each box, carton and package shall be marked as follows:

REQUESTING AGENCY (name will be provided after purchase order award)

Guatemala, Guatemala

Contract No. xxxxx

Pallet/Box #01 of ___

One copy of the packing list must accompany the shipment, attached to the outside of the

“lead” or number one box/carton/package, or individually attached to the outside of each

box/carton/package. If you have any problems in complying with these instructions, please

let us know in advance.

*Please note:

Since this order is ultimately intended for an overseas destination, please make sure that all

wood packaging material and palletizing material used must conform the standards in the

International Standards for Phytosanitary Measures Publication No.15: “Guidelines for Regulating

Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate domestic

delivery address that do not meet these standards will be rejected and must be corrected at

the contractor’s expense.

The MSDS – material safe data sheet might be required for shipment, so please attach it to the

shipment and send by e‐mail.

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In Addition, after the AWB, Commercial Invoice and Packing List are cleared; documentation

will be used to initiate customs duties and tax exemption process in Guatemala, which usually

takes three to four (3‐4) weeks. This process can be submitted in advance before departure of

the shipment to save time and avoid unnecessary warehouse and other related charges.

If you have any question regarding this requirement, please contact the shipping agent.

4. Vendor requirements:

● Failure to comply with any part of this proposal may result in disqualification.

● The Government is not responsible in providing any kind of tools, materials, etc., for this

acquisition.

The contractor must comply with the Local law of labor and the “Acuerdo Gubernativo 229-

2014 y 33-2016”.

The Contractor must confirm that the personnel that will perform the work have social security

and/or Public Liability Insurance. Proof of either Public Liability Insurance or IGSS will be

required.

5. Project Price

No. Description Qty. Unit Price Per Total

1 Audio and Videoconference

system for The First Instance Criminal

Courts

11 Q EA Q

2 One (1) year warranty and support

* 12% VAT Q

* GRAND TOTAL Q

The awarded price shall be detailed including labor, materials, transportation, all necessary

permits, delivery charges for material and/or equipment needed any other customary

charges and tasks not considered in this proposal.

The Government will pay the Contractor the fixed price for standard services that have been

satisfactorily performed.

Valued added tax (VAT) shall not be included in the CLIN rates. It should be priced as a

separate line item in the proposal. The amount of tax to be charged is 12% (IVA). The

Government is exempt from taxes (IVA tax). Once invoiced, awarded vendor will be provided

with a tax exemption form as VAT payment.

Payment terms are Net 30 days.

Payment will be processed by EFT only.

6. Warranty:

The awarded company needs to provide 1‐year warranty and support.

Quality control acceptance of completed services and invoice under this contract shall be

based on:

o The required equipment should be installed, all cables connected, and equipment

assembled properly by the vendor, for basic hardware and software installation of

equipment. The POC must be contact in case of any concern at the time of installation.

o Delivery time is required and shall be in final destination, this is hard time delivery.

o Vendor shall demonstrate successful past performance in similar projects.

o Vendor shall include technical sheets and specifications of the proposed equipment, in

order to evaluate if it is technically acceptable.

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o Commercial background on these systems, since it is a very delicate area in the local

government.

7. Award Determination

Award will be made to the offeror whose proposal is technically acceptable at the lowest price.

The Government reserves the right to reject any or all proposals or to make award without

conducting discussions.

Each proposal received will be carefully considered and all information submitted will be kept in

strict confidence within legal constraints. This request for proposals does not commit the

Government to pay any costs incurred in the preparation of the submission of proposals

Failure to comply with any part of this proposal may result in disqualification.

8. Information to include in the proposal

In order to be considered a complete proposal, the vendor must provide the following

information:

● SF18

● Price proposal

● Vendors must provide a description of quality control/quality assurance measures,

standards, and processes in the project methodology that will ensure high-quality project

deliverables that meet or exceed the specifications outlined in this request.

● Delivery/installation chart to verify compliance with the delivery time required.

● Certificate of origin of all equipment proposed in the quote.

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9. Point of Contact and due date for technical questions:

All questions pertaining to this request should be directed to Ingrid Cifuentes – Contracting Agent

at CifuentesIG@state.gov, telephone (502) 2326 4274 – 3071 9635.

Due date for questions is June 4, 2020 by 12:00 hours.

Offers are due July 17, 2020 by 17:00 hours. Offers shall be sent ONLY to:

GuatemalaBids@state.gov

10. Site Visit: A pre-proposal meeting has been scheduled for interested offerors as follows:

Date: June 25, 2020

Time: 9:00 AM

Location: 21 Calle 7-70 Zona1. First Floor.

In order to participate in the site visit you are required to submit an email to Ingrid Cfiuentes at

CifuentesIG@state.gov no later than June 22, 2020 by 17:00 hours with the name of the company,

full name and DPI number of attendees. The purpose of this meeting will be to address any

questions you may have and for offerors to be able to see the access and tools to be used for the

installation of the Video-conference systems.

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CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY OVERSEAS

CONTRACTING ACTIVITIES

(Current thru FAC 2020-03, dated 02/12/2020)

COMMERCIAL ITEMS

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference. Also, the full text of a

clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

52.225-5 Trade Agreements

As prescribed in 25.1101(c)(1), insert the following clause:

Trade Agreements (Oct 2019)

(a) Definitions. As used in this clause-

Caribbean Basin country end product—

(1) Means an article that-

(i) (A) Is wholly the growth, product, or manufacture of a Caribbean Basin country; or

(B) In the case of an article that consists in whole or in part of materials

/content/42702-purposeom another country, has been substantially transformed in a Caribbean

Basin country into a new and different article of commerce with a name, character, or use

distinct /content/42702-purposeom that of the article or articles /content/42702-purposeom

which it was transformed; and

(ii) Is not excluded /content/42702-purposeom duty-/content/42702-purposeee

treatment for Caribbean countries under 19 U.S.C.2703(b).

(A) For this reason, the following articles are not Caribbean Basin country end

products:

(1) Tuna, prepared or preserved in any manner in airtight containers;

(2) Petroleum, or any product derived /content/42702-purposeom petroleum;

(3) Watches and watch parts (including cases, bracelets, and straps) of whatever

type including, but not limited to, mechanical, quartz digital, or quartz analog, if such watches

or watch parts contain any material that is the product of any country to which the Harmonized

Tariff Schedule of the United States (HTSUS) column2 rates of duty apply (i.e., Afghanistan, Cuba,

Laos, North Korea, and Vietnam); and

(4) Certain of the following: textiles and apparel articles; footwear, handbags,

luggage, flat goods, work gloves, and leather wearing apparel; or hand loomed, handmade,

and folklore articles;

(B) Access to the HTSUS to determine duty-/content/42702-purposeee status of

articles of these types is available at https://usitc.gov/tata/hts/index.htm. In particular, see the

following:

(1) General Note3(c), Products Eligible for Special Tariff treatment.

(2) General Note17, Products of Countries Designated as Beneficiary Countries

under the United States-Caribbean Basin Trade Partnership Act of 2000.

(3) Section XXII, Chapter 98, Subchapter II, Articles Exported and Returned,

Advanced or Improved Abroad, U.S. Note7(b).

(4) Section XXII, Chapter 98, Subchapter XX, Goods Eligible for Special Tariff

Benefits under the United States-Caribbean Basin Trade Partnership Act; and

(2) Refers to a product offered for purchase under a supply contract, but for purposes of

calculating the value of the acquisition, includes services (except transportation services)

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incidental to the article, provided that the value of those incidental services does not exceed

that of the article itself.

Designated country means any of the following countries:

(1) A World Trade Organization Government Procurement Agreement (WTO GPA) country

(Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic,

Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland,

Israel, Italy, Japan, Korea (Republic of), Latvia, Liechtenstein, Lithuania, Luxembourg, Malta,

Moldova, Montenegro, Netherlands, New Zealand, Norway, Poland, Portugal, Romania,

Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan (known in the World

Trade Organization as “the Separate Customs Territory of Taiwan, Penghu, Kinmen and Matsu

(Chinese Taipei)”), Ukraine, or United Kingdom);

(2) A Free Trade Agreement (FTA) country (Australia, Bahrain, Canada, Chile, Colombia,

Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Korea (Republic of),

Mexico, Morocco, Nicaragua, Oman, Panama, Peru, or Singapore);

(3) A least developed country (Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina

Faso, Burundi, Cambodia, Central A/content/42702-purposeican Republic, Chad, Comoros,

Democratic Republic of Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea,

Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania,

Mozambique, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone,

Solomon Islands, Somalia, South Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu,

Yemen, or Zambia); or

(4) A Caribbean Basin country (Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize,

Bonaire, British Virgin Islands, Curacao, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat,

Saba, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Sint Eustatius, Sint Maarten, or

Trinidad and Tobago).

Designated country end product means a WTO GPA country end product, an FTA country

end product, a least developed country end product, or a Caribbean Basin country end

product.

End product means those articles, materials, and supplies to be acquired under the contract

for public use.

Free Trade Agreement country end product means an article that-

(1) Is wholly the growth, product, or manufacture of a Free Trade Agreement (FTA)

country; or

(2) In the case of an article that consists in whole or in part of materials /content/42702-

purposeom another country, has been substantially transformed in an FTA country into a new

and different article of commerce with a name, character, or use distinct /content/42702-

purposeom that of the article or articles /content/42702-purposeom which it was transformed.

The term refers to a product offered for purchase under a supply contract, but for purposes of

calculating the value of the end product includes services (except transportation services)

incidental to the article, provided that the value of those incidental services does not exceed

that of the article itself.

Least developed country end product means an article that-

(1) Is wholly the growth, product, or manufacture of a least developed country; or

(2) In the case of an article that consists in whole or in part of materials /content/42702-

purposeom another country, has been substantially transformed in a least developed country

into a new and different article of commerce with a name, character, or use distinct

/content/42702-purposeom that of the article or articles /content/42702-purposeom which it was

transformed. The term refers to a product offered for purchase under a supply contract, but for

purposes of calculating the value of the end product, includes services (except transportation

services) incidental to the article, provided that the value of those incidental services does not

exceed that of the article itself.

United States means the 50 States, the District of Columbia, and outlying areas.

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U.S.-made end product means an article that is mined, produced, or manufactured in the

United States or that is substantially transformed in the United States into a new and different

article of commerce with a name, character, or use distinct /content/42702-purposeom that of

the article or articles /content/42702-purposeom which it was transformed.

WTO GPA country end product means an article that-

(1) Is wholly the growth, product, or manufacture of a WTO GPA country; or

(2) In the case of an article that consists in whole or in part of materials /content/42702-

purposeom another country, has been substantially transformed in a WTO GPA country into a

new and different article of commerce with a name, character, or use distinct /content/42702-

purposeom that of the article or articles /content/42702-purposeom which it was transformed.

The term refers to a product offered for purchase under a supply contract, but for purposes of

calculating the value of the end product includes services, (except transportation services)

incidental to the article, provided that the value of those incidental services does not exceed

that of the article itself.

(b) Delivery of end products. The Contracting Officer has determined that the WTO GPA and

FTAs apply to this acquisition. Unless otherwise specified, these trade agreements apply to all

items in the Schedule. The Contractor shall deliver under this contract only U.S.-made or

designated country end products except to the extent that, in its offer, it specified delivery of

other end products in the provision entitled “Trade Agreements Certificate.” (End of clause)