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REQUEST FOR PROPOSALS (RFP)

For

DESIGN-BUILD SERVICES FOR NEW MIDDLE SCHOOL ANNEX BUILDING

ISSUE DATE: March 3, 2020

CLOSING DATE: April 2, 2020 at 2:00 pm Local Time

DEADLINE FOR QUESTIONS: March 24, 2020 by 4:00 pm Local Time

The Request for Proposals (RFP) can be downloaded “free of charge” at:

https://www.grayson.k12.va.us

NOTE: ALL ADDENDA CAN BE ACCESSED AT THE WEBSITE ADDRESS ABOVE

ISSUED BY: Grayson County Public Schools, Independence, VA

For inquiries contact:

Jason Pack540-383-6600jason.pack@skanska.com

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REQUEST FOR PROPOSALS (RFP) FOR DESIGN-BUILD SERVICESFOR NEW MIDDLE SCHOOL ANNEX BUILDING

Independence, Virginia 1. INTRODUCTION/SUMMARY

1.1. Grayson County Public Schools of Independence, Virginia (herein described as ―”Owner”) desires to contract with an experienced Design-Builder to deliver a new Middle School Annex Building (herein referred to as the “Project”).

1.2. The Project includes the design and construction for a new Middle School Annex Building to be located in Independence, VA.

1.2.1. The new Middle School Annex Building is proposed as an approximately 11,467 gross square feet, one story facility. A pre-fabricated metal building is anticipated as a cost-effective approach, however, other building construction types will be considered. Programmatically, the facility will house a multi-purpose room, janitor closet, storage closet, classrooms (Navy ROTC, Academy, Cosmotology, Engineering/CAD, Criminal Justice) and a mechanical/electrical room. The proposed design-build team will be expected to provide a complete set of construction documents to be permitted, which will include the following scope of work: grading and earthwork (if needed), utility stub-outs, foundation and slab, steel structure and shell (excluding stone/brick veneer and exterior windows and doors should be included in this package…including manual OH roll-up doors. All interior elements and exclusions mentioned above will be performed by others.

1.2.2. The proposed new Middle School Annex Building will be constructed on the current site of modular classrooms at Grayson County Middle School in Independence, VA. The modular classrooms will be removed prior to construction. No recent geotechnical investigation has been undertaken.

1.3. In Winter of 2019/2020, RRMM Architects, PC developed Concept Plan documents for the new Middle School Annex Building. The stand-alone concept plans by RRMM Architects, PC has been approved by Grayson County Public Schools for further development by a design-build team for review by Grayson County Public Schools. Please refer to the attached documents for further information.

The RFP documents are available for download on Grayson County’s website at https://www.grayson.k12.va.us. Proposers are solely responsible for checking this website regularly for all Addenda.

1.4. The objective of this RFP is to select a short list of qualified Design-Builders deemed most suitable for this particular project. The short list of proposers may be requested to submit and participate in the Detailed Phase of the proposal. Grayson County Public Schools may, at any time, require the proposer to provide additional information, additional copies of prior submissions, and/or clarification to any submission. Grayson County Public Schools reserves the right to select one Design-Build Team to

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proceed to the Detailed Phase or enter directly into contract negotiations based upon a Conceptual Phase submission. If Detailed Phase proposals are requested, they will contain additional design, cost, and schedule information as well as any additional information Grayson County Public Schools considered to be important in the selection of the Design-Builder best-suited for this project.

1.5. Grayson County Public Schools intends to enter into a Comprehensive Agreement with the successful Proposer that will have specific contract provisions that may include, but not limited to: an initial Contract Cost Limit for all design and construction costs including site improvements, building cost, design fees, lump sum fees, Guaranteed Maximum Price at a TBD stage of design; open book contracting; design review process; allowances; reimbursable costs; contingencies; and may include liquidated damages.

1.6. Project Schedule - These dates are preliminary and are subject to change:

1.6.1 Issue Date: March 3, 2020

1.6.2 Mandatory Pre-Proposal Meeting: March 13, 2020 at 2:00 pm Local Time

1.6.3 Last Day for Questions: March 24, 2020 by 4:00 pm Local Time

1.6.4 Conceptual Phase Proposals Due: April 2, 2020 by 2:00 pm Local Time

1.6.5 Short List of Successful Conceptual Phase Proposals: Mid-April 2020

1.6.6 Issue Request for Detailed Phase Proposals, if applicable: Late-April 2020

1.6.7 Detailed Phase Proposals due, if applicable: May 2020

2. CONTACTS

Contact shall be with Jason Pack (jason.pack@skanska.com)

2.1. Issuing Office: Kelly Wilmore, Division SuperintendentGrayson County Public SchoolsIndependence, VA 24348Office: (276) 773-2832

No contact shall be made with representatives of the Grayson County Public Schools without prior approval. Any communications with representatives of Grayson County Public Schools may be grounds for not considering proposals receive.

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3. GENERAL INFORMATION

3.1. A mandatory Pre-Proposal Meeting to include a tour of the proposed site will be held at 2:00 p.m. local time, on March 13, 2020 at 2:00 pm, at the site. The purpose is to review the administrative requirements of the RFP, steps for completing the Design-Build proposal, review the site and to receive any questions concerning the RFP process.

3.2. Grayson County Public Schools intends to announce by letter the short list of the selected Proposers that will be asked to respond to the Request for Detailed Proposals for the Project. Grayson County Public Schools reserves the right to select one Design-Build Team to proceed to the Detailed Phase or enter directly into contract negotiations based upon a Conceptual Phase submission.

3.3. This document, and all referenced documents included on Grayson County Public School’s website related to this RFP constitute the entire Request for Proposals package. The RFP documents are only for the purpose of obtaining Proposals for the Work and do not confer a license or grant to Proposers for any other use.

3.4. On request, Grayson County Public Schools will provide each Proposer access to the Site to conduct such examinations and investigations as each Proposer deems necessary for submission of a Proposal.

3.5. All questions shall be in written form by email.

3.6. Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda and posted on Grayson County Public School’s website. Proposers are solely responsible for checking this website regularly for all Addenda.

3.7. Questions received after the posted deadline may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will not be binding.

3.8. Addenda may be issued to clarify, correct, or change the Proposal Documents as deemed necessary.

4. SUBMITTAL INFORMATION - MANDATORY CRITERIA

An unsatisfactory response to any item in the category titled “Mandatory Criteria” may be considered sufficient cause to disqualify an applicant from further consideration for short-listing for this Project. Responses to the RFP shall be complete for criteria requested by Grayson County Public Schools as it relates to the project. Additional information, examples of work, data shall be issued in a separate binder or identified by Index Tab as supplemental information.

4.1. Responsiveness to RFP – Only responsive applications will be considered and evaluated. A responsive application must be completed according to the instructions, and include all required attachments and requested information.

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4.2 Debarment Status – By submitting an application, the Proposer certifies that neither it nor any affiliated entity is currently debarred from submitting bids or has otherwise agreed not to submit bids on contracts with any government or business entity. If the Proposer experiences a material change in its debarment status after the application is submitted and prior to the award of the contract for the project, the Proposer shall notify Grayson County Public Schools of the change in writing at the time the change occurs or as soon thereafter as is reasonably practicable. If at any time during the evaluation process the Proposer is issued a debarment judgment then this will be considered grounds for automatic disqualification.

4.3 Licenses – The Proposer must provide copies of their firm’s Commonwealth of Virginia Contractor’s and Architect’s Licenses with the RFP response. Contractors must hold a current Class A General Contractors license. (Include this information in an appendix section of the proposal).

4.4 Bonding Capacity/Statement – Proposers must provide a signed statement from their Surety stating that, based on present circumstances, the Surety will provide, at a minimum, the value of the proposal, performance and payment bond for the Proposer in connection with the Project. (Include this information in an appendix section of the proposal).

4.5. Conflict of Interest - Identify any persons known to the applicant who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to Virginia State and Local Government Conflict of Interest Act (Va. Code §§ 2.2-3100 et seq.). (Include a statement in response to this section in an appendix section of the proposal).

5. EVALUATION FACTORS

In considering a Proposer for short listing, Grayson County Public Schools will be the sole judge of the Proposer’s qualifications and experience, including: experience with similar projects; demonstration of ability to perform work; leadership structure; project manager’s experience, project team and experience working together, management approach, financial condition, project understanding and project schedule. The Project understanding shall include Grayson County Public School’s desired level of construction quality, building site improvements, and general design intent as deemed appropriate for the school system.

Proposals shall include, but not be limited to, the following:

Firm Profiles:

Provide background on each firm to include location of offices, experience working within Southwest Virginia or within the larger region, and experience working with local trade contractors and suppliers.

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Qualifications and Experience:

Experience with similar projects and ability to perform work – During the evaluation of experience and ability to perform the work, emphasis will be placed on a Proposer’s performance on recent projects of a similar size and nature to the Project, including Proposer’s ability to manage costs within an established construction budget and to develop a comprehensive agreement. Other factors include, but not limited to, delivery of a quality product, and meet scheduled completion dates. Preference will be given to firms with the following experience:

1. Construction Experience including the following:

A. Successful completion (on time, within budget, and per client’s specifications) of at least two (2) building construction projects in the last five (5) years by the general contractor similar in scope to the Project in this RFP. Acceptable delivery methods include Design-Bid-Build, Design-Build and CM at risk. Experience with construction of prefabricated metal buildings preferred.

2. Design Experience including the following: A. Prefabricated Building Experience - Successful completion (on time, within budget, and per client’s specifications) of at least one metal building facility design by the designated Design Project Manager and/or Project Architect.

Resources:

Provide details explaining how the firm or firms involved have current resources available to perform this Project.

Leadership structure/key personnel experience:

Provide resumes demonstrating that the qualifications of the persons proposed for the following positions have relevant experience on projects of similar size and scope. Proposer must dedicate all key personnel to the project and may not make changes without written approval from Grayson County Public Schools. No substitutions of the key personnel represented below will be accepted without prior approval by Grayson County Public Schools. Request for approval to substitute may be submitted by the Proposer only for reasons beyond the Proposer’s control.

1. Key Personnel include the following:

A. Design/Build Project Manager – Experience on design/build projects of similar scope is required.

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B. Design Project Manager and/or Project Architect - Experience with similar facilities is required.

C. Construction Project Manager – Experience with projects of similar scope is preferred.

D. Construction Superintendent – Experience with projects of similar scope is preferred.

2. Other Team Members may include the following:

A. Civil Engineer - Experience in Grayson County is preferred.

B. Structural, Mechanical, Electrical, Plumbing, and Fire Protection Engineers – Experience with metal building or similar facilities is preferred.

Project Characteristics:

Provide proposed project characteristics that the Design-Build Team would like Grayson County Public Schools to consider that differs from or expands upon the design included within the Bridging Documents attached to this RFP. This may include, but not be limited to:

a. Space program for the facility;

b. Siting and/or floor plan for the facility;

c. Material types;

d. Type of construction (conventional construction, pre-fabricated metal building with architectural enhancements, etc.);

e. Long-term operations and maintenance costs.

Estimated Design and Construction Costs:

Provide estimated design and construction (building, site, utilities) costs in order for Grayson County Public Schools to determine the costs are adequate for funding available:

a. Estimated costs for site and building construction

b. Estimated design fees

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Management Approach:

Provide a narrative explaining your approach to successfully manage the design and construction of the Project. Include a description and examples of how you will manage cost, quality and schedule. Schedule shall begin at “Notice to Proceed” and end with “Owner Occupancy.”

Participation by local trade contractors, vendors and suppliers is highly encouraged. Elaborate on your ability to utilize local resources on this project.

References:

Include a minimum of 3 references to include name, company or governmental body, phone number and email address. Grayson County Public Schools reserves the right to contact any reference listed or non-listed party it deems appropriate. By submitting a response to this Request for Proposals, the Proposer releases Grayson County Public Schools and any references from all liability concerning this exchange of information.

Financial Condition:

Financial data will be reviewed and compared to industry standards. Include on AIA Document A305.

Safety Performance:

Safety data will be reviewed and compared to industry standards. Safety Performance (Contractor) – Please provide the following information on a separate sheet of paper:

1. Experience Modification Factor (EMF) for past five years. 2. A list of OSHA citations levied during the past three years. Describe the infractions and indicate whether there was a warning or fine imposed and the dollar amount of each. 3. Details from your organization’s OSHA 300 “Log of Work-Related Injuries and Illnesses” indicating:

• Number of lost workday cases • Number of restricted workday cases • Number of cases with medical attention only • Number of fatalities

Claims/Final Resolution/Judgments:

Evaluation of this data will be based on the number of affirmative answers to the questions and the details provided in the explanation for each occurrence. Include on AIA Document A305.

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Failure to Complete:

Evaluation of the Proposer’s failure to complete projects will be based primarily on the number of failure-to-complete occurrences and the explanations for the failure-to-complete occurrences. Include on AIA Document A305.

Other Relevant Information:

Under separate Index Tab on binder include any relevant information, deemed to be in the best interest of the proposer and for benefit of Grayson County Public Schools, but is not identified as mandatory to the proposal. Proposer is encouraged (not mandatory) to offer any creative methods for construction means and methods that may reduce the standard construction period.

6. PROCESS AND CRITERIA FOR REVIEW OF PROPOSALS AND SELECTION:

Only proposals that contain sufficient information for a meaningful evaluation, that are provided in an appropriate format, and comply with requirements as described in this solicitation, will be considered for further review. Grayson County Public Schools will establish a Selection Committee to review proposals received under this solicitation.

7. SUBMITTAL OF PROPOSALS

7.1. Six (6) copies of the Proposal, and one (1) electronic copy in PDF format, shall be submitted to Grayson County Public Schools on or before the due date and time listed in order to be considered. Late proposals will not be accepted. Proposals shall be clearly identified with ― Request for Proposals for Grayson County Public School New Middle School Annex Building.

7.2. Proposals shall be enclosed in an opaque sealed envelope or box, marked with the Project title and name and address of Proposer and accompanied by all required documents. If the Proposal is sent through the mail or other delivery system the sealed envelope or box shall be enclosed in a separate envelope or box with the notation ― PROPOSAL ENCLOSED on the face of it.

7.3. All Proposers should be available to give a presentation to Grayson County Public Schools with Key Staff present if required.

8. MODIFICATION AND WITHDRAWAL OF PROPOSAL

A proposal may be modified or withdrawn by an appropriate document duly executed in the same manner that a Proposal must be executed and shall be delivered to Grayson County Public Schools prior to the date and time for the opening of the Proposals.

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9. OPENING OF PROPOSALS

Grayson County Public Schools will establish a Selection Committee to review proposals received under this solicitation and will open and evaluate proposals privately on a date and time convenient for members of the Selection Committee.

10. OWNER’S RIGHTS AND LIABILITIES

Grayson County Public Schools reserves the right, in its sole discretion and without limitation, to:

10.1. Reject any and all proposals at any time;

10.2. Terminate consideration or evaluation of any and all proposals at any time;

10.3. Suspend, discontinue and/or terminate discussions regarding confidentiality agreements, interim agreements and comprehensive agreements at any time prior to the authorized execution of such agreements by all parties;

10.4. Negotiate with a proposer without being bound by any provision in its proposal;

10.5. Negotiate with fewer than all proposers at any given time;

10.6. Request and/or receive additional information regarding any proposal;

10.7. Issue addenda to and/or cancel RFP;

10.8. Revise, supplement or withdraw all or any part of these Guidelines;

10.9. Request revisions to conceptual or detailed phase proposals.

10.10. A Proposer who submits a proposal agrees to hold Grayson County Public Schools, its officers, employees, agents and volunteers harmless and free from all liability, loss, injury, and/or cost and expense which might be incurred by such Proposer in responding to, or as a consequence of the RFP, and agrees to waive any and all claims for damages arising in connection with the procurement process contemplated by the RFP.

11. PROPOSAL CONTENT

11.1 Proposal documents are generally subject to the Virginia Freedom of Information Act (FOIA) except for specific exemptions of certain documents from public disclosure. Clearly mark any information that is considered confidential and proprietary.

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11.2 The Proposals submitted shall be structured in an orderly manner addressing all requested information and requirements. Contents for Information shall be satisfactory for posting and publication, unless expressly waived by Grayson County Public Schools.

12. ATTACHMENTS TO THIS REQUEST FOR PROPOSAL:

Concept Design Bridging Documents developed by RRMM as follows:

Proposal – Program Proposal – Site Plan Proposal – 3D Views LS101 – Life Safety Plan

END OF DOCUMENT

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1056 SF

NAVYROTC

1332 SFACADEMY

1331 SFCOSMOTOLOGY

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1331 SF

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10452/ 33

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JAN

100A1/ 1

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110 SF

STORAGE

100C1/ 1

577 SF

CRIMINALJUSTICE

11014/ 14

562 SF

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10514/ 14

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THREE HOUR SMOKE BARRIER

TWO HOUR SMOKE BARRIER

ONE HOUR SMOKE BARRIER

FOUR HOUR FIRE BARRIER

THREE HOUR FIRE BARRIER

TWO HOUR FIRE BARRIER

ONE HOUR FIRE BARRIER

EDUCATIONAL, CLASSROOM AREA

EDUCATIONAL, SHOPS AND OTHER VOCATIONAL ROOM AREAS

ACCESSORY STORAGE AREAS, MECHANICAL EQUIPMENT ROOM

3HR RATED DOOR AND FRAME ASSEMBLY

90 MIN RATED DOOR AND FRAME ASSEMBLY

60 MIN RATED DOOR AND FRAME ASSEMBLY

20 MIN RATED DOOR AND FRAME ASSEMBLY

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OCCUPANT LOADXXX

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HORIZONTAL EXIT WIDTH REQUIRED (TABLE 1005.1)

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CODE OCCUPANCY

EGRESS CAPACITY IN PERSONS FOR OPENING SHOWNCALCULATED OCCUPANCY LOAD AT EXIT LOCATION

EWC - ELECTRIC WATER COOLER

MTD (-' - -")

1-HOUR FIRE RATED FLOOR/ CEILING ASSEMBLY (UL DESIGN NO. _______) REF. SECTIONS & DETAILS

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COMMON PATH OF EGRESS TRAVEL DISTANCECPE (-' - -")

WATER CLOSETS

MALE & FEMALE: 1 PER 50 (0.02)

TABLE 403.1MINIMUM NUMBER OF REQUIRED PLUMBING FIXTURES

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(URINALS: SEE SECTION 419.2)

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191/50 = 3.82

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BUILDING CODE ANALYSISAPPLICABLE CODES:2015 VIRGINIA UNIFORM STATEWIDE BUILDING CODE (USBC)

PART I: 2015 VIRGINIA CONSTRUCTION CODE

INCORPORATION BY REFERENCE: 2015 INTERNATIONAL BUILDING CODE

2015 VIRGINIA PLUMBING CODE2015 VIRGINIA MECHANICAL CODE2014 NFPA 702015 VIRGINIA FUEL GAS CODE2015 VIRGINIA ENERGY CONSERVATION CODE2015 VIRGINIA STATEWIDE FIRE PREVENTION CODE ICC/ANSI A117.1 2009 ACCESSIBLE AND USABLE BUILDINGS AND FACILITIES

ZONING ORDINANCE FOR TOWN OF INDEPENDENCE

OTHER STANDARDS:2010 ADA STANDARDS FOR ACCESSIBLE DESIGNVA DEPT. OF EDUCATION GUIDELINES FOR SCHOOL FACILITIES IN VIRGINIA PUBLIC SCHOOL

CODE INFORMATION – NEW CONSTRUCTIONFOLLOWING IS A REVIEW OF THE APPLICABLE SECTIONS OF THE 2015 VIRGINIA CONSTRUCTION CODE

BUILDING TYPE (302.1) EDUCATIONAL

IBC OCCUPANCY (305.1, 305.2) GROUP E

CONST. TYPE TYPE IIB

ALLOWABLE BUILDING HEIGHT 55 FT (PROVIDED: 18 FT)

ALLOWABEL NUMBER OF STORIES 2 (PROVIDED: 1)

ALLOWABLE AREA FACTOR 14,500 SQ FT (PROVIDED: 9,000 SQ FT)

MAXIMUM COMMON PATH OF EGRESS TRAVEL DISTANCE (TABLE 1006.2.1) 75FT

EXIT ACCESS TRAVEL DISTANCE (TABLE 1017.2)(W/OUT SPRINKLER SYS) 200FT

CORRIDOR FIRE-RESISTANCE RATING (TABLE1020.1)OCCUPANT LOAD SERVED BY CORRIDOR GREATER THAN 30WITHOUT SPRINKLER SYSTEM 1 HR

MINIMUM CORRIDOR WIDTH (TABLE 1020.2)WITH AN OCCUPANT LOAD OF LESS THAN 50 36IN MIN WIDTHIN GROUP E W/ CORRIDOR HAVING OCCUPANT LOAD OF 100 OR MORE 72IN MIN WIDTH

DEAD ENDS (SECTION 1020.4)WHERE MORE THAN 1 EXIT OR EXIT ACCESS DOORWAY REQ'D 20FT MAX LENGTH

FIRST FLOOR OCCUPANCY LOAD TABULATIONS ( IBC - TABLE...

NUMBER ROOM NAME OCCUPANCY DESCRIPTION AREA

OCCUPANCYLOAD

FACTOR GROSS / NETDESIGNLOAD

OCCUPANCYLOAD

100 MULTI-PURPOSE Exercise Rooms 3835 SF 50 SF GROSS 59 77

100A JAN Accessory Storage Areas 50 SF 300 SF GROSS 1 1

100C STORAGE Accessory Storage Areas 110 SF 300 SF GROSS 1 1

102 NAVY ROTC Educational Classroom Area 1056 SF 20 SF NET 25 53

103 ACADEMY Educational Classroom Area 1332 SF 20 SF NET 43 67

104 COSMOTOLOGY Educational Classroom Area 1331 SF 20 SF NET 33 67

105 ENGINEERING/CAD Educational Classroom Area 562 SF 20 SF NET 14 29

106 MECH/ELEC RM Accessory Storage Areas 101 SF 300 SF GROSS 1 1

110 CRIMINAL JUSTICE Educational Classroom Area 577 SF 20 SF NET 14 29

191 325