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REQUEST FOR PROPOSALS FOR

Leased Accommodations

For the IWK Health Centre

RFP Number: IWK-2020-212 Date Issued: June 22, 2020 Deadline Proposals: July 13, 2020 2:00pm Local Time

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TABLE OF CONTENTS

RFP Number: IWK-2020-212 ............................................................................................................... 1 Date Issued: 22/06/2020 .................................................................................................................... 1 Deadline Proposals: 2:00pm Local Time, 07/13/2020 .......................................................................... 1 PART 1 – INVITATION AND SUBMISSION INSTRUCTIONS ..................................................................... 3

1.1 Invitation to Proponents .................................................................................................................. 3 1.2 RFP Contact ...................................................................................................................................... 3 1.3 Type of Contract for Deliverables .................................................................................................... 3 1.4 RFP Timetable .................................................................................................................................. 4 1.5 Submission of Proposals .................................................................................................................. 4

PART 2 – EVALUATION AND NEGOTIATION ......................................................................................... 6 2.1 Stages of Evaluation and Negotiation .............................................................................................. 6 2.2 Stage I – Mandatory Submission Requirements .............................................................................. 6 2.3 Stage II – Evaluation ......................................................................................................................... 6 2.4 Stage III – Pricing .............................................................................................................................. 8 2.5 Stage IV – Ranking and Contract Negotiations ................................................................................ 8

PART 3 – TERMS AND CONDITIONS OF THE RFP PROCESS .................................................................. 10 3.1 General Information and Instructions ........................................................................................... 10 3.2 Business Registration ..................................................................................................................... 11 3.3 Communication after Issuance of RFP ........................................................................................... 11 3.4 Notification and Debriefing............................................................................................................ 12 3.5 Conflict of Interest and Prohibited Conduct .................................................................................. 12 3.6 Confidential Information ............................................................................................................... 13 3.7 Procurement Process Non-binding ................................................................................................ 14 3.8 Governing Law and Interpretation ................................................................................................ 14

APPENDIX A – FORM OF AGREEMENT ............................................................................................... 15 **DRAFT FORM ONLY** ......................................................................................................................... 15

APPENDIX B – SUBMISSION FORM .................................................................................................... 26 APPENDIX C – SUBMISSION PRICING FORM ...................................................................................... 29 APPENDIX D – RFP PARTICULARS ...................................................................................................... 33

D.1 Deliverables.................................................................................................................................... 33 D.2 Mandatory Technical Requirements .............................................................................................. 36 D.3 Rated Criteria ................................................................................................................................. 36

APPENDIX E - PROPONENT REFERENCES ........................................................................................... 37 APPENDIX F – SPACE DONATED IN-KIND ........................................................................................... 38 SCHEDULES ...................................................................................................................................... 39 SCHEDULE A - PREFERRED LOCATION MAP........................................................................................ 40 SCHEDULE B – GENERAL REQUIREMENTS .......................................................................................... 41 SCHEDULE C – PHYSICAL REQUIREMENTS .......................................................................................... 43 SCHEDULE D – NEW CONSTRUCTION GUIDELINES FOR LEASEHOLD IMPROVEMENTS ........................ 47

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PART 1 – INVITATION AND SUBMISSION INSTRUCTIONS

1.1 Invitation to Proponents

This Request for Proposals (the “RFP”) is an invitation by the IWK Health Centre (the “IWK”; the “Tenant”) to prospective proponents to submit proposals for the provision of Leased Accommodations, as further described in the RFP Particulars (Appendix D) (the “Deliverables”). This RFP is being conducted pursuant to the Nova Scotia Sustainable Procurement Policy and Procurement Manual.

The objective of this Request for Proposals is to identify the best value and most suitable location within the target area to provide clinical lease space(s) for Mental Health and Addictions offices. The IWK is seeking detailed information from interested service providers. Ideally, the lease space will be located in Cole Harbour, Dartmouth or Spryfield, Halifax

The IWK is seeking a five-year term lease with the option to renew for two (2) two (2) year extensions. Property donated in-kind will be considered. The IWK Health Centre is the Maritime region's leading health care and research centre dedicated to the well-being of women, children, youth and families. In addition to providing highly specialized and complex care, the IWK provides certain primary care services and is a strong advocate for the health of families. The IWK is a global leader in research and knowledge sharing, and a partner in educating the next generation of health professionals.

1.2 RFP Contact

For the purposes of this procurement process, the “RFP Contact” shall be:

Janice Frost, Strategic Sourcing Coordinator 5850/5980 University Avenue Halifax, N.S. B3K 6R8 janice.frost@iwk.nshealth.ca 902-943-0147

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the IWK, other than the RFP Contact or their designate, concerning this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

1.3 Type of Contract for Deliverables

The selected proponent will be requested to enter into direct contract negotiations to finalize an agreement with the IWK for the provision of the Deliverables. The terms and conditions found in the Form of Agreement (Appendix A) are to form the basis for commencing negotiations between the IWK and the selected proponent. The final agreement will be substantially in the form of Appendix A, subject to negotiation within the framework of this RFP. The initial term of the agreement will be for a period of five (5) years. The IWK reserves the right to extend the agreement for two (2) two (2) year extensions beyond the initial term, for an overall potential maximum of nine (9) years in total. Extension years will have the same terms and conditions. Any adjustments will be reviewed and may be made annually, starting twelve (12) months from the

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Commencement Date, on the IWK’s proportionate share of operating costs and real property tax per the agreement. The IWK may request supporting documentation regarding operating costs and taxes. The Landlord must demonstrate the latter, in a manner that is satisfactory to the IWK. Should supporting documentation be requested, the Landlord must provide the documents within two (2) business days to the IWK.

1.4 RFP Timetable

Item Date Issue Date of RFP June 22, 2020 Deadline for Questions June 29, 2020 Deadline for Issuing Addenda July 6, 2020 Submission Deadline Date and Time July 13, 2020 @ 2:00 PM Atlantic Time Rectification Period Two (2) business days Site Visits, If required July 15, 2020 – July 17, 2020 Anticipated Ranking of Proponents July 17, 2020 Contract Negotiation Period Ten (10) business days Anticipated Execution of Agreement July 31, 2020

The RFP timetable is tentative only, and may be changed by the IWK at any time.

1.5 Submission of Proposals

1.5.1 Proposals to be submitted in Prescribed Format Proponents are to submit their proposal via electronic file transfer. Two files are requested – (1) Technical Proposal and (1) Commercial Proposal. Please contact the RFP Contact by email a minimum of 48 hours prior to Submission Deadline to obtain submission instructions. The file name should include an abbreviated form of the proponent’s name and RFP# and indicate whether contents are Technical or Commercial. Unless specifically requested in this solicitation document, proponents should not submit product catalogues, swatches, or other marketing materials with their proposal. The IWK will not accept proposals submitted by hard copy, facsimile transfer, or email.

1.5.2 Proposals to be submitted on Time Proposals must be submitted on or before the Submission Deadline as indicated in section 1.4. Proposals submitted after the Submission Deadline will be rejected. The IWK’s time clock will be deemed to be correct.

1.5.3 Amendment of Proposals Prior to Submission Deadline Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in the same manner as 1.5.1 prominently marked with the RFP title and number and the full legal name and return address of the proponent. Any amendment must clearly indicate which part of the proposal the amendment is intended to amend or replace. Any amendments received after the Submission Deadline will not be accepted. Amendment must be signed by the person who signed the original bid submission, or a person authorized to sign on his or her behalf.

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1.5.4 Proposal Irrevocable after Submission Deadline Proposals shall be irrevocable for a period of ninety (90) days from the Submission Deadline

[End of Part 1]

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PART 2 – EVALUATION AND NEGOTIATION

2.1 Stages of Evaluation and Negotiation

The IWK will conduct the evaluation of proposals and negotiations in the following four stages:

Stage I: Mandatory Submission Requirements Stage II: Evaluation Stage III: Pricing Stage IV: Ranking and Contract Negotiations

2.2 Stage I – Mandatory Submission Requirements

Stage I will consist of a review to determine which proposals comply with all of the mandatory submission requirements. If a proposal fails to satisfy all of the mandatory submission requirements, the IWK will issue the proponent a rectification notice identifying the deficiencies and providing the proponent an opportunity to rectify the deficiencies. If the proponent fails to satisfy the mandatory submission requirements within the Rectification Period, its proposal will be excluded from further consideration. The Rectification Period will begin to run from the date that IWK issues a rectification notice to the proponent.

The mandatory submission requirements are as follows: 2.2.1 No Amendment to Forms Other than inserting information requested on the mandatory submission forms set out in the RFP, a respondent may not make any changes to any of the forms. Any proposal containing any such changes, whether on the face of the form or elsewhere in the proposal, will be disqualified.

2.2.2 Submission Form (Appendix B) Each proposal must include a Submission Form (Appendix B) completed and signed by an authorized representative of the proponent.

2.2.3 Submission Pricing Form (Appendix C) Each proposal must include a Submission Pricing Form (Appendix C) completed according to the instructions contained in the form.

2.2.4 Other Mandatory Submission Requirements Any bids received without the Mandatory submissions listed below will not be given further consideration of the RFP process. Each proposal must include the following documents:

1) Floor plan to scale showing overall dimensions of width and length for the proposed Premises and any

existing interior layout, including features such as columns, doors, windows, AutoCAD Version 2010 or newer and pdf format to scale;

2) Schedule of key milestone dates; 3) Letter of zoning approval from authority having jurisdiction; 4) Map showing municipality and specific location for proposed Premises; 5) Legal description of the lands on which the building and Premises are (or are to be) situated; and 6) Elevation view or exterior pictures of proposed building from the street(s) side.

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2.3 Stage II – Evaluation

Stage II will consist of the following two sub-stages:

2.3.1 Mandatory Technical Requirements The IWK will review the proposals to determine whether the mandatory technical requirements as set out in Section D.2 of the RFP Particulars (Appendix D) have been met. Questions or queries on the part of the IWK as to whether a proposal has met the mandatory technical requirements will be subject to the verification and clarification process set out in Section 3.3.4. Proposals that do not comply with all of the Mandatory Technical requirements will be disqualified and not evaluated further. 2.3.2 Rated Criteria The IWK will evaluate each compliant proposal on the basis of the rated criteria as set out in Section D.3 of the RFP Particulars (Appendix D). A minimum threshold of 60% of the total technical points is required at the Subtotal of the Rated Criteria for the proposal to move onto Stage III – Pricing. The following is an overview of the categories and weighting for the rated criteria of the RFP.

Sections & Criteria Weight

(%) References 10 Leased Premises Conditions 60 Proximity to Preferred Locations Floor Plan Layout / Functionality / Adjacencies Proximity to Public Transit Date Available Interior Appropriateness, Appeal, Accessibility Building / Equipment Age & Condition Walkability Access Parking - Staff Parking - Clients Security IT Systems Backup / Generator Power Exterior Appropriateness, Appeal, Accessibility Total Square Footage Neighborhood Adjacencies & Amenities Green / Waste / Recycling Initiatives Renew / refresh initiatives Other value adds Expansion Opportunities Energy Management Initiatives Price 30 Maximum Score 100

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2.3.5 Site Visit Proponents who meet the mandatory criteria may be contacted by the IWK to schedule a site visit to the proposed premises for the committee to further evaluate each proposal on their individual site-specific details, such as location, access, parking, current condition, renovation requirements, etc. Tentative dates for possible site visits are listed in section 1.4. If a site visit is requested, the results of this will be considered in the technical scoring of their solution. If it is determined by the committee after the site visit that the location, premises, etc. are not suitable for whatever reason, the evaluation for that particular site will end and not proceed any further in the process.

2.4 Stage III – Pricing

Stage III will consist of a scoring of the submitted pricing of compliant proposals in accordance with the price evaluation method set out in the Submission Pricing Form (Appendix C). The evaluation of price will be undertaken after the evaluation of mandatory submission requirements, mandatory technical requirements, and rated criteria has been completed, and only for those proposals that have met all minimum threshold scores.

2.5 Stage IV – Ranking and Contract Negotiations

2.5.1 Ranking of Proponents After the completion of Stage III, all scores from Stage II and Stage III will be added together and each proponent will be ranked based on its total score. The top-ranked proponent will receive a written invitation to enter direct contract negotiations to finalize an agreement with the IWK. Upon finalization of the Agreement with the IWK, the proponent shall thereafter be known as the successful Proponent.

2.5.2 Consecutive Negotiations Process Any negotiations will be subject to the process rules contained in the terms and conditions of the RFP Process (Part 3) and will not constitute a legally binding offer to enter into a contract on the part of the IWK or the proponent and there will be no legally binding relationship created with any proponent prior to the execution of a written agreement. The terms and conditions found in the Form of Agreement (Appendix A) are to form the basis for commencing negotiations between the IWK and the selected proponent. Negotiations may include requests by the IWK for supplementary information from the proponent to verify, clarify or supplement the information provided in its proposal or to confirm the conclusions reached in the evaluation, and may include requests by the IWK for improved pricing or performance terms from the proponent. The selected proponent will be required to present any requested changes to the agreement upon commencement of the Consecutive Negotiations Process.

2.5.3 Time Period for Negotiations The IWK intends to conclude negotiations and finalize an agreement with the top-ranked proponent during the Contract Negotiation Period, commencing from the date the IWK invites the top-ranked proponent to enter negotiations. A proponent invited to enter into direct contract negotiations should therefore be prepared to provide requested information in a timely fashion and to conduct its negotiations expeditiously. Requested changes are to be identified during the Consecutive Negotiations Process (Section 2.5.2.). The IWK is not obligated to entertain further changes following the conclusion of this phase.

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2.5.4 Failure to Enter into Agreement If the top-ranked proponent and the IWK cannot conclude negotiations and finalize the agreement for the Deliverables within the Contract Negotiation Period, the IWK may, upon notice, discontinue negotiations with the top-ranked proponent and may invite the second ranked proponent to enter into negotiations. This process shall continue until an agreement is finalized, until there are no more proponents remaining that are eligible for negotiations or until the IWK elects to cancel the RFP process.

2.5.5 Notification to Other Proponents Once an agreement is finalized and executed by the IWK with a proponent, the other proponents will be notified in accordance with the Terms and Conditions of the RFP Process (Part 3). Upon finalization of an agreement with the IWK, the proponent shall thereafter be known as the successful proponent.

[End of Part 2]

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PART 3 – TERMS AND CONDITIONS OF THE RFP PROCESS

3.1 General Information and Instructions

3.1.1 Proponents to Follow Instructions Proponents should structure their proposals in accordance with the instructions in this RFP. Where information is requested in this RFP, any response made in a proposal should reference the applicable section numbers of this RFP.

3.1.2 Language All proposals are to be in English, or both English and French. If there is a conflict or inconsistency between the English version and the French version of the proposal, the English version of the proposal shall prevail.

3.1.3 No Incorporation by Reference The entire content of the proponent’s proposal should be submitted in a fixed form, and the content of websites or other external documents referred to in the proponent’s proposal but not attached will not be considered to form part of its proposal.

3.1.4 References and Past Performance In the evaluation process, the IWK may include information provided by the proponent’s references and may also consider the proponent’s past performance or conduct on previous contracts with the IWK.

3.1.5 Information in RFP Only an Estimate The IWK makes no representation, warranty or guarantee as to the accuracy of the information contained in this RFP, received from the RFP Contact, or issued by way of addenda. Any quantities shown or data, or opinion contained in this RFP or provided by way of addenda are estimates only and are for the sole purpose of indicating to proponents the general scale and scope of the Deliverables. It is the proponent’s responsibility to obtain all the information necessary to prepare a proposal in response to this RFP.

3.1.6 Proponents to Bear Their Own Costs The proponent shall bear all costs associated with or incurred in the preparation and presentation of its proposal, including, if applicable, costs incurred for interviews or presentations.

3.1.7 Proposal to be retained by the IWK The IWK will not return the proposal or any accompanying documentation submitted by a proponent.

3.1.8 Third Party Assistance with Evaluation The IWK reserves the right to engage, as necessary, subject matter experts as advisors/consultants to assist with the evaluation of submissions and to provide technical guidance. The assignment by the IWK of any one or more of these advisors/consultants will be at the IWK's sole and absolute discretion. The IWK may use any such advisors/consultants in any way it, in its discretion, considers necessary.

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3.2 Business Registration

Proponents may be required to be registered to carry on business in accordance with applicable laws. For information on the business registration requirements of the Nova Scotia Registry of Joint Stock Companies, please consult:

http://www.novascotia.ca/snsmr/access/business/registry-joint-stock-companies.asp

The status of a proponent’s business registration does not preclude the submission of a proposal in response to this RFP. A proposal can be accepted for evaluation, regardless of (i) whether the company is registered, or (ii) whether its business registration is in good standing. However, a contract cannot be awarded unless the successful proponent is registered and in good standing, in accordance with applicable laws.

If the proponent’s business is not required to register in Nova Scotia, the proponent will be required to submit registration from their applicable jurisdiction.

3.3 Communication after Issuance of RFP

3.3.1 Proponents to Review RFP Proponents shall promptly examine all of the documents comprising this RFP, and report any errors, omissions, or ambiguities; and direct questions or seek additional information in writing by email to the RFP Contact, as set out in section 1.2, on or before the Deadline for Questions. The IWK is not obligated to respond to questions or comments received after this period has passed. No such communications are to be directed to anyone other than the RFP Contact. The IWK is under no obligation to provide additional information, and the IWK will not be responsible for any information provided by or obtained from any source other than the RFP Contact. It is the responsibility of the proponent to seek clarification from the RFP Contact on any matter it considers to be unclear. The IWK will not be responsible for any misunderstanding on the part of the proponent concerning this RFP or its process.

3.3.2 All New Information to Proponents by Way of Addenda This RFP may be amended only by addendum in accordance with this section. If the IWK, for any reason, determines that it is necessary to provide additional information relating to this RFP, such information will be communicated by addendum on the Nova Scotia Procurement Web Portal. Each addendum forms an integral part of this RFP and may contain important information, including significant changes to this RFP. Proponents are responsible for obtaining all addenda issued by the IWK.

3.3.3 Post-Deadline Addenda and Extension of Submission Deadline If the IWK determines that it is necessary to issue an addendum after the Deadline for Issuing Addenda, the IWK may extend the Submission Deadline for a reasonable period of time.

3.3.4 Verify and Clarify During the evaluation process, the IWK may request further information from the proponent or third parties in order to verify or clarify the information provided in the proponent’s proposal, including but not limited to, clarification with respect to whether a proposal meets the mandatory technical requirements set out in Section D.3 of the RFP Particulars (Appendix D). The IWK may revisit and re-evaluate the proponent’s response or ranking on the basis of any such information.

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3.4 Notification and Debriefing

3.4.1 Notification of Outcome of Procurement Process Once an agreement is executed by the IWK with a proponent, notification of the outcome of the procurement process will be posted on the Nova Scotia Procurement Web Portal.

3.4.2 Debriefing Proponents may request a debriefing after posting of the outcome of the procurement process on the Nova Scotia Procurement Web Portal. All requests must be in writing to the RFP Contact and must be made within sixty (60) days of posting of the outcome of the procurement process. The intent of the debriefing information session is to aid the proponent in presenting a better proposal in subsequent procurement opportunities. Any debriefing provided is not for the purpose of providing an opportunity to challenge the procurement process or its outcome.

3.4.3 Supplier Complaint Procedure If a proponent wishes to file a complaint in regards to the RFP process it must provide written notice to the RFP Contact within sixty (60) days of posting of the outcome of the process on the Nova Scotia Procurement Web Portal. The IWK will respond in accordance with its Supplier Complaint Protocol.

3.5 Conflict of Interest and Prohibited Conduct

3.5.1 Conflict of Interest The IWK may disqualify a proponent for any conduct, situation or circumstance, determined by IWK, in its sole and absolute discretion, to constitute a Conflict of Interest. For the purposes of this Section, “Conflict of Interest” has the meaning ascribed to it in the Submission Form (Appendix B).

3.5.2 Disqualification for Prohibited Conduct The IWK may disqualify a proponent, or rescind an invitation to negotiate, if in its sole and absolute discretion, determines that the proponent has engaged in any conduct prohibited by this RFP.

IWK may terminate an Agreement, if in its sole and absolute discretion, it determines that the proponent has engaged in any conduct prohibited by this RFP.

3.5.3 Prohibited Proponent Communications A proponent shall not engage in any communications that could constitute a Conflict of Interest and must take note of the Conflict of Interest declaration set out in the Submission Form (Appendix B).

3.5.4 Proponent not to Communicate with Media A proponent may not at any time directly, or indirectly, communicate with the media in relation to this RFP or any agreement entered into pursuant to this RFP without consent of the IWK, and then only in coordination with the IWK.

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3.5.5 No Lobbying A proponent shall not, in relation to this RFP or the evaluation and selection process, engage directly or indirectly in any form of political or other lobbying whatsoever to influence the selection of the successful proponent.

3.5.6 Illegal or Unethical Conduct Proponents shall not engage in any illegal business practices, including activities such as bid-rigging, price- fixing, bribery, fraud, coercion or collusion. Proponents shall not engage in any unethical conduct, including lobbying, as described above, or other inappropriate communications; offering gifts to any employees, officers, agents, elected or appointed officials or other representatives of the IWK; submitting proposals containing misrepresentations or other misleading or inaccurate information; or any other conduct that compromises or may be seen to compromise the competitive process provided for in this RFP.

3.5.7 Rejection of Bids The IWK may reject a bid based on past performance or based on inappropriate conduct, including but not limited to the following: (a) illegal or unethical conduct as described above; (b) the refusal of the Contractor to honour its submitted pricing or other commitments; (c) any conduct, situation or circumstance determined by the IWK, in its sole and absolute discretion,

to have constituted an undisclosed Conflict of Interest; or (d) IWK’s past experience with the bidder within the last 18 months for similar or related services

3.6 Confidential Information

3.6.1 Confidential Information of the IWK All information provided by or obtained from the IWK in any form in connection with this RFP either before or after the issuance of this RFP (a) is the sole property of the IWK and must be treated as confidential; (b) is not to be used for any purpose other than replying to this RFP and the performance of the

agreement for the Deliverables; and (c) must not be disclosed without prior written authorization from the IWK (d) must be returned by the proponent to the IWK immediately upon request of the IWK

3.6.2 Confidential Information of Proponent A proponent should identify any information in its proposal or any accompanying documentation supplied in confidence for which confidentiality is to be maintained by the IWK. The confidentiality of such information will be maintained by the IWK, except as otherwise required by law or by order of a court or tribunal. Proponents are advised that their proposals will, as necessary, be disclosed, on a confidential basis, to advisers retained by the IWK to advise or assist with the RFP process, including the evaluation of proposals.

3.6.3 Personal Information International Disclosure Protection Act The ‘Personal Information International Disclosure Protection Act‘ (PIIDPA), creates obligations for the IWK and its service providers when personal information is collected, used or disclosed. A copy of the Act is available online at:

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http://nslegislature.ca/legc/statutes/persinfo.htm

3.7 Procurement Process Non-binding

3.7.1 No Contract A and No Claims This procurement process is not intended to create or be deemed to create a formal, legally binding bidding process and shall instead be governed by the law applicable to direct commercial negotiations. For greater certainty and without limitation, this RFP shall not give rise to any Contract A-based tendering law duties or any other legal obligations arising out of any process contract or collateral contract.

3.7.2 No Contract until Execution of Written Agreement This RFP process is intended to identify prospective suppliers for the purposes of negotiating a potential agreement for the Deliverables. No legal relationship or obligation regarding the procurement of any good or service shall be created between a proponent and the IWK by this RFP process until the successful negotiation and execution of a written agreement between a proponent and the IWK for the acquisition of such goods and/or services.

3.7.3 Non-binding Price Estimates While the pricing information provided in proposals will be non-binding prior to the execution of a written agreement, such information will be assessed during the evaluation of the proposals and the ranking of the proponents. Any inaccurate, misleading or incomplete information, including withdrawn or altered pricing, could adversely impact any such evaluation or ranking or the decision of the IWK to enter into an agreement with a proponent for the Deliverables.

3.7.4 Cancellation The IWK may cancel the RFP process without liability at any time prior to the execution of a written agreement between the IWK and a proponent.

3.8 Governing Law and Interpretation

These terms and conditions of the RFP Process (Part 3):

(a) are intended to be interpreted broadly and independently (with no particular provision intended

to limit the scope of any other provision);

(b) are non-exhaustive and shall not be construed as intending to limit the pre-existing rights of the parties to engage in pre-contractual discussions in accordance with the common law governing direct commercial negotiations; and

(c) are to be governed by and construed in accordance with the laws of the Province of Nova Scotia

and the federal laws of Canada applicable therein.

[End of Part 3]

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APPENDIX A – FORM OF AGREEMENT

**DRAFT FORM ONLY**

THIS LEASE made this ……… day …………, 20…….

BETWEEN: , a body corporate, with Head Office at in the Province of Nova Scotia

(hereinafter called the "LANDLORD")

OF THE ONE PART

–and – The IWK Health Centre, a body corporate, with its head office at 5850/5980 University Avenue Halifax, Nova Scotia

(hereinafter called the "TENANT")

OF THE OTHER PART

WHEREAS the Tenant, pursuant to tender number RFP IWK-2020-212 called for bids to supply certain office space on a rental basis (the “RFP”);

AND WHEREAS the Landlord has submitted the successful bid;

AND WHEREAS the Landlord and the Tenant hereby agree to enter into a lease on the terms and conditions set out in the Tender and the bid of the Landlord, which is attached as Schedule B to this Lease (the “Bid”), which terms and conditions shall survive and are hereby incorporated in this lease;

WITNESSETH that in consideration of the rents and terms hereinafter reserved and contained the Landlord and the Tenant covenant and agree as follows:

I. THE PREMISES

The Landlord hereby leases to the Tenant all that certain office space consisting of square feet of usable area (the “Premises”) located at (the “Building”), as shown on the plan marked Location Map A attached to this Lease.

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II. TERM

The term of this Lease shall be for a period of five (5) YEARS commencing on the

(DAY) day of (MONTH), (YEAR) and ending on the (DAY) day of (YEAR) (the “Term”).

III. OPTION TO RENEW

The Landlord hereby grants to the Tenant the option to renew this Lease (“Option”) annually for two (2) one (1) year terms (the ‘Renewal Term’), commencing immediately at the expiration of the Initial Term, or any Renewal Terms under the same terms and conditions as contained herein, saving the rental rate; by written notice to the Landlord at least three (3) months prior to the expiration of the then current Term. The rental rate for any renewal term must be comparable to the rental rate for comparable premises at the time of renewal. If the Landlord and Tenant cannot agree on a rate within one (1) month of the Tenant exercising the Option, then it shall be submitted to arbitration under the Nova Scotia Arbitration Act. The cost of arbitration shall be split 50/50 between the landlord & the tenant.

IV. OVERHOLDING BY TENANT

In the event that the Tenant remains in possession of the Premises after the expiration of the Initial Term or any Renewal Terms, without objection by the Landlord and without any written agreement otherwise providing, it shall be deemed to be a tenancy from month to month and subject otherwise to the provisions of this Lease insofar as the same are applicable.

V. RENTAL

The Tenant shall pay to the Landlord as rent the sum of $ per annum during the initial Term, being an annual rental of $

+ HST

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per square foot of usable area, payable by equal consecutive monthly installments of $ + HST IN advance, each beginning on the (DAY) day of (MONTH), (YEAR), and continuing to and including the (DAY) day of (MONTH), (YEAR)

VI. OPERATING COST AND ESCALATION

The Landlord and Tenant hereby agree:

A. In addition to the rent reserved in Article V. above, the Tenant will pay to the Landlord in equal monthly installments its proportionate share of Landlord's operating costs for the Building on the understanding that the Landlord's operating cost is _____________ (RATE) per usable square foot.

i. Operating costs means all costs for which the Landlord is

responsible and which are reasonable to incur for the maintenance, operation, repair, management and administration of the Building including; without limitation, providing heat, air-conditioning, electricity, water, elevator service, contract cleaning services, supplies, bulb and tube replacement, window cleaning, snow and garbage removal, cleaning and repairing exterior walls, grounds and other areas beyond the Premises, insurance, labour costs for employees of the Landlord directly involved in the maintenance, operation, repair, management and administration of the Building, but not marketing expenses, percentage mark-ups, large corporation tax, interest on debt, capital retirement of debt, depreciation, costs properly chargeable to capital, or costs directly chargeable to any tenant. Operating costs exclusive to tenant shall be billed directly to The Tenant.

ii. The Tenant's proportionate share of operating costs shall be

equal to the product obtained by multiplying the amount of operating costs by a fraction, the numerator of which is the rentable area of the Premises (SQFT) and the denominator of which is the total rentable area in the Building (SQFT).

B. Following the end of each calendar year, the Landlord shall furnish

the Tenant with a statement of the actual operating costs of the Building, showing reasonable detail of all information relevant and

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necessary to the exact calculation and determination of the Tenant's proportionate share of operating costs. If the Tenant shall have paid greater or less than the actual amount, adjustments shall be made between the parties hereto within 30 days of the Tenants receipt of the reconciliation. Any amounts owed to the Tenant under this paragraph may, if not paid by the Landlord within thirty (30) days of receipt of the reconciliation statement, be deducted from the amount due to the landlord as rent.

C. The Tenant reserves the right to examine the accounting records

pertaining to the operation of the Building and services for the Premises and to disallow any expenses not directly attributable to the maintenance, operation, repair, management and administration of the Building.

D. The Tenant reserves the right to demand a statement of the annual

operating costs for the Building. If the Tenant requires an audited financial statement they shall cover the cost of preparing the audited statements.

VII. REAL PROPERTY TAXES

In addition to the amount to be paid by the Tenant to the Landlord previously set out in articles V. and VI. of this Lease, the Tenant covenants and agrees to pay to the Landlord in equal monthly installments its proportionate share of real property taxes for the Building on the understanding that the Landlord's real property taxes for the calendar year is _______ (RATE) per usable square foot. Following the end of each calendar year the Landlord shall furnish the Tenant with a receipt showing the actual real property taxes paid for the Building and reasonable detail regarding the determination of the Tenant's proportionate share, which shall be calculated in the same manner as Operating Costs. If the Tenant shall have paid greater or less than the actual amount, adjustments shall be made between parties hereto within a reasonable time after delivery of such receipt. Adjustments will be made to taxes paid monthly based on the previous year actuals.

VIII. SERVICES AND FACILITIES TO BE SUPPLIED BY THE LANDLORD

The Landlord shall provide, at its own expense, all of the services and facilities required for the operation of the Premises according to the standards expected of a first-class office building, as outlined in Schedules A through D of RFP IWK-2020-212. These services and Facilities include and

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are not limited to, the following:

A. The Landlord shall keep the Premises sufficiently heated to

maintain a reasonable and even temperature for the comfort of the Tenant;

B. The Landlord shall keep the Premises air-conditioned during the warm weather season in a manner sufficient to maintain a reasonable and even temperature for the comfort of the Tenant;

C. The Landlord shall provide and pay for electricity and lighting

fixtures in the Premises.

D. The Landlord shall provide and install all lighting bulbs, tubes,

ballasts and starters required for the operation of the lighting fixtures provided by the Landlord;

E. The Landlord shall pay all real property taxes assessed to the Premises;

F. The Landlord shall provide efficient and prompt snow and ice removal from the

parking area and access thereto as well as the walkway(s);

G. Should the Tenant require that electric lighting fixtures and/or switches be installed in any location which would require special wiring, fixtures and/or switches beyond the standard lighting grid of the Building, the cost of supplying and installing such additional wiring, fixtures and/or switches shall be paid for by the Tenant;

H. The Landlord shall regularly clean the Premises.

I. The Landlord shall supply all paper towels, toilet tissue and soap

reasonably required for the operation of the washrooms provided for the use of the Tenant;

J. The Landlord shall provide an adequate supply of both hot and cold water

required for the reasonable use of the Tenant;

K. The Landlord shall provide the Tenant with keys to the Premises as well as the main entrance so that the Tenant may make reasonable use of the Premises after normal business hours.

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IX. ALTERATIONS, REPAIRS, MAINTENANCE

A. The Landlord shall keep the Building, its mechanical and electrical equipment, services and accessories in good repair, including the painting and decorating of the Premises, except for Tenant improvements, in accordance with the standard expected of a first-class office building. The Tenant shall repair or replace at its own cost any portion of the Premises damaged through the negligence of the Tenant, its agents, servants or guests.

B. The Tenant shall permit the Landlord to make all repairs, to

perform all acts of maintenance and to perform all necessary work in the Building and to enter the Premises for those purposes without any reduction or abatement of rent or indemnity except to the extent that the Premises or parts thereof are rendered as not tenantable thereby and provided such repairs or other work are completed with due diligence.

C. The Tenant shall not make any alterations or repairs to the

Premises or any other part of the Building nor install any fixed or immovable partitions, doors, fixed counters, additional fixtures or services, air-conditioning ducts, additional plumbing facilities or piping, nor make any connection thereto nor cause any wires, pipes or other services to be run into the Building without first obtaining the consent in writing of the Landlord.

D. Any partitions, counters or installations installed by the Tenant

may be removed at the option and discretion of the Tenant and shall at all times remain the property of the Tenant, subject to the restoration of the Premises to their original state by the Tenant at the Tenant's cost.

X. DAMAGE OR DESTRUCTION OF THE PREMISES

A. If, during the Term or any renewal hereof, should the Building be damaged or destroyed by fire, explosion, earthquake, the elements or some similar cause or peril, the Landlord shall have Thirty (30) days from the date of the damage to conduct an inspection of the Premises to determine the extent of the damage and then to notify the Tenant of the extent of the damage (the Inspection Notice) and the following provisions shall have effect:

B. If the Premises or the Building are rendered partially unfit for

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occupancy by the Tenant, the rent hereby reserved shall abate in part only in the proportion that the part of the Premises so rendered unfit if of the whole of the Premises until the Premises have been repaired or restored.

C. If the Premises are rendered wholly unfit for occupancy by the

Tenant, the rent hereby reserved shall be suspended until the Premises have been repaired or restored.

D. Notwithstanding the provisions of paragraph (A) or (B) of this

Article X, if the Premises shall be incapable of being repaired or restored with reasonable diligence within Sixty (60) days of the happening of the damage, then either the Landlord or the Tenant may, at its option, terminate this Lease by notice in writing to the other within Thirty (30) days of the Inspection Notice, and if such notice is given, this Lease shall cease and become null and void from the date of the damage and the Tenant shall immediately surrender the Premises and all its interests therein to the Landlord and the rent shall be apportioned and shall be payable by the Tenant only to the date of such damage and the Landlord may re-enter and repossess the Premises discharged of this Lease but if, within the said period of Thirty (30) days, neither the Tenant nor the Landlord shall give notice terminating this Lease as aforesaid, or if, within the said period, the Landlord and the Tenant shall agree not to give such notice, then upon the expiration of the said period of Thirty (30) days or upon the Landlord and Tenant agreeing as aforesaid, whichever shall be sooner, the Landlord shall promptly repair or restore the Premises.

E. If an independent architect shall certify that the Premises are

capable, with reasonable diligence, of being repaired or restored within Sixty (60) days of the happening of such damage, such certificate is to be served on the Tenant within Thirty (30) days of the said happening, then the Landlord shall restore or repair the Premises with all speed within the aforesaid Sixty (60) days, and the rent shall abate in the manner provided in paragraph (A.) of this Article X until the Premises have been rebuilt, repaired or restored.

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XI. BARRIER-FREE ACCESS

The lands, Building, Premises and facilities (including washrooms) and services provided by the Landlord pursuant to these documents must be accessible to and safely usable by persons with disabilities. All applicable standards in accordance with the latest edition of the National Building Code of Canada and the Provincial Building Code Regulations must be followed.

XII. SUBLET, ASSIGNMENT

The Tenant shall have the right to assign this Lease or to sublet the Premises, with the prior consent of the Landlord, such consent not to be unreasonably withheld or delayed.

XIII. INSURANCE-INCREASED RISK

A. The Tenant shall not be responsible for loss or damage to the Premises unless caused by the negligence of the Tenant, its agents or servants.

B. The Landlord shall not be responsible for loss or damage to the

contents or other property owned by the Tenant unless caused by the negligence of the Landlord, its agents or servants.

XIV. LANDLORD'S COVENANT TO INSURE

The Landlord shall obtain, maintain and pay for fire insurance on the Building, excluding all chattels of the Tenant. Such insurance shall contain a waiver of subrogation by insurers against the Tenant and its subtenants. The Landlord further agrees to obtain and maintain public liability and property damage insurance on the Building and land for an amount not less than TEN MILLION DOLLARS ($10,000,000.00) per occurrence.

XV. MODIFICATION OF LEASE

Failure of either party to insist upon strict performance of any covenant or condition of this Lease or to exercise any right or option hereunder shall not be construed as a waiver or relinquishment for the future of any such covenant, condition, right or option. No assent or consent to any variation of any covenant or condition of this Lease shall be valid unless done in writing and identified with this Lease. The acceptance of any rent from or the performance of any obligation hereunder by a person other than the Tenant shall not be construed as an admission by the Landlord of any right, title or

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interest of such person as sub-lessee, assignee, transferee or otherwise in the place and stead of the Tenant.

XVI. TENANT MAY PERFORM LANDLORD'S COVENANTS

The Tenant agrees that the Building and lands are at all times subject to the exclusive control, maintenance, management and operation of the Landlord. If the Tenant believes that the covenants or obligations of the Landlord under or in respect of this Lease have not, or are not being upheld, then the Tenant, without delay, will provide the Landlord with written notice with a full description of the covenants, or obligations not being fulfilled by the Landlord. The Landlord has forty-eight (48) hours to acknowledge and outline a plan of action to remediate any breach of covenants or obligation of the Landlord under or in respect of this Lease. If the Landlord shall fail to remedy these deficiencies as outlined by the plan of action, the Tenant may, in its discretion, perform or cause to be performed any such covenants or obligations or any part thereof and for such purpose may do such things as may be requisite, including without limiting the foregoing, entering upon any portion of the Building and doing such things upon or in respect of the Building or any part thereof as may be necessary to fulfill the Landlord's covenants. All reasonable expenditures made by the Tenant to fulfill the obligation of the Landlord's covenants may, in addition to any other remedy, be deducted from the amount due to the Landlord as rent.

XVII. GOVERNING LAW

This Lease and all attachments shall be governed by and interpreted in accordance with the laws of the Province of Nova Scotia and subject to the jurisdiction of its Courts.

XVIII. ENTIRE AGREEMENT CLAUSE

This Lease incorporates the terms and conditions set out in the RFP and the Bid.

This Lease constitutes the entire Lease between the parties with respect to the subject matter hereof and shall supersede all previous proposals, both oral and written, negotiations, representations, commitments, writing, agreements, and all other communications between the parties unless specifically addressed in this Lease.

XIX. RULES AND REGULATIONS

The Landlord may establish Rules and Regulations relating to the Building and the use of the Premises and the Tenant agrees that the Tenant's

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employees shall be bound by and shall observe the Rules and Regulations. The Landlord shall provide written notice of all such Rules and Regulations and amendments thereto which shall be deemed to be incorporated into and form part of this Lease.

XX. NOTICE

Any notice which either of the parties is required or permitted to give pursuant to this Lease shall be deemed to be duly given, if intended for the Tenant, when delivered personally or when sent by registered mail to the Tenant at:

IWK Health Centre 5850/5980 University Avenue Halifax, N.S. B3K 6R8 Attention: xxxxxxxxxx

If intended for the Landlord, when delivered personally or when sent by registered mail to the Landlord at:

(LANDLORD’S ADDRESS)

or such other address as the Landlord may from time to time designate in writing.

XXI. QUIET ENJOYMENT

The Landlord covenants with the Tenant for quiet enjoyment.

XXII. TENANT RIGHT OF FIRST REFUSAL TO LEASE CERTAIN SPACE

Tenant shall have an ongoing right of first refusal (the “Right of First Refusal”) to lease the area comprising approximately_____(SQFT)Usable Square Feet and remaining adjacent vacant space located _____________ (LOCATION).

XXIII. WAIVER

No waiver of any of the covenants, agreements or obligations herein contained by either of the parties shall be construed as a waiver of any succeeding breach thereof or of any other covenants, agreements or obligations contained in this Lease and no delay or omission on the part of either of the parties hereto to exercise a right acquired through default of

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the other shall be construed as a waiver of nor shall impair such right.

XXIV. NON-WAIVER; REMEDIES CUMULATIVE

Any condoning, excusing or overlooking by the Tenant of any default, breach or non- observance by the Landlord, at any time or times in respect of any proviso or condition herein contained, or the payment of any rent while any such default, breach or non- observance exists, shall not (any law, statutory or other, to the contrary notwithstanding) operate as a waiver of the Tenant’s rights hereunder in respect of any continuing or subsequent default, breach or non-observance, nor so as to defeat or affect in any way the rights of the Tenant hereunder in respect of any such continuing or subsequent default, breach or non- observance and all rights and remedies herein contained of the Tenant shall be deemed to be cumulative and not alternative and the taking of one step or proceeding shall not preclude the taking of any other step or proceeding.

IN WITNESS WHEREOF ________________

(LANDLORD’S NAME) and THE IWK Health Centre have caused this Lease to be executed by their respective officers duly authorized in that behalf as of the date first hereinabove written.

WITNESSED BY: DATED AT Halifax, Nova Scotia

______ day or _________, 2020

LANDLORD’S NAME: Witness Signature Print Name:

For Landlord Print Name:

WITNESSED BY: DATED AT Halifax, Nova Scotia

______ day or _________, 2020

IWK HEALTH CENTRE: Witness Signature Print Name:

For IWK Print Name:

Witness Signature Print Name:

For IWK Print Name:

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APPENDIX B – SUBMISSION FORM

B.1 Proponent Information

Please fill out the following form, naming one person to be the proponent’s contact for the RFP process and for any clarifications or communication that might be necessary.

Full Legal Name of Proponent:

Any Other Relevant Name under which Proponent Carries on Business:

Street Address:

City, Province/State:

Postal Code / Zip Code:

Phone Number:

Company Website:

Proponent Contact Name and Title:

Proponent Contact Phone:

Proponent Contact Email:

Nova Scotia Registry of Joint Stock Number (Leave blank if NOT applicable):

HST / GST Registration Number (Leave blank if NOT applicable):

SIN # (only required if you do not have an HST/GST or NSRJST number):

B.2 Acknowledgment of Non-binding Procurement Process The proponent acknowledges that the RFP process will be governed by the terms and conditions of the RFP, and that, among other things, such terms and conditions confirm that this procurement process does not constitute a formal, legally binding bidding process (and for greater certainty, does not give rise to a Contract A bidding process contract), and that no legal relationship or obligation regarding the procurement of any good or service shall be created between the IWK and the proponent unless and until the IWK and the proponent execute a written agreement for the Deliverables.

B.3 Ability to Provide Deliverables The proponent has carefully examined the RFP documents and has a clear and comprehensive knowledge of the Deliverables. The proponent represents and warrants its ability to provide the Deliverables in

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accordance with the requirements of the RFP for the rates set out in the completed Pricing Form (Appendix C).

B.4 Mandatory Forms The Proponent encloses as part of the proposal the mandatory forms set out below:

FORM INITIAL TO ACKNOWLEDGE

Appendix B - Submission Form

Appendix C - Submission Pricing Form

AutoCAD floor plan of the site in current condition

Schedule of key milestones dates

Letter of Zoning Approval

Map showing Municipality and specific location for proposed premises

Legal Description of the Lands

Elevation View / Exterior Pictures

B.5 Non-binding Pricing The proponent has submitted it’s pricing in accordance with the instructions in the RFP and in the Pricing Form (Appendix C). The proponent confirms that the pricing information provided is accurate. The proponent acknowledges that any inaccurate, misleading or incomplete information, including withdrawn or altered pricing, could adversely impact the acceptance of its proposal or its eligibility for future work with the IWK.

B.6 Addenda The proponent is deemed to have read and taken into account all addenda issued by the IWK.

B.7 No Prohibited Conduct The proponent declares that it has not engaged in any conduct prohibited by this RFP.

B.8 Conflict of Interest For the purposes of this RFP, the term “Conflict of Interest” includes, but is not limited to, any situation or circumstance where:

in relation to the RFP process, the proponent has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having, or having access to, confidential information of the IWK in the preparation of its proposal that is not available to other proponents, (ii) communicating with any person with a view to influencing preferred treatment in the RFP process (including but not limited to the lobbying of decision

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makers involved in the RFP process), or (iii) engaging in conduct that compromises, or could be seen to compromise, the integrity of the open and competitive RFP process or render that process non-competitive or unfair; or in relation to the performance of its contractual obligations under an agreement for the Deliverables, the proponent’s other commitments, relationships or financial interests (i) could, or could be seen to, exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgement, or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations.

Proponents should disclose the names and all pertinent details of all individuals (employees, advisers, or individuals acting in any other capacity) who participated in the preparation of the proposal; AND were employees, associates, Board Members or otherwise affiliated with the IWK within twelve (12) months prior to the Submission Deadline.

If the box below is left blank, the proponent will be deemed to declare that (a) there was no Conflict of Interest in preparing its proposal; and (b) there is no foreseeable Conflict of Interest in performing the contractual obligations contemplated in the RFP.

Otherwise, if the statement below applies, check the box.

☐ The proponent declares that there is an actual or potential Conflict of Interest relating to the preparation of its proposal, and/or the proponent foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the RFP.

If the proponent declares an actual or potential Conflict of Interest by marking the box above, the proponent must set out below details of the actual or potential Conflict of Interest:

B.9 Disclosure of Information The proponent hereby agrees that any information provided in this proposal, even if it is identified as being supplied in confidence, may be disclosed where required by law or by order of a court or tribunal. The proponent hereby consents to the disclosure, on a confidential basis, of this proposal by the IWK to the advisers retained by the IWK to advise or assist with the RFP process, including with respect to the evaluation of this proposal.

Signature of Witness Signature of Proponent Representative

Name of Witness Name of Proponent Representative

Title of Proponent Representative

Date I have the authority to bind the proponent.

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APPENDIX C – SUBMISSION PRICING FORM

C.1 Instructions on How to Complete Submission Pricing Form

(a) Rates shall be provided in Canadian funds, inclusive of all applicable duties and taxes except for HST, which should be itemized separately.

(b) The pricing submission shall state the proponent’s total rent for the five (5)

year lease term with the requirements described in the Deliverables (Appendix ‘D’). An allowance for normal commercial leasing practices of annual adjustments to the actual cost incurred by the Landlord to both operating costs and property taxes and shall only be adjusted per the IWK’s proportionate share. If there is a reasonable change in the operating costs and property taxes the monthly rent shall be adjusted to the new rate.

(c) The pricing submission shall state the Proponents total renovation

costs for the premises as briefly described.

(d) The Successful Proponent will be responsible for all costs associated with the up-fit of the proposed Premises in order to meet the IWK IT and Telecommunication Wiring Standard standards as further described in Appendix D - RFP Deliverable.

(e) The rates quoted for operating costs and real property tax based on

previous year actuals and must be based on a rate/usable square foot. The IWK may request supporting documentation regarding operating costs and taxes. Should these be requested the proponent must provide the documents within two (2) business days.

(f) Gross Rental Rate shall be firm for year one (1).

(g) If the Premises proposed is a new build, the property taxes must include the estimated built out

cost that is the land and building tax. Operating Costs must be based on existing similar buildings of a similar size and operation to that of this RFP.

(h) Should a rent-free period be offered to the IWK, it will be taken at the front end of the lease, effective the Commencement Date, unless the proponent specifically states another time frame, in writing

C.1.1 Donated Space

Clearly identify any space donated in-kind as well as any costs associated. See Appendix F.

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C.2 Evaluation of Pricing

Pricing is worth 30 points of the total score.

Pricing will be scored based on a relative pricing formula using the rates set out in the Pricing Form. Each proponent will receive a percentage of the total possible points allocated to price for the particular category it has bid on, which will be calculated by dividing that proponent’s price for that category into the lowest bid price in that category. For example, if a proponent bids $120.00 for a particular category and that is the lowest bid price in that category, that proponent receives 100% of the possible points for that category (120/120 = 100%). A proponent who bids $150.00 receives 80% of the possible points for that category (120/150 = 80%), and a proponent who bids $240.00 receives 50% of the possible points for that category (120/240 = 50%). Lowest rate -------------------

X

Total available points = Score for second-lowest rate

Second-lowest rate

Lowest rate -------------------

X

Total available points = Score for third-lowest rate

Third-lowest rate

And so on, for each proposal.

C.3 Pricing Form

C.3.1 Square Footage, Building Details and Gross Rental Space (excluding HST)

Indicate if space is donated in-kind. YES__________ NO __________ (subject to a tax credit as per Appendix F)

Table 1: Square Footage Rates:

Description Sq. Footage Rate per sq. ft. Total cost Useable Space Rentable Space Operating Cost* Renovation Cost (Included over 5 year term of lease)

Renovation Cost (Paid by IWK upon completion)

*Subject to standard commercial leasing practice of annual adjustments. The IWK may request supporting documentation regarding operating costs and taxes. If requested the Proponent must provide the documents with two (2) business days.

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C.3.2 Estimated Renovation Costs**, if applicable

Element Description Cost

Demolition

Structural

Electrical

IT

Plumbing

HVAC

Finishes

Other

Total

** Tenant not subject to rental payments during renovations.

C.3.3 Rentable Area (Not evaluated in pricing submission) To calculate Operating Cost and Escalation, Proponents must provide the corresponding rentable area of the Premises offered and building are:

The IWK's proportionate share of operating costs shall be equal to the product obtained by multiplying the amount of operating costs by a fraction, the numerator of which is the rentable area of the Premises ( square feet) and the denominator of which is the total rentable area in the building ( square feet).”

C.3.4 Rent-Free Option A rent-free period is optional; Proponents are under no obligation to provide one.

For evaluation purposes, if a rent-free period is offered, evaluators will accordingly recalculate the gross rental rate submitted above in C.3.1 to ensure the pricing score accurately reflects the true total cost proposed.

Is a rent-free period being offered? YES NO If yes, indicate how many months:

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APPENDIX D – RFP PARTICULARS

D.1 Deliverables

D.1.1 Location

The clinical office space Premises must be located within metro Halifax, preferably Cole Harbour, Dartmouth or Spryfield, Halifax. Location Map Schedule ‘A’.

D.1.2 Space Required

1.1 Category and Amount of Space Required

a. The leased premises shall at a minimum meet the requirements listed below and approximately 15,225 square feet. The IWK reserves the right to adjust the square footage as required to suit final floor plan arrangements of the specific location

Description Quantity Area Total Sq. Ft. 1 Individual Office Space 40 130 – 180 sq. ft. 7,200 2 Meeting Room / Multipurpose

(33’ x 18’) 2 600 sq. ft. 1,200

3 Training Room / Conference Room (32’ z 25’)

1 800 sq. ft. 800

4 Family Room 2 300 sq. ft. 600 5 Reception Area (3-4 persons) 2 300 sq. ft. 600 6 Waiting Area (8-10 persons) 1 400 sq. ft. 400 7 Assessment Room (1-4 persons) 3 150 sq. ft. 450 8 Flex Office 3 150 sq. ft. 450 9 Resident Office 3 150 sq. ft. 450 10 Sensory Room 2 150 sq. ft. 300 11 Storage Room 2 200 sq. ft. 400 12 File & Equipment Room 2 150 sq. ft. 300 13 Kitchenette w/ sink and counter 1 250 sq. ft. 250 14 Accessible washroom 3 75 sq. ft. 225 15 Observation Room 2 150 sq. ft. 300 16 Meeting Room 1 200 sq. ft. 200 17 Data Closet 1 100 sq. ft 1,100 Total Square Feet 15,225

b. Measurement of the square footage of usable, occupant and rentable areas to be leased from the

Proponent to the Tenant shall be confirmed and agreed to by the Tenant following receipt and review by the Tenant of the Proponent’s proposed computer automated design (CAD) drawings and current floor plan. The current and proposed floor plans shall show to scale the overall dimensions of width and length for the proposed premises and any existing interior layout, including features such as columns, doors, windows, et cetera.

c. The Proponent’s proposed AutoCAD drawings plan shall not become final until it is confirmed and

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agreed to by the Tenant, which confirmation and agreement shall be subject to the Proponent making any adjustments thereto as may be reasonably required by the Tenant.

1.2 General Conditions

a. The Tenant will retain the right to accept or reject any existing tenant improvements.

b. The Tenant shall be entitled to all Capital Allowance claims available for qualifying capital

expenditures incurred from leasehold improvements related to the renovations proposed and executed from this lease agreement.

c. It is a condition of the Tenant awarding this RFP and entering into the Lease with the Successful

Proponent/Landlord, that such Successful Proponent/Landlord irrevocably undertakes, covenants and agrees with the Tenant that notwithstanding any subsequent measurement or re-measurement of either the Premises or the Building at any time during the Term of the Lease or any renewal thereof, the aggregate number of usable square feet as set out on the date that the Lease is signed by the Landlord and the Tenant, shall remain fixed and constant and shall not be amended or altered at any time during the Term of the Lease or any renewal thereof.

d. It is a condition of the Tenant awarding this RFP and entering into the Lease that the Successful

Proponent/Landlord provide the Tenant the Rules and Regulations of Building Management.

e. Operating costs and real property tax paid in the first year will be as per the rates quoted on the RFP form and after the first-year adjustments are made, the operating costs and real property tax will be recalculated based on the previous year’s actuals.

f. The heating and cooling systems, elevators and other mechanical or electrical systems in the

Building must be maintained at all times by competent and trained personnel. Regular servicing and maintenance as recommended by the various manufacturers must be provided to all such systems.

g. All finishes, coverings, systems and equipment required to be provided in space offered shall be in

new or like-new condition. This condition is equally applicable to a Landlord which is currently providing the required space to the Tenant.

h. The IWK will require monthly-consolidated invoice where applicable. i. The Proponent to advise the IWK of the type of IT service and cabling available in this location or already

provided to the building such as Fiber Optic, Cat Six, CoAX cabling, etc. The IWK shall be permitted to supply and install telecommunications in accordance with their operational needs by the IWK’s chosen vendors. The proponent to provide additional backbone cabling (as required), that is physically separate from the Provincial Health Network. ITS backbone cables for data network applications shall be:

• OM5 multimode fibre optic cables for 10Gb/s applications up to a maximum distance of 400m • Singlemode fibre optic cables for 10Gb/s applications (or higher) for distances greater than 400m • For new facilities install both OM5 multimode fibre optic cable and singlemode fibre optic cable. At a

minimum install: -strands of OM5 multimode fibre optic cable -strands of singlemode fibre optic cable

• Terminate all fibre optic cables in rack mounted patch panels installed inside the network cabinets. Fibre strands shall be terminated using fusion spliced LC-pigtails.

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• ITS backbone cabling for analog and back-up applications shall be multipair UTP cable. At a minimum install: -pairs of Category 5E UTP cable; or -Terminate all multipair UTP cables on rack mounted patch panels installed inside the network cabinets

• For Category 5E backbone cables, patch panels shall be fully populated with Category 5E modular jacks

j. The IWK reserves the right to adjust the square footage as required to suit final floor plan arrangements of the specific location.

k. It shall be the responsibility of the Proponent to correct, free of charge or expense to the IWK, any work resulting from errors or omissions by the Proponent, its employees, agents or subcontractors.

1.3 The Proposed Premises must meet or exceed the requirements outlined in Schedule ‘B’ – General Requirements.

1.4 The Proposed Premises must meet or exceed the requirements outlined in Schedule ‘C’ –Physical Requirements.

D.1.3 Term / Option

1.1 The Lease shall be for a term of five (5) years.

1.2 The Lease shall provide two (2) two (2) year renewal options to the Tenant to renew at market rates.

D.1.4 Commencement Date of the Lease

1.1 The space must be available for renovation commencement, if applicable, as soon as possible. Base Rent shall not be charged during the renovation period.

1.2 The Lease commencement date and occupancy date shall be as soon as possible. Rent shall begin on the commencement/occupancy date.

D.1.5 Project Management and Renovations

1.1 Proponent to provide a detailed written quote for the Proponent to complete the renovations to the premises. The Proponent to outline each element of the renovation and the related cost.

1.2 The mutually agreed cost for the Proponent to complete the renovations whether in whole or in part, will be reimbursed by the IWK either a) separate from the Lease Agreement, or b) included in the rate per square foot over the initial term of the Lease.

1.3 If renovation costs are separate from the Lease Agreement, at the completion of the renovations, the Proponent to provide an invoice with any required and related backup information and the execution of the Lease Agreement.

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D.2 Mandatory Technical Requirements

a. Premises must be located within required boundaries (Schedule A),

b. Premises must be accessible via Halifax Transit – bus stop within approximately 300 meters of

premises. Accessible parking must be available for staff and clients

c. Tenant operational requirements are a minimum of Monday thru Friday from 7:00am-8:00pm and will require continuous access to the premises and the operation of building services such as HVAC, lighting and elevators.

D.3 Rated Criteria

D.3.1 References

Each proponent is required to provide three (3) references from clients who have obtained goods or services similar to those requested in this RFP from the proponent in the last five (5) years. The reference information provided should identify name and contact information, name and size of the project and detail the extent of previous experience, clients’ overall satisfaction with services and the results achieved, including adherence to interim and final deadlines.

Proponents will be evaluated based on the references’ previous experience with customer satisfaction, responsiveness, prompt attention and general satisfaction. The IWK will only evaluate three references. If more than three (3) references are provided by the proponent only the first three (3) listed in the proposal will be evaluated.

D.3.2 Premises Conditions

The Proponent’s proposed Premises will be evaluated based on the following space requirements and preferred characteristics:

a. Appearance of the facility b. General functionality of the floor plan c. Noise Level – Quiet environment required d. Quantity and proximity of Client and staff parking. e. Premises access to public transit - number of routes, hours of public transit

coverage, access to car share, sidewalks, etc. f. Sustainability. Describe in general terms the sustainability attributes of their

bid using the following question: Provide a brief statement, to a maximum of one (1) page, describing how the goods and services being proposed will be provided in a sustainable manner (e.g. considering greenhouse gas reduction, waste reduction, toxicity reduction, worker health and safety, and economic and workforce development

g. Ground level premises with street access h. Turnkey or “as is” space preferred, space meets criteria without renovations. i. Hard surface flooring required j. Security access and presence. Preference given to property with building

access via MILLENIUM ELECRONIC ACCESS CONTROL SYSTEM. On-site

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security personnel for building and parking area considered an added value

k. Renovation – recommendations and value add. Higher renovation costs will result in a lower score

l. Schedule for delivery. Proponents shall be able to deliver the Premises to the IWK on time. At the discretion of the IWK, the Proponent must be capable and available to complete all or part of the required renovations if the IWK chooses to have the Proponent complete the work

m. Preference given to one contiguous space

D.3.3 Experience

The proposal should clearly state the proponents firm’s overall experience in the field of expertise required by the scope of work. The Proposal shall provide data and information and relevant projects and facilities which clearly illustrate their experience and ability to provide the deliverables. This includes but is not limited to the following:

1. A brief, written description of the Proponent’s portfolio of owned and or managed properties, related operations, specific services provided, and scope of ownership and management involved including the year(s)

2. Experience providing services for Healthcare clients 3. Proponent’s total square footage of leased space for commercial, residential, industrial or

other type of space 4. Proponent’s degree of involvement in the property management: itemize those areas

within the proponent’s control such as procurement, financing, design, technology, siting, construction, financial management, regulatory approvals, operations, ownership, staffing, marketing, etc.

Proponents are requested to provide information which they would consider pertinent for the evaluation of the proposal, including but not limited to: 1. Additional photographs of the exterior and interior, showing the Premises offered, if structure is

existing 2. Particulars of any upgrading to the grounds, building and Premises, which you intend to provide and

include as part of your proposal 3. AutoCAD architectural, structural, mechanical, and electrical drawings and specifications for the

entire building if available (must be available upon request 4. Current Building Inspector’s and Fire Marshal’s reports for the building. 5. Contacts

Security Contact: Building Systems Control Technical

Representative: Name: Name: Cell: Cell: Hours: Hours:

Emergency Contact: Lease Manager: Name: Name: Cell: Cell:

Hours:

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APPENDIX E - PROPONENT REFERENCES

The IWK may contact each reference to verify the information provided in the Proposal and may ask additional questions to properly assess the similarities and project outcome. One reference must be for a Health related contract

Reference Information Organization Name Contact Name Role in the Project Contact Telephone # Contact E-Mail address Length of Agreement Contract Value/Size of Agreement

Reference Information Organization Name Contact Name Role in the Project Contact Telephone # Contact E-Mail address Length of Agreement Contract Value/Size of Agreement

Reference Information Organization Name Contact Name Role in the Project Contact Telephone # Contact E-Mail address Length of Agreement Contract Value/Size of Agreement

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APPENDIX F – SPACE DONATED IN-KIND

Information related to donation receipts.

A charity can issue a donation receipt only when it receives a gift. One of the criteria for a gift is that there must be a voluntary transfer of property. When a landlord provides free rent, no property has been transferred to the charity, so free rent cannot be considered a gift.

However, a charity can pay rent to a landlord and later accept a payment of all or part of the rent back as a gift, as long as it is voluntary. The charity must have documents showing that the two following transactions occurred:

• the charity paid the rent • the landlord later voluntarily donated part or all of the rent payment back to the charity

The charity can then issue a receipt to the landlord for the amount of the donation.

A charity can also issue a receipt to the landlord if the landlord decides to forgive the charity's rental debt. The charity must have a lease showing the rent it has to pay and a document from the landlord showing that the landlord chose to make a gift to the charity instead of receiving the rental payment.

Example:

In order for a charity to issue a receipt to the landlord for the forgiven rental payment, the charity must have a written statement from the landlord. The statement should confirm the landlord’s right to the rental payment and state that the landlord chose to transfer the money to the charity as a gift.

The following is an example of a written statement required from the landlord:

I, (LANDLORD), direct that the rental payment of $ that I am entitled to receive, be transferred to (CHARITY) as my gift.

The landlord still has to report the forgiven rental payment as business income.

Consult the Canadian Revenue Agency for further specifications.

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SCHEDULES

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SCHEDULE A - PREFERRED LOCATION MAP

Cole Harbour, Nova Scotia

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SCHEDULE B – GENERAL REQUIREMENTS

1. SERVICES/EQUIPMENT

1.1 The Landlord shall, during the term, at its own expense and to the satisfaction of the Tenant, provide and maintain the following:

1.1.1 a constant supply of hot and cold potable water to all washbasins and sinks with

mechanical re-circulation to maintain the hot water temperature available to each such fixture at a constant temperature of 38 degrees Celsius;

1.1.2 all heating, ventilation, air conditioning, air circulation and humidity control

required in and for the premises to maintain conditions

1.1.3 all electrical power required on the premises and replacement of lamps, ballasts and fuses;

1.1.4 all maintenance and repairs required to keep the common areas at all times clean,

tidy, free and clear of any refuse, garbage, waste products and, obstructing materials whatsoever, and in good condition and repair;

1.1.5 removal of garbage from the property whenever and so often as may be necessary

and, at all times neat, tidy and free and clear of any refuse, garbage, waste products and obstructing materials whatsoever.

1.1.6 provide appropriate storage bins for “four streams” garbage collection on the

property.

1.1.7 at all times during the term clean all common areas and exterior windows of the premises, and keep same clean and free of dust and dirt, and maintain the grounds forming part of the Lands;

1.1.8 Landlord will be responsible for the general day to day cleaning of the premises;

removal of garbage from the premises to keep the premises at all times neat, tidy and free and clear of any refuse, garbage, waste products and obstructing materials whatsoever. Please provide a schedule or general example of the cleaning routine anticipated for the leased premises.

1.1.9 standard washroom supplies shall be maintained by the Landlord. This

includes toilet paper, paper towel, hand cleaner etc.

1.1.10 directory boards in the ground floor lobby of the building and in the elevator lobby of each floor, as such may apply, including suitable identification, in the English language, of the occupants of the premises to the approval of the Tenant. The Landlord shall permit the Tenant to install a sign on the exterior of the building.

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1.1.11 elevator service in accordance with Schedule C – Architectural Standards 1.8 Elevators.

1.1.12 safe and convenient access to and from the premises for disabled

persons and facilities in and about the premises, all as specified in Schedule C - Physical Requirements;

1.1.13 a complete and current list of names, telephone numbers and

addresses of the Landlord's employees, servants and agents who may be contacted at any time in the event of emergency or failure of any service to be provided by the Landlord, as herein specified, or for the purpose of making repairs as may be required to restore such service.

1.1.14 the property/materials maintained by the IWK in the proposed

lease space(s) must be free from exposure to molds and pests. The space shall have no humidity issues or rodents.

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SCHEDULE C – PHYSICAL REQUIREMENTS

1. ARCHITECTURAL STANDARDS – BUILDING

1.1 DESIGN

The building must be designed to facilitate the easy circulation of occupants during normal and emergency evacuation conditions.

1.2 FIRE SAFETY

The building must contain fire safety systems and equipment in accordance with the requirements of all applicable codes, laws, bylaws and following the specific requirements of the Provincial Fire Marshal.

1.3 COMMON AREAS

1.3.1 The type, quality and standard of finishes, fittings and equipment in all areas of the building to be used by the Tenant in common with other Tenants must conform to the best commercial practice and be compatible with the quality and standard of finishes, fittings and equipment to be provided in the premises 1.3.2 All open stairways serving the premises are to have tactile warning strips on the floor surface 1.3.3 Stairwells and elevators should not provide direct, unrestricted access to restricted or security zones within the premises

1.4 BARRIER-FREE ACCESS

The lands, building, premises and facilities (including washrooms) and services provided by the Landlord pursuant to these documents must be accessible to and safely usable by persons with disabilities. All applicable standards in accordance with the latest edition of the National Building Code of Canada, the Provincial Building Code Regulations and CSA B657-12 Accessibility design for the built environment must be followed.

1.5 COMMON AREA WASHROOMS

Separate washrooms for men and women or gender-neutral washrooms must be provided in accordance with the latest edition of the National Building Code. The following accessories must be provided:

1. mirrors and mirrors required to meet accessibility standards 2. air hand dryers or paper towel dispenser; 3. waste receptacle and feminine hygiene product disposal; 4. toilet tissue dispenser; 5. grab bars in accordance to accessibility standards

1.6 ENTRANCE DOORS

Doors leading into the building and the premises must be aluminum entry system, or equivalent and equipped with non-removable pins and security type, commercial quality lock sets

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1.7 OPERATION OF EQUIPMENT The heating and cooling systems, elevators and other mechanical or electrical systems in the building must be operated at all times by competent and trained personnel. Regular servicing and maintenance as recommended by the various manufacturers must be provided to all such systems

1.8 ELEVATORS

1.8.1 Elevators must be provided in the building when any portion of the leased space (including storage, washrooms and parking spaces) does not meet the accessibility standards 1.8.2 Elevators must permit efficient handling of the building population under peak load conditions in accordance with code requirements 1.8.3 Elevator cars must be fully automatic and operational daily at all times in each and every day 1.8.4 Elevator service must provide for the loading and movement of large items regularly during operational hours. The IWK will be transporting large quantities of books, car seats, and other supplies to and from the lease space daily

2. ARCHITECTURAL STANDARDS - LEASED PREMISES

2.1 GENERAL

The type, quality and standard of finishes, fittings and equipment within the premises must conform to the standard commercial practice for the type of accommodation and the Tenant's intended use thereof.

2.2 DESIGN

The premises must be designed in consultation with the tenant to meet the requirements of the tenant. A full set of construction plans including: architectural demolition plan, furniture layouts, partition plan, electrical and mechanical plan as well as details and schematics for built-ins required, must be provided by the Proponent to the Tenant and signed off by a representative of the IWK, prior to renovation or construction commencing.

2.3 FLOORING

2.3.1 FLOOR COVERING Hard surface flooring is preferred, however, the IWK will consider the use of alternative floor if it is in good condition, clean and safe 2.3.2 FLOOR BASE All flooring base shall be a suitable match to the floor covering within the space i.e. 4" high vinyl or tile, etc.

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2.4 WALLS 2.4.1 All columns and perimeter, structural and party walls demising the premises and interior partitioning shall, unless otherwise stated, be finished in a manner satisfactory to the Tenant, have a finish consisting of one (1) coat of primer-sealer and two (2) coats of finish paint (ecology rated). Finish paint colour to be approved by the Tenant 2.4.2 Concrete block and poured concrete walls shall have one (1) coat block filler and one(1) coat primer-sealer and two (2) coats of finish paint

2.5 CEILINGS

2.5.1 Finished ceiling is required 2.5.2 Drywall ceilings shall have a finish consisting of one (1) coat of primer-sealer and two (2) coats of finish paint (ecology rated) 2.5.3 A minimum clearance of 9 feet is required, measured from the finished ceiling surface or the underside of light fixtures to the finished floor, whichever is the lesser

2.6 ENTRY/EXIT DOORS

2.6.1 Entry and exit doors to and from the premises must be provided to meet the requirements of all applicable laws, accessibility guidelines, bylaws and the Fire Marshal of Nova Scotia. Aluminum entrance systems, or equivalent to be provide at main access points 2.6.2 The main exterior entrance to the premises may include stairs providing there is an alternative public entrance which meets the accessibility standards

2.7 DOOR HARDWARE

2.7.1 Hardware must meet the requirements of the Canadian General Standards Board 2.7.2 All locks must be keyed differently. Keys and master keys must be provided as required. The IWK reserves the right to install their own locking and security systems for the premises

3. MECHANICAL STANDARDS

3.1 AIR SUPPLY

3.1.1 Shall be a non-smoking building 3.1.2 The fresh air supply to the ventilating system shall be located away from sources of pollution such as roadways and vehicle loading bays 3.1.3 There shall be no noise, vibration or odors such as food or chemicals, detectable on the premises in sufficient strength so that, in the sole opinion of the Tenant, they are a source of discomfort to staff or an interference with the use of the premises 3.1.4 All washrooms and janitor rooms shall be exhausted directed to the outdoors complete with room controls

3.2 TEMPERATURE CONTROL

The heating/air conditioning system shall be equipped with at least one

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thermostatic control for the space, however, two or more are preferable. This is not required prior to renovations

3.3 SPRINKLER DESIGN AND INSTALLATION

Standards as indicated by the National Fire Code of Canada and N.F.P.A. Underwriters' requirements.

3.4 PLUMBING

3.4.1 All plumbing shall be in accordance with the latest edition of the Canadian Plumbing Code, National Building Codes 3.4.2 Fixtures shall meet Barrier Free requirements where applicable 3.4.3 Domestic hot water shall be tempered 3.4.4 Domestic hot water storage tank size to suit space requirements

4. ELECTRICAL STANDARDS

4.1 GENERAL

All electrical equipment, fixtures, fittings, wiring devices and installation must comply with all applicable requirements of the Canadian Electrical Code, Canadian Standards Association, Municipal bylaws and Provincial laws

4.2 LIGHTING FIXTURES

The arrangement of lighting fixtures must be such as to spread illumination evenly over the work area. Central switching shall be supplied for the main entrance of the premises

4.3 LIFE SAFETY EQUIPMENT Provide exit and emergency lighting in accordance with requirements of NBC

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SCHEDULE D NEW CONSTRUCTION GUIDELINES FOR LEASEHOLD IMPROVEMENTS

1. WALLS 1.1 GENERAL WALL ASSEMBLY (NEW WALLS STC 40)

½” Gypsum Board (Finished primed and painted) 5/8” steel studs at 16” O.C. to underside of deck Sound Blanket insulation ½” Gypsum Board (Finished, primed and painted)

2. DOORS 2.1 INTERIOR DOORS

3’x7’ solid score wood doors in pressed steel Frame (Painted) Door hardware to be as follows:

3-3” hinges (Finish 626) Medium grade Schlage commercial Lever set (Finish 626) with 6 pin Schlage core) 17ft. of rubber gasket per door installed 1 mechanical drop down weather strip (Finish 626) Wall mounted door stop (Finish 626)

Door shall have integrated access control (Millennium System)

2.2 ENTRANCE DOORS 2-3’x7’ Anodized Aluminum glazed doors 1 active leaf 1 leaf with 2 flush bolts 3 hinges Schlage core deadbolt to match door finish with 6 pin Schlage core Closer no hold open Power door operator

3. CEILINGS 3.1 TILE AND T-BAR TYPE CEILINGS

All ceilings to be 2’x4’ tile and t-bar All ceiling to be of the same brand and style and in new condition if reused Ceiling tile is not to be painted

3.2 DROPPED DRYWALL CEILINGS

Metal suspension system 1 layer ½ drywall (Finished primed and painted) This ceiling assembly is exclusive to Washrooms and Observation type rooms

4. FLOORING

All flooring accessories are included in the flooring install. All floors to be clean, level and free of dirt before install of flooring. Any correction or leveling of slabs at owner’s expense.

4.1 WASHROOMS, CORRIDORS AND SERVICE ROOMS

No wax sheet vinyl 4” Rubber Base

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4.2 OFFICES, MEETING OOMS AND WAITING AREAS

Medium grade commercial carpet tile 4” carpet base with fabric surged cap

5. MECHANICAL SYSTEMS 5.1 HVAC SYSTEM

No more than 2 offices to share 1 thermostat Fully ducted HVAC System required (supply and return) 100% fresh air intake preferable Electrical baseboard heating not permitted

5.2 SPRINKLER SYSTEM Configure existing sprinkler system to meet NFPA13

5.3 PORTABLE FIRE SUPPRESSION The building owner is to provide and maintain all fire extinguishers of the correct type to meet the national fire code

6. ELECTRICAL SYSTEMS

All lights to be LED 2’x4’ LED lighting with dimmer control in each space LED lights to be “warm” 3500 1 receptacle on each adjoining wall (2 total per office) All electrical systems to observe the National Electrical Code of Canada

7. VOICE AND DATA

Cat 5 Grey voice Cat 5 Blue data (Certified and tested) 1 voice and data for each desk 2 voice and data for each meeting room 10 data supplied to ceiling space for WIFI. Installation of WIFI antennas’ by tenant All data to be installed in the “J hooks” along building and corridor lines above the ceiling and end in closet All voice data runs to include 8’ service coil in ceiling All furniture with base feed system (electrical, voice and data) to be installed in leaseholds