REQUEST FOR PROPOSALS DISTRICT-WIDE REFRESH ...DISTRICT-WIDE REFRESH OF LAPTOP, AND DESKTOP...

REQUEST FOR PROPOSALS

DISTRICT-WIDE REFRESH OF LAPTOP,

AND DESKTOP COMPUTERS

MAY 14, 2016

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1.0 Overview

The Wilkes-Barre Area School District is seeking qualified Vendors to provide desktop

computers, chrome books, and notebooks . The Wilkes-Barre Area School District objective is to

establish, under strict budgetary constraints, a primary source relationship with the Vendor

providing the most competitive and comprehensive response to the criteria and requirements

identified herein. We are, therefore, soliciting proposals from Vendors for products and services

as specified in this RFP.

1.1 Statement

Wilkes-Barre School District is seeking proposals from prospective vendors for the lease

of computer technology equipment and their associated maintenance

services. Primarily, the Wilkes-Barre Area School District is seeking to implement a

technology lifecycle replacement period of 4 years. Ideal solutions will comprehensively

support a variety of K‐12 educational environment technology needs.

Formal recommendation to the Board of Education will be in June, 2016. An agreement

will be executed per the specifications of this RFP between the Wilkes-Barre Area School

District and the winning Vendor. The decision of the Board of Education is final.

Price is to be the unit price of the item and must be F.O.B. Destination. DO NOT

INCLUDE SALES TAX

This RFP defines and documents Wilkes-Barre Area School District requirements and

establishes a basis for the assessment of Vendor responses. Your response should

include detailed plans for implementation and specify all associated costs. The clarity

and precision of your response will be an important factor in our evaluation process.

Vendors shall present a proposal that represents a complete and binding offers.

1.2 Background Information

The Wilkes-Barre Area School District currently has a contract with one vendor for the

lease of equipment and service.

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1.3 Objective

The Wilkes-Barre Area School District’s number one objective in establishing this RFP is

to reduce costs and improve the availability, functionality and quality of technology

used by the students and staff of the district.

1.4 Evaluation Methodology

Each proposal will be evaluated based on criteria and priorities defined by the Wilkes-

Barre Area School District. Due to the complexity of this bid, the Wilkes-Barre Area

School District will decide the best submissions that are in the best interest the District,

not necessarily the lowest price. Proposals will first be evaluated based upon the base

requirements. The evaluation criteria are as follows:

Evaluation Factor Weight

Price 40%

RFP Compliance – Proposals successfulness in responding accurately to this RFP.

20%

Support Capacity – Where Wilkes-Barre Area School District may purchase hardware and software from any vendor, this evaluation factor is used to determine a vendor’s capacity to successfully support heterogeneous hardware and software environments.

30%

Reputation ‐ Ability to support K‐12 school districts. Wilkes-Barre Area School District will evaluate references and may do additional research to determine the Vendors ability to provide quality support.

10%

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1.5 RFP Elements

1.0 – Project Overview

2.0 – Terms and Conditions

3.0 – Hardware

4.0 – Installation/Deployment/Disposition

5.0 – Service

Exhibit A – Vendor Price Submission Form

Exhibit B – Instruction for Completing Exhibit A

Exhibit C – Deviation Page

Exhibit D – Non-Collusion Agreement

Exhibit E – Act 70 Requirements

1.6 General Requirements

Vendors submitting proposals must be thoroughly familiar with all specifications and

requirements of this RFP. The failure or omission to examine any form, instrument or

document shall in no way relieve Vendors of any obligation with respect to this contract.

Vendors must be qualified by experience and adequate financing to provide the

equipment and services set forth in this RFP. The Vendor shall demonstrate this ability

by providing the information as set forth below:

Manufacturers Certification: If the Vendor is other than the manufacturer, they shall

include with the proposal, certification from the manufacturer, stating that the Vendor

is an authorized representative of the manufacturer and that all proposed equipment is

current in the product line.

The Vendor shall demonstrate that it currently has a local area service unit that can

provide a sufficient number of skilled technicians, fleet equipment, management

personnel and an adequate inventory of repair parts to effectively support the Wilkes-

Barre Area School District.

The Wilkes-Barre Area School District’s preference is for Vendors to have represented

any proposed equipment line for a minimum of three (3) years.

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2.0 Terms and Conditions

2.1 Response Submission

Bids must be submitted and delivered in a sealed envelope, to the Wilkes-Barre Area

School District Business Office no later than June 3, 2016 at 12:00PM EST. Bid

submissions will NOT be accepted via email. It is the sole responsibility of the

respondents to ensure that their responses arrive in a timely manner. The Wilkes-Barre

Area School District will not accept liability for any claim, demand or other actions

should the bid not be received in its entirety, received after stated closing time and

date, or for any other reasons. The Wilkes-Barre Area School District reserves the right

to reject all late arrivals. Proposals submitted by mail must ARRIVE by the time and date

included above, post‐mark date‐time stamps will not be accepted. Envelopes containing

bids shall be so marked as to be easily identified as containing bid proposals. The

outside of the envelope shall be identified as follows:

Technology Refresh

c/o Leonard Pryzwara, Business Manager

Wilkes-Barre Area School District

730 South Main Street

Wilkes-Barre, PA 18711

Oral and telephone bids will not be considered, nor will modifications of proposals by

such. The completed proposal form shall be without erasures or alterations. Delivery of

the proposals will be considered authorization by the Vendor to make a contract, if

awarded.

2.2 Costs Associated with Preparation of the Vendor's Response

The Wilkes-Barre Area School District will not be liable for any cost incurred by the

respondents in preparing responses to this RFP or negotiations associated with award of

a contract.

2.3 Timelines

Date Event

May 14, 2016 RFP Publication

May 14, 2016 Vendor FAQ Site Open https://sites.google.com/a/wbasd.k12.pa.us/technology-refresh---2016/

June 3, 2016 All RFP’s due by 12:00pm

https://sites.google.com/a/wbasd.k12.pa.us/technology-refresh---2016/


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2.4 Vendor Questions

Vendors may submit questions in writing at the following website:

https://sites.google.com/a/wbasd.k12.pa.us/technology-refresh---2016/between May

14,, 2016 and June 1, 2016. All responses will also be publicly posted on the website by

a district representative. It is the responsibility of all potential Vendors to check this

page regularly for updated questions and answers

2.5 Interpretation and Additional Information and Addenda

Any interpretation, correction, or change of the RFP will be made by ADDENDUM.

Interpretations, corrections, or changes to the RFP made in any other manner will not

be binding, and the Vendors shall not rely upon such interpretations, corrections or

changes. Any changes or corrections will be issued by the Wilkes-Barre Area School

District. Addenda will be issued as expeditiously as possible via the website

https://sites.google.com/a/wbasd.k12.pa.us/technology-refresh---2016/It is the

responsibility of the Vendors to determine whether all addenda have been received.

2.6 Warranty

The Vendor shall fully guarantee their work and any products delivered must include a

manufacturer's warranty or support agreement for a minimum term of three

years. (Exception to this requirement will be Chrome Books). Warranty information

should be on a per equipment basis. Should any defects in workmanship or material,

excepting ordinary wear and tear, appear during the warranty period, the manufacturer

and their representative shall repair or replace such items immediately upon receipt of

notice from the Wilkes-Barre Area School District.

The Vendor is required to act as the Wilkes-Barre Area School District’s liaison with the

manufacturer for all Warranty repairs and replacements in the event the Vendor is not

the manufacturer.

2.7 Price Quotations

Price quotations are to include the furnishing of all materials, labor, equipment,

shipping cost, and delivery. The Wilkes-Barre Area School District will not be liable for

any costs beyond those proposed herein and awarded, except where Wilkes-Barre Area

School District requests a subsequent proposal based on this award. Multiple bids and

multiple pricing models will be considered.

Vendors who wish to demonstrate their ability to bring forward the best pricing in one

proposal, may also submit other proposals that bring forward additional services which

they believe will benefit the Wilkes-Barre Area School District. This allows Vendors to

‘put their best foot forward’ while also demonstrating a broader range of services they

can provide which they believe may be of benefit to the Wilkes-Barre Area School

District.



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2.8 Right to Reject and Change

The Wilkes-Barre Area School District reserves the right to accept or reject all proposals

when the rejection is in the best interest of the District. The Wilkes-Barre Area School

District reserves the right to award without further discussion. Therefore, responses

should be submitted initially with the most favorable terms that the Vendor can

propose. The Wilkes-Barre Area School District reserves the right to reject the proposal

of a Vendor whom in the opinion of the Wilkes-Barre Area School District is not in a

position to adequately perform the contract or in the past has provided non‐standard

quality. The Wilkes-Barre Area School District reserves the right to adjust quantities of

requested equipment to meet budgetary constraints.

Contracts will be awarded to the highest ranked Vendor where it is in the best interest

of the Wilkes-Barre Area School District.

2.9 Vendor Requirements

Prospective vendors shall include at least 3 references for Wilkes-Barre Area School

Districts of similar size and need that have worked with the Vendor within the past

three years. These references must be schools or school districts and must contain the

following:

• Job Location

• Contact name and telephone numbers

• Dates of contract

• Job description

• Equipment Installed

2.10 Wilkes-Barre Area School District Contact with Vendor

The Vendor shall appoint a single Account Manager or equivalent whose primarily

responsibility for working with and addressing the Wilkes-Barre Area School District’s

needs.

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3.0 Hardware

All requested equipment must be newly manufactured or factory produced new. No used,

demo, refurbished or re-manufactured products will be accepted. Equipment must have a new

machine serial number and designation.

Delivery of the hardware will be scheduled in coordination with the installation schedule as

determined by the deployment vendor and the Wilkes-Barre Area School District. Sign off will

be completed after all equipment has been delivered.

3.1 Desktop Computer Minimum Specifications

Hewlett Packard Elite Desk 705 for Comparison

Form Factor Mini

Operating System Windows 10 Plus

Processor AMD Pro A6 or equivalent

Chipset AMD A78 or equivalent

Energy Efficiency Energy Star Qualified

Power Supply 65W

Memory 4GB (1X4) DDR3 1600MHz (16GB Maximum)

Hard Drive (SATA Option 1) 500GB 7200 RPM

Hard Drive (SSD Option 2) 120GB

Graphics Integrated AMD Radeon HD

Audio DTS Sound+™ audio management technology microphone and headphone front ports (3.5 mm), line-out and line-in rear ports (3.5 mm), internal mono speaker

Communications Integrated 1000Mbs Ethernet Intel Wireless 7265 802.11 ac w/Bluetooth

Expansion Slots 2 M.2 (1 M.2 for WLAN and 1 M.2 for storage)

Ports and Connectors Front: 2 USB 3.0; 1 Headphone connector; 1 microphone/headphone Back: 2 USB 3.0 2 USB 2.0 1 VGA 2 DisplayPort 1 RJ45

Display Adapter Display Port to VGA (Provides 2 VGA outputs)

3.2 External DVD Drives

USB 2.0/3.0 Compatible

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3.3 Chromebook Minimum Specifications

Hewlett Packard Chromebook 11” EE for Comparison

Form Factor 11” Display, Co-molded rubber edges around the screen and keyboard along with a spill-resistant keyboard

Operating System Chrome OS

Processor Intel® Celeron® N2840 with Intel HD Graphics


Power Supply 45W

Battery / Life 3-cell, 36 WHr WiFi / 9 hours and 30 minute

Memory 2GB DDR3L 1600MHz

Storage 16GB

Display 11.6 diagonal HD SVA WLED anti-glare (1366 x 768)

Graphics HD Graphics

Audio HD audio; Dual speakers; Headphone/microphone combo jack

Communications Intel Dual Band Wireless-AC 7260 802.11a/b/g/n/ac (2x2) WiFi and Bluetooth

Expansion Slots 1 multi-format digital media reader (Supports SD, SDHC, SDXC)

Ports and Connectors 1 USB 3.0 1 USB 2.0 1 HDMI 1 Headphone/Microphone Combo

Webcam 1 HD Integrated Webcam

License Google Management License

3.4 Mobile Carts

Learniture Model LNT-GNO1008GRA-SO for Comparison

Material Finish Shelves Capacity Glider/Casters Power UL Listing

Cold rolled SPCC steel Powder Finish 2 (15 Each Shelf) 1 Top Shelf 30 Units 4” Non-Marring (2 Lock) 4 Outlets for Top Shelf 32 Outlets for Devices Must be UL Listed

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3.5 Notebook Computer Specifications (Minimum)

Hewlett Packard Elitebook 850 for Comparision

Operating System Windows 10 Plus

Processor Intel I5 or equivalent


Power Supply 65W

Memory 4GB (1 X 4GB) DDR4 SDRAM

Hard Drive (SATA) 500GB 7200 RPM

Graphics Intel HD Graphics 520

Audio Integrated dual array microphone; Integrated premium speakers

Communications Integrated 1000Mbs Ethernet Intel Dual Band Wireless-AC 8260 802.11 a/b/g/n/ac (2x2) WiFi and Bluetooth® 4.2 Combo

Expansion Slots 1 media card reader; 1 external SIM

Ports and Connectors 1 USB 3.0 1 USB 3.0 charging 1 USB Type-C™ 1 DisplayPort 1 VGA 1 headphone/microphone combo 1 RJ-45

Keyboard Spill-resistant backlit keyboard and drain

Pointing Device Glass touchpad (with chemically etched surface) with on/off button, supports 2-way scroll, taps and gestures enabled by default, two-finger scrolling, two finger zoom (pinch), Pointstick

Battery Long Life 3-cell, 46 WHr Li-ion

Battery Life 3-cell (46 WHr): Up to 13 hours and 15 minutes

3.6 Imaging

All desktop computers will have a common image installed prior to delivery. The

selected vendor will provide 1 desktop unit as an evaluation model in order for the

Wilkes-Barre Area School District to create and provide a base image.

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4.0 Installation and Disposition Services

Vendor is to provide as a fixed cost proposal for turn-key integration services, including

deployment of newly purchased business class computers and coordination of returning

systems to the leasing company . The vendor is required to coordinate, in conjunction with the

Wilkes-Barre Area School District’s Technology Department, newly ordered computer

equipment, which may be from another vendor. Please note that the purchase of computers

may be separate from the Vendor providing installation and disposition services.

4.1 Locations

Building addresses are as follows:

Administration Building 730 South Main Street Wilkes-Barre, PA 18711

Coughlin High School – Annex 80 North Washington Street Wilkes-Barre, PA

Boyd Dodson Elementary 80 Jones Street Wilkes-Barre, PA 18702

Daniel J. Flood Elementary 565 North Washington Street Wilkes-Barre, PA 18702

G.A.R. Memorial High School 250 South Grant Street Wilkes-Barre, PA 18702

Heights/Murray Elementary 1 South Sherman Street Wilkes-Barre, PA 18702

Dr. David Kistler Elementary 301 Old River Road Wilkes-Barre, PA 18702

Elmer Meyers High School 341 Carey Avenue Wilkes-Barre, PA 18702

Solomon Plain Elementary 41 Abbott Street Plains, PA 18705

Solomon/Plains Junior High School 43 Abbott Street Plains, PA 18705

Warehouse State Route 315 Wilkes-Barre PA 18705

4.2 Project Management

The Wilkes-Barre Area School District Technology staff will oversee the project and

serve a liaison to the Vendor. However, vendor is responsible for all aspects of project

management activities, including weekly status reports summarizing activities

performed during the week to-date, and remaining activities along with percentage

complete.

1. The vendor shall coordinate the actual locations in advance with the Wilkes-

Barre Area School District technology staff prior to the delivery and installation.

2. Vendor will provide a Technician Checklist documenting each step of the

installation process.

3. The Wilkes-Barre Area School District will also have a sign-off sheet that must

be signed within a week of delivery to confirm proper configuration and

operation of the new computer.

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4.2 Disposition

Current Equipment is being leased by the Wilkes-Barre Area School District. The

selected vendor will be responsible for the following:

1. Removal of desktop computers from classrooms and labs (including keyboard,

mouse, power cables and video “Y” adapter.

2. Recording of serial number provided on a shared spreadsheet

3. Staging of equipment at a designated location within the building

4. Assisting district personnel on loading district trucks for transport to a

centralized location

5. Palletizing desktops and boxing keyboards, mice, power cables and “Y” adapters

6. Coordinating transportation of equipment as designated by the leasing

company.

4.3 Installation/Deployment - Desktops

1. New equipment will be installed in each classroom, the Wilkes-Barre Area

School District Technology Staff will install new desktop computers for

Administration and Secretarial staff in coordination with the Vendor’s

installation schedule.

2. Empty boxes will be neatly stacked in the hallway outside the classroom for

disposal by the Wilkes-Barre Area School District.

3. The vendor must provide at least one week advance notice to the Wilkes-Barre

Area School District regarding the delivery and installation date and time

4. All delivery and removal of computer equipment must be conducted in

coordination with applicable Wilkes-Barre Area School District Technology staff

during or after business hours Monday through Friday or on some weekends.

Vendor will provide a flexible schedule for onsite field installation during and off

business hours in order to provide minimum downtime for the users.

5. Vendor will provide resources to install and deploy PCs and notebooks at 11

designated locations completed within three weeks of the project start date.

Vendor is responsible for any additional time required for the integration

services to be completed for each unit at no additional cost to the Wilkes-Barre

Area School District.

6. Imaging will be already provided by the manufacturer, however vendor will be

require to insure the computer is joined to Active Directory and provide a

unique name, as provided by the Wilkes-Barre Area School District Technology

Department, when joining the domain.

7. Vendor will record asset information on a shareable spreadsheet once the new

desktop is installed at its designated location.

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4.4 Installation/Deployment – Chromebooks

Chromebooks will be delivered and installed based on a staggered schedule. Installation

and deployment will not occur until all desktops have been deployed and operational.

In order to manage the deployment of Chromebooks to district classrooms and to insure

the District receives maximum educational benefits with staff and students, units will be

delivered on a building to building basis.

For example, School 1 is receiving 300 Chromebooks and School 2 is receiving 500

Chromebooks. The Vendor will schedule delivery of School 1 and deploy the units as

outlined below. Once School 1 is complete, School 2 can then be scheduled for delivery

and deployment.

1. Units will be staged in a designated area for preparation

2. Empty boxes will be stacked neatly for removal by the Wilkes-Barre Area School

District

3. Google Management license will be installed on each device

4. Each Chromebook will be placed in a Google Management OU as designated by

the Wilkes-Barre Area School District

5. Chromebooks will be installed and wired into classroom carts

6. Vendor will record asset information on a shareable spreadsheet once the new

desktop is installed at its designated location.

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5.0 Technical Support/Service

5.1 Technical Maintenance Support

The Vendor shall have sufficient management and qualified manufacturer-trained and

certified technicians to service all units supplied under the agreement. Vendor shall

appoint at least one (1) dedicated technician to be available on a priority basis during all

normal operating hours.

In the case of third party software or hardware, the Vendor should provide the name of

the organization that will be responsible for service. Describe specifically the experience

of the service organization on the proposed equipment/software, and the type of

agreements the Vendor’s company has with the service organization.

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EXHIBIT A

TECHNOLOGY REFRESH 2016

Section 1 – Hardware (Quantities May be Reduced to Meet Budgetary Constraints)

Type Brand/Model Qty Meets Spec (Y/N)

Desktop Computer w/Image

1052

External DVD Drive 100

Chromebooks 5034

Notebooks 15

Mobile Carts 147

Google License 5034

Section 2 - Lease Price Hardware

Description Unit Price

Annual Lease Fixed 4 Years

Desktop Computers

Chromebooks

Notebooks

Mobile Carts

Google Licenses

Total Annual Investment

Section 3 – Services

Description Total Cost for

Service Annual Leased Fixed

4 Years

Project Management

Removal and disposition of old hardware

Desktop Installation and Deployment

Chromebook Installation and Deployment

Total Annual Investment

Section 4 – Grand Totals

Description Annual Fixed

4 Years

Total Annual Investment – Section 2

Total Annual Investment – Section 3

Total Contracted Monthly Investment

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Exhibit B

Instructions for Completing Exhibit A

Section 1 - Hardware

In column 3 list the Manufacture and Model Number being proposed

In column 4 certify that the proposed solution meets or exceeds the specification listed herein

If the required hardware deviates from the specifications outlined, please explain in Exhibit C,

“Deviations from Specifications”

Section 2 – Lease Hardware

Enter the unit cost and total cost based on an annual payment for desktop computers.

Enter the unit cost and total cost based on an annual payment for external DVD Drives.

Enter the unit cost and total cost based on an annual payment for Chromebooks.

Enter the unit cost and total cost based on an annual payment for notebook computers.

Enter the unit cost and total cost based on an annual payment for mobile carts.

Enter the unit cost and total cost based on an annual payment for Google Management Licenses.

Calculate the total annual invested by the Wilkes-Barre Area School District and enter the total in the

space provided “Total Annual Investment”.

Section 3 – Lease Price (Non-Impression)

In column 2, list the total cost for service and the annual lease costs for the service specified

Calculate the total annual invested by the Wilkes-Barre Area School District and enter the total in the

space provided “Total Annual Investment”.

Section 4 – Grand Totals

Enter the sub totals for Sections 2 and 3 to establish a grand total for the Wilkes-Barre Area School

District’s Annual Investments for items listed herein this Request for Proposal.

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Exhibit C

Deviations from Specifications

In the space provided below, please outline any deviations of the proposed solution that does not meet

the requirements of this Request for Proposal. You may use additional pages if required.

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Exhibit D

Non-Collusion

PENNSYLVANIA ANTI-BID RIGGING ACT

The Pennsylvania Anti-Bid-Rigging Act, 73 P.S. 1611 et seq. became law October 28, 1983. Section 7 of

the Act states that governmental agencies may require bidders to submit non-collusion affidavits. The

Wilkes-Barre Area School District will require a non-collusion affidavit to be submitted and it will be an

integral part of the bid. (Instructions for Non-Collusion affidavits and affidavits are attached.)

INSTRUCTIONS FOR NON COLLUSION AFFIDAVIT

1. The Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According

to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may

require Non-Collusion Affidavits to be submitted together with bids.

2. The Non-Collusion Affidavit must be executed by the member, officer of employee of the bidder

who makes the final decision on prices and the amount quoted in the bid.

3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements

in connection with the submission as bids are unlawful and may be subject to criminal

prosecution. The person who signs the Affidavit should examine it carefully before signing and

assure himself or herself that each statement is true and accurate, making diligent inquiry, as

necessary, of all other persons employed by or associated with responsibilities for the

preparation, approval or submissions of the bid.

4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in

the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term “complementary bid” as used in the Affidavit has the meaning commonly associated

with that term in the bidding process, and includes the knowing submission of bids higher than

the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid

submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification

of the bid.

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NON COLLUSION AFFIDAVIT

STATE OF ______________________________:

COUNTY OF ______________________________:

I state that I am _____________________________________________of________________________________

(NAME/TITLE) (NAME OF FIRM)

and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person

responsible in my firm for the price(s) and the amount of this bid.

I state that:

1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or

agreement with any other contractor, bidder or potential bidder.

2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this

bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be

disclosed before bid opening.

3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to

submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of

complementary bid.

4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from,

any firm or person to submit a complementary or other noncompetitive bid.

5) Firm Name______________________________________, its affiliates, subsidiaries, officers, directors and employees

are not currently under investigation by any governmental agency and have not in the last four years been convicted

or found liable for any act prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with

respect to bidding on any public contract, except as follows:

I state that Firm Name________________________________ understand and acknowledge that the above representations

are material and important, and will be relied on by the Wilkes-Barre Area School District in awarding the contract(s) for which

this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as

fraudulent concealment from Firm Name______________________________ of the true facts relating to the submission of

bids for this contract.

SWORN TO AND SUBSCRIBED BEFORE ME THIS ____________DAY OF________________ 20_______.

________________________________________ _____________________________________

NOTARY PUBLIC SIGNATURE & TITLE

_____________________________________

FIRM NAME

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Exhibit E

Background Checks

Successful respondent/vendor will be required to provide complete criminal record checks on all

employees who work on District property for this contract. Employees who have been convicted of a

violent or serious felony, including crimes that require registration on the National Sex Offender

Registry will not be allowed to work on District property for this contract. Each individual

respondent/vendor will be responsible to adhere to any federal, state and local privacy and

confidentiality requirements.

PA Child Abuse History

PA State Police Request for Criminal Record

Background Checks

In accordance with 24 P.S. § 1-111, as amended, and 23 Pa. C.S.A. §§ 6354-6358, as amended, before

starting any Work, the Vendor shall submit to the School District the originals of a current (i.e.,

processed by the Commonwealth of Pennsylvania within one (1) year prior to the Vendor’s starting

Work) criminal history record information report and child abuse history official clearance statement

for the Vendor, if the Vendor is an individual, and for each of the Vendor’s and any of its

Subcontractor’s employees, officers, agents, servants, volunteers or Subcontractors who will have

direct contact with children while performing any of the Work. Before starting any Work, the Vendor

shall submit to the School District the original of a current report of the Federal Bureau of

Investigation federal criminal history record information for the Vendor, if the Vendor is an individual,

and for each of the Vendor’s and any of its Subcontractor’s employees, officers, agents, servants,

volunteers or Subcontractors who will have direct contact with children while performing any of the

Work. Commonwealth Board of Education regulations define “direct contact”; see 22 Pa. Code § 8.1.

Arrests/Convictions

The Vendor shall comply and shall ensure that its officers, employees agents and Subcontractors

comply with the requirements of 24 P.S. § 1-111(j), which mandates, among other things, reporting

within seventy-two (72) hours by any individual of an arrest or conviction for an offense listed in 24

P.S. § 1-111(e). The Vendor shall report to the School District, in a prompt and timely manner, all

notices and reports required, and all checks conducted, under § 1-111(j).

REQUEST FOR PROPOSALS DISTRICT-WIDE REFRESH ...DISTRICT-WIDE REFRESH OF LAPTOP, AND DESKTOP...

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