REQUEST FOR PROPOSAL - West Branch, Michigan meter and reading system RFP.pdfREQUEST FOR PROPOSAL...

City of WEST BRANCH

January 3 2018

REQUEST FOR PROPOSAL FURNISH AND INSTALL OF WATER METERS AND

AUTOMATIC METER READING SYSTEM RFP

Purchasing Department

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CITY OF WEST BRANCH, MI REQUEST FOR PROPOSALS

FURNISH AND INSTALL WATER METERS AND CELLULAR BASED ADVANCED METER ANALYTICS READING SYSTEM OR SIMILAR AMR/AMI SYSTEM

The City is requesting proposals from qualified vendors to furnish a fully operational Advanced Metering Analytics (AMA) system with solid state meters and LTE type cellular based network or equal for all water customers within its jurisdiction. Details are listed under section 1. The City is requesting proposals from qualified contractors to provide labor services for the removal of old meters / radio transmitters and replace with new cold water meters. Details are listed under section 2.

SECTION 1. OVERVIEW The City seeks an Advanced Metering Analytics system as a managed solution including cloud- based software with an LTE cellular based data collection network and ultra-sonic type cold water meters produced and managed by one manufacturer. The system shall be capable of providing on demand meter reads, leak detection, 15 minute readings, dry pipe indicators, reverse flow alerts, tamper alerts, and daily comparison of water pumped to water distributed. The system shall also include the ability of residents to monitor their own usage via the internet. Vendors are asked to provide their solution and schemes as they relate to the City's needs.

SECTION 2. OVERVIEW The City is requesting a qualified Contractor to perform the labor services of the removal and replacement of cold water meters and transmitters at various locations within the City's service area. There are approximately 1,300 meters to be replaced under this contract ranging in meter sizes from 5/8-inch thru 4-inch. This project will be completed in a four (4) month period.

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DECISION TO USE COMPETITIVE SEALED PROPOSALS The CITY OF WEST BRANCH has determined that in order to select the most advantageous proposal for the Water Meters and Advanced Metering Analytics (AMA) Reading Systems, comparative judgments regarding such factors as technical specifications and price will be necessary. The City believes that the Prospective Bidder must have a successful record and a broad range of experience in project management and demonstrate the ability to coordinate vendors during project phases which must facilitate financial stability.

The City believes that the Prospective Bidder must have demonstrated experience in the Furnish and Installation of Water meters, AMA, endpoints and the Furnish, install, implementation and training of cellular based reading system. The placement, use, licensing and operation of any non-existing data collection equipment is at the sole expense and maintenance costs of the vendor. The Prospective Bidder will be responsible for the start-up and installation of a complete AMA system (exclusive of the actual meter installation) as proposed by the Prospective Bidder and as defined in the technical proposal, the price proposal and the request for proposal. The Prospective Bidder will be responsible for training the City and/or their designated representative on proper installation of AMA endpoints and providing integration of AMA software with the City’s BS&A billing system.

INSTRUCTIONS TO PROPOSERS A. DEADLINE FOR SUBMISSION: All proposals must be submitted no later than 10:00 a.m. on January 31, 2018

and opened at noon on the same day.

The PROPOSAL shall include One (1) original. The entire PROPOSAL must be and marked on the outside of the envelope “Water Meter & Reading System RFP”

PROPOSALS shall contain the following:

1. Cover Page with Proposer’s Company Name

2. Table of Contents

3. Minimum Criteria

4. References

5. Comparative Evaluation Criteria

6. Pricing Information

Faxed proposals will not be accepted.

B. QUESTIONS: Inquiries involving procedural or technical matters should be directed in writing, no later than 10 days prior to proposal submission to:

John Dantzer 121 N. Fourth St. West Branch, MI 48661 (989) 345-0500 [email protected] C. The CITY OF WEST BRANCH reserves the right to waive any informality in all RFP’s, or to reject any or all RFP’s,

if it be in the public interest to do so.

mailto:[email protected]

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D. Any proposal may be withdrawn at any time prior to the scheduled closing time for receipt of proposals. Any proposal received after the time and date specified will not be considered.

E. The City has listed the Bid for the cellular AMA system in the Price Proposal Form. The Prospective Bidder shall fill out the Price Proposal Form in its entirety. All blank spaces for requested prices for the Bid must be completed and legible. The form must be typewritten or completed in ink.

F. All entries shall be made clearly in ink or typewritten. In the event of a discrepancy between the unit price and the extension, the unit price will govern. Proposal prices shall encompass everything necessary for furnishing the item(s) specified, and in accordance with those specifications shall include proper packing costs and the cost of install.

G. By submitting his proposal, the Prospective Bidder agrees to execute the contract and to provide the specified services within the agreed upon time.

H. All proposals must be complete, factual, and signed by an authorized officer of the Prospective Bidder’s

organization.

I. Any material alterations to the proposal must be explained or noted over the signature of the Prospective Bidder.

EVALUATION OF PROPOSALS The Technical proposals shall be evaluated by individuals within the CITY OF WEST BRANCH AMA Committee, who shall prepare their evaluation based on the criteria contained herein.

Upon completion of the technical evaluation, the AMA Committee Chairperson will open and evaluate the Price Proposals. A contract will be awarded to the Prospective Bidder whose proposal is determined to be most advantageous to the CITY OF WEST BRANCH when considering cost and evaluation criteria. The City reserves the right to reject any and all proposals and will award a contract determined to be in the best interests of the City. The proposal with the lowest bid price may not necessarily be the most advantageous proposal.

All proposals shall remain firm for one hundred and twenty-(120) calendar days after the proposal opening.

SECTION 1. SPECIFICATIONS FOR FURNISHING AN AMA SYSTEM.

GENERAL

This request for proposals (RFP) is to procure a solid state meter and AMA system capable of meeting the current and future meter reading needs of the City. The Prospective Bidder shall furnish all materials, equipment, and incidentals necessary to train and support City’s personnel in the use of the system. The Prospective Bidder shall also furnish all materials, equipment, and incidentals necessary to train and support the City or their designated representative in the proper operation of the meters, AMA and endpoints.

The term “cellular AMA system” shall be defined as cellular or cellular meter reading collection of endpoints installed throughout the City, hosted / managed reading data management software for collecting and managing data from endpoints, receiving and manipulating meter reading data and all necessary hardware and software. Programming devices required for the installation of the AMA endpoints, diagnostic and interim meter reading shall also be included.

Technical proposals explaining the AMA system will be evaluated against individual criteria. A copy of the proposal evaluation criteria is attached. From the individual criteria rankings, the City will rank the proposals overall as “Highly Advantageous,” “Advantageous,” or “Not Advantageous,” or “Unacceptable.” Proposals receiving a “Not

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Advantageous” or “Unacceptable” ranking for an individual criterion does not necessarily mean that the proposal’s overall ranking will be “Not Advantageous” or “Unacceptable.”

Prospective Bidders submitting overall “Highly Advantageous” or “Advantageous” proposals may be asked to demonstrate their systems to the City.

The provider of the water meters and AMA system must have demonstrated experience with the implementation of the cellular system proposed for the CITY OF WEST BRANCH. A minimum of three (3) references utilizing the proposed system must be provided. The references must be for systems having a minimum of 1,000 or more AMA endpoints installed. The references also must be for systems that are actively reading installed endpoints.

BACKGROUND

Water Meters

Approximate number of Residential Services: 915

Residential Meter Installation: Pit or Remote Settings

Approximate Number of Commercial Services: 359

Commercial Meter Installation: Pit, Vault or Remote Settings

Current Meter Reading Method: Handheld remote reading unit

Current Billing Cycle: Quarterly

General Scope of your AMA project:

See example below: The City currently services approximately 1,300 residential and commercial water accounts with meters ranging in size from 5/8-inch to 4-inches. The City plans to have new meters, transmitters, meter couplings, adapters or horns installed prior to September 1, 2018 under this contract.

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Utility Billing Information

The City’s billing system for water customers is BS&A billing software. The AMA software must be compatible with the utility’s billing software. The Prospective Bidder shall be responsible for the transfer file and shall include the cost in the software and hardware in their proposal.

SCOPE OF REQUESTED SERVICES The City is requesting proposals for the following products and services for furnishing water meters and for the upgrade of its meter reading system:

1. Furnish solid state Ultrasonic, 5/8-, 3/4 -, 1-, 1 1/2 -, 2, 3, 4-inch cold water meters complete with incremental

encoder registers and automatic meter reading endpoints.

2. Furnish, install, and testing of all equipment and software necessary for a cellular AMA system capable of obtaining

readings from all the existing and new meters including assistance with and testing of the systems and necessary

programming for the interface with the existing billing system.

3. Training and technical support services for City’s staff.

4. An LTE cellular based AMA system capable of collecting meter readings for incremental or encoded type meters.

5. Provide Project Management necessary for the successful implementation of the Cellular Reading system,

including providing software and install of the equipment.

6. The City seeks to enter into a contract with a qualified vendor responsible for Furnishing and implementing an

entire AMA system, including automated meter reading equipment, related software, maintenance, training,

technical support and installation.

7. The selected vendor for the AMA systems shall work with the selected contractor responsible for labor portion of

section 2, water meter and radio device removal and replacement.

8. The successful Bidder must demonstrate its ability to deliver an AMA system that adheres to the specifications

outlined in this document. The successful bidder will support the LTE cellular AMA system on an on-going basis and

provide, as references, three (3) other utilities, where the AMA system is installed and is operating successfully.

Proposals will be evaluated according to the selection criteria established within this document.

EXCEPTIONS Prospective vendors shall furnish a separate statement on Company letterhead titled, “EXCEPTIONS,” giving a complete description of all exceptions to the terms, conditions, and specifications outlined within this document. The “EXCEPTIONS” section shall be listed in the Prospective Bidder’s Table of Contents. If a statement is not provided, the City will assume that the Proposer is one hundred percent compliant with the contract documents.

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TECHNICAL RESPONSES

SYSTEM DESCRIPTION Please respond to each requirement by stating “Yes/No” in the comply box. If the responder feels a clarification is necessary, please add in the description/clarification box.

Requirement Comply? Description/Clarification (if necessary)

The system shall be capable of remotely collecting numeric meter identification, 15 minute interval readings, premise leaks and tamper information from the City’s existing and new water meters.

The AMA system shall automatically provide the City with daily metering data at the network control computer at least once per day without having to interrogate the endpoint or data collector.

The Prospective Bidder shall provide the interface between the AMA system software and the existing billing system (See Utility Billing Information for details on existing billing system). The City must be able to run the new AMA system and the existing meter reading and billing system in parallel, until such time as all of the meters are converted to the new AMA system. The City’s water accounts shall be downloaded to the new AMA system software, providing for a gradual transition from existing reading system to the new meter reading as future AMA endpoints are installed.

The AMA system must comply with all applicable Federal Communication Commission (FCC) Rules & Regulations

All AMA equipment and system components shall be labeled in accordance with the FCC.

The output power of the AMA system will be governed by the relevant FCC standards for the operating frequencies used.

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MINIMUM CRITERIA Any Prospective Bidder submitting a proposal must satisfy the following minimum criteria. Proposals which do not demonstrate compliance with the minimum criteria will not be considered.

Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,

please add in the description/clarification box.


The proposed system must operate as a two way, point to point cellular communication. No one way or mesh RF type systems will be accepted.

The proposed system shall be a fully managed system. All software and reading hardware (excluding endpoints) are maintained by the manufacturer

The proposed AMA system must have capabilities of being able to communicate with and operate a remote shut-off valve.

The proposed system must provide for leak detection on the customer side, and help support leak detection capabilities on the distribution side.

The proposed system must provide powerful analytics based software that informs the utility of utility defined exception conditions via email, SMS text or through the systems interface.

The Prospective Bidder must provide a minimum of 3 positive/successful references for the proposed or similar AMA system within the state of Michigan. System must be currently operating collecting meter reading and other data from installed endpoints. References must be submitted on the Reference sheet.

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ADVANCED METERING INFRASTRUCTURE (AMA) ENDPOINTS Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,



Batteries must be Lithium Thionyl Chloride and must be fully potted and non-replaceable.

The battery for each AMA endpoint must be warranted for a minimum period of ten years, prorated to 20 years when the system provides a minimum of reads per day.

Cellular Endpoints and meters must be protected against water or moisture. Proposals shall detail AMA endpoint construction for moisture and water protection.

All AMA endpoints equipment must be rated to withstand non-condensing temperatures from -40° F to +140° F.

The Proposed system must have advanced metering infrastructure (AMA) modules capable of interpreting encoded meter reading data directly from the new or existing three-wire meter registers without error.

Prospective Bidders must describe the operation of the AMA endpoint, including an explanation of the AMA endpoint’s “broadcast” method and the manner in which the AMA endpoint transmits.

Prospective Bidders must provide a field programming verification app necessary to completely activate AMA endpoints so that they are ready to transmit meter readings.

Prospective Bidders must provide a description about the AMA endpoint’s power source and how the “broadcast” method affects the length of the endpoint life.

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The AMA endpoint shall have capabilities to indicate damage or tampering with the wire connection between the AMA endpoint and the register.

Long-lasting batteries shall power the AMA endpoints. The batteries in the AMA endpoints shall have a minimum warranted life of ten (10) years full when the system provides readings every 15 minutes. Proposers must include warranted battery life and AMA endpoint life in the proposal.

The AMA endpoint must have an internal clock that is synchronize daily through the network.

LTE CELLULAR AMA SYSTEM Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,



The LTE cellular system does not utilize any data collector units (DCU) located strategically throughout the City’s service area for retrieving meter data. It may not incorporate a series of repeaters to assist the cellular system with meter reading data collection.

Transmissions of data between the utility and DCUs shall be in a proprietary format not easily deciphered by outside sources.

The following information shall be transferred via cell signal: unique transmitter ID/serial number, meter reading, leak tamper status, wire tamper status, reverse flow status, no usage status, low battery alarm, and encoder error. No sensitive customer information such as name, address or account number shall be sent in the transmission.

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AMA SYSTEM SOFTWARE Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,



A software package shall be hosted and managed by the manufacturer and be available via the City’s internet connected network for up to 10 users. Software must interface with the existing billing system, process meter readings, interface with the cellular, and generates dynamic system informational reports.

The software shall show and retain a minimum of two years of quarter hourly usage history for all utility accounts.

The software shall be provided as a perpetual license to use the software with the supplied system, provided the annual maintenance agreement is upheld.

A minimum of 10 utility user licenses shall be included in the software pricing section.

Ability to generate error reports identify which endpoints and data collectors have been inactive for a certain period of time.

The software must support operator-based security allowing the City to define operator users with varying authorization levels and capabilities. Additionally, all aspects of that operator customization must be available (what screens they have access to, what data they can change, etc)

.

The software should include the following standard reports: Meter Reading History, Daily Leak Detection, Daily No-Use Meter, Daily Tamper Detection, and Backflow

The software must provide for proactive exception alarms that can notify utility personnel via email or

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SMS text of desired exception conditions.

Prospective Bidders must describe any unique features that their software provides to assist in Conservation efforts.

Prospective Bidders must describe any unique features that their software provides to assist in Customer Service efforts.

Prospective Bidders must describe any other unique features that their software provides to City to improve overall utility operational efficiency and management of the AMA system.

Prospective Bidders must provide a consumer portal so that all utility customers can have access to their usage data.

Prospective Bidders must include a smart phone app so that all utility customers can have access to their usage data free of charge.

AMA SYSTEM TRAINING Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,



System shall include a minimum of twelve hours, occurring only Monday through Friday, of on-site or web instruction on the operation procedures for the AMA system. Complying with the minimum period of time specified above will not relieve the Prospective Bidder of providing sufficient service to place the AMA system in satisfactory operation.

At a minimum the training must cover the use of the devices, error coding, uploading and downloading data from the reading devices from the AMA system software, and AMA system software interfacing with the existing billing system.

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The training schedule shall be coordinated with the City. The training on operation of the AMA system shall not occur until after the software has been installed and the billing interface file has been written, tested, and is working successfully to transfer meter reading data to the billing system.

TECHNICAL SUPPORT REQUIREMENTS AND WARRANTY FOR THE AMA SYSTEM Please respond to each requirement by stating “Yes/No” in the Yes box. If the responder feels a clarification is necessary,



The Prospective Bidder shall provide to the City on-call assistance services and warranty services for a period of one (1) year following the startup of the system.

A toll-free telephone Help Desk shall be available 24/7. Support after normal business hours will guarantee a call back to the customer within 30 minutes. The Help Desk services shall include: cellular device problems/questions; software operations problems/questions; equipment returns and repairs; loaner equipment processing; evaluation of information for updates or revisions; evaluation of personnel training needs.

Prospective Bidders shall provide manufacturer’s terms and conditions of all warranties offered. As a minimum the AMA system must be warranted for a minimum period of one (1) year from the date of substantial completion.

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ULTRASONIC RESIDENTIAL METERS Please review meter specifications and note any exceptions.

1 – Scope

This specification covers Cold Water Ultrasonic Meters in sizes 5/8", 5/8 x 3/4", 3/4", 1”, 1 1/2", 2", 3”, & 4” for the materials and workmanship employed in their fabrication. The meter must utilize ultrasonic measurement technology and have no moving parts within the meter.

2 – Meter Description

The basis for measurement is the use of ultrasonic signals sent consecutively in forward and reverse directions of flow. Velocity is determined by measuring the time difference between the measurement in the forward and reverse direction. Flow totalization can then be calculated from the measured flow velocity using water temperature and pipe diameter. The meter is all electronic with totally potted circuitry, display and battery. There are no moving parts to wear or replace and no part of the meter is removable or serviceable.

3 – Affidavit of Compliance

The purchaser may require, in their supplemental specifications, an affidavit from the manufacturer or vendor that the meters furnished under the purchaser's order comply with all applicable requirements of this specification. Failure to meet any part of the specification shall be sufficient cause for rejection.

4 – Size, Capacity, and Length

Along with the operating and physical characteristics, the nominal size, capacity ratings, related pressure loss limits, and length of the meters are those shown in Table 1 and 2. Meters supplied under this specification shall operate without leakage or damage at a working pressure of 175 psi.

5 – Metering Tube

The housing shall be lead-free, made of stainless steel or engineered polymer, and shall be designed so that at a working pressure of 175 psi, any distortion will not affect the accuracy of the meter. Metering tube shall not be repaired in any manner. The flow direction and meter size shall also be cast in the meter tube and the inlet and outlet shall have a common axis.

6 – Metering Insert

The ultrasonic metering insert shall be self-contained within the meter flow tube, seated, and not removable. The insert shall be secured to the main case, providing a method of minimizing turbulence and cleaning the reflectors, so that the accuracy of the meter will not be affected by any distortions of the case when operating at a pressure of 150 psi. The metering insert shall be made of engineered polymer and stainless steel and the ultrasonic transducers shall be wetted components that extend through the meter tube and shall have a surface of stainless steel.

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7 – Electronic Meter and Register

The electronic circuit shall be micro-processor based and include a non-replaceable battery, and non-volatile memory capable of storing all programmable data and accumulated data. The circuit shall control the ultrasonic transducers. No field programming or calibration shall be necessary. The entire meter circuit and related components shall be fully potted and sealed from water intrusion. No components shall require service or replacement over the life of the meter. For reliability, the use of inductive coil technology shall not be permitted with an electronic residential meter. All meters shall be supplied with 10' wire lead and twist tight quick connector.

8 – Register Boxes

The name of the manufacturer shall be permanently molded and the serial number shall be imprinted on the lid of the register box. The lid and shroud components shall overlap to protect the lens. Register box enclosures and lids shall be made of engineered polymer.

9 – Register/Display 9.1 The Register shall be encased in an integral non-corrosive polymer housing, with the electronics, display, and battery completely potted within. It must be permanently epoxy sealed to provide moisture resistance to flooded pit or submerged conditions. The permanent seal between the lens and non-corrosive plastic housing shall utilize an adhesive seal. 9.2 The Register shall be an integral part of the meter assembly. The register must be available as factory pre-wired to an endpoint, or factory pre-wired to an inline connector that can be used to connect to an endpoint. 9.3 The Register shall consist of an electronic local display combined with electronic circuitry to provide either a high resolution absolute encoder output. This electronic register assembly shall transmit a signal through properly shielded (grounded) transmission wire for AMA connectivity. 9.3.1 The High Resolution Absolute Encoder Register option, available for the engineered polymer and stainless steel meters, shall use an industry ASCII protocol. Capable of sending a 9-digit encoder output to the endpoint as well as extended status messages. Resolution being sent to the reading software is based on the output of the endpoint. 9.4 The display shall be a straight reading, permanently sealed electronic LCD with digits 0.25 inches high. The display will contain 9 digits plus a decimal point and display consumption, units of measure, rate of flow and alarm information. The digital display shall provide a totalized consumption resolution to 0.01 gallons, 0.001 cubic feet, or 0.0001 cubic meters. The maximum indication on the dial and the minimum allowable capacity of the register shall comply with Table 3. 9.5 The size, model, and direction of flow through the meters shall be permanently visible on the topside of all meter displays. The units of registration, U.S. gallons, cubic feet, or meters cubed shall also be designated on the Register display. The enhanced resolution of the totalized flow display can be utilized as a flow indicator for leak detection. 9.6 The Register shall have a lid that covers the display face for added protection and optional identification of serial number.

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10 – Registration Accuracy

Specified in Table 1, at any flow rate within normal test flow limits, the meter shall register not less than 98.5% and not more than 101.5% of the water actually passed through the meter. At the extended low test flow rate, the meter shall register not less than 97.0% and not more than 103.0% of the water actually passed through the meter.

11 – Rejected Meters

The manufacturer shall repair or replace, at its option, without charge, all meters rejected for failure to comply with this specification.

Table 1: 5/8" - 1" Ultrasonic Meter Performance Characteristics

Meter Size

Required Safe

Maximum

Operating

Capacity

Maximum

Pressure

Loss At AWWA

Safe Maximum

Operating Capacity

Recommended

Maximum Rate For

Continuous Operations

Extended Low Flow

Normal Test

Flow Limits

5/8" 25 gpm 4.3 psi @ 15 gpm 25 gpm 0.05 gpm 0.1…25 gpm

5/8" x 3/4" 25 gpm 3 psi @ 15 gpm 25 gpm 0.05 gpm 0.1…25 gpm

3/4" 32 gpm 1.8 psi @ 15 gpm 32 gpm 0.05 gpm 0.1…32 gpm

1" 55 gpm 1.8 psi @ 25 gpm 55 gpm 0.25 gpm 0.4…55 gpm

Table 2: Dimensional Design Limits for 5/8" - 1" Ultrasonic Meters

Meter Size

Meter Length Threaded

Spud Ends

Meter Spuds Nominal

Thread Size

Meter Housing Spuds

Pitch Diameter

Minimum Maximum

5/8" 7-1/2" 3/4" 0.978" 0.988"

5/8" x 3/4" 7-1/2" 1" 1.227" 1.237"

3/4" 7-1/2", 9” 1" 1.227" 1.237"

1" 10-3/4" 1-1/4" 1.563" 1.573"

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Table 3: Maximum Indication on Initial Dial and Minimum Register Capacity 5/8" - 1"

Meter Size Maximum Allowable

Indication of Initial Dial

Minimum Allowable

Capacity of Register (Millions)

Local Register or Electronic Encoder

Register Cu. Ft Gallons M3 Cu. Ft Gallons M3

5/8" 0.001 0.01 0.0001 1,000,000 10,000,000 100,000

5/8" x 3/4" 0.001 0.01 0.0001 1,000,000 10,000,000 100,000

3/4" 0.001 0.01 0.0001 1,000,000 10,000,000 100,000

1" 0.001 0.01 0.0001 1,000,000 10,000,000 100,000

Table 2: 1 1/2" & 2" Ultrasonic Meter Performance Characteristics

Meter Size

Required Safe

Maximum

Operating

Capacity

Maximum

Pressure

Loss At AWWA

Safe Maximum

Operating Capacity

Recommended

Maximum Rate For

Continuous Operations

Extended Low Flow

Normal Test

Flow Limits

1-1/2” Elliptical

100 gpm 3.8 psi @ 100 gpm 100 gpm 0.40 gpm 1.5…100 gpm

2" Elliptical 150 gpm 4.7 psi @ 150 gpm 150 gpm 0.50 gpm 2…150 gpm

1-1/2” Hex NPT

100 gpm 3.8 psi @ 100 gpm 100 gpm 0.40 gpm 1.5…100 gpm

2” Hex NPT

150 gpm 4.7 psi @ 150 gpm 100 gpm 0.50 gpm 2…150 gpm

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Table 2: Dimensional Design Limits for 1-1/2” and 2” Meters

Meter Size Lay

Length

Minimum Thickness at

Bolt Hole

Diameter of Bolt Circle

Number of Bolt Holes

Diameter of Bolt Holes

Nominal Thread

Diameter

1-1/2" Elliptical 13" 9/16” 4” 2 11/16” -----

2” Elliptical 17” 5/8” 4-1/2” 2 13/16” -----

1-1/2” Hex NPT 12-5/8” ----- ----- ----- ----- 1-1/2”

2” Hex NPT 15-1/4” -----

-----

-----

----- 2”

Table 3: Maximum Indication on Initial Dial and Minimum Register Capacity

Meter Size Maximum Allowable

Indication of Initial Dial

Minimum Allowable

Capacity of Register

Local Register or Electronic Encoder

Register Cu. Ft Gallons M3 Cu. Ft Gallons M3

1-1/2" 0.01 0.1 0.001 10,000,000 100,000,000 1,000,000

2” 0.01 0.1 0.001 10,000,000 100,000,000 1,000,000

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COMMERCIAL AND INDUSTRIAL METERS Electromagnetic flow meters shall be utilized for any existing or future meter placement 3" and larger. Alternative meters for commercial/industrial meter applications shall not be accepted. Prospective Bidders may submit proposals for independently powered Electromagnetic meter with field replaceable battery assemblies. The Proposer shall identify the brand and model of electromagnetic meters on the pricing page of their Proposal.

MAG METERS Please review meter specifications and note any exceptions.

Electromagnetic Flow Meter, Liquid, Single-Channel PART 1 - GENERAL SCOPE This section describes the requirements for a flow sensor. Under this item, the contractor shall furnish and install the flow measurement equipment and accessories as indicated on the plans and as herein specified. QUALITY ASSURANCE Referenced Standards and Guidelines - Complies with applicable portions of ANSI/AWWA Standards and NSF/ANSI Standard 61, Annex G. There are currently no AWWA standards that specifically address electromagnetic metering. Flow measurement function complies with Industry Standards ANSI B16.5 Class 150 RF AWWA Class B NEMA 4X/6P (IP66/IP67) SUBMITTALS The following information shall be included in the submittal for this section: Outline dimensions, conduit entry locations and weight Customer connection and power wiring diagrams Data sheets and catalog literature for microprocessor-based transmitter and transducer Interconnection drawings Installation and operations manual Complete technical product description including a complete list of options provided Any portions of this specification not met must be clearly indicated or the supplier and contractor shall be liable to provide all additional components required to meet this specification SYSTEM DESCRIPTION

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Electromagnetic flow meter is intended for fluid metering in industries including water, wastewater, food and beverage, pharmaceutical and chemical. Measures fluid flow of water or fluids which are highly corrosive, very viscous, contain a moderate amount of solids, or require special handling. No moving parts are in the flow stream. Amplifier can be integrally mounted to the detector or can be remote-mounted. Unit is ideally suited for measuring dynAMAc, non-continuous flow. In applications where a minimum and/or maximum flow rate must be tracked and monitored, the unit provides pulse signals that can be fed to dedicated batch controllers, PLCs and other more specialized instrumentation. DEFINITIONS Amplifier – Device used for increasing the power of a signal. It does this by taking energy from a power Furnish and controlling the output to match the input signal shape but with larger amplitude. ANSI – (American National Standards Institute) A private non-profit organization that oversees the development of voluntary consensus standards for products, services, processes, systems, and personnel in the United States. The organization also coordinates U.S. standards with international standards so that American products can be used worldwide. AWWA – (American Water Works Association) An international non-profit professional organization founded to improve water quality and Furnish. Detector Coils – Also called an “induction loop”, an electromagnetic communication or detection system which uses a moving magnet to induce an electrical current in a nearby wire. Electrode – An electrical conductor used to make contact with a nonmetallic part of a circuit (e.g. a semiconductor, an electrolyte or a vacuum). Modbus RTU – a serial communications protocol published by Modicon (now Schneider Electric) in 1979 for use with its programmable logic controllers (PLCs). This is used in serial communication & makes use of a compact, binary representation of the data for protocol communication. NEMA – (National Electrical Manufacturers Association) Is the 'Association of Electrical Equipment and Medical Imaging Manufacturers' in the United States. Its approximately 450 member companies manufacture products used in the generation, transmission, distribution, control, and end use of electricity. These products are used in utility, industrial, commercial, institutional, and residential applications. NSF International – An independent, accredited organization that develops standards, and tests and certifies products and systems. They provide auditing, education and risk management solutions for public health and the environment. PLCs – (Programmable Logic Controller) A digital computer used for automation of electromechanical processes, such as control of machinery on factory assembly lines, amusement rides, or light fixtures. PLCs are used in many industries and machines. PTFE – (Polytetrafluoroethylene) A synthetic fluoropolymer of tetrafluoroethylene that finds numerous applications. The best known brand name of PTFE is Teflon by DuPont Co. Serial Communications – In telecommunication and computer science, serial communication is the process of sending data one bit at a time, sequentially, over a communication channel or computer bus. This is in contrast to parallel communication, where several bits are sent as a whole, on a link with several parallel channels.

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PART 2 – ELECTROMAGNETIC METER PRODUCTS OPERATING CONDITIONS System Components Metering Tube (Detector) Consists of stainless steel tube lined with a non-conductive material. Energized detector coils around tube create a magnetic field across the diameter of the pipe. As a conductive fluid flows through the magnetic field, a voltage is induced across two electrodes; this voltage is proportional to the average flow velocity of the fluid. Signal Amplifier Consists of unit which receives, amplifies, and processes the detector’s analog signal. Signal is converted to both analog and digital signals that are used to display rate of flow and totalization. Processor controls zero-flow stability, analog and frequency outputs, serial communications and a variety of other parameters. Integrated LCD display indicates rate of flow, forward and reverse totalizers and diagnostic messages. Display guides user through programmable routines. Operational Requirements Electromagnetic Flow Meter The flow meter system shall operate with a pulsed DC excitation frequency, and shall produce a signal output that is directly proportional and linear with the volumetric flow rate of the liquid flowing through the metering tube. The metering system shall include a metering sensor tube (detector), a signal amplifier, and the necessary connecting wiring. The metering system shall have the ability to incorporate a meter mounted or remote mounted amplifier. Engineering Units: The signal amplifier shall be program selectable to display the following units of measure: U.S. gallons, imperial gallons, million gallons (U.S.), cubic feet, cubic meters, liters, hector-liters, oil barrels, ounces or acre feet. Operating Principle: Electromagnetic Induction Metering Tube (Detector) The metering tube (detector) shall be constructed of 316 stainless steel, and rated for a maximum allowable non-shock pressure and temperature for steel pipe flanges, according to ANSI B16.5. The metering tube (detector) shall be available in line size from 1/2ꞌꞌ to 24ꞌꞌ [12.7 to 600 mm] The metering tube (detector) end connections shall be carbon steel or 316 stainless steel flanged, according to ANSI B16, Class 150 and AWWA Class B standards. The insulating liner material of the metering tube (detector) shall be made of a hard rubber elastomer and NSF-listed for meter sizes 4ꞌꞌ and above, in conformance with manufacturer’s recommendation for the intended service or an NSF-listed meter option with PTFE liner. The metering tube (detector) shall include two self-cleaning measuring electrodes. The electrode material shall be corrosion resistant and available in Alloy C or 316 stainless steel.

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The metering tube (detector) shall include a third “empty pipe detection” electrode located in the upper portion of the inside diameter of the flow tube in order to detect an empty pipe condition when the flow tube is running partially empty. Empty pipe detection that is not activated until the pipe is 50% empty is not acceptable. The metering tube (detector) housing shall be constructed of carbon steel, welded at all joints, and rated to meet NEMA 4X/6P (IP66/IP67) ratings. For remote amplifier applications, the metering tube (detector) junction box enclosure shall be constructed of cast aluminum (powder-coated paint) and shall meet NEMA 4X/6P (IP66/IP67) ratings. When installed in non-metallic or internally lined piping, the metering tube (detector) shall be provided with a pair of corrosion resistant grounding rings. The grounding ring material shall be 316 stainless steel. Fluid Temperature Range NOTE TO SPECIFIER: Select the appropriate application and liner material: For remote amplifier applications, the fluid temperature range shall be 32°F to 178°F [0°C to 80°C] at a maximum ambient temperature of 122°F [50°C] for the hard rubber liner material. For remote amplifier applications, the fluid temperature range shall be -4°F to 302°F [-20°C to 150°C] at a maximum ambient temperature of 122°F [50°C] for the PTFE liner material. For meter-mounted amplifier applications, the fluid temperature range shall be 32°F to 178°F [0°C to 80°C] at a maximum ambient temperature of 122°F [50°C] for the hard rubber liner material. For meter-mounted amplifier applications, the fluid temperature range shall be -4°F to 212°F [-20°C to 100°C] at a maximum ambient temperature of 122°F [50°C] for the PTFE liner material. Signal Amplifier The signal amplifier shall be microprocessor based, and shall energize the detector coils with a digitally controlled pulsed DC. The sampling rate shall be programmable from ¼, 1 to 99 seconds. Power shall be supplied by internal battery with life of 10 years. The signal amplifier shall have an ambient temperature rating of -4°F to 140°F [-20°C to 60°C]. The signal amplifier shall include non-volatile memory capable of storing all programmable data and accumulated totalizer values in the event of a power interruption. Automatic zero stability, low flow cut-off, empty pipe detection and bi-directional flow measurement shall be inherent capabilities of the signal amplifier. All signal amplifier outputs shall be galvanically isolated to 50 volts. The signal amplifier and remote junction enclosures shall be constructed of cast aluminum (powder-coated paint) and shall meet NEMA 4X/6P (IP66/IP67) ratings. Inputs/Outputs: The signal amplifier shall provide a total of four digital outputs and one digital input.

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Up to four open collector digital outputs, program selectable from the following: Forward pulse, reverse pulse, AMA pulse, high/low flow alarm, empty pipe alarm, flow direction, and error alarm. One digital input: ADE Advanced protocol support using Modbus/RTU. Control and Programming The signal amplifier shall be programmed via three function buttons. The programming functions shall be available in a user-friendly, menu driven software through the two-line LCD interface. The signal amplifier shall accommodate the following languages: English, German, Czech, French, Italian or Spanish. Programmable parameters of the amplifier include, but are not limited to: calibration factors, totalizer resets, unit of measure, pulse output scaling and ADE, flow-alarm functions, language selection, low-flow cutoff, noise dampening factor and sampling frequency selection. The signal amplifier shall have a programming option allowing entry of a selected numeric password value for tamper protection. System Performance The metering system shall operate over a flow range of 0.10 to 32.8 ft/s [0.03 to 10 m/s]. The metering system shall perform to an accuracy ± 0.4 percent of rate for velocities greater than 1.64 ft/s [0.50 m/s], ± 0.0065 ft/s [± 2 mm/s] for velocities less than 1.64 ft/s [0.50 m/s]. The metering system shall be capable of measuring the volumetric flow rate of liquids having an electrical conductivity as low as 20 micromhos per centimeter. The system measuring repeatability shall be <0.10% of full scale. Indication The signal amplifier shall include a two-line, 15-character, LCD interface to display the following values: Flow rate in selectable rate units Forward totalizer in selectable volume units Reverse totalizer in selectable volume units Net totalizer in selectable volume units Error or alarm messages Software revision level Flow velocity % of full scale flow

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PART 3 - EXECUTION INSTALLATION Follow manufacturer’s recommendation for installation. Installation will conform to the guidelines provided by the Installation & Operation Manual. Straight pipe requirement shall be an equivalent of three diameters on the inlet (upstream) side, and two diameters on the outlet (downstream) side. For best performance, place meter vertically, with liquid flowing upward and meter electrodes in a closed, full pipe.

CALIBRATION Each meter shall be hydraulically calibrated in an ISO 9000-certified testing facility, which utilizes a computerized gravimetric testing method with a measuring uncertainty of 0.1%. Each meter shall be provided with a calibration certificate indicating the measured error (percent deviation) at three different flows, respectively equivalent to 25%, 50% and 75% of the nominal flow rate for each size. MANUFACTURER’S WARRANTY The manufacturer of the above specified equipment warrants the Product to be free from defects in materials and workmanship appearing within the earlier of either: One (1) year after installation; or one (1) year and six (6) months after shipment from manufacturer. Please include the warranty statement from the manufacturer in your proposal appendix.

Advanced Metering Analytics Specifications Under this specification the proposer shall furnish a metering system manufactured by a single entity that is engaged in

the business of managing the Advanced Metering Analytics (AMA) software, software hosting, training and support as

specified by the City. Replacement of the existing water meters and radio devices with new meters and cellular endpoints

is a separate contract which can be submitted by the bidder of the AMA system. While a primary function shall be to

provide accurate and timely meter reading data for billing purposes, the system shall also furnish quarter hourly (15

minute) meter consumption information and meter-based analytical alarms to facilitate enhanced utility operation and

management of the total water distribution system.

System Description The Advanced Metering Analytics (AMA) System shall be engineered by manufacturer to utilize the LTE cellular network

with endpoints located at each water meter. The cellular endpoints must operate in two-way mode with 15 minute data

packets being sent to the software on a daily basis.

The endpoints will operate on FCC regulated cellular frequencies. The system will utilize an existing Cellular network

backhaul as a means of gathering the data into the hosted/managed utility software portal. All endpoints must operate

with two-way capabilities from the endpoint to the AMA software.

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The AMA software will provide metering data to the utility’s billing system in a compatible file format. In addition, system

information, and other service tools will be provided to assist the utility in serving their customers. The AMA software will

also be used to monitor and control system performance all the way down to the endpoint. The AMA software shall also

provide a consumer engagement module that includes online access and a smart phone application to allow the utility

customer access to their usage information.

The endpoint deployment design will be engineered by the manufacturer to optimize the utility’s existing radio frequency

propagation factors, environmental settings, topography, and available infrastructure installation locations. The use of

repeaters is not allowed in the system.

Managed Solution Requirements Under a managed solutions contract, manufacture must provide the following:

Engineered deployment design

Hosted and managed AMA software under a long-term contract o All AMA software upgrades and updates o Periodic web-based training of AMA software o Consumer engagement tools

Installation, monitoring and repair of network infrastructure

24/7 Technical support for all supplied software and hardware

Future-proof technology o Upon contract renewal, manufacturer will supply endpoints with the most current technology o All software and server updates are included by manufacturer

Endpoint Performance Requirements ENDPOINT TYPES – The manufacturer must provide an engineered deployment design that includes cellular endpoints for

use in commercial and residential applications.

CONFIGURATIONS–Manufacturer shall provide a fully potted endpoint that can be deployed in an indoor, outdoor or

submersible (pit) application. The endpoint shall be programmed in the factory and available for connectivity to a

compatible absolute encoder register. The endpoint shall also be available in an endpoint-only configuration for field

splicing, or with a submersible inline connector. Endpoint must be designed to be installed underneath a plastic or

composite pit lid or through a standard 2” hole in a plastic or composite pit lid.

ENDPOINT TRANSMISSION - The endpoint radio frequency operation shall be a two-way bubble-up radio frequency

transmission of the metering data, requiring no auxiliary communication necessary to trigger the transmission of the

standard metering data. Endpoint must store a minimum of 120 days of time-synchronized hourly reading data. In the

unforeseen event that the communication system in unavailable for a period of time, readings continue to be captured and

stored and returned to the utility upon system restoration. The endpoint must be capable of being remotely programmed

for reading intervals of 1 hour or 15 minutes.

ENVIRONMENTAL - The endpoint shall, at a minimum, be able to withstand temperatures between -40° F to +140°F. In

addition the endpoint shall be fully potted to withstand harsh environments. Endpoints with replaceable batteries are

not acceptable due to the rapid changes in endpoint technology.

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WIRE TAMPER DETECTION - The endpoint must utilize a three-wire conductor cable, allowing monitoring of the integrity

of its connection to the meter encoder. It will also indicate a tamper alert status within the endpoint transmission signal

if either a short or open-circuit condition is sensed in the three-wire connection.

LEAK DETECTION - The AMA system will feature a potential leak detection algorithm. The alert notification will

automatically be removed when a two-hour period with no water consumption is detected.

INTERVAL DATA – The endpoint must have the ability to transmit and store the top of the hour meter reading data at

least once per day.

IR PROGRAMMING - The endpoint will have infrared communication connection to aide in installation and

troubleshooting.

RF PROGRAMMING - The endpoint will be capable of two-way communications with the AMA system, which allows for

endpoint firmware upgrades and endpoint clock synchronization.

ENCODER COMPATIBILITY - A single endpoint shall be available which is fully programmed and capable of being used in

conjunction with the Badger Meter ADE®, HRE, HRE-LCD, Sensus® ECR II or ICETM, Neptune® ProRead®,ARB®-V and E-

coder®, Hersey® Translator and the Elster AMCo InVISIONTM or ScancoderTM encoders, and the Metron-Farnier Hawkeye.

Distribution Leak Detection The system must offer an integrated acoustic leak monitoring system that monitors the distribution system for leaks and

reports status back to connected endpoint.

FUNCTIONALITY – The standard AMA endpoint must be wired to an acoustic leak detection sensor and magnetically

attached to the valve keys of the distribution system water mains. System sensors located at or near the home are not

acceptable.

AMA Software – Performance Requirements

The manufacturer will fully host and manage the AMA software. The AMA software will be hosted on a web-based

network platform where any PC connected to the internet, using a compatible web-browser with user’s assigned

credentials, will be able to access the system.

This software provides twelve (12) easy-to-use dashboard “widgets” to enable users to perform the following functions,

including:

Customer notice – allows the utility to send data out to users,

Endpoint health – percentage of successful transmissions within past 24 hours, plus alarms

Gateway health – percentage of gateways successfully transmitting data

Top accounts by usage – displays top water users in system

Favorites – defined by individual utility user, displays those favorite accounts they want to track

What’s new – describes new features added since last software update

Technical support – provides contact information and web-ex link for technical support

Customer outreach monitoring – reports the number of customers using the consumer engagement tools

Account groups – defined by individual utility user, allows comparison of user-defined groups of accounts

System water usage – allows historical view of daily total system consumption

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Flow health – compares daily total system consumption by user type

Billing reads – transfers data to and from billing

ADVANCED METERING ANALYTICS – The AMA software platform shall allow the utility to define metering or asset based

exception analytics that affect utility operations such as:

Metering Based Configurations

Hourly / Daily Consumption

Consumption Percentages

Exceptions (Continual Usage Leaks, Cut-Wire Tamper, No Usage, Reverse Flow, Encoder Error)

Asset Based Configurations

Endpoint and Network Operational Status

The AMA software shall continually monitor the incoming data to alert utility personnel when an exception condition

exists, thus allowing the utility to make better and faster business decisions.

CONSUMER ENGAGEMENT–The AMA software shall provide a consumer engagement module that includes online access

and a smart phone application to allow the utility customer access to their usage information.

The AMA Software suite shall deliver four distinct ways to engage utility customers:

An online consumer engagement platform that enables customers to view and understand their usage profile through easy-to-understand consumption graphs, and provides a simple method to establish alerts and water budgets to better manage their usage. Through this platform the utility shall be able to communicate with their customers by posting utility notifications and alerts that will be visible upon login by the customer.

A Smartphone that brings the power of the online consumer engagement platform to the customer’s iPhone or Android device.

An eSummary electronic information delivery service, providing the customer usage information, alerting, reporting, billing to the customer’s e-mail inbox.

A paper-based Summary of the customer’s usage information that the utility may provide with the customer’s billing statement.

REPORTING CAPABILITIES - Reports and tables generated by the software will have the ability to easily select and

compile particular data for printing or exporting via csv format. The software will allow a utility to search the database to

easily locate specific customer information and readings. Historic customer reading information will be converted to

consumption and allow graphical display for printing or exporting via csv format.

Software/Endpoint Installation and Training The manufacturer’s certified training personnel shall setup and test the AMA software for the utility. Upon successful

completion of the set-up, the manufacturer’s certified training personnel shall provide training on the operation and

maintenance of the system, and endpoint installation.. Follow up customized training will be available. To support a

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community of users, manufacturer will provide periodic web-based training on the different features of the AMA software

to ensure the user can enjoy all the benefits the system provides.

The manufacturer must offer its own line of positive displacement disc meters for residential and commercial applications,

as well as its own full line of large commercial meters, offering turbine, compound, and fire service meters. The

manufacturer must also offer battery powered and line powered (where appropriate) electronic (static) meters for both

residential and commercial applications.

Technical Support The manufacturer must have a staff of technical support personnel trained in all aspects of the metering and AMA system.

Technical support must be available via the phone 24 X 7. After-hours return calls must be guaranteed within 30 minutes.

Experience The manufacturer shall have a minimum of twenty years of product experience in the field of water AMR / AMA and should

have sold a minimum of 12,000,000 AMR or AMA endpoints (touch-read not included) into water utilities over the past

fifteen years.

Acronyms or Industry Terms Used in Document

AMA – Advanced Metering Analytics

AMA – Advanced Metering Infrastructure

AMR – Automatic Meter Reading

Endpoint – Meter Interface Unit (MIU) or Transmitter

FCC – Federal Communications Commission

RF – Radio Frequency

IR - Infrared

Cellular (GPRS) – Cellular General Packet Radio Service

LAN – Local Area Network

ADE®– Absolute Digital Encoder

HRE – High Resolution Encoder

HRE-LCD – High Resolution Encoder with Liquid Crystal Display

SMS - Short Message Service

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COMPARATIVE EVALUATION CRITERIA Please do not respond to this section; for information purposes only. Please place all responses in the above

sections.

AMA System

Highly Advantageous – 2 Points – Check if your system meets this maximum level of criteria: _______

If needed, all of the cellular Data Collection Units (DCU) will be installed, licensed, maintained and the sole responsibility of the vendor / manufacturer. City owned or specified properties shall not be utilized for the proposed system.

Time synchronization within the system, including all endpoints and collectors, occurs every 24 hours or more frequently; and

Cellular system operates by two-way communication which allows the City to send and receive commands between reading data management software and AMA module and

System guarantee includes that within a 7-day period 98% of meter readings will be available to be transferred to billing system; and

No DCUs are needed to cover service territory

Advantageous – 1 Point – Check if your system meets this maximum level of criteria: _______

If needed, all of the Data Collection Units (DCU) will be installed on City owned or specified properties that allow for easy access for maintenance issues including battery replacement; and

Time synchronization within the system, including all endpoints and collectors, occurs once every 48 hours; and

Cellular system operates by two-way communication which allows the City to send and receive commands between reading data management software and AMA module and


Less than three DCUs are needed to cover service territory

Not Advantageous – 0 Points – Check if your system meets this maximum level of criteria: _______

If needed, some of the Data Collection Units (DCU) will be installed on properties not owned by the City, rendering them not easily accessible for maintenance issues including battery replacement; and

Time synchronization within the system, including all endpoints and collectors, occurs once every seven days; and

Cellular system operates by one-way communication which does not allow the City to send and receive commands between reading data management software and AMA module and


More than three DCUs are needed to cover service territory

Advanced Metering Infrastructure (AMA) Endpoint


AMA endpoints are compatible with at least four different encoded meter and register manufacturers and models including the existing Badger Meter meters requiring only that the module be reprogrammed if a different meter manufacturer is connected to it; and

When in cellular mode, the AMA endpoint must send both a high powered cellular broadcast and a low powered mobile signal. The low powered signal must be sent at least every 11 seconds.

A clear and concise explanation of the AMA endpoint field programming and mounting procedure is provided, the procedures are easy to understand and follow.; and

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As a backup, the endpoint must store up to 90 days of hourly meter readings in the endpoint;

No field programming is required for the installation of the AMA endpoints; and

Battery warranty is 10 years full; 11-20 years prorated based on 1 or more transmissions per day of hourly data packets.

AMA modules are capable of broadcasting a dual mode fixed and mobile broadcast

Both a point to point cellular and cellular endpoint are available for the AMA system

All endpoints shall be supplied with 6" wire lead, twist tight quick connector and wall cover plate kit.


AMA endpoints are compatible with at least two different encoded meter and register manufacturers and models including the existing Badger Meter meters requiring only that the module be reprogrammed if a different meter manufacturer is connected to it; and

When in cellular mode, the AMA endpoint must send both a high powered cellular broadcast and a low powered mobile signal. The low powered signal must be sent at least every 60 seconds.

A clear and concise explanation of the AMA endpoint field programming and mounting procedure is provided , the procedures are easy to understand and follow; and


Minimal field programming is required for the installation of the AMA endpoints; and

Battery warranty for 10 years based on 1 or more transmissions per day of hourly data packets.

AMA modules are capable of being read via back up hand held devices in the event of collection infrastructure failure

A point to point cellular or cellular endpoint are available for the AMA system


AMA endpoints are compatible with at least two different encoded meter and register manufacturers and models requiring that the module be replaced if a different meter manufacturer is connected to; and/or

An explanation of the AMA endpoint field programming and mounting procedure is provided but they are not clear and easy to follow; and/or


Field programming and mounting procedures will require considerable efforts on the part of the City or their designated representative; and/or

Battery warranty less than 10 years based on 1 or more transmissions per day of hourly data packets.

AMA modules are not capable of being read via back up hand held device.

Neither a point to point cellular or cellular endpoint are available for the AMA system

AMA System Software


The software meets all of the following criteria for generating reports, data management, flexibility and operator-based security; and

o A hosted browser-based web application that is accessed through a standard web-browser o Application screens are clear and set up logically; and o Fields can be accessed easily and quickly; and o Provides advanced analytics that can be delivered via email, SMS or the system’s dashboard o Multiple screens are logically sequenced and access from other relevant screens is quick; and o User with minimal training and experience can be trained to navigate the system with four (4) hours

or less of training; and

The software is compatible with BS&A Billing Software;

Software provides 2 or more years of historical usage information for each account.

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The software meets all of the criteria listed in Highly Advantageous for generating reports, data management, flexibility and operator-based security; and

The software may be compatible with BS&A Billing Software; and

Software provides 12 to 23 months of historical usage information for each account.


The software meets some of the criteria listed in Highly Advantageous for generating reports, data management, flexibility and operator-based security; and

The software is not compatible with BS&A Billing Software; and

Software provides 6 months – 11 months of historical usage information for each account.

Support Services and Warranty


Proposal exceeds the minimum requirement listed in the Technical Specifications: o 24/7 toll-free technical support telephone number; and o A guaranteed 1-hour technical support response time; and o Available loaner mobile and handheld reading equipment; and o Available maintenance agreements


Proposal exceeds the minimum requirement listed in the Technical Specifications: o 24/7 Toll-free technical support telephone number; and o A guaranteed 2-hour technical support response time; and o Available loaner mobile and handheld reading equipment; and o Available maintenance agreements


Proposal exceeds the minimum requirement listed in the Technical Specifications: o 9am – 4pm CST Toll-free technical support telephone number; and o A guaranteed 4-hour technical support response time.

.

AMA System Training Highly Advantageous – 2 Points – Check if your system meets this maximum level of criteria: _______

Proposal contains information on the training program. The training program addresses all of the training topics listed in the Technical Specifications, and meets the minimum criteria.


Proposal contains information on the training program. The training program addresses all of the training topics listed in the Technical Specifications, but does not meet the minimum criteria.


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Proposal contains information on the training program. The training program does not address all of the training topics listed in the Technical Specifications.

Positive Displacement Meters Highly Advantageous – 2 Points – Check if your system meets this maximum level of criteria: _______

Meters furnished meet all supplied specifications


Meters furnished have three or less exceptions to the supplied specifications


Meters furnished have more than three exceptions to the supplied specifications

Commercial/Industrial Water Meters


Meters furnished meet all supplied specifications


Meters furnished have three or less exceptions per meter type to the supplied specifications


Meters furnished have more than three exceptions per meter type to the supplied specifications

Encoders Highly Advantageous – 2 Points – Check if your system meets this maximum level of criteria: _______

Encoders furnished meet all supplied specifications


Encoders furnished have three or less exceptions to the supplied specifications


Encoders furnished have more than three exceptions to the supplied specifications

General System Requirements Highly Advantageous – 2 Points – Check if your system meets this maximum level of criteria: _______

The AMA system is fully compliant with all applicable Federal Communication Commission (FCC) Rules and Regulations. The Technical Proposal demonstrates a thorough understanding of the FCC licensing requirements and operating frequency; and

Manufacturer has manufactured AMA or AMA products for a minimum of 20 years.

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Advantageous – 1 Points – Check if your system meets this maximum level of criteria: _______

The AMA system is fully compliant with all applicable FCC Rules and Regulations. The Technical Proposal addresses FCC licensing requirements and operating frequency; and



The AMA system is fully compliant with all applicable FCC Rules and Regulations. The Technical Proposal does not address either the FCC licensing requirements or the operating frequency of the RF system. If FCC licensing is required, a schedule for obtaining licensure is not provided; and


Point Total = ____ of a possible 18 Points

CONTRACT TERMS Any contract awarded on the basis of this RFP will be subject to the contract terms included in this RFP.

Terms apply for all three sections. Quantities are approximate.

All pricing shall remain firm for two years, with increase allowed for years 3, 4 &5.

Labor services are warranted for months.

Transmitter electronics and batteries are fully warranted for years.

Price increase shall not exceed listed percentages, per year for each additional year, up to ten years.

All data collection and reading system components provided by the vendor (excluding endpoints) are warranted by the vendor/manufacturer for years.

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ATTACHMENT A -PRICE PROPOSAL CITY OF WEST BRANCH

Furnish and Install of Water Meters and Automatic Meter Reading System

Quantities here are assumed for comparison of bid and are not guarantees.

Each Technical proposal will be evaluated independently. All proposers must specify which commercial/industrial meter type(s) are being proposed on each page of the price proposal.

Name of Firm or individual submitting bid:

Address:

Telephone / FAX#: / E-mail address:

I. SOLUTION MANAGEMENT COSTS

Service units are monthly fees charged to the City for each active endpoint to provide a "managed solution" for the system

instead of purchasing, maintaining and upgrading infrastructure hardware and software over the life of the system.

Please list the monthly charges for service units along with any and all other charges and fees for the proposed system that

are charged to the City over the life of the system.

QUANTITY PRODUCT PRICE TOTAL

1 Monthly Service Unit fee, per active

endpoint $0.00

1 Engagement fee, includes set up of

cloud based software for exclusive use of the City

1 2 Days Training (Installation, Hardware,

and Software) $0.00

1 Hosted Consumer Portal $0.00

1274 LTE Cellular network type Endpoints $0.00

1 (add additional item as needed) $0.00



AMA TOTAL $0.00

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II. ULTRASONIC METER COSTS

QUANTITY METER SIZE METER TYPE PRICE TOTAL

1130 5/8” x 3/4” Ultrasonic,

polymer body $0.00

1 3/4” Ultrasonic,

polymer body $0.00

86 1” Ultrasonic,

polymer body $0.00

11 1 ½” Ultrasonic,

Stainless steel body

$0.00

31 2” Ultrasonic,

Stainless steel body

$0.00

11 3" Series Compound

w/Strainer $0.00

7 4" Series Compound

w/Strainer $0.00

Meter Sub Total $0.00

III. LABOR COSTS

QUANTITY METER SIZE DESCRIPTION PRICE TOTAL

1130 5/8” x 3/4” Labor, remove existing meter and replace with

new meter and mount endpoint outside $0.00

1 3/4” Labor, remove existing meter and replace with


86 1” Labor, remove existing meter and replace with


11 1 ½” Labor, remove existing meter and replace with


31 2” Labor, remove existing meter and replace with


11 3" Labor, remove existing meter and replace with


7 4" Labor, remove existing meter and replace with

new meter and mount endpoint outside

Meter Total $0.00

35 | P a g e

ATTACHMENT B – REFERENCE STATEMENT The Prospective Bidder offers the following information as evidence of his qualifications to perform the work as bid upon according to all requirements of the contract documents:

1 State how long you have been in business and City/management structure: ________ years.

2 Have you ever been terminated on an awarded contract, or has the Prospective Bidder otherwise failed to complete any work awarded? ___________. If "yes", attach your description of the circumstances on a separate sheet. Include names and telephone numbers of customer(s): the City will expand the list of references to include these specific customers, if any.

3 Have you, within the previous five (5) years, performed work for the CITY OF WEST BRANCH similar to that required by this contract? ___________ (yes or no)

4 List on this form three (3) recent contracts under which you provided water meters and AMA systems of the type required by this contract and of the type proposed by the Proposer. Three (3) references must be listed for the AMA System being proposed. [Use a separate sheet to identify additional references, only if you desire. By electing to provide additional references, you are permitting the City the option of expanding your list of references beyond the three (3) required to include some or all of the additions, even though other Proposers may submit only the required three (3).]

Utility Name Services Under

Contract Years of Project

Services Installed

Contact Person Name / Title / Phone / Email

REQUEST FOR PROPOSAL - West Branch, Michigan meter and reading system RFP.pdfREQUEST FOR PROPOSAL...

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Transcript of REQUEST FOR PROPOSAL - West Branch, Michigan meter and reading system RFP.pdfREQUEST FOR PROPOSAL...