Request for Proposal of XBRL Project · Reserve Bank of India (RBI) has introduced eXtensible...
Transcript of Request for Proposal of XBRL Project · Reserve Bank of India (RBI) has introduced eXtensible...
Request for Proposal of XBRL Project
Department of Statistics and Information Management, Reserve Bank of India (RBI) invites proposals for design and development of a XBRL based data submission system for a set of 42 returns submitted by the commercial banks.
The Request For Proposal (RFP) for the project is hosted on Bank's website (www.rbi.org.in). Interested bidders are requested to refer the said RFP. A pre-bid meeting is scheduled on August 9, 2011 at the address as indicated in the RFP. The last date of submission of the final proposal is August 29, 2011 on or before 03.00 p.m.
RESERVE BANK OF INDIA
REQUEST FOR PROPOSAL (RFP) FOR
DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS
PHASE II
JULY 15, 2011
This document is the property of Reserve Bank of India (RBI). It may not be copied, distributed or recorded on any medium, electronic or otherwise, without RBI’s written permission therefor. The use of the contents of this document, even by the authorised personnel / agencies for any purpose other than the purpose specified herein, is strictly prohibited and shall amount to copyright violation and thus, shall be punishable under the Indian Law.
SECTION – I: PROJECT SPECIFICATIONS
1.1 BACKGROUND
Reserve Bank of India (RBI) has introduced eXtensible Business Reporting
Language (XBRL) based data submission process by banks using internet and
Indian Financial Network (INFINET). In Phase I of this XBRL project, following
returns were taken up:
1. Regulatory returns under Basel II framework;
2. Statutory Return Form 'A' prescribed under Section 42 (2) of RBI Act, 1934;
3. Gap Position and Balances (GPB), an external sector return;
4. Financial Statements of the banks
5. Statutory Liquidity Ratio (SLR) based return, Form VIII
6. Monthly Asset-Liability return, Form X and
7. Return on unclaimed deposit Form IX
With this, a sizable portion of domestic banking business of the Indian banks has
been covered and the XBRL taxonomy developed in this process provides a
considerable coverage of elements pertaining to reporting of information of Indian
domestic banking system.
After bringing in the above set of returns under XBRL platform, RBI is considering
extending its coverage by introducing another set of returns in Phase II of this
project. The aim of this phase is to bring the external sector business information
to the centralized XBRL database. List of returns to be included in Phase II
include 15 external sector returns (11 received in Foreign Exchange Department
and 4 received in Department of Statistics and Information Management), 22
returns pertaining to Offsite Surveillance and Monitoring System (OSMOS)
received in Department of Banking Supervision and 5 returns of Urban Banks
Department (List of returns given in Annex I). RBI may consider continuing with
the vendor covering additional returns at the same cost / rate with mutual
agreement.
1.2 SCOPE 1.2.1 The scope includes design, development, installation, operationalization, testing
and acceptance of the XBRL data submission system for the returns listed in
Annex-I within the stipulated time frame. The migration of legacy data
approximately for the period of 5-7 years on an average for these returns will be
under the scope of the project. The scope also includes maintenance of the same
system for all the returns for the next seven (7) years, after the expiry of one year
warranty. The maintenance contract will be renewed on annual basis subject to
mutually agreed terms and conditions. RBI reserves the right to discontinue the
maintenance contract as per its discretion anytime during the period without
assigning any reason.
1.2.2 The successful vendor will be given an exposure to study the existing XBRL data
submission platform of Reserve Bank of India. The other details regarding XBRL
taxonomies for already developed returns and data submission procedures are
available in the website (http://orfs.rbi.org.in). The proposed XBRL platform should
be designed in line with the existing XBRL platform of RBI. Besides, the earlier
returns, developed and made operational under the first phase, should be treated
as an integral part of this project. The phasing of the entire project is only for the
purpose of smooth implementation, but not for designing two different systems.
1.2.3 The system (architecture) should be flexible and scalable enough to
accommodate modifications in existing XBRL returns and if required, add new
XBRL returns as decided by RBI.
1.2.4 The vendor has to develop necessary taxonomies in line with the existing
taxonomies developed in Phase I of the project. Vendor has to study the
taxonomies and its structure developed in phase I of this project, which are
available at http://orfs.rbi.org.in. All the new taxonomies should be in line with the
old taxonomies having no structural conflict. All the elements used in the
taxonomy should be uniquely defined. Earlier used elements will be reused
wherever required. The care should be taken to identify commonalities with the
elements developed in India and abroad for various purposes. All the differences
have to be listed in a single document.
1.2.5. The taxonomies should meet international standards of XBRL. The available latest
version of the XBRL taxonomy has to be used for designing the new taxonomies.
The concept of dimension should be used for better flexibility. The version should
be in conformity with the existing taxonomies for better compatibility. The vendor
will be responsible for accreditation and acknowledgment of these taxonomies by
the national and international competent authorities, viz., XBRL India jurisdiction,
XBRL International Inc. within a stipulated time, failing which may attract the
penalty clause, stated in Para 27.2.
1.2.6. The taxonomies have to be hosted in the existing web page for online filing
available in the public web page of RBI. In some cases RBI may host the
taxonomies for public comments or can be used as an external source of hosting
the taxonomies required for the accreditation process for acknowledging the
XBRL taxonomies from XBRL international Inc.
1.2.7 The vendor has to interact with the respective user departments of RBI for
designing the taxonomies. All the linkbases of the taxonomies have to be
necessarily built before hosting the same in the website.
1.2.8. In case, vendor intends to use any third party software/tool for the purpose of
taxonomy development or report generation, the same has to be clearly indicated
in the technical bid. The documentation of the proposed third party software/tool
explaining its features and reasons supporting its use for the proposed system in
comparison to the tools available in the market should be clearly indicated. The
limitation of the software/tool should also be indicated clearly in the document.
However, the limitations of the tool will not be treated as a limitation for
development. The system has to be customized based on the requirements stated
by RBI.
1.2.9. It will be the sole responsibility of the vendor in case of violation of proprietorship
of any third party software used for developing the system. Vendor has to bear the
cost of purchasing the necessary licenses, if any, for any third party software used
for development of taxonomies and also required to bear cost of installation of the
requisite licenses for the users of RBI.
1.2.10 Vendor has to develop a front-end for submission of data by the reporting entities.
The front end should be in line with the exiting front end currently in use under the
existing XBRL system of RBI. The features of the same will be finalized at the
stage of preparing the SRS in consultation with the internal project team of RBI.
The front end should be web enabled and should be accessible using the
Internet/INFINET, a closed user group network of RBI. However, keeping in view
the long term perspective of this project, the taxonomies should be extensible and
can accommodate the future granularity of the existing data elements as well as
for the new elements. The details of this will be finalized at the stage of the SRS
for each return under consideration.
1.2.11 Existing XBRL system developed in phase I is a template based system for data
submission. The template should be generated automatically from the taxonomies
based on the available data elements in the taxonomies. The modifications in the
taxonomy should get reflected in the document template automatically.
1.2.12 All the returns considered under this phase should be available for online
submission by the reporting entities using the document template designed from
the taxonomies and accessing the XBRL application. The XBRL application
software for data submission should be compatible with the generally used
internet browsers like Internet Explorer, Mozilla etc.
1.2.13 The scope does not include development of any internal system for the reporting
entities using this system. Entities should be given the facility to view the returns
submitted by them.
1.2.14 The XBRL data submission system should provide a platform for uploading XBRL
instance document for the return generated by the users using the taxonomy
developed by Reserve Bank of India and hosted on its website
(http://orfs.rbi.org.in).
1.2.15 The software, taxonomy, documentation and other related material available with
RBI developed/generated as part of the Pilot Project and Phase I project will be
shared with the vendor for better understanding. The vendor is not authorized to
use any information, full or in part, as indicated in any document of the Pilot
Project and Phase I project for designing, implementing similar system outside
RBI.
1.2.16 Vendor will be responsible for implementing adequate information security
measures like access control, authentication mechanism, facility for digital
signature certificates (SHA-2 with 2048 bit encryption key), as per the
requirements.
1.2.17. The vendor will be responsible for extending all co-operations in the process of
mapping the XBRL data with the database of the data warehouse of RBI
wherefrom the XBRL reports will be generated. However, vendor has to provide
the platform for generating the initial data validation reports. The XBRL system
should have an administrative module to be used to monitor the submission
process and also used for various administrative purposes similar to the current
reporting system under phase I. The following facilities should be made available
under the XBRL system:
i) should send acknowledgement via email along with a copy of the
submitted data
ii) e-mail should be sent in case of any error in reporting like validation
failed, incomplete data etc.
iii) generate status reports, like submitted and non-submitted, revised
submission etc.
iv) alert generation facility in case of delay in submission in a flexible
manner
v) reports comparing previous periods/time dimension.
1.2.18 The legacy data migration for approximately 5-7 years on an average for each
return to the new system is under the scope of this project. The data has to be
converted into XBRL data sets, in the sense of, creating the XBRL tags for the
legacy data, before migration. The data has to be migrated into the XBRL
database as well as to the database kept in Data Warehouse environment of RBI.
1.2.19 RBI may, if so desire, can add new returns under the scope of this phase itself.
However, the payment for the same will be based on the cost indicated by the
vendor in the commercial bid (Part B). The payment for legacy data migration of
the new returns will be made based on the man-month estimates for carrying out
the job. The man-month rate as indicated in the commercial bid will be considered
for estimating the total cost for data migration for new returns. The validity period
of the price indicated in the commercial bid for addition of new returns will be for a
period of 3 years from the date of the phase II agreement. Within this period, RBI,
if so desires, will include new returns for development.
1.2.20 The vendor is required to use any standard methodology for effort estimation, like
Function Point Analysis, for all purposes as will be required under this project.
1.2.21 The vendor has to provide a user management facility under the XBRL system.
For the reporting entity's side, they should be in a position to create the new
users and assign the role of maker or checkers using the user viz., Administrator.
Similarly, at the RBI's end, the user management module will have the following
functionalities:
i) There will be super user who will manage the entire system of XBRL
ii) The super user will be authorized to create Administrator for different
departments
iii) The department's administrator will be authorized to create local users for
data accessing. The role based access to be given to the local users,
may be return-wise as desired by the department's administrator.
1.3 RESPONSIBILITIES AND DELIVERABLES
1.3.1 During the course of the project, the vendor is expected to carry out system study
of the returns under development. While preparing the taxonomies for any return
the vendor would require to visit the user department, with prior appointment from
the nodal officer of that department, to discuss the data definitions. During the
course of interaction with the departments of RBI, the vendor is expected to
understand the detailed definition of the data elements of the return concerned
and cross check with the existing data elements, if any, in other taxonomies. Any
definition conflict of the data elements should be resolved in consultation with the
concerned department. The information regarding other linkbases, especially for
reference linkbase, should be collected from the concerned department.
1.3.2 In a similar way, if necessary, in consultation with the RBI project team, the
vendor would be required to visit a few selected Mumbai based commercial banks
to understand the process flow at their end for data accumulation for the purpose
of submission of these returns to RBI.
1.3.3. The vendor has to prepare a document on System Requirement Specifications
(SRS) for each of the returns included under this phase. The format of SRS
reports, including detailed coverage of the same, will be finalized in consultation
with the RBI internal project team. The SRS, so prepared, will be duly signed by
the vendor and the representatives from the user department on acceptance.
1.3.4 The vendor is expected to carry out in-depth study of existing XBRL framework
and functionalities. The new returns should be submitted using the XBRL frontend
which must be in line with the existing XBRL frontend developed in the first phase
of XBRL project. The new returns template should be similar like the other returns
template developed under phase I. Any integration with the existing framework
has to be done by the vendor in consultation with the internal project team of RBI.
1.3.5 The vendor is expected to develop XBRL taxonomies for these returns, in line with
the existing taxonomies for phase I returns. The taxonomy should use the latest
XBRL Global standard released from time to time by XBRL International Inc. The
taxonomies developed by the vendor should be vetted by the internal and external
experts. Getting XBRL International Inc's accreditation is a responsibility of the
vendor. The vendor has to submit a document of taxonomy vetting by the experts
to RBI. The taxonomy has to be officially accepted by the user department before
the vendor starts developing the frontend for data submission.
1.3.6 On acquiring the acceptance of the taxonomy, the vendor is expected to develop
the frontend for submission of the returns in line with the existing XBRL
environment of RBI. The application will be tested initially at the XBRL test set up
before deploying the same into XBRL live environment at RBI's Data Centre.
1.3.7 No separate module for data submission is expected to be developed under this
system by the vendor for reporting entities. No additional investment is expected
to be made by reporting entities to use this system. They should be able to
download XBRL application in a well accepted format, preferably spreadsheet, to
use for offline data entry and could generate the instance document for further
upload in the XBRL frontend.
1.3.8 The front end submission platform should have an admin module which could
monitor the submission of the returns and can manage the user management for
the various returns. The categorical access rights for data view and any other
such activities should be implemented based on the users' profile.
1.3.9 The vendor should document properly each and every stage of the development,
including the source codes and hand over the source codes and all the related
documents to RBI.
1.3.10 The taxonomies, application software, source codes, related products,
documents, manuals and any other related item generated as a direct product
from this project or as a byproduct to this project are the property of RBI. The
vendor is not authorized to use any material proprietary to RBI elsewhere, either
in part or full, without prior written permission of RBI.
1.3.11 The project terms and conditions will be governed by the Agreement entered into
between RBI and the vendor after awarding the Project.
1.3.12 The current infrastructure at the data center of RBI at Nagpur will be used for
implementing entire XBRL system. The application developed in phase I of this
project has been made operational using the same infrastructure. The resource
requirement should clearly be spelt out keeping in view the future expansion to
cover all the returns submitted to RBI.
1.3.13 XBRL based data submission application software should have facilities like data
entry, data upload, edit, view and print, save and validate. The facilities should be
same as the architecture currently available in the existing XBRL platform of RBI.
The facility for uploading the instance document generated at the reporting entity's
end, by using the published taxonomies by RBI, will be added to the existing
platform.
1.3.14 Version control for the taxonomy and also the data submission application
containing the template of the return has to be implemented. These versions
should be maintained online in the webpage for the taxonomy as well as in the
XBRL submission page for the application software. Data upload facility should be
based on using XBRL enabled instance document. The XBRL templates for each
of the returns should be available online and can be downloadable in spreadsheet
format for offline data entry. Any change in these templates/taxonomies should be
necessarily notified immediately in the XBRL site for information to the users.
1.3.15 The XBRL application software should allow the reporting entities to view their
own submitted returns across the period. However, the facility of resubmission of
data should not be a default facility except under exceptional circumstances
where resubmission is called for by RBI. The same should require an
administrative intervention by RBI.
1.3.16 The XBRL application software should provide a facility for sending
acknowledgement with submitted data to the users after the data are received at
RBI.
1.3.17 The XBRL database will be maintained centrally at Data Center(s) of RBI. There
will be a seamless integration between the XBRL system and the Data
Warehouse system of RBI. All the reports, except data validation reports, of the
various returns required by different users from the departments will be generated
from the Data Warehouse platform. These reports, however, are not under the
scope of this project. A real time data updation facility from XBRL database to the
database in Data Warehouse has to be provided. Users will logon to the XBRL
system for various administrative purposes like returns management, user
management, supervising the submission status etc. However, for generation of
the reports the users will login to the data warehouse system.
1.3.18 The legacy data migration for approximately 5-7 years on an average for each
return is under the scope of the project. The old data of the returns have to be
migrated to the new XBRL environment. For the purpose, the vendor has to
generate the XBRL tags required for the legacy data as well during migration. The
data should also get updated in the database under data warehouse system for
generation of the report and analytics.
1.3.19 The vendor shall provide appropriate backup plan and Disaster Recovery Plan in
the proposal for the proposed system. The uploading/downloading requirements,
housekeeping requirements, operational requirements and future capabilities,
implementation requirements, interfaces with other systems and issues regarding
Security and Controls have to be comprehensively taken care of and provided in
the total solution.
1.3.20 The vendor is required to provide the following support during the warranty
period:
Respond to calls for troubleshooting within two hours
Make configuration and customization of the solution as and when required
Undertake periodic preventive maintenance
performance tuning of the system in terms of accessibility and efficiency
support for any other reason that affects normal functioning of the solution
day-to-day maintenance of the total solution
1.3.21 The Intellectual Property Rights (IPR), ownership of the source code of the
system will remain with RBI. The vendor should hand over the complete source
code of the solution to RBI immediately after the deployment of the solution in the
Live environment. The same should be submitted in CD along with the UAT
certificate signed by the user department and the vendor jointly.
1.4 ACCEPTANCE TESTS FOR THE DELIVERABLES 1.4.1 Vendor has to make necessary arrangement to get the taxonomies vetted by
XBRL international Inc. and submit certificate(s) to RBI.
1.4.2 The same will be then vetted by the internal project team of RBI along with the
user department before starting the development. On finalization, the vendor has
to make all arrangements to publish the same in the XBRL web page of RBI.
1.4.3 The XBRL application software has to be deployed in the test environment
available in the Data Center. After detailed test carried out by the vendor, the
software will be tested thoroughly by the internal project team of RBI, along with
the user department.
1.4.4 After thorough testing of the application software by the internal team, the vendor
needs to present the software before a selected group of users for further testing
and verification. Vendor has to arrange a user hands on during the presentation
itself.
1.4.5 The final Acceptance Test shall be carried out on the Total Solution jointly by the
representatives of the RBI and the Vendor.
1.4.6 The Acceptance Test shall be as per the comprehensive “Acceptance Test Plan”
document to be prepared by the Vendor and accepted by RBI which shall contain
various tests to be performed for acceptance of the Total Solution offered by the
Vendor. The Acceptance Test shall be deemed to be completed only on
successful completion of the acceptance tests and issuance of the ‘Acceptance
Certificate’ by the RBI to the Vendor.
1.4.7 The ‘Acceptance Test Plan’ document shall be deemed to form a part of the
Agreement, to be signed between the Vendor and the RBI.
1.4.8 On the evaluation of the Acceptance Test results and if required in view of the
performance of the Total Solution, as observed during the Acceptance Test, the
Vendor shall take remedial measures including up-gradation of the Total Solution
or of any component thereunder, including replacement thereof, at no additional
cost to the RBI, to ensure that the Total Solution meets the requirements of RBI
as envisaged in the Tender Document.
1.5 COMPOSITION OF PROJECT TEAM
Bidder must warrant that key project personnel to be deployed in this project have
been sufficiently involved in similar projects in the past and have the requisite
domain expertise. Bidder will also warrant that in any stage of the project, they will
not disturb the team combination, as far as possible, as will be indicated during
bidding. However, vendor should make all effort to retain the key personnel in the
team till the end of the delivery of each module/return. Vendor should also warrant
that in case of need they will be in a position to increase the team size. Experts
with additional capabilities may join the team for value addition at any point during
the project. Bio-data of the key project personals may be submitted along with the
technical bid. The bio data should clearly indicate his qualification and experience
in this area.
2. PROJECT TIME FRAME 2.1 Time frame for the project including user acceptance tests is given in the table
below:
Returns/Reports Time Frame 15 external sector returns, 22 OSMOS returns, and 5 returns of UBD.
Within 24 months from the date of the agreement.
2.2 Time frame indicated above has to be strictly adhered to. 2.3 The overall project timeframe is for completion of the entire project. The vendor
has to submit return/group of returns wise project plan along with the technical
proposal. It is expected that the vendor will take up the activities for different sets
of returns parallel, so as to complete the entire work, well within the planned
timeframe.
SECTION – II: INSTRUCTIONS TO THE BIDDERS 3. ELIGIBILITY CRITERIA
Bidders must meet the following eligibility requirements. Bids of non-compliant
bidders will not be technically or financially evaluated.
3.1 The bidder shall provide evidence that it is a current legal entity and a company
incorporated in India and registered under Companies Act 1956. 3.2 The minimum average turnover of the company should not be less than ` 5 crore
(Rupees five crore only) during last 3 yrs. 3.3 The bidder must warrant that it is financially solvent and a profit making
organisation. 3.4 The last three financial years’ audited Balance Sheet and Profit and Loss Account
reports shall be provided. The company should not be in loss during last three
years. The same should be reflected in the audited balance sheets submitted by
the vendor.
3.5 The bidder must warrant that there is no legal action being taken against it for any
cause in any legal jurisdiction, either inside or outside the country. If such an
action exists and the bidder considers that it does not affect its ability to deliver the
RFP requirements, it shall provide details of the action(s).
3.6 The bidder must demonstrate that it has been engaged with at least ONE major
project on development and implementation of 'XBRL based data reporting
system' either within or outside the country during last 5 years. Preference will be
given in case the projects are related to any Central Bank of any country. All the
application referred by the vendor should be in use. A certificate from the
respective party should be provided along with the bid.
3.7 The Bidder shall give references (preferably in India) for carrying out at least one
site inspection opportunities where the bidder has completed a major project of
similar type.
4. THREE-STAGE BIDDING PROCESS
A three-stage bidding process will be followed for selecting the vendor. Bid in
support of eligibility criteria indicated by the RBI will be the first bid to be opened
up for checking. No information other than that was asked under Eligibility Criteria,
as indicated in Para 3 of this document should be submitted by the vendor.
‘Technical Bid’ should be submitted separately from the ‘Commercial Bid’. The
‘Technical Bid’ will contain the exhaustive and comprehensive details of the
proposed project plan and proposed methodology to be followed for development
of an XBRL based Data Reporting System for RBI, while, the ‘Commercial Bid’ will
contain only the pricing information. Any commercial information in the Technical
Bid will disqualify the bidder without any further request.
5. BID SUBMISSION
5.1 Bidders are not permitted to submit more than one bid. The bidder has to offer the
best solution available with him. The cost of bidding and submission of the bids is
entirely the responsibility of the Bidder, regardless of the conduct or outcome of
the tendering process.
5.2 Sealed bids in accordance with the instructions should be delivered on or before
3:00 p.m. on August 29, 2011. Bids may be sent by registered post or hand
delivery, so as to be received at the following address:
The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India.
5.3 Bids received after 3:00 p.m. on the aforesaid date will not be accepted under any
circumstances. Reserve Bank of India will not be responsible for any delay due to
postal service or any other means.
5.4 Selected companies will be informed by RBI after the technical evaluation.
6. INSTRUCTIONS FOR SEALING AND MARKING OF BIDS 6.1 The bid containing the information regarding the eligibility criteria in original and
labelled 'Original Bid for Eligibility for development and implementation of XBRL
based Data Reporting System for RBI' shall be sealed and addressed to the
addressee as indicated earlier.
6.2 The soft copy of this bid also be submitted in Microsoft Word document format in a
CD and enclosed in 'Original bid for Eligibility'
6.3 Technical bid in original and labelled “Original TECHNICAL Bid for development
and implementation of XBRL based Data Reporting System for RBI” shall be
sealed and addressed to the addressee as indicated earlier. Copy of the
commercial bid without the price information should be submitted by the bidder
along with the technical bid.
6.4 The soft copy of the Technical Bid should also be submitted in Microsoft Word
Document format in a CD and enclosed in “Original Technical Bid”.
6.5 Commercial bid in original and labelled “Original COMMERCIAL Bid for
development and implementation of XBRL based Data Reporting System for RBI”
shall be sealed and addressed to the address as indicated earlier.
6.6 The soft copy of the Commercial Bid should also be submitted in Microsoft Word
Document format in a CD and enclosed in “Original Commercial Tender”.
6.7 All the aforesaid sealed covers of the bids should finally be submitted in a sealed
cover labelled 'Bid for development and implementation of XBRL based Data
Reporting System for RBI'. Any commercial information appearing anywhere,
other than the commercial bid, will disqualify the vendor for further processing. No
clarification will be sought by the Reserve Bank in such case.
7. CLARIFICATION ON THE TENDER DOCUMENTS 7.1 Written requests for clarification regarding the RFP may be emailed. All the
clarifications will be given during the pre-bid meeting. The clarifications will also be
published in the website as amendments to the RFP.
7.2 A pre-bid clarification meeting will be convened by RBI tentatively on August 09,
2011 at conference room of RBI in C-8, 4th floor, BKC, Bandra(E), Mumbai-51 at
2:30 p.m. The prospective bidder interested in attending the meeting are required
to register by sending a confirmation mail by 2 pm on August 8, 2011 detailing the
clarification required referring the respective paras of the RFP. Any change in the
date, venue and time will be intimated through the website (http://www.rbi.org.in).
8. AMENDMENTS TO TENDER DOCUMENT 8.1 Amendments, if any, to the tender document may be issued by RBI through
website, well before the deadline for submission of bids.
8.2. From the date of issue, amendments to tender document shall be deemed to form
an integral part of the tender document.
9. DOCUMENTS COMPRISING THE BID
All bidders shall submit a tender response duly completed, as outlined in Section
III of this document. The format of the letters to be attached to the Eligibility,
Technical and Commercial Bids are indicated in Annex II (A, B & C).
10. PERIOD OF BID VALIDITY The Bids shall be valid for a period of ONE YEAR from the closing date for
submission of the bid.
11. FORMAT AND SIGNING OF BID
The bids shall be typed or printed in a clear typeface. An accompanying letter is
required, signed by an authorised signatory of the bidder, committing the contents
of the response.
12. DOMESTIC PRESENCE OF THE BIDDER
The bidder will have to have a presence in India and in Mumbai, in particular,
during the entire period of contract.
13. ACCEPTANCE OR REJECTION OF BID
RBI reserves the right not to accept any or all bid(s), or to accept or reject a
particular bid at its sole discretion.
14. CONDITION OF ENGAGEMENT 14.1 The engagement of the successful bidder with this project would be till its
successful implementation and for a further period of the AMC as would be
indicated in the Bid. RBI reserves the right to terminate the services of the
successful bidder at any point of the Project stating appropriate reason therefor.
14.2 RBI engages and appoints vendor to provide services as detailed under the scope
of the project in consideration of remuneration payable by the RBI to vendor.
15. WARRANTY PERIOD 15.1 The warranty period for the application software provided by the vendor should be
for the one year from the date of acceptance of the software by RBI. During the
period any type of maintenance will be a responsibility of the vendor at no
additional cost to RBI.
16. ANNUAL MAINTENANCE SERVICES
16.1 The vendor has to provide an Annual Maintenance service for 7 years after the
expiry of one year warranty period of the application software provided by them
along with other components which are part of the application software. The rate
for providing this service should be quoted by the vendor in the commercial bid.
The vendor is only supposed to furnish the first year maintenance cost in the
commercial bid, which will remain firm for first three years. Fourth year onwards till
the seventh year the AMC cost will be calculated based on the following formula.
AC = BP {15 + 45 x (WPIC / WPIP ) + 40 (CPIC / CPIp) } x 1/100
Where,
AC = The application software maintenance amount for the current year.
Bp = The application software maintenance amount for the previous year.
WPIC = Wholesale Price Index for the month generally 6 months prior to the
commencement date of AMC for the current year.
WPIP = Wholesale Price Index for the month generally 6 months prior to the
commencement date of contract for the previous year.
CPIC = Consumer Price Index for urban non-manual employees for all India for the
month generally 6 months prior to the commencement date of contract for the
current year or a suitable CPI for urban sector, if introduced by the Government at
a later date
CPIP = Consumer Price Index for urban non-manual employees for all India for the
month generally 6 months prior to the commencement date of contract for the
previous year or a suitable CPI for urban sector, if introduced by the Government
at a later date
16.2. Annual Service Contract amount shall be paid on quarterly basis after the expiry
of the quarter on rendering satisfactory services. No advance payment will be
made by RBI in any case.
16.3 The maintenance agreement, as and when executed with the Company, shall be
for the duration of one year only and the same will be renewed annually under the
same terms and conditions as per the discretion of RBI. RBI reserves the right to
terminate the agreement anytime without stating any reason.
17. PRICES 17.1 All prices should be quoted in Indian Rupees (`). The prices are firm and stable
and not subject to any price escalation.
17.2 The price is inclusive of all taxes, duties, charges and levies of State or Central
Governments, as applicable and subject to deduction of all statutory deductions
applicable, if any. This includes the service tax as well. The benefits realised by
the vendor due to lower rates of taxes, duties, charges and levies shall be passed
on by the vendor to the RBI.
17.3 The charges for travel within or outside India, stay, conveyance etc. for the
purpose of this project will not be charged extra to RBI. The entire cost in this
regard will be borne by the vendor.
18 TERMS OF PAYMENT AND BILLING 18.1 The payment will be released in groups. 7 groups of 6 returns each will be taken
together for releasing the payment based on the milestones as defined below. Any
6 returns can form a group for payment purpose.
18.2 30% shall be released after signing off the SRS. The payment will be released as
and when vendor will raise the invoice after singing off the SRS jointly by the user
department's representative of RBI and the vendor.
18.3 40% shall be released after signing the UAT by the user department and the
associated parties.
18.4 20% payment will be realised on completion of the data migration on submission
of a duly signed certificate on completion the activity.
18.5 10% of the payment shall be released after the warranty of one year.
19. BID EVALUATION PROCEDURE 19.1 The first selection will be done using the eligibility criteria. The bidders are
required to submit the documents supporting the eligibility criteria. Only those
bidders will be considered for further processing of the bids who could meet the
eligibility criteria. All ineligible bidders' technical as well as commercial bids will not
be considered for further evaluation. All such bidders will be intimated by RBI in
writing.
19.2 Technical comparison will be done based on the technical proposal given by the
bidders in the sealed technical bid. The bidders will be evaluated based on certain
parameters as indicated in Annex V. The bidders are expected to score at least
60 per cent in the technical evaluation to get selected for commercial comparison.
Bidders experience in this area, proposed project team composition, technical
understanding of this project, proposed methodology for project execution will be
the major parameters for evaluation. The bidders will required to make a
presentation before the committee describing all the details indicated in their bids,
which will also be a part of technical evaluation. Bidders shortlisted through the
above procedure will be considered for commercial comparison and will also be
intimated in writing by RBI after the technical evaluation.
19.3 The commercial bid of the bidders should contain three major components:
a) The cost of the project for designing of taxonomies, designing and
development of data submission platform, implementation, data migration,
testing and operationalisation of the total solution.
b) Annual Maintenance Charge for the first year as a percentage to (a)
c) The vendor has to indicate element based cost for developing the
taxonomy and submission platform, separately. Any repetitive element
appeared earlier, either under this phase or in previous phase, will not be
considered for costing. This will be a reference cost and will not be used
for evaluation. RBI, if so desire, can add new returns under this phase
itself using this cost.
d) The Man Month rate for the Change Management. The man month should
be equivalent to 22 man days.
19.4 The amount payable by RBI i.e. the consideration amount of this project should be
as per the item (a) above. However, only item (a) and (b) above will be used to
determine the lowest bidder by using the stipulated formula as indicated below.
19.5 The calculation of the cost for commercial comparison will be done using the
following formula:
Cost = (a) + 7 * (b)
19.6 The lowest bidder arrived after using the above formula will be considered by RBI
for awarding the project. However, the acceptance of other cost not consider in
the above calculation as at 19.5 is not binding to the Reserve Bank.
. 20. CONFIDENTIALITY 20.1 Bidder agrees that all financial, statistical, marketing and personnel data
relating to RBI’s business and other information identified as confidential by the
RBI are confidential information of the RBI;
20.2 The vendor has to maintain all secrecy regarding the data reported by the
reporting entities in different returns, while developing the system. Any breach in
data disclosure or in any other kind would be considered as a breach of the
contract.
21. INDEMNIFICATION 21.1 The successful vendor shall, at its own cost and expenses, defend and indemnify
RBI against all third-party claims including those of the infringement of Intellectual
Property Rights, including patent, trademark, copyright, trade secret or industrial
design rights, arising from use of the products or any part thereof in India. This
includes any claim arises due to unauthorised use of any third party
software/tools.
21.2 The vendor shall expeditiously meet any such claims and shall have full rights to
defend itself therefrom. If RBI is required to pay compensation to a third party
resulting from such infringement, the vendor shall be fully responsible therefor,
including all expenses and court and legal fees, even after the expiry of project
terms.
21.3 The vendor shall also be liable to indemnify RBI, at its own cost and expenses,
against all losses/damages, which RBI may suffer on account of violation by the
vendor of any or all national/international trade laws, norms, standards,
procedures etc.
22. SITE VISITS
Site visits may be sought at the discretion of RBI. Vendor shall provide, in addition
to customer sites, an invitation to RBI to visit vendor's own site.
23. NOTIFICATION OF AWARD
The acceptance of the offer from the selected bidder will be communicated in
writing at the address supplied by the bidder in his letter of interest. Any change
of address of the bidder should therefore be promptly notified to RBI.
24. EARNEST MONEY DEPOSIT (EMD) 24.1 The vendor shall submit EMD to the Director, Systems Management Division,
Department of Statistics and Information Management, Reserve Bank of India,
Mumbai, along with its bids containing a Bank Guarantee from a scheduled
commercial bank, payable on demand for an amount of Rs. one Lakh only,
towards Earnest Money Deposit (EMD) as per the format given in Annex IV. The
EMD bank guarantee should have validity upto 180 days from the last date of
submission of the bids.
24.2 The EMD of unsuccessful bidders shall be returned within 15 days from the date
of declaration of the disqualification. The EMD of the successful bidder shall be
returned after the successful bidder furnishes the Performance Bank Guarantee.
24.3 Offers made without the EMD will be rejected.
24.4 The amount of the Earnest Money Deposit would be forfeited in the following
scenarios:
• In the case the bidder withdraws the bid prior to validity period of the bid
for any reason whatsoever; or
• In case the successful bidder fails to accept and sign the contract as
specified in this document for any reason whatsoever; or
• In case the successful bidder fails to provide the performance bank
guarantee within 15 days from the date of placing the order by the Bank
or signing of the contract, whichever is earlier, for any reason
whatsoever.
25. PERFORMANCE BANK GUARANTEE
The vendor shall at his own expense deposit with the Director, Systems
Management Division, Department of Statistics and Information Management,
Reserve Bank of India, Mumbai, within thirty (30) working days of the date of
notice of award of the tender, a Performance Bank Guarantee from a scheduled
commercial bank, payable on demand for an amount equivalent to ten percent
(10%) of the total cost of the project for the due performance and fulfilment of the
commitment by the vendor. The format of the bank guarantee is as indicated in
Annex III. This bank guarantee should be valid till 3 months from the date of
expiry of the project tenure (24 months).
26. SIGNING OF CONTRACT
The vendor shall be required to enter into a contract with Reserve Bank of India,
on the basis of the Scope of Work/deliverables mentioned herein and other terms
and conditions as indicated in this RFP.
27. PENALTY 27.1 Wherever delays occur because of reasons attributable to the vendor, liquidated
damages shall be payable by the vendor to the extent of one (1) percent of the
consideration payable for the milestone concerned for every month of delay and
shall not in any case exceed 5 percent of the amount payable to vendor for
concerned milestone.
27.2 In case the vendor has failed to submit the report of the taxonomy vetted by the
experts, RBI will charge a penalty equivalent to a maximum of five (5) per cent of
the total development cost of that particular return.
28. JURISDICTION
All disputes and differences of any kind, whatsoever, arising out of the vendor's
propositions shall be referred by either party (RBI or the vendor), after issuance of
30 days notice in writing to the other, clearly mentioning the nature of the dispute /
differences, to a single arbitrator, acceptable to both the parties, for initiation of
arbitration proceedings and settlement of the dispute/s and difference/ strictly
under the terms and conditions of this contract, executed between RBI and the
vendor. The arbitration shall be governed by the provisions of the applicable
Indian Laws. The award shall be final and binding on both the parties. The venue
for arbitration shall be at Mumbai, India.
29. TERMINATION
RBI, if so desire, can terminate the contract with the vendor any time during the
period stating proper reason therefor. For the purpose, RBI will furnish a notice in
writing to the vendor. The vendor will be asked to provide in writing any
clarification against the displeasure of RBI regarding the reason for
discontinuation within 15 days from the date of issue of the letter by the Bank. The
part developed source codes and all other material will be the property of the
Bank. The vendor will hand over all such material to RBI within a period of 15
days from the date of the request from the Bank.
30. FORCE MAJEURE 30.1 Notwithstanding anything contained under this Agreement, the Company shall not
be liable for damages or termination of this Agreement for default or non-
performance or non-completion or delays and shall be relieved of the performance
and the completion of his obligations and liabilities for delays, if such default, non-
performance, non-completion or delay in respect of the functioning of the
Company is caused by Force Majeure.
30.2 “Force Majeure” means an event, circumstance or situation beyond the control of
the Company including an event, circumstance or situation which is a result of or
caused by fire, lightning, earthquake, storm, tidal wave, flood, acts of God, acts of
public enemy, civil commotion, war, insurrections, riots, passing of any statutory
order by the competent authority/ties prohibiting performance of such obligations
and restrictions of any country affecting the export of Goods or technology to the
Company or import regulations or requirements of India, whatever the causes are,
which would be violated by the performance of this Agreement. However, this
does not include Company’s default or negligence or carelessness or failure to
assess the reasonable consequences of an act on the part of the Company,
resulting in such a situation.
30.3 In the event of any such intervening Force Majeure, the Company shall notify the
Bank in writing of such circumstances and the causes thereof immediately.
30.4 Unless otherwise directed by the Bank, the Company will continue to perform,
render and discharge other obligations with due diligence as far as they can
reasonably be performed, rendered and discharged and will seek all reasonable
alternative means for the performance and the completion of the obligations,
under this Agreement, as affected by the event of Force Majeure.
30.5 The Company shall resume the performance and the completion of all such
Contractual Obligations, as may be affected by Force Majeure, as soon as
practicable, after such event or events have come to an end or ceased to exist,
after notifying the Bank in writing thereof and subject to the instructions by the
Bank there against.
30.6 Continuation of the performance of this Agreement shall be reviewed by the
Parties, if the Force Majeure continues beyond sixty (60) days.
SECTION III: CONTENT AND FORM OF RESPONSES
This chapter contains the table of contents for the tender response. In order to facilitate
evaluation and comparison of tender responses, vendor shall submit their response in
this format. A failure to do so may result in the tender being eliminated at the examination
stage as unresponsive.
Should the vendors have additional information to submit that cannot be encompassed by
the current table of contents, additional sections may be added at the end.
31. TENDER RESPONSE
TABLE OF CONTENTS A. ELIGIBILITY BID
The format of the letter forwarding the eligibility bid should be as per Annex–II(A) The information should be furnished in the following way in the eligibility bid: A tabular representation as indicated below should be given by the bidder for easy
understanding regarding the availabilities of the supportive documents:
Sl No.
Eligibility description
Bidder's response
Supportive documents
Deviation, if any
B. TECHNICAL BID The format of the letter forwarding the technical bid should be as per the Annex- II(B). The Technical Bid should be in accordance with the following: INTRODUCTION Purpose Objectives Scope
MANAGEMENT SUMMARY
Overview of Vendor UNDERSTANDING, PROPOSAL AND METHODOLOGY In this section, it is expected that the bidder will give a detailed deliberation on their
understanding of the project. Propose a suitable solution in line with the desired plan.
Propose a methodology for designing, developing and implementing the proposed
solution.
EFFORT AND TIME ESTIMATION The bidder is supposed to propose total effort estimates using any standard effort
estimation techniques and also estimate the required time to complete the entire project,
keeping in view the time frame indicated in the RFP.
PROJECT TEAM COMPOSITION The following is the team composition for the XBRL project, including the brief profile of
the lead officials. A detailed work experience of the people attached should also be
enclosed.
Vendor The registered name of the bidding company
Business address for correspondence
Location Street Locality City Pin Code Country Telephone Facsimile Email Other
CONTACT NAME OF THE VENDOR
CONTACT’S POSITION WITH THE VENDOR
Contact addresses if different from above
Location Street Locality City Pin Code Country Telephone Facsimile Email Other
BUSINESS STRUCTURE BID COMPANY’S REGISTERED
ADDRESS Details of company registration
Names of Directors Chairman President/Managing Director Directors
Include a structure chart reflecting the organisation Chart
Financial standing of the vendor
(Information designed to give client confidence in the financial competence of the Vendor.) Audited financial accounts for past three years should be included in appendix. Total current employees 2007-08 2008-09 2009-10 Sales Turnover Net profit before tax Company Profile(s) Reference Sites (Use separate schedule formats for this response)
[Details of at least one similar Project in the last 5 years (including contact details) which will demonstrate the vendor's ability to carry out the functions which they are projected to provide services for this project in a timely and professional manner.]
Designated Staff
Name Position Project Designation
(Detailed profiles of key staff shall be included in appendix)
Experience of similar type of project(s) at other sites (Give details about the following with respect to the methodology followed by you in similar projects of similar nature and complexity – a minimum of one project.)
Project Name:
Project Location:
Client Name:
Client address:
Client contact/reference person(s):
Name Address – if different from above Telephone Facsimile Mobile Phone Email address
Project started (month/year):
Project elapsed time – months:
Man-months effort:
Project Director Project Manager
Name of senior project staff:
Other
Nature of the Project:
Role of the company, whether complete end-to-end involvement or for a particular module:
Project Detail
THE PROPOSED TOTAL SOLUTION Details of the activities and the time, effort estimation for the proposed project have to be
furnished. Detailed project plan for logical groups of returns should also be provided.
C. COMMERCIAL BID The format of the letter forwarding the commercial bid should be as per the Annex- II(C). The Commercial Bid should contain the following: COSTS Introduction
(Introduces the costing information)
Schedule of Tendered Prices
All the prices have to be quoted item-wise. The prices should mention the cost as well as
the tax and duty components, if any. All taxes, duties, charges shall be borne by the
vendor. Once prices have been tendered to RBI, no change/modification will be
entertained for any cause whatsoever (including changes in regulation, tax and duty
structure etc.). The prices once provided by the vendor will be valid for the entire period of
validity of the bid as defined in the present document.
Any revision in the rates of taxes, duties, charges and levies at a later date and during the
tenure of the bid will be borne as under:
a) The benefits realised by the vendor due to lower rates of taxes, duties, charges and
levies shall be passed on by the vendor to RBI.
b) Any increase in rates of taxes, duties, charges and levies will be borne by the vendor.
Part A:
Sl. No. Particulars Total
1 Cost of designing Taxonomy, development of application software for data submission, data migration, testing and operationalisation of the total solution for all the returns as listed in Annex A.
2 First year AMC
Part B *:
Sl. No. Particulars Total 1 Taxonomy development cost per 25 elements 2 Per return application software development cost 3 Man month rate for Change Management
*This will not be used for commercial comparison
Annex I
List of returns to be included under the second phase of XBRL
A: External Sectors returns:
Sl. No
Return Description Frequency
1. Advance remittance for import of rough diamonds above/equal to USD 5 Million
Advance remittance for import of rough diamonds above/equal to USD 5 Million RBI/2006-2007/278A. P. (DIR Series) Circular No. 34
Half-yearly
2. BEF Statement Statement showing the details of remittances effected towards import in respect which documentary evidence has not been received despite.
Half-yearly
3. MTSS Return Money Transfer Service Scheme Return Half Yearly 4. Consolidated information
relating to exposures of corporate in foreign currency
Consolidated information relating to exposures of corporate in foreign currency
Quarterly
5. Details of remittances made by NRO account
Remittances made out of NRO accounts up to 1 million USD per calendar year – Facilities to NRIs/PIOs and foreign nationals – liberalisation
Quarterly
6. Remittances under RDA Remittances under Rupee Drawing Arrangements. Quarterly 7. IBS return International assets and liabilities of banks in India Quarterly 8. Market value of FVCI Market value of FVCI Monthly 9. OCB return Monitoring of disinvestments by OCB Monthly 10. Overseas foreign currency
borrowing by ADs Category-I
To monitor the level of overseas foreign currency borrowings by ADs Category-I
Monthly
11. FLM – 8 (sale and purchase of foreign currency)
FLM – 8 (sale and purchase of foreign currency) Monthly
12. Import of gold by EOUs, units in SEZ/EPZ and nominated agencies
Import of gold Monthly
13. NRD-CSR Non-resident deposits comprehensive single return on NR/FCNR deposits and their transactions in a month
Monthly
14. ECB-2 return External Commercial Borrowings Monthly
15. FETERS (R-return) Foreign exchange transactions of banks in India Fortnightly
B. OSMOS Returns:
Sl No.
Group Return name
Description Frequency
ALE Asset Liability Exposure Monthly RCA Report on Capital Adequacy Quarterly ROR Report on quality Operating Results Quarterly RAQ Report on Asset Quality Monthly RLC Report on Large Credit Quarterly RCL Report on Connected Lending Quarterly
1(7)
DSB-Tranch1
ROC Report on Ownership and Control Quarterly
IRS Interest Rate Sensitivity (Rupee) Monthly SIR Interest Rate Sensitivity (Forex) Monthly MAP Maturity and Position Monthly
2(4)
DSB-Tranch2
ROS Report on Subsidiaries (Indian Operation) Monthly
ALE Asset Liability Exposure Quarterly STL Statement of Structural Liquidity Quarterly PC&I Problem Credit and Investments Quarterly RLE Report on Large Exposure Quarterly CME Country Maturity Exposure Quarterly ROP Return on Profitability Quarterly
3(7)
DSB-O
ROF Report on Fraud Quarterly 19 Standalone CPR Consolidated Prudential Report Half Yearly 20 Standalone BSA Balance Sheet Analysis Yearly 21 Standalone STL Structural Liquidity Fortnightly
(1st wed and 3rd wed)
22 Standalone RBS Risk Based Supervision Quarterly
C. UBD Returns:
Sl No.
Return name Description Frequency
1 Returns for Priority Sector Advance
To be submitted in connection with priority sector advances of the Urban
Co-operative Banks
Annual
2 Returns for Rating Model
Rating forma for inspecting officers to Rate a bank
As per inspection
3 Returns for Asset Liability Management (Statement of Structural Liquidity)
Related to assets and liabilities in different time bucket
Quarterly
4 Interest rate futures In connection with exchange traded interest rate futures
Quarterly
5 CRAR Capital Adequacy of the Urban Banks Quarterly
Annex – II (A)
TENDER FORM The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ ELIGIBILITY BID Dear Sir,
DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS
Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document.
We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid.
We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.
We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period.
We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection. Dated this …………………………. Day of …………………..2011 …………………………………………….
…………………………………………….
(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. …………………………………………………………………………………………………… (Name and address of Bidding Company)
Seal/Stamp of Tender
Witness name:
………………………………………………………
Witness address: ……………………………………………………… ……………………………………………………...
Witness signature: …………………………………………………
Attachments: • Board resolution delegating signing powers to authorised signatories
• Tender Technical Response
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I, certify that I am .........................................................
Secretary of the
(Name of bidding company)
And that
……….…………………………………………..
……………………………………………………………….. (Name of above company signatory (s) )
Who signed the above Tender is authorised to bind the corporation by authority of its governing body.
(Seal)
…………………………………………………….. (Secretary)
Annex-II (B)
TENDER FORM The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ TECHNICAL BID Dear Sir,
DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS
Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document.
We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid.
We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.
We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period.
We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection. Dated this …………………………. Day of …………………..2011 …………………………………………….
…………………………………………….
(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. …………………………………………………………………………………………………… (Name and address of Bidding Company)
Seal/Stamp of Tender Witness name:
………………………………………………………
Witness address: ……………………………………………………… ……………………………………………………...
Witness signature: …………………………………………………
Attachments: • Board resolution delegating signing powers to authorised signatories
• Tender Technical Response
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I, certify that I am .........................................................
Secretary of the
(Name of bidding company)
And that
……….…………………………………………..
……………………………………………………………….. (Name of above company signatory (s) )
Who signed the above Tender is authorised to bind the corporation by authority of its governing body.
(Seal)
…………………………………………………….. (Secretary)
Annex II (C)
TENDER FORM
The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ COMMERCIAL BID Dear Sir,
DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS
Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. We attach hereto the Tender Commercial Response as required by the Tender document, which constitutes my/our bid.
We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.
If our Tender Response is accepted, we will obtain a performance bank guarantee in the format given in the Tender Document, issued by a scheduled commercial bank in India, for a sum equivalent to 10% of the contract sum for the due performance of the contract.
We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after expiry of the warranty period.
We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the goods/products specified in the Tender Response without assigning any reason whatsoever. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection Dated this …………………………. Day of …………………..2011 …………………………………………….
…………………………………………….
(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of:
……………………………………………………………………………………………………… ……………………………………………………………………………………………………… (Name and address of Bidding Company)
Seal/Stamp of Tender Witness name:
………………………………………………………
Witness address: ……………………………………………………… …………………………………………………
Witness signature: …………………………………………………
Attachments: • Board resolution delegating signing powers to authorised signatures
• Tender Technical Response
CERTIFICATE AS TO AUTHORISED SIGNATORIES I, certify that I am .........................................................
Secretary of the
(Name of bidding company)
And that
……….…………………………………………..
………………………………………………………………..
(Name of above company signatory (s) )
Who signed the above Tender is authorised to bind the corporation by authority of its governing body.
(Seal)
…………………………………………………….. (Secretary)
Annex -III PERFORMANCE BANK GUARANTEE
The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 4th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Dear Sirs, PERFORMANCE BANK GUARANTEE – to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. WHEREAS M/s. (name of CONSULTANT), a company registered under the Companies Act, 1956, having its registered and corporate office at (address of the Vendor), (hereinafter referred to as “our constituent”, which expression, unless excluded or repugnant to the context or meaning thereof, includes its successors and assigns), entered into a Purchase Agreement dated …….. (hereinafter, referred to as “the said Agreement”) with you (Reserve Bank of India) to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. We are aware of the fact that in terms of sub-para (…), Section (…), Chapter (…) of the said Agreement, our constituent is required to furnish a Bank Guarantee for an amount Rs…….. (in words and figures), being 10% of the Contract Price of Rs. … (in words and figures), as per the said Agreement, as security against breach/default of the said Agreement by our Constituent. In consideration of the fact that our constituent is our valued customer and the fact that he has entered into the said Agreement with you, we, (name and address of the bank), have agreed to issue this Performance Bank Guarantee. Therefore, we (name and address of the bank) hereby unconditionally and irrevocably guarantee you as under: I. In the event of our constituent committing any breach/default of the said
Agreement, which breach/default has not been rectified within a period of thirty (30) days after receipt of written notice from you, we hereby agree to pay you forthwith on demand such sum/s not exceeding the sum of Rs…… ( in words and figures) without any demur.
II. Notwithstanding anything to the contrary, as contained in the said Agreement, we
agree that your decision as to whether our constituent has made any such default/s / breach/es, as afore-said and the amount or amounts to which you are entitled by reasons thereof, subject to the terms and conditions of the said Agreement, will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Performance Bank Guarantee, but will pay the same forthwith on your demand without any protest or demur.
III. This Performance Bank Guarantee shall continue and hold good till the
completion of the warranty period for the ‘Total Solution’ i.e. (date), subject to the terms and conditions in the said Agreement.
IV. We bind ourselves to pay the above said amount at any point of time commencing
from the date of the said Purchase Agreement until the completion of the warranty period for the Total Solution as per said Agreement.
V. We further agree that the termination of the said Agreement, for reasons solely
attributable to our constituent, virtually empowers you to demand for the payment of the above said amount under this guarantee and we have an obligation to honour the same without demur.
VI. In order to give full effect to the guarantee contained herein, we (name and
address of the bank), agree that you shall be entitled to act as if we were your principal debtors in respect of your claims against our constituent. We hereby expressly waive all our rights of suretyship and other rights, if any, which are in any way inconsistent with any of the provisions of this Performance Bank Guarantee.
VII. We confirm that this Performance Bank Guarantee will cover your claim/s against
our constituent made in accordance with this Guarantee from time to time, arising out of or in relation to the said Agreement and in respect of which your claim is lodged with us on or before the date of expiry of this Performance Guarantee, irrespective of your entitlement to other claims, charges, rights and reliefs, as provided in the said Agreement.
VIII. Any notice by way of demand or otherwise hereunder may be sent by special
courier, telex, fax, registered post or other electronic media to our address, as aforesaid and if sent by post, it shall be deemed to have been given to us after the expiry of 48 hours when the same has been posted.
IX. If it is necessary to extend this guarantee on account of any reason whatsoever,
we undertake to extend the period of this guarantee on the request of our constituent under intimation to you (Reserve Bank of India).
X. This Performance Bank Guarantee shall not be affected by any change in the
constitution of our constituent nor shall it be affected by any change in our constitution or by any amalgamation or absorption thereof or therewith or reconstruction or winding up, but will ensure to the benefit of you and be available to and be enforceable by you.
XI. Notwithstanding anything contained hereinabove, our liability under this
Performance Guarantee is restricted to Rs…… (in words and figures) and shall continue to exist, subject to the terms and conditions contained herein, unless a written claim is lodged on us on or before the afore-said date of expiry of this guarantee.
XII. We hereby confirm that we have the power/s to issue this Guarantee in your
favour under the Memorandum and Paras of Association/ Constitution of our bank and the undersigned is/are the recipient of authority by express delegation of power/s and has/have full power/s to execute this guarantee under the Power of Attorney issued by the bank in his/their favour.
2. We further agree that the exercise of any of your rights against our constituent to
enforce or forbear to enforce or any other indulgence or facility, extended to our constituent to carry out the contractual obligations as per the said Agreement, would not release our liability under this guarantee and that your right against us shall remain in full force and effect, notwithstanding any arrangement that may be entered into between you and our constituent, during the entire currency of this guarantee.
Notwithstanding anything contained herein:
I. Our liability under this Performance Bank Guarantee shall not exceed Rs. …. (in words and figure) ;
II. this Performance Bank Guarantee shall be valid only up to …….. (date, i.e. completion of warranty period for the Total Solution) ; and
III. we are liable to pay the guaranteed amount or part thereof under this Performance Bank Guarantee only and only if we receive a written claim or demand on or before …. (date i.e. completion of the warranty period for the Total Solution).
This Performance Bank Guarantee must be returned to the bank upon its expiry. If the Performance Bank Guarantee is not received by the bank within the above-mentioned period, subject to the terms and conditions contained herein, it shall be deemed to be automatically cancelled. Dated ……………………. this ……….. day …………. 2011. Yours faithfully, For and on behalf of the …………… Bank, (Signature) Designation (Address of the Bank) Note :
a) This guarantee will attract stamp duty as a security bond under Para 54(b) of the Mumbai Stamp Act, 1958.
b) A duly certified copy of the requisite authority conferred on the official/s to execute the guarantee on behalf of the bank should be annexed to this guarantee for verification and retention thereof as documentary evidence in the matter.
Annex IV
Proforma for Bank Guarantee In Lieu of Earnest Money Deposit
(To be submitted on non judicial stamp paper of appropriate value purchased in the name
of the issuing Bank)
This deed of guarantee made this ____ day of ____ two thousand ____ between ____
(Name of Banker) having its registered office at ______ (place) and one of its local offices
at ____ (hereinafter referred to as the Surety), and Reserve Bank of India, a Corporation
constituted by the Reserve Bank of India Act, 1934, having its Central Office at Central
Office Building, Shahid Bhagat Singh Road, Mumbai-400 001 INDIA (hereinafter referred
to as the Bank).
WHEREAS _______ (Bidder’s name hereinafter referred to as ‘Bidder') a Company
registered under _____ and having its registered office at ______ is bound to deposit with
the Bank by way of earnest money ` _____ (Rupees ___________ only) in connection
with its Tender for development, implementation and maintenance of XBRL based data
submission by banks and the specifications and terms and conditions enclosed therein.
WHEREAS the Bidder as per clause No. _____ Section II of Instructions to Bidder and
special conditions has agreed to furnish a Bank Guarantee valid up to ____ instead of
deposit of earnest money in cash.
NOW THIS WITNESSETH:
1. That the Surety in consideration of the above Tender made by the Bidder to the
Bank hereby undertakes to guarantee payment on demand without demur to the
Bank the said amount of ` 1,000,00 (Rupees one lakh only) within one week
from the date of receipt of the demand from the Bank on presentation of this deed
of guarantee, which the Bidder is bound to deposit with the bank by way of
earnest money in connection with his Tender.
2. This guarantee shall not be affected by any infirmity or irregularity on the part of
the Bidder or by the dissolution or any change in the constitution of the Bank,
Bidder or the Surety.
3. The Bank shall be eligible to make any claim under this guarantee if the Bidder
after submitting his Tender, rescinds from his offer or modifies the terms and
conditions thereof in a manner not acceptable to the Bank or expresses his
unwillingness to accept the order after the Bank has decided to place order with
the Bidder for development, implementation and maintenance of XBRL based
data submission by banks. The Banks’ decision in this regard shall be final and
binding.
4. The Surety shall not and cannot revoke this guarantee during its currency except
with previous consent of RBI in writing.
5. Notwithstanding anything contained in the foregoing, the Surety’s liability under
the guarantee is restricted to ` 1,00,000 (Rupees one lakh only).
6. This guarantee shall remain in force and effective up to __________ and shall
expire and become ineffective on intimation thereof being given to the Surety by
the Bank in which event this guarantee shall stand discharged.
7. The Surety will make the payment pursuant to the demand notice issued by the
Bank, notwithstanding any dispute that may exist or arise between the Bidder and
the Bank or any other person.
8. Any forbearance, act or omission on the part of the Bank in enforcing any of the
conditions of the said tender or showing of any indulgence by the Bank to the
Bidder shall not discharge the Surety in any way and the obligations of the Surety
under this guarantee shall be discharged only on the intimation thereof being
given to the Surety by RBI.
9. Notwithstanding anything contained hereinabove, unless a demand or claim under
this guarantee is made on the Surety in writing on or before, the Surety shall be
discharged from all liabilities under guarantee thereafter.
10. The Surety has the power to issue this guarantee under its Memorandum and
Articles of Association and the person who is hereby executing this deed has the
necessary powers to do so under the Power of Attorney granted to him by the
Surety.
SIGNED AND DELIVERED For and on behalf of
For and on behalf of above named Bank. (Banker’s Name and Seal)
Branch Manager
(Banker’s seal)
Annex- V
Technical Evaluation Matrix
Sl
No. Criteria Statement Percent
score Bidders
response1 Experience Details of the past relevant projects in
chronological sequence. Clearly indicate the level of involvement and responsibility. Furnish the details of the contact persons from the client organizations in each of the projects separately, so that RBI, if desires, can carry site inspection.
20
2 Project Team Composition
Project Team composition and lead team managers profile. The experience of the team lead managers will be indicated with all details.
20
3 Technical understanding
Document that demonstrates the depth of the technical understanding and clarity that bidder has of RBI's XBRL project.
20
4 Project Methodology
The bidder will provide a document that will articulate all details of the methodology that will be followed for project execution.
20
5 Time Assessment
The bidder has to attach a sheet to explain the time management plan and the detailed break up based on estimated workload.
5
6 Deviation from RFP
The bidders have to clearly indicate in a separate sheet the list of disagreement with the RFP, stating the reason therefor.
5
7 Overall assessment of the competence and suitability of the bidder
Presentation, interactions and technical documents
10
Note: Bidders will be shortlisted based on (a) the documentation they submit for the
above in their technical bids and (b) on the performance in the presentation before the
committee. Moreover, the bidders have to score at least 60 percent to get selected for the
commercial comparison.