Request for Proposal - Calgary Economic Development · Request for Proposal 06/13/2014 RFP...

Request for Proposal

06/13/2014 RFP 1406-01- Calgary Film Centre – Construction Management Services of 21

Calgary Film Centre

Construction Management at Risk Services

Reference Number: 1406-01

Issued: June 13, 2014

Responses Due: June 20, 2014

Calgary Economic Development c/o Lawson Projects

102 – 7101 5th Street, SE Calgary, AB

T2H 2G2 Phone 403-265-2000



Table of Contents

TABLE OF CONTENTS ............................................................................................................ 2

1. INTRODUCTION ............................................................................................................ 3

2. TIMELINES .................................................................................................................... 3

3. DEFINITIONS ................................................................................................................. 4

4. STANDARD FORM CONTRACT .................................................................................... 4

5. INSURANCE REQUIREMENTS ..................................................................................... 5

6. VENDORS QUESTIONS AND AMENDMENTS ............................................................. 5

7. CITY OF CALGARY BUSINESS LICENSE & OTHER REQUIRED LICENSES .............. 5

8. CONFLICT OF INTEREST ............................................................................................. 5

9. VENDOR EXPENSES .................................................................................................... 5

10. PROPOSED PAYMENT SCHEDULE ............................................................................. 5

11. PRICING ........................................................................................................................ 6

12. BACKGROUND .............................................................................................................. 6

13. LOCATION ..................................................................................................................... 6

14. SCOPE OF WORK ......................................................................................................... 6

15. PROJECT SCHEDULE .................................................................................................. 9

16. CONSTRUCTION BUDGET ........................................................................................... 9

17. DELIVERABLES PROPOSAL FORMAT AND CONTENT .............................................. 9

18. PROJECT MANAGER ...................................................................................................11

19. PROPOSAL EVALUATION CRITERIA ..........................................................................12

19.1. Selection Methods ...................................................................................................12

19.1.1. Vendor Response Guidelines ...........................................................................12

19.1.2. Team Competence & Resources ......................................................................12

19.1.3. Methodology .....................................................................................................12

19.1.4. Fees, Expenses & Disbursements ....................................................................12

19.1.5. Proposal Evaluation Criteria .............................................................................13

20. SUBMISSION INFORMATION ......................................................................................13

21. CED/ACH RESERVATION OF RIGHTS AND VENDOR’S LICENSE GRANT ...............14

22. NO FURTHER CONTRACT OR LIABILITY ARISING FROM RFP PROCESS ..............15

APPENDIX A – Roles and Responsibilities

APPENDIX B – Calgary Film Centre – Scope of Work Assumptions



1. Introduction

Calgary Economic Development Ltd (CED), on behalf of CED’s wholly owned subsidiary The Alberta Creative Hub (ACH), invites qualified firms to submit a proposal for the above titled Request for Proposal (RFP). A proposal, in electronic form, together with one hardcopy must be submitted as outlined in clause 22. The hardcopy proposal must be submitted in a sealed package labeled RFP 1406-01 Calgary Film Centre – Construction Management At Risk Services. The Services are to include the provision of Preconstruction, General Contracting and Post Construction services for the construction of the Calgary Film Centre Project.

Late proposals will not be accepted. The request for proposal must be completed in its entirety, and is required by CED in order to properly evaluate the company’s capacity, skill, reliability, knowledge and experience.

Failure to provide any of the information herein requested may result in disqualification.

2. Timelines

RFP Release Friday, June 13, 2014

Deadline for Questions 2:00 pm, Wednesday, June 18, 2014

Proposal Submission Date 2:00 pm, Friday, June 20, 2014

Short-list Interviews Tuesday, June 24, 2014

Bid Notification Date Wednesday, June 25, 2014

Project kick-off meeting Thursday, June 26, 2014

Client-sign off of Schematic Design Wednesday, July 2, 2014

DP submission to City Thursday, July 17, 2014

Submit DSSP Thursday, August 7, 2014

Phase 1 Warehouse/Workshop BP

Application to City

Friday, September 19, 2014

Phase 2 Sound Stages BP Application to

City

Friday, September 26, 2014

Project Completion Date – Phase 1

Project Completion Date – Phase 2

February 26, 2015

October 13, 2015



3. Definitions

“ACH” means The Alberta Creative Hub and the “Owner”.

"CED" means Calgary Economic Development Ltd.

"Request for Proposal (RFP)" means this document.

"Project Manager" means the person identified in Section 18 of this RFP.

"Vendor" means an organization responding to this RFP.

"Proposal" means a Vendor's response to this RFP and includes all of the Vendor's attachments and presentation materials.

"Services" means the duties, tasks, and responsibilities as described in this RFP.

Logistics Team

Project Manager

Corporation Board of Directors

President

COO

Project Director

Funding Partners

Specialist

ConsultantsDesign Team Construction Team

Inspections & Testing

Calgary Film Centre Project Organizational Chart

Industry Advisors

CFO

Audit & Building Committees

Manager Corporate Projects

Note: The “Construction Team” means the Construction Manager and their sub-trades.

The “Design Team” will be composed of the Prime Consultant/Architect and sub-consultants. ACH has engaged Kasian Architecture Interior Design and Planning Ltd. to provide the Design and Prime Consulting services required for the project.

4. Standard Form Contract

By submitting a Proposal a Vendor acknowledges that it agrees to the terms and conditions of this RFP and incorporated by reference into its Proposal. If a Vendor’s Proposal is accepted by



ACH, the Vendor will be expected to enter into a CCDC 5B (2010) Construction Management Contract – for Services and Construction. Part or all of this RFP and the successful proposal may be incorporated into the contract.

Supplementary Conditions will form part of the Contract as required.

An “Open Book Policy” must be provided. ACH or their representative will directly oversee Construction Manager’s tendering and award of all sub-trade contracts. Access to the contractors accounting records must be provided throughout the duration of the project and for a period of one year after substantial completion.

5. Insurance Requirements

The Vendors is to supply information detailing their general and professional liability insurance which will be in place for the project.

6. Vendors Questions and Amendments

All questions regarding this RFP must be directed in writing to the Project Manager. Enquiries and responses may be recorded and distributed to all Vendors.

The Vendor must immediately notify the Project Manager in writing of any ambiguity, divergence, error, omission, oversight, or contradiction in this RFP discovered by the Vendor and request whatever clarification is required to prepare the Vendor's Proposal.

Amendments or withdrawals of proposals will only be allowed if acceptable requests are received before the deadline set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline.

If an Addendum is issued, it will be posted on the CED website with the RFP. Vendors are advised to visit the website immediately prior to the RFP deadline.

7. City of Calgary Business License & Other Required Licenses

All Vendors doing business in the City of Calgary are required to comply with all provincial, local and federal licensing requirements. Vendors selected through the RFP process will be required to demonstrate compliance with licensing requirements.

8. Conflict of Interest

Vendors must fully disclose, in writing, in their Proposal, the circumstances of any possible conflict of interest or what could be perceived as a possible conflict of interest between the Vendor, CED, and/or ACH. CED may reject any Proposal where, in the opinion of CED, the Vendor is or could be perceived to be in a conflict of interest.

9. Vendor Expenses

The Vendor is responsible for all costs of preparing and presenting its Proposal.

10. Proposed Payment Schedule

The Vendor agrees to invoice ACH on a monthly basis based on progressed completion of the Work as described in the contract.



ACH will make payments based on a Payment Certification of monthly invoices by the Prime Consultant. Each billing must consist of an invoice with supporting documentation and progress report. No payment will be made until the Owner has approved the invoice.

No payment will be made until the contract is approved by ACH and has been fully executed by all parties.

11. Pricing

All Proposals will be issued in Canadian dollars.

12. Background

Calgary Economic Development is an opportunity-maker, helping to spark and fuel Calgary’s growth. Our job is to connect people with resources that can help them grow their careers or businesses, thrive in new locations or markets, and feel at home in our community. We offer a wealth of information to help everyone succeed and we tirelessly promote Calgary, in Canada and around the world. We’re exhilarated about our role in shaping and sharing Calgary’s story and we’re proud to be part of the energy. For more information, please visit our website at calgaryeconomicdevelopment.com and follow us on Twitter @calgaryeconomic.

The Alberta Creative Hub is a non-profit corporation and a wholly-owned subsidiary of Calgary

Economic Development Ltd. ACH was created in 2009 as a unique non-partisan organization

with a mission to grow Alberta’s film industry by promoting all levels of indigenous and foreign

film productions, including those that promote Alberta stories.

13. Location

The project location is within the city limits of Calgary, Alberta. The facility is to be constructed

at 5750 76 Avenue SE, a 8.342 acre (3.376 ha) site. A site survey is in process and will be provided upon awarding of contract. The site is reasonably flat a variance of approx. 3 meters +/- from front to back and 3 m+/- from side to side, The dimensions are approx. 175 m on the street side and back x 198 m on each side.

14. Scope of Work

The services will be delivered in three stages: the Pre-construction, Construction and Post-construction stages. The services are to include, but are not limited to:

Pre-construction Stage

Immediately upon award the Construction Manager shall review the Conceptual Plans and Outline Specifications and prepare a detailed estimate of the construction cost and a detailed construction schedule.

During the pre-construction stage, the Construction Manager will attend design meetings and provide cost and time input with respect to option analysis as the design progresses. The estimate will require a detailed revisit at the 75% and 90% design completion stages. The Construction Manager will take an active role in value engineering to assist the project team to complete the project within the approved budget and schedule.

http://www.calgaryeconomicdevelopment.com/

https://twitter.com/calgaryeconomic



Construction Stage

The Construction Stage will commence with the Construction Manager’s recommendations on the pre-qualification process of trade contractors. The Construction Manager will prepare a list of recommended trade contractors for review by the project team. The Construction Manager will prepare trade contractor scopes of work for each trade contractor tender package and obtain a minimum of three (3) competitive tenders for each scope of work. When tenders are received the Construction Manager will review each of the tenders, comparing each tender to the original scope of work and the budget, and make a recommendation on award of trade contracts or suppliers to the Project Manager.

At any time, if it is found that for whatever reason the budget cannot be met, the Construction Manager will further review the tenders and make recommendations to the Project Manager on what steps can be taken to stay within the budget.

During the Construction Stage, the Construction Manager will assume the role of Prime Contractor and will be responsible to contract with and supervise all trade contractors and provide all miscellaneous work not logically included in the trade contractors’ scope (note that these items are to be determined and agreed to with the Project Manager during the pre-construction stage).

The Contractor will take on the role of Prime Contractor and be responsible for maintaining onsite safety by administering an appropriate construction site safety program.

The Contractor will employ full-time qualified Superintendent and staff to supervise the work, along with appropriate attendance by qualified safety personnel. It will be the Contractor’s responsibility to complete the construction stages on time, within budget, and in accordance with all the contract documents. The Contractor will be responsible for complying with all conditions of the contract. The Contractor will also attend any scheduled project team meetings with the Project Manager and the Prime Consultant. These meetings will be chaired and minutes distributed by the Project Manager. Before the last day of each month the Contractor will provide a progress report to the Project Manager detailing work completed in that month, including progress photos, work planned for the next month, costing and scheduling updates, and any outstanding issues requiring resolution.

At the end of the Construction Stage, and before occupancy, the Contractor will schedule deficiency reviews with all parties, as required, prepare lists for distribution, and supervise the timely completion of all incomplete or correction of any sub-standard work. The Contractor will gather all material, including warranty documentation, and compile three complete hard copy sets of Operating and Maintenance Manuals and 1 soft copy. All commissioning reports are to be submitted in a separate commissioning section of the manuals. The Contractor will also submit accurate as-built drawing markups for the Prime and sub-consultants to use in preparation of electronic as-built documents.

Post Construction Stage

The Construction Manager will manage all warranty issues that arise during the first year following the date of Substantial Performance, including attendance and follow up to the year-end inspection.



The Project

The concept of the Alberta Creative Hub is to be a purpose built facility for the film, television and creative industries in Alberta. The warehouse portion of Phase 1 is built to a “shell condition” for which the anchor tenant will construct their own tenant improvements within.

Ph

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Item Description

Qu

anti

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Total GFA SQ.FT.

SITE (Assume Flat Site)

Zoning Zoning is in place - Zoning by-law (I-G)

1,2 Circulation Driveways, driving entry, turning zones 100,000

1,2 Parking Scrambled (Studio) 150 48,000

1 Security One gated access to controlled site area non-public

2 Landscaping Fencing, soft and hard landscaping, pedestrian circulation 20,000

Total Footprint on Site 150

168,000

STUDIO/SOUND STAGES

2 A Includes washroom, loading dock, lobby 20,000

40’ clear ht., mech. not on roof

Linear Parking 100 ft./20,000 sq. ft. 21,300

2 B Includes washroom, 2 loading dock, 1 drive in bay, lobby 30,000

Option to split into 2 studios, 40’ clear ht., mech. not on roof

Linear Parking 100 ft./20,000 sq. ft. 24,720

Total Footprint on Site 96,020

MISCELLANEOUS

1 Warehouse Anchor tenant (William F White) and sub-tenant 20,000

1 Workshop Sub dividable and includes Department areas 17,000

1 Department Props, wardrobe, loc. (2 or 3 levels), possible mezzanine level Included in warehouse

2 Public Art Meet City of Calgary Public Art Policy

1 Security Controlled separation of public.

1,2 Design Meet LEED Gold level – no certification

Total Footprint on Site 37,000

301,020

A performance spec. will be developed for the design and construction of the building(s). The project design will be for a base building(s) open warehouse condition with basic concrete floors, open ceilings, electrical and mechanical to accommodate a capacity for advanced electrical systems for sophisticated and versatile audio and video installations. The Studios features will include 40’ clear height, long clear spans, extensive acoustical insulation, independent and sound-attenuated mechanical systems, large overhead loading dock access doors, drive in loading area (s).

The site will also include ample parking for cast and crew (see schedule above) and linear parking to accommodate long-vehicle production caravans. Visual image and cleanness of appearance is important along with landscaping, fencing and security control elements.



All construction associated with the Calgary Film Centre will include sustainability requirements to meet a LEED Gold standard.

15. Project Schedule

The contract term and work schedule set out herein represent ACH’s best estimate of the schedule that will be followed. The length of the contract will be from the date of award until completion of the project. The Project Schedule has been developed and will be presented for discussion at the time of the interviews. Only the short-listed firms will be interviewed.

The Project will be phased:

Phase 1 -To accommodate anchor tenant, occupancy for Warehouse, Workshop and Department Facilities with related parking, circulation and security for February 26, 2015.

Phase 2 - Completion of project, occupancy for October 13, 2015.

16. Construction Budget

The construction budget for the proposed Calgary Film Centre has been developed using earlier research and updated to reflect the current Project Plan with the current anticipated construction start date of Q2 2014.

The total Project Budget is FIXED and is estimated at $14.6MM hard cost for construction.

More detailed costing of the project will be undertaken to make adjustments for site-specific conditions and as the planning and design evolves. Specific contract and scheduling strategies will be implemented to assist with budget and schedule management.

17. Deliverables Proposal Format and Content

17.1 Proposal Format and Content

In order to facilitate the analysis of the response to this RFP, Vendors are requested to prepare their proposals in accordance with the instructions outlined in this section. Each Vendor is required to submit the proposal in a sealed package.

Proposals should adequately describe the Vendor’s capabilities to satisfy the requirements of the RFP. All parts, figures, and table should be lettered sequentially and clearly labeled including a Table of Contents.

17.2 Introduction

The Proposal must include the complete name and address of the firm and the name, mailing address, and telephone number of the person CED should contact regarding the proposal.

Proposals must confirm that the Vendor will comply with all the provisions in this RFP, and if applicable, licensed to practice in Calgary. Proposals must be signed by a company officer empowered to bind the firm.

17.3 Project Understanding

Vendors must provide a comprehensive narrative statement that illustrates their understanding of the project and the project schedule.

17.4 Project Methodology



Vendors must provide a comprehensive narrative statement that sets out the methodology they intend to employ and illustrate how their methodology will serve to accomplish the work and meet ACH’s schedule, as per the project completion dates noted in Item 2 and includes the following:

-Service delivery standards

-Problem reporting and resolution procedures

-Scheduling techniques and tools

-Budgeting and Reporting

-Cost Control Measures

-Quality Control Program

-Safety Program and Record

Prime criteria for the selection of the Construction Manager will be the ability of the company to maintain continuity of staff and the allocation of an individual dedicated to the production and administration for the duration of the project. Continuity of team members is important to ACH. Prior to any change in team member, the successful Vendor will be required to request the change and obtain prior approval from ACH. The qualifications and experience of the proposed staff must be equivalent to or better than the staff proposed at the proposal stage.

17.5 Experience and Qualifications

Provide a brief company history.

Vendors shall provide a list of completed past projects of a similar nature to the Calgary Film Centre including reference names and phone numbers. Information should include: list of services provided, address, telephone and fax numbers, length of implementation, name of client reference.

Company organizational chart specific to the personnel assigned to accomplish the work called for in this RFP. Illustrate the lines of authority and, designate the individuals responsible and accountable for the completion of each component and deliverable of the RFP.

Provide a narrative description of the organization of the project team.

Provide a personnel roster that identifies each person who will actually work on the contract and provide the résumés for each person listed.

17.6 Consultants

The consultants will be contracted separately and directly with ACH. The Prime Consultant will provide the coordination of the structural, mechanical, electrical and civil engineering consultants.

17.7 Cost Proposal

The Construction Manager is requested to provide a fee for series for each Stage, as follows:

Pre-construction Stage: Provide an hourly fee schedule for the services of the Construction Manager’s key staff directly involved at this stage of the Project.

Construction Stage: Provide a fixed percentage fee of the construction costs, including but not limited to:

All project staff directly or indirectly involved in Project, excluding the monthly Site Superintendent’s total charge-out rate, which is to be shown separately.



Office staff including administrative, secretarial, estimating, scheduling, accounting, procurement, coordination, IT related services or products and expediting personnel; carrying out duties including but not limited to issuing tenders, contract documents, reviewing shop drawings and issuing, reviewing and processing RFI’s, SI’s, CRX’s, CO’s, etc.; and

All costs of overhead and profit.

Post Construction Stage: To be included in the fixed percentage fee described in the Construction Stage.

The fees will cover all costs related to the procurement and supervision of trade contractors and suppliers for the duration of this project. For direct purchase of miscellaneous and supplies that cannot be covered by subcontract, the Construction Manager may add a percentage fee to cover handling, overhead and profit. The proposed fee is to be identified in this proposal. The Building Permit Fee for the project will be reimbursed at cost.

Prices must be stated in actual dollars and cents expressed in Canadian funds. GST is not to be included in calculation.

The final negotiated Stipulated Sum for the CM at Risk will include the Construction Management Services and Construction costs for all 3 stages, including Site Superintendent.

Table of minimum submission requirements (expand as required)

Pre-Construction $

Project Manager Hourly rate including overhead/profit

Estimator Hourly rate including overhead/profit

Project Coordinator Hourly rate including overhead/profit

Construction & Post-Construction Fixed Fee % of Construction Cost

Site Superintendent Monthly charge-out rate

17.8 Other Information

Provide any other details or information you consider relevant or applicable to this procurement and your proposal.

18. Project Manager For the purpose of the provisions of information surrounding this contract or the administration of the contract, the Project Manager is:

Lawson Projects - Attention: Norm Landry

102 – 7101 5th Street, SE phone: +1-403-265-2000 Calgary, Alberta T2H 2G2 e-mail: [email protected]

mailto:[email protected]



19. Proposal Evaluation Criteria

19.1. Selection Methods

When an alternative is proposed regarding any specific requirement, it will be evaluated to ensure that the desired results will be achieved. Vendors should be aware that certain mandatory requirements have been set out in the terms of reference (scope, methodology, and deliverables) and submission information. Proposals that fail to provide these requirements may not be evaluated.

19.1.1. Vendor Response Guidelines

The following information should be provided in each proposal and may be utilized in evaluating each proposal submitted.

19.1.2. Team Competence & Resources

The proposal shall include an executive summary that describes why your company should be selected to provide project management services for this project. Describe the capability (technical expertise) of the resources proposed to meet the requirements described in the terms of reference.

Identify the individual who shall be the Project Leader for your team and demonstrate the leadership experience of the Project Leader across the full Scope of Work.

Identify each member of your Project Team, and specify their roles and responsibilities on this project. Outline the proposed project team knowledge, skills and past experience, with a description indicating how, and in what ways the proposed resources satisfies the needs and objectives identified in the RFP.

19.1.3. Methodology

Clearly articulate the process and qualitative and quantitative methodology to be used, proposed work plan schedule, and timeline for deliverables in order to achieve the objectives and deliverables of the RFP.

19.1.4. Fees, Expenses & Disbursements

Provide information and estimated costs for any additional items that may be required to accurately and effectively execute the required Scope of Services. Expense information should include a breakdown of costs:

Per diem rates for Pre-construction stage;

Travel beyond the City of Calgary, if required;

Printing, courier, site set-up and operational costs; rentals, etc.;

Software costs, data information or research;

ACH will pay the goods and services tax (GST); however, do not include GST in your proposed pricing.

The Vendor agrees to invoice ACH monthly based on progressed completion of the Services as described in this contract. All pre-approved expenses and disbursements are to be invoiced as they are incurred together with the monthly progress billing.



19.1.5. Proposal Evaluation Criteria

The proposals will be evaluated on the basis of several factors, including and not necessarily in this order:

Construction Management fee

Superintendent fixed fee

Safety Officer fixed fee (and rate of involvement)

Reimbursable schedule of rates

Individuals proposed for the Construction Manager’s team

Availability of team members and commitment

General and directly related experience

Summary of services included

Cost, schedule and quality control programs

Safety program

Understanding of the project delivery process

References

Note: Only short-listed proponents will be interviewed.

The proposal shall be open to acceptance by the Owner for a period of thirty (30) days following the closing date, and all quoted prices are to be held for the duration of the project.

The Owner reserves the right to waive any irregularities or to reject the proposal.

20. Submission Information

Vendors must submit by hand delivery one (1) hardcopy of the proposal, as well as one (1) electronic copy submitted on a CD or Memory Stick in a Microsoft Word or PDF format. The original copies must be signed by an officer who is authorized to bind the Vendor contractually. The electronic copy should be sent to the attention of the Project Manager by email as noted below. The hardcopy must be submitted in a sealed envelope labeled “RFP 1406-01 Calgary Film Centre – Construction Management At Risk Services” with the Vendor’s name and closing date, on the outside of the envelope and addressed as set out below:


102, 7101 – 5th Street, SE Calgary, Alberta, T2H 2G2

Canada The proposal letter/package is to be addressed to:


102, 7101 – 5th Street, SE Calgary, Alberta, T2H 2G2

Canada

e-mail address: [email protected]



Proposals (hard and soft copies) must be received on or before 14h00 on Friday, June 20, 2014. Fax proposals and / or oral proposals are not acceptable. An e-mail submission is acceptable with a signed hard copy to be delivered on or before the above noted deadline. Vendor’s failure to submit their proposal before the deadline will cause their proposal to be disqualified. Late proposals or amendments will not be opened or accepted for evaluation. Proposals will be opened privately. After the closing, CED may post the identity and addresses of the vendors. CED may not consider any proposal that:

is received after the exact time and date noted above;

does not indicate the request for proposals title, closing date, and vendor’s name on the outside of the envelope containing the hardcopy proposal in response to the RFP; or

is delivered to any address other than that provided above.

Proposals must be transmitted by e-mail as noted above. Transmitted proposals will be accepted under the following conditions:

The proposal is received before the submission deadline at the e-mail address provided above;

The vendor must deliver, during Lawson Projects’ business hours, an original hardcopy proposal to the address stated herein immediately following the transmission of the e-mail.

21. CED/ACH Reservation of Rights and Vendor’s License Grant

CED/ACH reserves the right:

To not consider, or to reject, any or all proposals in whole or in part for any reason whatsoever in its sole and absolute discretion;

To accept any proposal in whole or in part, even if it does not comply with the terms of this RFP;

To short list vendors, and require a presentation by the vendors short-listed and/or the provision of additional information by such short-listed vendors;

To, at any time, add, delete or modify this RFP and to have the vendors advise CED/ACH of the effect of such changes on their proposal and/or have the vendors resubmit their proposals in light of same;

To negotiate at any time with any one or more of the vendors to the exclusion of the other vendors; and

To not proceed, for any reason, with this RFP or the project contemplated in this RFP.

By submitting its Proposal for consideration, the Vendor will thereby be agreeing to all of the following:

Without the further consent of the Vendor or providing any notice, CED/ACH may disclose any and all of the content of Vendor's Proposal to any or all of the other vendors



or any third party, including any or all of the creative content contained in Vendor's Proposal;

The Vendor grants and agrees to grant to CED/ACH a non-exclusive, perpetual, fully-paid up, irrevocable license to implement, use, reproduce, modify, display, distribute, transmit, prepare derivative works of and to otherwise fully exploit, without limitation, any and all of the content of Vendor's Proposal including without limitation, all of the creative content, ideas, concepts and approaches as well as all copyright therein;

Such license shall extend to any other vendor or any other third party that CED/ACH may engage to use and implement such content;

CED/ACH shall have no obligation to provide any credit or otherwise attribute to the Vendor or anyone else any such content as may be implemented and/or used by CED/ACH;

The Vendor represents and warrants to CED/ACH that such content is the original work of the Vendor and its use by CED/ACH as contemplated in this RFP will not infringe on any rights of any third party; and

All of the rights and licenses granted herein and the exercise of all such rights and licenses by CED/ACH and the other vendors and such other third parties, as described herein, are granted and may be exercised: (i) without any obligation to account to the Vendor or to otherwise pay any consideration to the Vendor; and (ii) without having to have accepted or shortlisted Vendor's Proposal.

22. No Further Contract or Liability Arising from RFP Process

By submitting a Proposal, the Vendor agrees and acknowledges that:

Nothing in this RFP nor the submission of the Proposal nor the review and consideration of the Proposal by CED/ACH nor will any communication between the parties in relation to the RFP or the Proposal operate to obligate any party to enter into any further business relationship with the other party and, in particular, if CED/ACH decides to engage the Vendor in connection with the subject matter of the RFP then such engagement may only occur pursuant to a written agreement that has been signed by both parties and, absent such written agreement, CED/ACH will have no further liability or obligation to the Vendor in connection with the subject matter of the RFP;

The Vendor is participating in this RFP process at its sole risk and expense, and CED/ACH will not be liable to the Vendor for any costs, expenses or liabilities incurred by the Vendor in any way arising in connection with the Vendor's participation;

CED/ACH has made no representations other than those expressly stated in this RFP;

CED/ACH has the right to cancel this request for proposals at any time and to reissue it for any reason whatsoever or decide not to reissue it for any reason, without incurring any liability and no vendor will have any claim against CED/ACH as a consequence; and

The Proposal and any accompanying documentation submitted by the Vendor will become the property of CED/ACH and will not be returned.

APPENDIX A Calgary Film Centre – Roles and Responsibilities

Ownership/Responsibility Note: see Project Organizational Chart – Section 3. Support and Assist



Management Activity / Deliverable

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General

Off Site support structure

Pre site purchase - communications with City

Site investigation - acquire survey

Site Investigation - acquire Geotechnical reports

Assembly of Project Team (Consultants& Contractors)

Construction Phase:

Supplementary Details and Instructions

Permits:

Obtain Development Permit

Obtain Building Phased Permits (Foundation Permits)

Obtain Phase 1 Building Permit

Obtain Phase 1 Building Completion/Occupancy Permit

Obtain Phase2 Building Permit

Obtain Phase 2 Building Completion/Occupancy Permit

Prepare Project Directory / Contact Schedule

Design Management

Design Checks:

Concept Planning of Site

Prepare Conceptual Designs

Design Development

Prepare Working Drawings & Specifications

Construction Administration/Commissioning

Post Construction/ Project Closeout

1 yr Warranty Review

Activity Management / Deliverable Ow

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Risk Management:

Develop Risk Register

Manage / Up date Risk Register

Change Management:

Management Change Orders / Sign-offs

Value Management

Procurement

Formulation of Packages:

Preparation of Bid Information

Bid Call

Prepare Tender Documentation

Issue Tender Documentation

Bid Check Estimates

Tender Analysis:

Bid Review

Trade Contracts:

Preparation of Trade Bid Packages

Evaluate Sub-Contractors

Sub-contract Negotiations and Contracts

Obtain Proof of Bonds, Insurance, WCB & PC Letter

Financial

Cost Estimates:

Global Cash flow

Global Budget

Cost Reporting

Financial Control:

Certificates for Payment

Procurement Management

Planning

Schedule Review and Updating:

Develop Global Schedule & Area / Sub-Schedules

Construction Schedule


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Tender Package Schedule

Project Controls

Construction Contract:

Prepare Construction Contracts

Review, approval and execution of Contracts

Progress Measurement :

Update / Manage Schedules

Information Management:

Field Meetings & Site Visits

Project Reporting:

Monthly Reports

Establish / Develop / Maintain Meeting Schedule

Delivery

Quality Control:

Develop Quality Control Procedures (Design)

Develop Quality Control Procedures (Construction)

Construction Phase HSE Management:

Development of Construction HSE Files

Develop Health & Safety Files

Safety Meetings

Health & Safety Enforcement:-

Develop / Manage Health & Safety Working Procedures

Site Inspections

Environmental Management:-

Arrange for Environmental Investigations

Management of the Work:-

Services

Handover Plan:-

As Built Drawing Completion

Substantial Performance Inspection

Health & Fire Officer Inspection

Warranty Review


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O&M Manual:-

Produce O&M Manuals

Commissioning:-

Develop Commissioning Schedule

Coordinate Inspection & Testing Services

Administration

Project Team Office

Document Management

Process & Procedures



APPENDIX B

Calgary Film Centre – Scope of Work Assumptions

1 Studios A & B

- Studio A = 141’ x 141’ x 40' (20,000 sq. ft.)

- Studio B = 170’ x 176’ x 40' (30,000 sq. ft.)

- Civil engineering work to be coordinated

- Geotechnical research underway - no soil contamination

- Pile supporting with steel structure or pre-manufactured building

- Slab on Grade (6" thick)

Studios

- Concrete finished floor to accommodate rubber flooring

- Interior “Shell space” - steel stud with drywall interior wall by tenant

- Acoustical roofing component – part of the pre-manufacture shell

- Acoustical wall panels (internal)

- 3 loading docks (1 x Studio A & 2 x Studio B)

- 1 main entry point per studio with heated vestibule

- Polished concrete epoxy sealed floor entrance / vestibule

- 3 Man Doors with hardware push plates & door closers & locksets

- Operable partition wall in Studio B only

Washrooms (male & female) with shower

- Ceramic wall tiles in the washrooms

Loading Dock

- Double soundproof doors into studios

- 1 Electrical Room per studio

- Data communication network to data room only

- Additional roof structural support included to accommodate specialized lighting

- Card Access into building

- Sanitary / water stub in only

2 Warehouse & Workshop

- Warehouse & Workshop (37,000 sq. ft.)

- Foundations - grade beam on piles

- Slab on Grade (6" thick)

- Concrete finished floor ready for finish

- Interior steel stud wall drywall – by tenants

Exterior insulated wall part of pre-manufactured building

- overhead doors

- 1 Electrical Room area. Electrical utilities supply service to panel only

- Utilities brought to a panel into an electrical room with no distribution



- Sanitary / water rough in only

- Data communication network to Data Room only distribution by tenant

- Mechanical to suite warehouse condition

- Base building lighting to a warehouse condition

- Assumed windows on street elevation

- Janitors room, utility room -electrical, sprinkler etc. for base building

- camera surveillance or card access by tenant

- washrooms by tenant

- interior walls by tenant

- gravel storage area

3 Site Development - City of Calgary Art Policy

- Assumed Site area 8 acres

- Coordinate civil and site work with consultants

- Chain link fencing with barb wire around perimeter of site

- Landscaping as per zoning requirements

Request for Proposal - Calgary Economic Development · Request for Proposal 06/13/2014 RFP...

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