Reports Oracle Subledger Accounting. Objectives After completing this lesson, you should be able...

Reports

Oracle Subledger Accounting

Objectives

After completing this lesson, you should be able to:• Generate Subledger Accounting reports using Oracle BI

Publisher.• Create and update open account balances listing

definitions.• View the Open Account Balances Listing.

Subledger Accounting Reports Overview

Oracle Subledger Accounting provides accounting reports for fiscal and internal control purposes. Create your own layouts and publish your reports using Oracle BI Publisher.

Subledger Accounting Reports Overview

The subledger accounting reports include subledger journals for the sources that use Subledger Accounting and General Ledger journals for sources such as MassAllocations and revaluation that do not, i.e. that originate within General Ledger.The reports are comprehensive from a financial standpoint and include the best source of information for each type of journal entry. These reports can therefore be used in lieu of the General Ledger based journals and account analysis reports.

Custom Parameters

Custom parameters are used to pass information to the template, such as boilerplate text or formatting options and apply to all Subledger Accounting reports.

Journal Entries Report

The Journal Entries Report displays detailed journal entry information including transaction details for

subledger journal entries as well as adjustments entered in General Ledger and entries posted to General Ledger

from other sources.

Journal Entries Report Parameters

Parameter Required Description

Ledger/Ledger Set Yes From GL: All ledgers and ledger sets included in the access set identified by the profile option GL: Additional Data Access Set.From Subledger, Use Ledger Security = Yes: All ledgers and ledger sets included in the access sets identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set.From Subledger, Use Ledger Security = No: All ledgers and ledger sets defined in GL.

Period From Yes All periods from the accounting calendar associated with the selected Ledger or Ledger Set.

Period To Yes All periods from the accounting calendar equal to or coming after the From period up to the end of the fiscal year.



Journal Entry Status No Valid values are Draft, Final, and Error.

Posted [Yes, No, All] No Yes: Lines that are posted in GLNo: Lines that are not posted in GLAll: All lines irrespective of their posting status

Journal Source No From GL: All GL journal sourcesFrom Subledger: journal source associated with the application responsibilityCan be changed only if the SLA: Allow Reports Journal Source Override profile options is enabled.



Process Category No A process category can only be specified if the journal source is associated with a subledger responsibility.All process categories defined for the application associated with the journal entry source.

Journal Category No All available journal categories.

Include Zero Amount Lines [Yes, No]

No Controls whether lines with both entered and accounted amount equal to zero are included in the report.

Include User Transaction Identifiers [Yes, No]

No Controls whether transaction information should be shown along with the journal entries.

Account Analysis Report

The Account Analysis Report provides drill-down information about the movement on a particular account for a period or range of periods. It only includes journal entries transferred to and posted to General Ledger.

Account Analysis Report Parameters


Ledger/Ledger Set Yes All ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set.

Period From Yes All periods for the accounting calendar associated with the selected Ledger or Ledger Set.

Period To Yes All periods for the accounting calendar equal to or after the From period up to the end of the fiscal year.

Balance Type No Valid values are Actual, Encumbrance, and Budget.

Budget Name No All enabled budgets for ledgers in the ledger set. Required if the Balance Type is set to Budget.

Account Analysis Report Parameters


Encumbrance Type No All encumbrance types defined in General Ledger. Required if the Balance Type is set to Encumbrance.

Accounting Flexfield From

No All enabled accounting code combinations from the ledger or ledger set’s chart of accounts.

Accounting Flexfield To No Any enabled accounting code combination from the ledger or ledger set’s chart of accounts greater than or equal to the From value.


No Controls whether journal entry lines with both entered and accounted amounts equal to zero are included in the report.



Third Party Balances Report

The Third Party Balances Report displays balance and activity information for supplier and customer control accounts.

Third Party Balances Report Parameters


Ledger/Ledger Set Yes All ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set

Journal Entry Source No All journal entry sources associated with subledger applications that use third party control accounts.Can be changed only if the SLA: Allow Reports Journal Source Override profile options is enabled.

Period From Yes All periods for the accounting calendar and period type associated with the selected Ledger or Ledger Set.



Period To Yes All periods for the accounting calendar equal to or after the From period up to the end of the fiscal year.

Third Party Type No Valid values are Customer, Supplier, and All.

Third Party Name No All customers or all suppliers based on the third party type.

Third Party Site No Requires Third Party Name.All third party sites for the supplier or customer identified by third party name.

Third Party Number From

No All customer or all supplier numbers based on the third party type.

Third Party Number To No Any customer or supplier numbers greater than or equal to the From value.



Account Flexfield From No All enabled accounting code combinations from the ledger or ledger set’s chart of accounts.

Account Flexfield To No Any enabled accounting code combination from the ledger or ledger set’s chart of accounts greater than or equal to the From value.


No Controls whether journal entry lines with both entered and accounted amounts equal to zero are included in the report.



Subledger Period Close Exceptions Report

The Subledger Period Close Exceptions Report lists the following:

– Unprocessed accounting events– Incomplete, draft, or error journal entries– Final journal entries not transferred to General Ledger

Subledger Period Close Exceptions Report Parameters


Journal Source No All General Ledger journal sources registered with Subledger Accounting. Can be changed only if the SLA: Allow Reports Journal Source Override profile option is enabled.

Ledger/Ledger Set Yes All ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set.

Period From Yes All periods from the accounting calendar associated with the selected ledger or ledger set.

Period To Yes All periods from the accounting calendar equal to or later than the From period up to the end of the fiscal year.

Subledger Period Close Exceptions Report Parameters


Event Class No Enabled only when submitting the report for a specific journal source.All event classes enabled for the application associated with the journal source.

Journal Category No Enabled only when submitting the report for a specific journal source.All journal categories used by Subledger Accounting.

Open Account Balances Listing Overview

The Open Account Balances Listing identifies General Ledger accounts with outstanding balances and displays the subledger transactions that contribute to that balance.

Open Account Balances Listing Overview

Unlike the other reports, the Open Account Balances Listing requires pre-processing using the Open Account Balances Listing Data Manager. The performance of this pre-processing can be controlled using variables.

Creating and Updating Open Account Balances Listing Definitions

• You can define the accounts to be tracked in the Open Account Balances Listing in the Create Open Account Balances Listing Definition page. Define the report definitions either by account combination or by segment. Associate each definition with a single ledger, which indicates the chart of accounts. The chart of accounts sets the context for the following information in the definition details region:

– General Ledger accounts– General Ledger account segments

Open Account Balances Listing

• Account• Account balance• Listing of

transactions contributing to that balance

The Open Account Balances Listing displays a General Ledger:

Open Account Balances Listing Parameters


Report Definition Yes All enabled report definitions; displays definition name, ledger, description, and code.

Journal Source No Journal source attached to the application submitting the report. Can be changed only if the SLA: Allow Reports Journal Source Override profile option is enabled.

Start Date Yes Defaults to first date of the current fiscal year.

As Of Date No Latest GL date of journal entries to be included in the open account balance listing.

Third Party Name No Third parties whose type is either Customer or Supplier. The list of values lists third party name and third party type.

Show Transaction Detail [Yes, No]

Yes Determines whether output displays parent and dependent transaction information. Defaults to No.

Open Account Balances Listing Parameters


Include Write Offs [Yes, No]

Yes Determines whether to show outstanding balances that are the result of write-off accounting. Default is No.

Account From/To No Limits report output by filtering values entered here against reportable values assigned to the report definition.

Account Balance Yes Valid values are Year to Date and Current Period.

Summary

After completing this lesson, you should be able to:• Generate Subledger Accounting reports using Oracle BI

Publisher• Create and update open account balances listing

definitions• View the Open Account Balances Listing

Practice 1: Generating the Journal Entries report

Reports Oracle Subledger Accounting. Objectives After completing this lesson, you should be able...

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