REPORT TO THE BOARD OF PORT COMMISSIONERS
17
IV. 1 REPORT TO THE BOARD OF PORT COMMISSIONERS APRIL 2015 SUBJECT: REPORTS REQUIRED UNDER THE PROVISIONS OF THE MASTER POLICY REPORT NO ACTION ATTACHED Leases Executed X Lease Bond, Rent Security Deviations Annual Report X Month to Month/Holdover Leases Annual Report X Cancelled Property Leases X Vacant Property Available X Work Contracts Executed by the Executive Director X Change Orders Authorized X Work by Port Crews or Day Labor (over $50,000) X Claims Settled (under $7,500) X Professional & Personal Consulting Services Awarded X Travel Approved within US and Canada under (under $1,000) X Uncollectible Accounts Written Off X Experts Engaged for Litigation X Surplus Property $10,000 or less X Surplus Property over $10,000 X Tariff Adjustments X Quarterly Treasurer Investment Reports (April, July, October, January) X
Transcript of REPORT TO THE BOARD OF PORT COMMISSIONERS
IV. 1
REPORT TO THE BOARD OF PORT COMMISSIONERS APRIL 2015
SUBJECT: REPORTS REQUIRED UNDER THE PROVISIONS OF THE MASTER POLICY
REPORT
NO ACTION
ATTACHED
Leases Executed
X
Lease Bond, Rent Security Deviations
Annual Report
X
Month to Month/Holdover Leases Annual Report
X
Cancelled Property Leases X
Vacant Property Available X Work Contracts
Executed by the Executive Director
X
Change Orders Authorized
X
Work by Port Crews or Day Labor (over $50,000)
X
Claims Settled (under $7,500)
X
Professional & Personal Consulting Services Awarded
X
Travel Approved within US and Canada under (under $1,000)
X
Uncollectible Accounts Written Off
X
Experts Engaged for Litigation
X
Surplus Property $10,000 or less X
Surplus Property over $10,000 X Tariff Adjustments
X
Quarterly Treasurer Investment Reports
(April, July, October, January)
X
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IV. 6
VACANT PROPERTY AVAILABLE
APRIL 2015
Property Description Address SQFT ACRES
South Airport
Hangar 17W at Airport Terminal 1402 William R Fairchild Airport Rd
3,030
Hangar 17E at Airport Terminal 1402 William R Fairchild Airport Rd
3,000
Airport Coffee Shop 1402 William R Fairchild Airport Rd
2,000
South Airport Land ACRES
26 Acres Land SE Airport Terminal (zoned High Industrial) 26
Airport Pads (Land) ACRES
Hangar Pad E 0.69
Hangar Pad F 0.69
North Airport / Industrial Park / CMC Address SQFT
Office Building 2417 W. 19th St. 2,000
Office Building / Storage (stg: 3000sf) 2032 S O Street 1,500
Shell Building at CMC 2220 W 18th St 25,000
N Airport Industrial Park (Land) SQFT ACRES
27 Acres near CMC (zoned Light Industrial) 27
150 Acres at Cross Wind Runway (zoned Light Industrial) 150
Waterfront (Land) Address SQFT ACRES
10.5 Acres at Former PenPly Facility NNA Marine Dr 10.5
Marine Drive Address SQFT
Office Building 439 Marine Dr 5,000
Industrial Building 916 Marine Dr. 5,000
Industrial Building 914 Marine Dr. 3,000
Boat Haven Drive Address SQFT
Office Building 937 Boat Haven Dr. 900
IV. 7
WORK CONTRACTS EXECUTED BY THE EXECUTIVE DIRECTOR (In Accordance with Master Policy)
APRIL 2015
NAME OF CONTRACTOR
DESCRIPTION OF WORK
ESTIMATED
COST OF PROJECT
OTHER
CONTRACT
TERMS
Olympic Electric Company,
Inc.
Port of Port Angeles John Wayne
Marina Sub-meter System
$43,305.80
CHANGE ORDERS AUTHORIZED BY THE EXECUTIVE DIRECTOR
(In Accordance with Master Policy APRIL 2015
PROJECT
REASON FOR CHANGE
COST OF
CHANGE
ORDER
TOTAL OF ALL CHANGE
ORDERS
% OF TOTAL
PROJECT
COST
FIA GA Access Road
Gate Revisions & Addition of Drainage
Swale
$63,137.56
$151,377.95
16.5%
PROFESSIONAL & PERSONAL SERVICES AWARDED BY THE EXECUTIVE DIRECTOR
(In Accordance with Master Policy) APRIL 2015
CONSULTANT
PROJECT
EST. COST
OTHER
CONTRACT PROVISIONS
Jerry Hendricks
Environmental Site Historical Research
Up to $6,000.00
Kennedy/Jenks
Waterfront Stormwater Improvement – Phase 2
$300,000.00
Not to Exceed
IV. 8
TRAVEL APPROVED BY THE EXECUTIVE DIRECTOR/COMMISSION
(In Accordance with Master Policy) APRIL 2015
STAFF PERSON
LOCATION OF MTG.
DATE(S)
PURPOSE
Ken O’Hollaren Chris Hartman Jesse Waknitz
Seattle 4/6 WPAHG
Jennifer States
Olympia 4/6 Clean Tech Day
Jerry Ludke
Seattle 4/6-8
FAA NW Mountain Region Airports Conference
Jesse Waknitz
Seattle 4/8
Terminal 1 Permit at Corps of Engineers
Diane Barth
Seattle 4/17 WPPA Finance Meeting
Jennifer States
Freidrickson 4/21-22 Earth Day Event and Meetings
Jesse Waknitz
Lacey 4/23 DOE Grant Training
Mike Nimmo
Kalama 4/23-24
NW Marine Terminal Association Meeting
Com Calhoun Com McAleer
Ken O’Hollaren Mike Nimmo
Victoria, BC 4/29-5/1 Olympic Logging Conference
Diane Barth
Portland, OR 4/29-5/1 GFOA Training
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REPORT TO THE BOARD OF PORT COMMISSIONERS LOG HANDLING AND MARINE TERMINAL OPERATIONS
APRIL 2015
Log Handling MTD 2015
YTD 2015
YTD 2014
Log Operation:
Dumped Loads 111 212 461
Decked Loads 34 534 2,863
T3 Cargo Staging Area (start date 9/19/12)
0 0 1,134
Green Creek Roll Out – Camp Run 30 187 69
T-7 Container Operations*
# Containers Loaded 46 263 346
T-7/T-5 Log Operation-Discharge (Inbound/DeWater)
# of Barges 0 0 0
# Barge Loads-Offload 0 0 0
# DeWater Loads 0 223 0
TOTAL LOADS 221 1,419 4,873
* Ops commenced 8/19/08
Terminals #1 & #3 MTD 2015
YTD 2015
YTD 2014
Terminal Activity
Repair Vessels – Tanker 0 3 10
Repair Vessels – Other+ 0 6 8
Cargo Vessels * Log Ship 1 3 7
Other 32 60 47
TOTAL # VESSELS 33 72 72
TOTAL # DOCK DAYS 50 147 213
* Includes passenger vessels 1 Alcan 1 M&R l/s 4 M&R l/s, 2 Alcan 0 Cruise 1 Munro 1 Munro 1 Alcan 0 Cruise 0 Interfor/Susheen
Terminal #7 MTD 2015
YTD 2015
YTD 2014
Terminal Activity
TOTAL # VESSELS @ Berth 0 0 16
TOTAL # DOCK DAYS 0 0 36
Terminal #4 MTD 2015
YTD 2015
YTD 2014
Terminal Activity
TOTAL # VESSELS @ Berth 0 3 0
TOTAL # DOCK DAYS 0 3 0
NOTE: Unaudited information
IV. 10
Port of Port Angeles
LY Loads - CumulativeJanuary 2010 – April 2015
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
1/10 1/11 1/12 1/13 1/14 1/15
Year Jan Feb Mar April May June July Aug Sept Oct Nov Dec
2010 548 1,276 2,234 2,694 3,357 4,421 5,030 5,928 6,519 7,688 8,541 9,435
2011 569 1,578 2,599 3,672 4,446 4,872 5,689 6,882 8,285 8,961 10,194 10,627
2012 174 1,168 2,131 2,960 3,352 3,858 4,486 5,045 5,548 5,775 6,548 6,966
2013 463 833 1,335 2,089 2,662 3,376 4,579 5,768 6,674 7,608 9,024 9,796
2014 984 1,835 3,332 4,873 6,796 8,196 9,527 10,557 11,594 12,304 12,804 13,851
2015 600 1,021 1,198 1,419
2015 Budget =
10,300 Loads
IV. 11
Port of Port Angeles
MT Tanker Days - CumulativeJanuary 2010 – April 2015
0
20
40
60
80
100
120
140
160
180
200
1/10 1/11 1/12 1/13 1/14 1/15
Year Jan Feb Mar April May June July Aug Sept Oct Nov Dec
2010 0 19 27 45 61 61 102 126 150 173 184 191
2011 22 34 45 57 64 85 85 92 92 101 118 131
2012 15 25 39 49 61 65 81 89 103 104 115 118
2013 11 27 38 44 47 55 64 70 70 79 84 103
2014 21 34 34 40 44 72 72 95 95 106 127 127
2015 5 19 19 19
2015 Budget =
120 Tanker Days
IV. 12
REPORT TO THE BOARD OF PORT COMMISSIONERS
OPERATIONS REPORT FOR APRIL 2015
Port Angeles Boat Haven
Slip Length
Side Tie
Length No. of Slips Occupied Vacant
Occupancy Rate
Wait List
20' 69 28 41 41% 0
25’ 24 20 4 83%
0
30' 80 79 1 99% 0
36' 29 29 0 100% 0
40' 32 32 0 100% 0
46' 17 17 0 100% 0
50' 91 88 3 97% 0
Side Tie, including End Tie 54 33 21 61% 0
Boathouses 46 46 0 100% 0
TOTAL 442 372 70 0
Boat Yard Report Boats into the yard 35
Boats into the water 37
Total Travel Lift Operations 72
2015 Year-To-Date Launch Ramp Permit Sales 461
John Wayne Marina
Slip Length
Side Tie
Length No. of Slips Occupied Vacant
Occupancy Rate
Wait List
28' 72 72 0 100% 0
30’ 46 35 11 76%
0
32' 28 18 10 64% 0
36' 22 22 0 100% 0
40' 19 16 3 84% 0
42' 21 15 6 71% 0
45' 10 9 1 90% 0
50' 27 19 8 70% 1
End Tie 49’ 25 25 0 100% 0
Limited 20’ 30 19 11 63% 0
TOTAL 2215 ft 300 250 50 0
IV. 13
Port of Port Angeles
PABH OccupancyRevenue-Based
Maximum monthly
revenue: $102,321
0%
20%
40%
60%
80%
100%
2012 2013 2014 2015
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Port of Port Angeles
PABH OccupancySlip-Based
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
20-29’ Slip Length 30-39’ Slip Length
40-49’ Slip Length
50-59’ Slip Length
IV. 15
Port of Port Angeles
JWM OccupancyRevenue-Based
Maximum monthly
revenue: $76,578
0%
20%
40%
60%
80%
100%
2012 2013 2014 2015
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Port of Port Angeles
JWM OccupancySlip-Based
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
0%
20%
40%
60%
80%
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2015
20-29’ Slip Length 30-39’ Slip Length
40-49’ Slip Length
50-59’ Slip Length
IV. 17
MEM O R A N D U M DATE: 5/1/15 TO: Ken O’Hollaren FROM: Holly Hairell RE: Reimbursable Days Summary for Commissioners April 2015 John Calhoun YTD 4/1/15 Forks Chamber of Commerce meeting 4/6/15 Port Angeles Chamber of Commerce meeting 4/8/15 Forks Chamber of Commerce meeting 4/9/15 Special Port Commission meeting 4/10/15 Strategic Plan workshop 4/13/15 Executive Director Evaluation 4/14/15 Port Commission meeting 4/15/15 DNR Timber Sales meeting 4/22/15 Forks Chamber of Commerce meeting 4/28/15 Port Commission meeting 4/29/15 Olympic Logging Conference 4/30/15 Olympic Logging Conference 40 Jim Hallett April not available at this time 24 Colleen McAleer 4/3/15 County Commission Presentation at Sequim library 4/7/15 PABA meeting and Green Crow meeting 4/8/15 Platypus discussion and meeting 4/9/15 Economic Development Council meeting 4/10/15 Strategic Plan workshop 4/14/15 Port Commission meeting and Center of Excellence meeting 4/15/15 Meeting on Platypus – Constituents 4/17/15 Meeting with ACTI 4/21/15 Meeting with David Sellars 4/22/15 Meeting with Executive Director 4/23/15 Meeting with Westport 4/28/15 Port Commission meeting 51
Maximum number of compensated meeting days allowed each calendar year - Total 96.
