Report to Professional Council

June 4, 2009By Carla Boone

Planning Council:

A New Way of Doing

Business at COM

DisclaimerAll information provided in this presentation is in draft form—nothing is final. This information is presented to the Professional Council with the purpose of informing the Council of discussions and initial planning concepts that are very preliminary. This information is an accumulation of notes I made during the Planning Council workshops and Dr. Carroll’s presentation. For any staff member to take this information and try to present as “gospel” would be inaccurate and not aligned with the intent of the presentation.

What is the Planning Council?

A leadership group, appointed by the President, who are to reach a “point of consensus”

A systematic or holistic approach to planning, looking at goals, initiatives, and budgetInstitutional process rather than departmental processLooks at what is best for the college overall

Alignment… College Mission

MissionCollege of the Mainland is a learning-centered,

comprehensive community college dedicated to student success and the intellectual and economic prosperity of the diverse communities we serve.

  

College of the Mainland is a learning-centered, comprehensive community college dedicated to student success and the intellectual and economic prosperity of the diverse communities we serve.

Alignment… College Vision

  

College of the Mainland will be a valued and vital community partner by striving to enrich our expanding community and preparing our students to learn, work, and live in a diverse, dynamic, and global environment.

Alignment…College Institutional Goals

  

1. Increase enrollment and improve students' attainment of their educational goals.

2. Implement and utilize viable evaluation systems that improve employee performance and demonstrate accountability.

3. Increase under-represented populations and the diversity of our students and employees to reflect our service area.

4. Exemplify an open and friendly environment that will increase mutual respect, civility, and integrity among students, staff, faculty and administrators.

5. Increase community and campus collaboration in order to maximize communication and institutional effectiveness.

6. Use innovation and adaptability to better serve the educational needs of our campus and community.

Alignment… College Values

  

Student Success and Academic ExcellenceContinuous Improvement and AccountabilityMutual Respect, Civility, and IntegrityDiversity and InclusivenessInnovation and AdaptabilityCampus and Community Collaboration

Planning Council ChargeThe charge of the Planning Council is to actively participate in a collaborative, thoughtful deliberation and transparent planning process that leads to data informed recommendations to the college president’s cabinet that are in the best interest of the college community. The process will ensure that the college is meetings its mission, moving toward its vision, while embracing its values.

Composition

50% faculty½ selected by the President½ recommended by Faculty Senate

Constituent Heads* and 1 representativeCommittee Co-ChairsAll members are appointed by the President.

* SGA, Faculty Senate, Professional Council, Classified Council

PurposeTo provide an opportunity for shared management and leadershipTo develop planning assumptionsTo review proposals from PC CommitteesTo synthesize and prioritize the committee’s proposals and make recommendations to the President and Cabinet.

Guiding PrincipalsInstitutional Strategic Plan

Three year “rolling plan”Institutional Annual PlanOther Plans may be included in final version of “guiding principals”

Diversity PlanTechnology PlanFacilities PlanMaster PlanEtc.

Roles of PC Members

Attend PC MeetingsDevelop understanding of planning assumptions and challengesParticipate in establishing budget prioritiesThink and act globally (the whole college)Communicate PC activities to college communityEncourage others to attend PC meetings

CommitteesTeaching and LearningAdministrative Unit Review/Operational Effectiveness & AccountabilityInstructional Program ReviewDiversityEnrollment & Student SupportHuman & Organizational DevelopmentTechnology & Educational ResourcesInstitutional AdvancementStrategic Planning & Assessment

Purpose and Function of PC Committees

Through a planning process, develop proposals for the PCThe planning process

Review and analyze existing functions, conditions, etc.Review planning assumptions, trends, opportunities and restraintsDevelop recommendations (proposals) for improvement

All committee members are appointed by the President

Committee ChargesStrategic Planning & Assessment

Under the direction of the Planning Council, the Strategic Planning and Assessment Committee will study, analyze, and make recommendations to the Council regarding the strategic and annual planning goals and assessment processes to support and enhance institutional effectiveness.

Example of Preliminary Planning Assumptions and Focus

New funding for initiatives will be limited or non-existenceThe college may face additional funding reductions.Focus—Keys to institutional sustainability:

EnrollmentRetentionStudent SuccessIncreased efficienciesInvestment in human resources

Example of Planning Challenges

FinancesDemographicsEnrollmentCompetitionPedagogyHuman ResourcesPhysical Resources

Example of Planning Challenges

FinancesDemographicsEnrollmentCompetitionPedagogyHuman ResourcesPhysical Resources

When it all works…Broad Perspective

Inputs

Annual & Budget PlanBased on Priorities