REPORT OF THE JOINT CAPITAL PLANNING COMMITTEE (JCPC ...

REPORT OF THE JOINT CAPITAL PLANNING COMMITTEE (JCPC)

APRIL 2019 Introduction In accordance with the Amherst Home Rule Charter adopted in 2018:

Section 5.7 (b) Capital Improvement Program: The Town Manager, with the advice of a Joint Capi-tal Planning Committee composed of, at a minimum, representatives from the Town Council, School Committee, and Library Trustees, shall create a capital improvement program, which shall include: (i) a clear summary of its contents; (ii) a list of all capital improvements proposed to be undertaken during the next 5 fiscal years with supporting data and rationale; (iii) cost estimates, method of financing, and recommended time schedules; and (iv) the estimated annual cost of oper-ating and maintaining the facilities and/or equipment included. The above information shall be re-vised and extended each year.

The Fiscal Year 2020 is a transitional year with a budgeting process that began before the Council was in-augurated on December 2, 2018 and a JCPC that was operating under procedures and practices from its predecessor committee. The current JCPC consists of three members of the Council, two members of the School Committee, and two members of the Library Trustees. It was assisted by Sean Mangano, Capital Projects Manager and Director of Finance for the Amherst and Pelham public schools and the Amherst Pel-ham Regional School District; Sonia Aldrich, Comptroller; and Anthony Delaney, Procurement Officer.

Historically, capital requests came to JCPC exclusively from Town Departments as well as the Library and Amherst elementary schools. In 2018 JCPC created a citizen request process whereby citizens could di-rectly submit requests for capital improvements. This process continues to be refined and improved. Addi-tionally, the Community Preservation Act Committee (CPAC) presents its recommendations to the JCPC. CPAC is an independent committee established by state law and allocates tax revenue for specific pur-poses. CPAC recommendations are presented to JCPC as there is some overlap in their consideration of purchases, construction, and renovations pertaining to open space, recreation, housing, and historic preser-vation.

On November 6, 2018 the former Finance Committee issued Preliminary Budget Guidelines that recom-mended a capital budget equal to 9.5% of the tax levy in FY20 for a total of $5,014,825 (an increase of 12.6% from the FY19 total). In addition to funding the purchase of new items, the capital budget includes debt service for capital projects that were purchased through borrowing. After subtracting the debt service costs projected for the year, the amount available for tax funded capital in FY20 is $3,503,810.

The initial requests presented to the committee by Town Departments, schools, and the library totaled $7,814,825.

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Citizens submitted 8 proposals through the citizen request process. The total costs of these requests is un-known as the current process requires citizens to estimate the costs of their proposal and not all citizens have the expertise to include this information.

• Two requests were related to the North Amherst Library (the estimated cost of $800,000 was included by the Library in their FY20 request to JCPC).

• One request was written in support of conducting a survey and assessment to develop a plan and deter-mine a cost estimate for construction of a sidewalk on East Pleasant Street. (This request was previ-ously submitted under the citizen request process and referred to TAC by JCPC in FY19, and has now been included in the FY 20 request by DPW.)

• A request was made to allocate funds to study possible expansion of the Crocker Farm School initial feasibility work should the Massachusetts School Building Authority accept Amherst’s Statement of Interest. (The estimate provided was $40,000.)

• A proposal was submitted to improve the clubhouse at Cherry Hill Golf Course. (The petitioner listed a cost of $300,000 but indicated that a feasibility study with expertise should be conducted.)

• Three additional requests were related to roads and sidewalks. (Petitioners did not include an estimated cost for these proposals.)

At its meeting on March 28, the committee considered suggestions from the Town Manager and the Capital Projects Manager on how we might develop a capital budget recommendation for FY20. Mr. Bockelman requested that we consider increasing the allocation for paving and sidewalks to amounts similar to FY19 and again delaying some purchases, particularly vehicles. We asked whether there were risks to work productivity or maintenance costs if those replacement purchases were delayed. He said “no” and that he would use this opportunity to inventory all town owned vehicles and assess their status. We also asked whether he intends to update the 2015 assessment of town-owned buildings. He is aware of the need to do so. Mr. Mangano indicated that the schools are developing a plan to reduce some of the maintenance ex-penses requested for the Wildwood and Fort River Schools while not risking student and employee health and safety, or risking the ability to effectively use the buildings. This will enable a reduction in the school requests for facilities.

Because of difficulties with timing, the Community Preservation Act Committee (CPAC) was not able to present its recommendations to the JCPC until April 25. CPAC recommendations will not be included in this report but will be presented to the Council directly, which must vote to accept them.

Fiscal Year 20 Recommendation Summary

Funds for the Capital Improvement Program may come from many sources: property taxes, enterprise and other special purpose funds of the Town, grant funds from the federal and state government, debt exclusion overrides, and unexpended balances from previously authorized capital projects. The JCPC can also rec-ommend borrowing on major purchases. Consistent with the Preliminary Guidelines of the prior Finance Committee, the JCPC recommends that 9.5% of the tax levy in FY20, for a total of $5,014,825, be allocated toward capital, which would move the Town closer to the longstanding goal of 10% of the levy for capital projects as stated in the Town’s finan-cial policies. We believe it is critical to continue to increase our spending to this level to keep up with the capital needs of the Town. The total debt service is $1,932,480, which includes current debt obligation of $1,912,480 and proposed debt of $20,000 for short-term interest costs. Included in these totals are CPA debt of $421,465 and the Town’s share of debt service on capital expenditures authorized by the Amherst-Pelham Regional School Committee of $302,042.

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The Joint Capital Planning Committee (JCPC) further recommends capital project funding for FY 20 total-ing $7,827,173. This includes $1,632,825 for equipment, $2,054,985 for buildings and $2,206,883 for fa-cilities. Funding sources for items, other than General Fund Revenue (9.5% of the tax levy), are color coded on the attached General Ten Year Plan. The Enterprise Funds contain their own capital appropria-tions and are not included in this report. The JCPC also considered the resident requests reported above and makes the following recommendations:

• North Amherst Library - This would likely be funded with borrowing and could be moved from FY 22 to FY20 or FY 21 if the Town Manager concludes that there is an offer of donated funds that makes it advisable to do so.

• The East Pleasant sidewalk - This was included in the DPW request.

• Three remaining sidewalk and paving requests - These requests were referred to the Transportation Ad-visory Committee, Town Manager, and Superintendent of Public Works since the decision of what pro-jects should proceed in FY20 is an executive decision, not a matter determined by the capital budget.

• Crocker Farm feasibility study. The suggested amount was $40,000 but needs verification by Mr. Mangano. The JCPC recommends that the Manager consider this request and whether a study would expedite later work or enhance the possibility that the MSBA would invite us into the process this year.

• Cherry Hill Clubhouse. This was referred to the Town Manager and we suggested that he consult LSSE staff and the LSSE Commission to determine the need and the likely cost.

Capital Planning Issues

• The JCPC will have an additional meeting to consider recommendations for the process in future years, including the timeframe of JCPC process.

• The Council Finance Committee and the Council are considering what major capital building projects to pursue, how they will be funded, and the timing for them. The FY20 JCPC process coincided with the Finance Committee’s early work on this Finance Committee effort. The funding for the major pro-jects will have an impact on the town’s capital budget and is a part of the overall capital plan. The JCPC looks forward to better coordination with the Finance Committee in the development of pro-posals for future capital plans.

• In the 2017 process to develop the FY18 capital plan, the JCPC made two recommendations that were implemented into the planning process: 1) moving to a 10 year capital plan from a 5 year plan; and 2) increasing the minimum expenditure for debt financing (borrowing) to $100,000. The Committee made a third recommendation, to increase the threshold cost for capital projects from $5,000 to $10,000 to better reflect current cost realities. As noted, the JCPC may supplement its recommendations at an additionsl meeting.

• As noted in the previous section of this report, the JCPC did not meet with the Community Preservation Act Committee (CPAC) to coordinate the capital spending priorities, better align community capital spending, and create a comprehensive approach to capital planning and spending. This involves ongo-ing communication and coordination and we recommend a better effort for the FY21 process.

Short History of Capital Planning in Amherst

JCPC was organized in 1992 and incorporated into the former Town government Act, Section 5.2. As noted in the Introduction section of this report, it was maintained in the current Home Rule Charter. The committee is comprised of three representatives of the Council, two of whom are members of the Finance Committee, and two representatives each from the School Committee and Jones Library Board of Trustees.

As the Town began to recover from the fiscal crisis of the early 1990s, State Aid was reduced, property tax limits were imposed, and the Town used reserves and unexpended capital appropriations to balance operat-

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ing budgets for three consecutive years. Capital needs were neglected during this time of economic diffi-culty, but through good capital planning the backlog in capital needs was reduced by the early 2000’s. With the next economic recession which began in the fall of 2008, the Town once again faced significant reductions in State Aid and local tax revenues, but its well-developed approach to the capital planning pro-cess allowed the Town to not fall too far behind in maintaining our capital assets. This history demon-strates how careful planning and management with respect to capital needs over the last 25 years has al-lowed the Town to purchase equipment using regular replacement schedules and to make regular expendi-tures for the maintenance and upkeep of buildings and facilities.

Amherst, like many cities and towns, is often faced with the conflicting priorities of needing to meet in-creased operating expenses, provide for pensions and other post-employment benefits (OPEB), satisfy capi-tal needs, and rebuild/maintain reserves. The Financial Management Policies and Objectives, adopted by the Finance Committee in January 2008 and reviewed by JCPC, acknowledge the need to adequately fund a multi-year capital plan to maintain infrastructure, replace worn equipment, and provide for other long-range capital projects.

What are Capital Improvements and Priorities?

The Town’s Financial Management Policies & Objectives define a capital improvement as a tangible asset or project with an estimated useful life of five (5) years or more, and a cost of $5,000 or more. As noted above, JCPC recommends this amount be raised to $10,000. The Financial Management Policies provide that items properly classified as capital improvements are:

1. New public buildings, or additions to existing buildings, including land acquisition costs and equip-ment needed to furnish the new building or addition for the first time;

2. Major alterations, renovations, or improvements to existing buildings that extend the useful life of the existing buildings by ten (10) years;

3. Land acquisitions and/or improvements, unrelated to a public building, but necessary for conserva-tion or park and recreation purposes;

4. Major equipment acquisitions, replacements or refurbishments, including but not limited to vehi-cles, furnishings, and information technology systems hardware and software; or other items that combined in purpose together make it a Capital Project;

5. New construction or major improvements to Town’s physical infrastructure, including streets, side-walks, storm water drains, the water distribution system, and the sanitary sewer system. Infrastruc-ture improvements must extend the useful life of the infrastructure by at least ten (10) years to be appropriately classified as a capital improvement;

6. A feasibility study, engineering design services, or consultant services which are ancillary to a fu-ture capital improvement project.

The Financial Management Policies then provides that capital needs are prioritized by considering, not in priority order:

1. Imminent threat to health and safety of citizens, employees or property (police cruisers and radios, self-contained breathing apparatus for firefighters, building repairs, improving accessibility for people with disabilities);

2. Maintenance and improvement of capital assets (major repairs of buildings, replacement of vehi-cles and equipment, park and play area renovations);

3. Requirement of state or federal law (e.g. asbestos cleanup program mandated by federal law, re-moval of fuel storage tanks);

4. Improvement of the infrastructure (streets and sidewalks, water and sewer programs);

5. Improvement/maintenance of productivity (equipment replacement, computer hardware/software);

6. Improvement of an overburdened situation;

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7. Newly identified need;

8. Priority assigned by a Department (Very High, High, Medium, Low); and

9. Consistency with and in furtherance of long-term planning objectives of the Town (Master Plan, Climate Action Plan, Historic Preservation Plan, Disability Access Transition Plan, etc.).

The Recommended Capital Plan – A One-Year Budget, a Ten-Year Plan

The General Fund Ten Year Capital Plan for FY20-29 includes voted appropriations from FY19, a pro-posed budget for FY20, and a tentative projected plan of capital investment for the period FY21-29. Next year JCPC will again update the plan to balance projected expenditures with projected available revenues for subsequent years. The total capital budget in any fiscal year is comprised of direct cash expenditures for capital items, debt service (interest and principal) on all prior bonded expenditures, and debt service on newly authorized and un-issued bonds, if any. The plan is organized into three categories of projects: ma-jor equipment (vehicles, technology, etc.); building needs; and facility needs (road maintenance, parks, open space, etc.).

The Ten-Year plan includes amounts for major building projects. A major project plan has not yet been recommended by the Council Finance Committee and approved by the Council. However, a realistic ten-year plan must include tentative amounts for these significant projected expenses. For example, we expect that the Massachusetts Board of Library Commissioners (MBLC) will provide funding for part of the Jones Library renovations and addition. It is shown as a buildings project for FY22. The $13,700,000 grant ex-pected from MBLC is not included. MBLC expects that the Town will assure that the remaining $21,900,000 will be available. The report lists that amount in two separate lines. It is likely that the town will need to provide $15,900,000, possibly by a debt exclusion override. The library has indicated that the remaining $6,000,000 will be provided by tax credits ($3,100,000) and fund raising ($2,900,000).

The new school is also shown for F22. The amount we would seek from the Massachusetts School Build-ing authority is not included in the Ten-Year Capital Plan. The $39,600,000 amount the town would need to provide, also by possible debt exclusion override, is included. Tentative amounts for the new DPW Fa-cility and Fire Department Headquarters are shown as projected FY21 expenses. The amounts and timing for all projects will need revision after a major project plan is adopted.

Charter Section 5.7 specifies the following steps in the budget process after the JCPC submits these recom-mendations:

(c) Submission: Not later than May 1, the Town Manager shall prepare and submit to the Town Coun-cil the capital inventory and the 5-year capital improvement program.

(d) Public Forum: The Town Council shall make the proposed capital improvement program available to the public and shall hold at least one public forum on the capital improvement program.

(e) Adoption: At any time after the public forum but before June 30, the Town Council shall adopt the capital improvements program, which may be amended, provided that each amendment shall be voted on separately and that an increase in the capital improvements program as submitted shall clearly identify the method of financing to accomplish the proposed increase.

The Council will also consider the recommendations developed by the Community Preservation Act (CPA) Committee for eligible community housing, open space, historic preservation, and recreation projects funded from the local voter-approved 3% property tax CPA surcharge and matching state funds. The CPA Committee spending recommendations are proposed by the CPA Committee and are described in their re-port for FY20.

Capital plans in previous years have used as much as 10% of the tax levy which is the target expressed in the Town’s current Financial Management and Objectives. This year’s capital budget is 9.5% of the tax levy. We recommend increasing the funding level for capital projects to 10% in subsequent years so we do not fall further behind in preserving and maintaining our capital assets as we take on major building pro-jects.

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JOINT CAPITAL PLANNING COMMITTEE Tamson Ely, Library Trustees Lynn Griesemer, Town Council Finance Committee Mandi Jo Hanneke, Town Council Alex Lefebvre, Library Trustees, Vice-Chair Alison McDonald, School Committee Eric Nakajima, School Committee Andrew Steinberg, Town Council Finance Committee, Chair

Staff Liaisons:

Sean Mangano, Capital Projects Manager and Director of Finance for the Amherst and Pelham public schools and the Amherst Pelham Regional School District

Sonia Aldrich, Comptroller Anthony Delaney, Procurement Officer

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Town of Amherst – Capital Requests Details Equipment

Cost Item and Description

$151,425 Computer equipment

5yrs $0

Estimated useful life Impact on operating budget Annual computer equipment replacement, including servers, PCs, printers, copi-ers, routers, switches, and other technology systems.

$25,000 Document, Record and Image Scanning

10yrs $0

Estimated useful life Impact on operating budget Continue to scan paper Planning and Zoning records currently in file cabinets in Town Hall. The digitized records would be stored on Town servers.

$589,000 Fiber Optic I-Net (Borrowing)

30yrs $0

Estimated useful life Impact on operating budget (no annual maintenance in FY 20) Installation of Town-owned fiber optic network to link roughly 50 locations, in-cluding Town, public safety, schools, libraries, and water and sewer locations. The Town will no longer be able to use Comcast's fiber after October 2019.

$275,000 Information Systems – Other Departments

5-10yrs $26,000

Estimated useful life Impact on operating budget (annual maintenance contracts) Meeting room AV upgrades, Microsoft Office licenses, inventory software and implementation, and a new base-map flyover for Amherst's Geographic Infor-mation System.

$120,000 Police Vehicles

4yrs $0

Estimated useful life Impact on operating budget Replace three APD cruisers as part of department’s ongoing vehicle replacement program. The department currently utilizes 11 marked (black and white) and 3 unmarked (silver) police vehicles for routine patrol. Department protocol is to re-place patrol vehicles after they reach approximately 100,000 miles and adminis-trative vehicles after approximately 120,000 miles.

$15,000 In Car Video Systems

5yrs $0

Estimated useful life Impact on operating budget Audio and video recording equipment for all motor vehicle stops for two cruisers.

$40,000 Personnel Portable Radios

10yrs $0

Estimated useful life Impact on operating budget Replace the portable radios carried by each firefighter on the two front-line en-gines and rescue truck. New radios are public safety grade (P25) and can be con-nected to firefighter's breathing packs via Bluetooth, enabling them to talk more freely. Old radios would be redeployed to ambulance or support vehicles.

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$40,000 Protective Gear (Repurposed Capital)

5yrs $0

Estimated useful life Impact on operating budget Annual replacement cycle of approximately twenty sets of helmets, coats, pants and boots per state and national standards, representing one-fifth of all gear for a five-year replacement cycle.

$150,000 Dump/Sander Truck

15-20yrs $0

Estimated useful life Impact on operating budget Replace a large sander/dump truck used in snow and ice control in the winter and a dump truck in the summer. Two of the current fleet of eight trucks did not pass inspection.

$20,000 Dump/Sander Truck Equipment

10-15yrs $0

Estimated useful life Impact on operating budget Adds snow equipment to the large sander trucks.

$10,000 Furniture at Town Buildings

10yrs $0

Estimated useful life Impact on operating budget Replace tables, chairs, and desks throughout buildings.

$26,800 Library Information Technology Infrastructure Replacements

5yrs $0

Estimated useful life Impact on operating budget Annual computer equipment replacement, including servers, PCs, printers, copi-ers, and other technology systems in the Jones and branch libraries.

$20,000 Furniture at Amherst Schools

10yrs $0

Estimated useful life Impact on operating budget Ongoing necessary replacement of elementary school furniture.

$11,000 Copiers at Amherst Schools

5yrs $0

Estimated useful life Impact on operating budget Replace one photocopier.

$139,600 Computer Technology Schools

5yrs $0

Estimated useful life Impact on operating budget Annual computer equipment replacement, including PCs, laptops, tablets, print-ers, monitors, servers, switches, and other related equipment throughout the ele-mentary schools.

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Buildings


$100,000 Building Envelope Repairs

15yrs $0

Estimated useful life Impact on operating budget Annual allocation to town building repairs, covering the costs of unexpected re-pairs to roofs, HVAC units, and other items that arise during the course of the year. Funds were added to cover items that were moved to out years during the review process, such as cabinetry replacement at the Police Building, senior cen-ter kitchen design, and HVAC equipment for schools. More funds became availa-ble when some of the debt service was pushed out another year, due to timing the Town Manager made the decision to increase this line.

$17,985 Energy Conservation Projects

10yrs $0

Estimated useful life Impact on operating budget (potential energy cost savings) Matching funds for Green Community Energy grants the Town will apply for. The Town's goal is to reduce or maintain zero growth in energy consumption.

$10,000 Interior Maintenance at Bangs Center

15yrs $0

Estimated useful life Impact on operating budget Ongoing necessary repair of interior finishes and features, including walls, ceil-ings, doors, stairwells and fixtures.

$25,000 Heating System at North Amherst School

20yrs $0

Estimated useful life Impact on operating budget (potential energy cost savings) Replace current heating system, now running at half capacity due to one of two furnaces being un-repairable.

$10,000 Exterior Maintenance at Child Care Facility

10yrs $0

Estimated useful life Impact on operating budget Address drainage issues, including roof, gutters, eaves, landscaping, drains and pavement.

$12,000 Roof at South Amherst Campus

10yrs $0

Estimated useful life Impact on operating budget Roof repairs as needed.

$20,000 Roof Design and Repair at Police Station

20yrs $0

Estimated useful life Impact on operating budget Design services for replacement of roof.

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$20,000 Security System at Public Works Facility

10-15yrs $0

Estimated useful life Impact on operating budget Expand the current DPW card access security system to the Community Field comfort station. The system allow for tracking of who opens a facility, automatic locking and unlocking, and control of who has access.

$25,000 Security Improvements at Elementary Schools

10yrs $0

Estimated useful life Impact on operating budget Continuing improvements to school safety and security with locks, crash bars, and communications systems with Police and Fire.

$210,000 Energy Management/HVAC Upgrade at Elementary Schools

10-25yrs $0

Estimated useful life Impact on operating budget Rental of chiller unit for Fort River and Wildwood elementary schools and up-grades to buildings to accommodate these units, and replacement of failed HVAC equipment.

$80,000 Electrical Systems at Elementary Schools

4yrs $0

Estimated useful life Impact on operating budget TEGG inspection and generation of needed list of repairs, certification, and war-ranty of the schools' aging electrical services. Provider will monitor and repair certified equipment for three years.

$10,000 Energy Management Upgrade at Elementary Schools

10yrs $0

Estimated useful life Impact on operating budget Upgrades and improvement to the software used to control the environments at the elementary schools.

$300,000 Interior Upgrades at Amherst Schools

10yrs $0

Estimated useful life Impact on operating budget Ongoing repair of interior finishes and features including walls, floors, ceilings, doors, stairwells and fixtures. This also includes accessibility upgrades and the replacement of water fixtures.

$20,000 Asbestos Management at Amherst Schools

20yrs $0

Estimated useful life Impact on operating budget Abatement or encasement of existing asbestos within the schools.

$40,000 Preliminary Feasibility Study at Crocker Farm Elementary School

5yrs Estimated useful life Impact on operating budget Feasibility study of possible additions and modifications to Crocker Farm in light of possible District reconfigurations.

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$100,000 Roof at Crocker Farm Elementary School

15yrs $0

Estimated useful life Impact on operating budget Replace approximately 40 aging, leaky skylights.

$20,000 Unit Ventilators Replacement at Crocker Farm Elementary School

indefinite $0

Estimated useful life Impact on operating budget Study and plan to replace unit ventilators at each school and determine optimal number of units to replace each year.

$10,000 HVAC Equipment Replacement at Crocker Farm Elementary Schools

25yrs $0

Estimated useful life Impact on operating budget Repair and replacement of failed HVAC equipment.

$60,000 Exterior Doors at Fort River Elementary School

20yrs $0

Estimated useful life Impact on operating budget Replace doors for better protection against weather and rodents, improving en-ergy efficiency and security as well.

$20,000 Unit Ventilators Replacement at Fort River Elementary School

indefinite $0


$25,000 Exterior Doors at Wildwood Elementary School

20yrs $0

Estimated useful life Impact on operating budget Replace six sets of doors for better protection against weather and rodents, im-proving energy efficiency and security as well.

$20,000 Unit Ventilators Replacement at Wildwood Elementary School

indefinite $0


$250,000 New Public Works Facility (Borrowing)

Estimated useful life Impact on operating budget Design services for new DPW facility.

$250,000 New Fire Headquarters (Borrowing)

Estimated useful life Impact on operating budget Design services for new Fire headquarters.

$400,000 New Elementary School (Borrowing)

Estimated useful life Impact on operating budget Design services for new elementary school.

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Facilities


$40,000 North Amherst Village Center Planning

30yrs $0

Estimated useful life Impact on operating budget Hire a planning consultant to conduct a community planning process focusing on the North Amherst Village Center and vicinity to provide guidance on zoning, preferred massing and architectural styles, and streetscape improvements.

$10,000 School Zone Light & Pedestrian Safety Improvements

10-15yrs $0

Estimated useful life Impact on operating budget To purchase a set of school zone lights or crosswalk flashing beacon lights.

$10,000 Street & Traffic Lights

10-15yrs $0

Estimated useful life Impact on operating budget Replacement of lamps as they fail throughout the year and to add new lights as approved.

$200,000 Sidewalks

15-20yrs $0

Estimated useful life Impact on operating budget Address backlog of sidewalk repairs and extensions to new areas.

$841,883 Road Maintenance and Improvements (Chapter 90)

15-20yrs $0

Estimated useful life Impact on operating budget This is the estimated amount of the annual Chapter 90 state road repair program monies that will be dedicated to repaving, based on projected grant funding by the state for local projects.

$1,000,000 Paving and Road Repairs

15-20yrs $0

Estimated useful life Impact on operating budget Roadway maintenance, including paving machines to supplement efforts of DPW equipment and labor for repairs to Amherst roads.

$50,000 Transportation Plan

10-15yrs $0

Estimated useful life Impact on operating budget Annual request to address issues and policy identified by the Transportation Ad-visory Committee. In FY 20, the DPW will look to survey East Pleasant St. in preparation for sidewalk improvements.

$35,000 Trails, Bridges, Kiosks, and Parking Access

20yrs $0

Estimated useful life Impact on operating budget Address a large backlog of capital projects at trails and conservation areas, in-cluding three large bridges spanning Hop and Amethyst Brooks and the Fort River. Additionally, improve trail heads with welcome kiosks, parking, and ac-cessible trails.

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$20,000 Housing Production Plan (Grant Funded)

5yrs $0

Estimated useful life Impact on operating budget Update the current Housing Production Plan with current demographic and soci-oeconomic data integrated with housing statistics to continue addressing the Town's housing challenges. An updated Plan will guide the Affordable Housing Trust, Community Preservation Act Committee, and staff, as well as aid in future housing grant and program applications.

JOINT CAPITAL PLANNING COMMITTEE

General Fund Ten Year Capital Plan

April 30, 2019 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29Sources:

9.5% of Levy 5,014,825 5,216,196 5,403,601 5,595,691 5,792,583 5,994,398 6,201,258 6,413,289 6,630,621 6,853,387

CPA (funding for existing debt service only) 421,465 387,738 253,710 81,600 - - - - - -

Other Available Funds 40,000 43,750 67,000 40,250 77,000 73,500 - - - -

Grants 20,000 - - - - - - - - -

Borrowing 1,489,000 34,550,000 26,000,000 3,000,000 3,200,000 3,250,000 7,000,000 - - -

Debt Exclusion - 39,600,000 21,900,000 - - - - - - -

Chapter 90 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883

Stabilization as "source" - - - - - - - - - 200,000

AmbulanceFund - - - - - - - - - -

Total Available For Capital 7,827,173 80,639,567 54,466,194 9,559,424 9,911,466 10,159,781 14,043,141 7,255,172 7,472,504 7,895,270

Capital Spending:

Current Debt Obligation 1,912,480 1,759,038 1,117,012 905,259 646,313 428,451 267,401 106,000 102,000

Proposed Debt (non-excluded) 20,000 2,987,110 4,943,720 5,128,255 5,003,027 4,870,412 4,352,434 4,793,520 4,455,467 4,273,633

Total Equipment 1,632,825 3,398,325 3,345,925 1,635,925 1,371,425 1,362,325 1,035,525 1,339,425 1,108,325 1,315,525

Total Buildings 2,054,985 72,537,000 46,820,000 3,575,000 715,000 1,630,000 8,025,000 1,365,000 720,000 705,000

Total Facilities 2,206,883 6,708,883 3,541,883 2,613,883 5,506,883 5,383,883 2,271,883 2,218,883 2,521,883 2,108,883

Contribution to Stabilization - - - - - - -

Total Requests 7,827,173 87,390,356 59,768,540 13,858,322 13,242,648 13,675,071 15,952,243 9,822,828 8,907,675 8,403,041

If % of Levy to capital equals: 9.50% 9.50% 9.50% 9.50% 9.50% 9.50% 9.50% 9.50% 9.50% 9.50%

(Over) / Under 0 (6,750,789) (5,302,346) (4,298,898) (3,331,182) (3,515,290) (1,909,102) (2,567,656) (1,435,170) (507,771)

available capital funds

If INCREASE % of Levy 0.5% per year 9.50% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00%

Increase Available for Capital - 274,537 284,400 294,510 304,873 315,495 326,382 337,542 348,980 360,705

(Over) / Under 0 (6,476,252) (5,017,946) (4,004,388) (3,026,309) (3,199,795) (1,582,720) (2,230,114) (1,086,190) (147,067)

available capital funds

Source of Funds

The background color of a request signifies the source of funds.

General Fund Revenue

CPA Funds

Other Available Funds

Grants

Borrowing

Debt Exclusion

Chapter 90 Grant

Ambulance Fund



Fiscal Years 2020 - 2029

April 24, 2019April 30, 2019 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 TOTAL

EQUIPMENT: FY20 - FY29

1 Information Technology2 Infrastructure (PC's, Servers, etc) 151,425 162,925 162,925 162,925 207,925 137,925 137,925 137,925 137,925 137,925 1,537,750 3 Document/Records/Images Scanning 25,000 25,000 50,000 4 Phone System Upgrades/Replacements 75,000 75,000 150,000 5 Fiber Optic I-Net 589,000 589,000 6 Digital Signage 15,000 15,000 7 Information Systems - Other Depts. 275,000 10,000 36,000 10,000 - - 46,000 - 377,000 8 Total 1,040,425 212,925 198,925 247,925 207,925 137,925 183,925 137,925 212,925 137,925 2,718,750

910 Town Clerk11 Imagecast Tabulators (14) 77,400 77,400 12 Poll Pads w/ Label Printers (4) 12,000 12,000 13 Total - 89,400 - - - - - - - - 89,400 1415 Police16 Cruisers 120,000 160,000 120,000 120,000 120,000 160,000 120,000 120,000 120,000 170,000 1,330,000 17 In Car Video System (2 per year) 15,000 15,000 18,000 18,000 18,000 84,000 18 In Car Radar Units (3) - 19 Police Patrol Bicycles (2 per year) 6,000 6,000 6,000 6,000 24,000

20 Total 135,000 160,000 135,000 126,000 138,000 166,000 138,000 126,000 138,000 176,000 1,438,000 2122 Fire23 All Terrain Vehicle 22,000 22,000 24 Ambulance 298,000 298,000 298,000 298,000 298,000 1,490,000 25 Ambulance Laptop Computers 15,000 15,000 26 Power Stretcher Loaders 75,000 75,000 27 Power Stretchers 45,500 45,500 91,000 28 Automatic CPR Devices 56,000 56,000 29 EMS Defibrillators/Monitors 200,000 60,000 260,000 30 Personnel Portable Radios 40,000 45,000 50,000 135,000

31 Vehicles Mobile Radios 32,000 30,000 30,000 92,000 32 Protective Gear 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 400,000 33 Pumper (replace 1999 pumper) 400,000 400,000 800,000 34 Replace "Jaws of Life" 50,000 50,000 35 Replace 1984 Brush Fire Truck 50,000 50,000 36 Replace Hose 18,000 18,000 37 Replace Ladder Truck 1,300,000 1,300,000 38 Shift Supervisor Vehicle (new) 35,000 35,000 39 Staff Vehicle 43,000 43,000 40 Thermal Imaging Camera 21,000 21,000 42,000 41 Van Replacement 27,000 25,000 52,000

42 Microwave Communications AFD & APD - 43 Cascade System and Compressor Replacement 40,000 40,000 44 Total 80,000 1,191,000 1,444,000 433,000 440,000 439,500 115,000 413,500 147,000 363,000 5,066,000





EQUIPMENT: FY20 - FY294546 Public Works47 Radio Upgrade to Digital 35,000 35,000 70,000 48 Highway - 49 Sidewalk Plow (highway) 180,000 180,000 50 One Ton Dump 4x4 Plow (highway) 60,000 60,000 60,000 60,000 60,000 300,000 51 3/4 Ton Pickup with Plow (highway) 45,000 45,000 45,000 45,000 180,000 52 Dump/Sander Truck 150,000 170,000 170,000 170,000 170,000 170,000 1,000,000 53 Dump/Sander Truck Equipment 20,000 20,000 20,000 20,000 20,000 20,000 120,000

54 Backhoe or Mini 150,000 150,000 55 Replace Street Sweeper 300,000 300,000 56 Tree and Grounds - 57 One Ton Dump 4x4 Plow w/ Garbage Body (t&g) 50,000 50,000 50,000 50,000 200,000 58 3/4 Ton Pickup with Plow (t&g) 50,000 45,000 45,000 45,000 45,000 230,000 59 5 ft Scag Mower 18,500 18,500 18,500 55,500 60 Park Replacement Equipment, Pool Cover - 61 Total 170,000 733,500 485,000 240,000 168,500 190,000 200,000 208,500 150,000 240,000 2,785,500 6263 Conservation64 Tractor 100,000 100,000

65 Truck 60,000 45,000 105,000 66 Forestry Mower 30,000 30,000 67 Dump Trailer 10,000 10,000 68 Chipper 25,000 25,000 69 Harrow 5,000 5,000 70 Compact Excavator 50,000 50,000 71 Gator Utility Vehicle 26,000 26,000 72 Total - 151,000 50,000 50,000 100,000 - - - - - 351,000 7374 LSSE/Cherry Hill75 Pickup Truck and Trailer 35,000 35,000

76 Mini Van 35,000 35,000 77 Playground Replacement War Memorial 350,000 350,000 78 Playground Replacement Mill River 400,000 400,000 79 Workman Utility Vehicle - Cherry Hill 30,000 30,000 80 Rough Mower - Cherry Hill 52,000 52,000 81 Fairway Mower - Cherry Hill 37,000 37,000 82 Greens Roller - Cherry Hill 14,000 14,000 83 Greens Mower - Cherry Hill 40,000 40,000 84 Total - 380,000 400,000 35,000 - 37,000 52,000 14,000 75,000 - 993,000 85





EQUIPMENT: FY20 - FY2986 Pools(Mill River and War Memorial)87 2 Commercial Pool Vaccums (MR & WM) 10,000 10,000 88 Depth Marker Lines and Lane Lines (MR) 10,000 10,000 89 Guard Stands 10,000 10,000 90 Shade Sturcture Canopies 20,000 20,000 91 Automatic External Defibrillators (3) 10,000 10,000 20,000 92 Total - 20,000 - 10,000 10,000 10,000 - 10,000 10,000 - 70,000 9394 Building Maintenance

95 Maintence Vehicle 35,000 35,000 96 Furniture (all buildings) 10,000 10,000 10,000 5,000 10,000 5,000 10,000 5,000 10,000 5,000 80,000 97 Total 10,000 10,000 45,000 5,000 10,000 5,000 10,000 5,000 10,000 5,000 115,000 9899 Library

100 Truck with Plow 40,000 40,000 101 IT Infrastructure Replacements 26,800 41,900 21,200 22,400 8,400 80,300 46,000 20,700 16,600 29,000 313,300 102 RFID System 100,000 100,000 103 Automated Material Handling 100,000 100,000 104 Self Checkout 20,000 20,000 105 Total 26,800 141,900 141,200 62,400 8,400 80,300 46,000 20,700 16,600 29,000 573,300

106107 Schools108 Buses 95,000 95,000 100,000 100,000 110,000 500,000 109 SPED Vans 48,000 50,000 50,000 50,000 198,000 110 Disabled Access Van 55,000 55,000 110,000 111 Maintenance Fleet Vehicles 40,000 40,000 80,000 112 Furniture (all schools) 20,000 20,000 30,000 30,000 20,000 20,000 20,000 20,000 30,000 30,000 240,000 113 Backup Generators (FR) - 114 Generator (WW) 5,000 5,000 5,000 5,000 5,000 10,000 10,000 10,000 10,000 65,000 115 Boiler Insulation/Hotwater Tank (CF) - 116 Copiers 11,000 49,000 30,000 6,000 36,000 12,000 51,000 30,000 6,000 231,000

117 Telecommunications 120,000 120,000 118 Computer Technology 139,600 139,600 213,800 250,600 122,600 159,600 159,600 203,800 197,800 214,600 1,801,600 120 Total 170,600 308,600 446,800 426,600 288,600 296,600 290,600 403,800 348,800 364,600 3,345,600 121 TOTAL EQUIPMENT 1,632,825 3,398,325 3,345,925 1,635,925 1,371,425 1,362,325 1,035,525 1,339,425 1,108,325 1,315,525 17,545,550 122 Less Chapter 90 - 123 Less Grants - 124 Less Ambulance - 125 Less Borrowing 589,000 750,000 1,700,000 400,000 3,439,000 126 Less Debt Exclusion - 127 Less Other Available Funds 40,000 40,000 128 TOTAL TAX SUPPORTED EQUIPMENT 1,003,825 2,648,325 1,645,925 1,635,925 971,425 1,362,325 1,035,525 1,339,425 1,108,325 1,315,525 14,066,550





MUNICIPAL BUILDINGS: FY20 - FY29

All Buildings

129 Building Envelope Repairs 100,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 300,000

130 Energy Conservation Projects 17,985 17,985

131

132 Town Hall

133 Exterior Maintenance 10,000 10,000 10,000 10,000 10,000 50,000

134 Interior Maintenance 25,000 20,000 45,000

135 Flooring 80,000 80,000

136 Security -

137 Equipment -

138

139 Bangs Community Center

140 Exterior Maintenance 25,000 25,000

141 Interior Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 100,000

142 Flooring 30,000 30,000

143 LAR Dividing Wall 50,000 50,000

144 Kitchen Equipment 10,000 10,000

145 Maintenance Equipment 15,000 15,000

146 Window Blinds 5,000 5,000 147

148 North Amherst School

149 Heating System 25,000 25,000

150 Roof Engineering/Replace 150,000 150,000

151

152 Child Care Facility


154 Paving 50,000 50,000

155 Natural Gas Conversion 25,000 25,000 156

157 Munson Building

158 Exterior Maintenance 10,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 10,000 125,000

159 Interior Maintenance 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 45,000

160 Hall Air Conditioner -

161 ADA Lift 100,000 100,000

162

163 South Amherst Campus

164 South Wall 100,000 100,000

165 Basketball / Rec Area 60,000 60,000

166 Roof 12,000 12,000

167 Parking Area 60,000 60,000

168

169 Fire Stations

170 Building Repairs-Central & North Station 50,000 45,000 95,000

171






172

173 Police Station

174 Interior Maintenance 10,000 10,000 10,000 10,000 40,000


176 Building Infrastructure -

177 Roof Design and Repair 20,000 300,000 320,000

178 Furniture 25,000 25,000

179

180 Public Works Facility

181

182 Renovations 10,000 10,000 10,000 10,000 40,000

183 Security System 20,000 20,000

184

185 Hitchock Center (Larch Hill)

186 Sewer Connection 15,000 15,000

187 Site Design 10,000 10,000 20,000

188 Building Repair 20,000 20,000

189

190 Heartland Farm (Station Road)

191 Septic 12,000 12,000

192 Roof Repairs 40,000 40,000

193

194 Jones Library

255 Roof Repairs

256 Roof Repairs

257 Fire System Upgrade

195

196

197 North Amherst Library Rehabilitation

198 Historic Structures Report -

199 Rehabilitation (FS & Work) 800,000 800,000

200

201 SCHOOL BUILDINGS:

202 School Security 25,000 25,000 10,000 10,000 10,000 10,000 20,000 20,000 20,000 30,000 180,000

203 Energy Mng HVAC Systems Upgrade 210,000 200,000 200,000 200,000 200,000 200,000 100,000 100,000 100,000 100,000 1,610,000

204 Electrical System 80,000 80,000 80,000 80,000 320,000

205 Energy Mng Systems Upgrade 10,000 10,000 10,000 10,000 10,000 15,000 15,000 15,000 15,000 110,000

206 Interior Upgrades 300,000 150,000 150,000 50,000 60,000 60,000 60,000 60,000 60,000 70,000 1,020,000

207 Amherst Schools Asbestos Management 20,000 20,000 20,000 10,000 10,000 10,000 10,000 20,000 20,000 30,000 170,000

210






211 Crocker Farm

212 Exterior Maintenance

213 Roof 100,000 100,000 3,000,000 10,000 10,000 10,000 3,230,000

214 Replacement Windows 400,000 400,000 10,000 10,000 820,000

215 Electrical Service Upgrade 50,000 50,000 50,000 20,000 20,000 30,000 220,000

218 Univentalor Replacement 20,000 105,000 125,000

219 HVAC Equipment Replacement 10,000 400,000 10,000 20,000 20,000 30,000 30,000 30,000 40,000 40,000 630,000

220

221 Fort River

222 Repave lot 470,000 5,000 20,000 20,000 30,000 30,000 30,000 40,000 40,000 685,000

223 Roof 80,000 3,000,000 5,000 5,000 10,000 10,000 10,000 10,000 10,000 3,140,000

224 Exterior Doors 60,000 5,000 5,000 10,000 10,000 10,000 10,000 10,000 120,000

225 Electrical Service Upgrade 50,000 - 20,000 20,000 20,000 20,000 20,000 150,000

226 Replacement Windows 400,000 400,000 10,000 10,000 820,000

227 Fire Alarm System 10,000 5,000 5,000 5,000 5,000 5,000 10,000 10,000 55,000

228 HVAC Equipment Replacement 400,000 10,000 20,000 20,000 30,000 30,000 30,000 40,000 40,000 620,000

229 Univentalor Replacement 20,000 155,000 35,000 35,000 35,000 35,000 35,000 40,000 40,000 40,000 470,000

232

233 Wildwood

234 Exterior Doors 25,000 5,000 5,000 10,000 10,000 10,000 10,000 10,000 85,000

235 Roof 30,000 3,000,000 5,000 10,000 10,000 20,000 20,000 3,095,000

236 Electrical Service Upgrade - - 20,000 20,000 20,000 20,000 30,000 110,000

237 Replacement Windows 400,000 400,000

238 HVAC Equipment Replacement 400,000 400,000

239 Univentalor Replacement 20,000 120,000 35,000 35,000 35,000 35,000 35,000 40,000 40,000 40,000 435,000

242

243 New Buildings

244 Jones Library Major Reconstruction 15,900,000 15,900,000

244 Jones Library Major Reconstruction 6,000,000 6,000,000

245 Public Works New Facility 250,000 29,750,000 30,000,000

246 AFD New Headquarters 250,000 19,750,000 20,000,000

247 New School 400,000 39,600,000 40,000,000

209 Preliminary Feasibility (CF Study) 40,000 40,000

248 New Senior Center 50,000 4,000,000 4,050,000

249

250 TOTAL BUILDINGS 2,054,985 72,537,000 46,820,000 3,575,000 715,000 1,630,000 8,025,000 1,365,000 720,000 705,000 138,146,985

251 Less Grants -

252 Less Ambulance -

253 Less Borrowing 900,000 29,750,000 23,550,000 3,000,000 - - 7,000,000 - 64,200,000

254 Less Debt Exclusion - 39,600,000 21,900,000 - - - - - - 61,500,000

255 Less Other Available Funds - 25,000 25,000 256 Total Tax Supported Buildings 1,154,985 3,187,000 1,345,000 575,000 715,000 1,630,000 1,025,000 1,365,000 720,000 705,000 12,421,985



Fiscal Years 2020- 2029


MUNICIPAL FACILITIES: FY20 - FY29

257 Village Center Planning258 Downtown Planning & Zoning 60,000 60,000 259 North Amherst Village Center Planning 40,000 40,000 260 Atkins Village Center planning 100,000 100,000 261 East Village Planning & rezoning 70,000 70,000 262 Cushman Village Center planning & rezoning 35,000 35,000 263 Pomeroy Village Center planning 20,000 20,000 264 - 265 Village center improvements - 266 Downtown Streetscape Improvements 100,000 100,000 267 Downtown Wayfinding Sign System - 268 Downtown Tot Lot 400,000 400,000 269 North Common & Main St Parking Lot 950,000 950,000 270 North Amherst Intersection & Streetscape 2,100,000 2,100,000 271 Pomeroy Village Improvements 2,800,000 2,800,000 272 Kendrick Park Design & Construction 3,250,000 3,250,000 273 East Village Center Improvements 500,000 500,000 274 - 275 School Zone Light/Ped Safety Improvements (DPW)10,000 10,000 10,000 10,000 10,000 50,000 276 - 277 Street and Traffic Lights - 278 Replace lights and poles as damaged 10,000 12,000 12,000 12,000 12,000 12,000 70,000 279 - 280 Sidewalks - 281 Around Town 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,000,000 282 - 283 Road Maintenance/Improvements (Ch. 90) 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 8,418,830 284 - 285 Road Repairs (GF) 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 800,000 800,000 800,000 800,000 800,000 9,000,000 286 - 287 Station Road Bridge 1,000,000 1,000,000 288 - 289 Tree Removal Support (crane & grinding) - 40,000 20,000 40,000 20,000 40,000 20,000 40,000 20,000 40,000 280,000 290 - 291 Transportation Plan (road projects) 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 292 - 293 NPDES Program Implementation 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 294 -





MUNICIPAL FACILITIES: FY20 - FY29295 Waste Processing (DPW) 40,000 40,000 296 -

297

Organizational Strategic Plan

Facilitation Recreation - 298 - 299 Pools (Mill River and War Memorial) - 300 Liner (MR) 200,000 200,000 301 Basketball Court Repair (MR) (DPW) - 302 Painting of Exterior Bath Houses 15,000 15,000 304 Fencing - War 50,000 50,000 305 Mill River Baseball - 306 - 307 Groff Park - 308 - 309 Kiwanis Park - 310 Comfort Station (ADA) 200,000 200,000 311 - 312 Plum Brook Rec - 313 Comfort Station (ADA) 75,000 75,000 314 - 315 Cherry Hill - 316 Parking Lot Resurfacing 20,000 20,000 317 Irrigation Pond Dredging 75,000 75,000 318 Solar Panels - Clubhouse 60,000 60,000 319 - 320 Conservation - 321 Due Diligence - 322 Puffer's Pond Dredging-Permitting 25,000 750,000 775,000 323 Puffer's Beach/Trail Improvements 100,000 100,000 324 Puffer's Pond Parking Lot (new) 100,000 100,000 325 Trails, Bridges, Kiosks, Parking Access 35,000 10,000 10,000 10,000 10,000 75,000 326 - 327 Master Plan - 328 Master Plan Implementation 35,000 35,000 329 Update Master Plan 50,000 50,000 50,000 150,000 330 Zoning Bylaw - rewrite 100,000 100,000 331 Update Housing Market Study 75,000 75,000 332 - 334 Assessing - 335 Discover List and Price all Personal Property - 336 Review and List Real Estate at Umass 30,000 30,000 337 -





MUNICIPAL FACILITIES: FY20 - FY29338 Miscellaneous - 339 Feasibility Study for Parking Garage 100,000 100,000 340 Flood Mapping Revisions - 341 Signs for Rec Facilities and Areas 75,000 70,000 145,000 342 Housing Production Plan 20,000 20,000 343 PEG Fund for Amherst Media - 344 Amherst Affordable Housing Trust - 345 Amherst Affordable Housing Trust Consult346 Amherst Dog Park Task Force- Dog - 347 Epstein Property -

348

Amherst Community Connections-

Housing Stabilization Program - 349 ACLT- First time home buyers -

350

NACF - Farm House Preservation &

Rehabilitation - 351352 Amherst Historical Society353 Textiles - 354 New Boiler - 355 - 356 TOTAL FACILITIES 2,206,883 6,708,883 3,541,883 2,613,883 5,506,883 5,383,883 2,271,883 2,218,883 2,521,883 2,108,883 35,083,830 357 Less Chapter 90 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 841,883 8,418,830 358 Less CPA - 359 Less Grants 20,000 20,000 360 Less Borrowing 4,050,000 750,000 2,800,000 3,250,000 10,850,000 361 Less Debt Exclusion - 362 Less Other Available Funds - 363 Total Tax Supported Facilities 1,345,000 1,817,000 1,950,000 1,772,000 1,865,000 1,292,000 1,430,000 1,377,000 1,680,000 1,267,000 15,795,000

REPORT OF THE JOINT CAPITAL PLANNING COMMITTEE (JCPC ...

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