Report of Second Way Forward Review Group Tullamore Court Hotel 28 May 2013 Report Presentation :...

Report of Second Way Forward Review Group

Tullamore Court Hotel

28 May 2013

Report Presentation : May 2013 1


Introduction

Michael Irvine Facilitator/Chairman of Review Committee

Solicitor Practised in Dublin

Former President of Law Society 24 years on Governing Board

Mediator

Final Report has Unanimous Consent of all 16 members of the Root and Branch

Review Committee


Review Personnel

Convenor/Chairman: Michael Irvine

Review Members: Region A: Sean McHugh

Paul Lyons Region B: Noel Devlin

Roy Stewart Region C: Eddie Fitzgerald

Katherine Keogh Region D: Ger Healey

Ray HeaneyRegion E: Nial Murphy

Frank O’Mahony IRCA: Kevin Barrett

Original Committee:Joe Corcoran, PresidentJames ColemanAngela HenehanDermot QuigleyAnn Stevens (Resigned)


Report BriefingJAMES COLEMAN• Background• Procedures & Timeline• Representation & Decision-

Making• Sundry Issues• Ownership & Control

ANGELA HENEHAN• Appendix 101/1 –

Structures for Specialist Committees & Other Bodies

• Appendix 101/2 – Membership of Bodies

NIAL MURPHY• Appendix 102 – Roles &

Responsibilities of Bodies • Appendix 103/1 – Standing

Orders • Appendix 103/2 – Election of

President


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Report Summary

• Background

• Procedures & Timeline

• Representation & Decision-Making

Report Presentation : May 2013

7

Report Summary

• Sundry Issues• Youth• Affordability• Communication, Records & Data

• Ownership & Control

• MembersReport Presentation : May 2013


APPENDIX 101.1 Structures for Specialist Committees & Other Bodies

Major Changes

• Committee agreed that there was not a whole lot wrong with the current system.

• Nomination Procedures documented• Responsibility for Committee Rotas assigned to Committees• Increased Club Representation on MSC and Specialist

Committees• Competitor Representation on All Specialist Committees• Limitations of Continuous tenure for all committees with

Transition Arrangements 2014- 2017

Limitations of Continuous tenure :

All Bodies: • “Rotating” Club Delegates: 2 years (No Change)• All Others Except MSC President, Chairmen & Conveners: 4 Years

(Originally Introduced in Strategic Plan 2000)• MSC President: Maximum 5 years: 4 Years in Office, plus 1 year as

Past President.• Chairmen & Convenors: Max 4 years in addition to previous service • Obligatory “Holiday” Period After leaving• Max 2 terms of office• No Exceptions – Applies to everything within structureShould help to open up the sport for new people and clear the perception of “Closed Shop”


Transitional Arrangements 2014 - 2017:• By 1 Jan 2017, all existing members of committees with

exception of MSC and Rallies Committee will have stood down• A minimum of one-quarter of those who are effected by the new

rules will retire by 1 January each year from 2014 – 2017. (Rounded down to a minimum of one)

• Achieved by – (a) persons wishing to retire – (b) drawing lots as between the remainderThese arrrangements do not effect rotating club nominations


• Parent Committee shall be responsible for administration of the rules for sub committees. No difference in Rules

• The MSC shall be responsible in all other cases.

• Club Representatives on the MSC 2014 – – 3 seats filled by election from the existing regional groups – 3 three members by nominations from the clubs from rota

• 2014 Rallies Committee: 3 MSC Nominations instead of Sub Committee Chairs to maintain consistency and to allow some continuity in the transition period. From 2015, the Sub Committee Chairs have the option to sit on the Rallies Committee. The Rallies Committee Chair may nominate another in consultation with the MSC president if required.

Transitional Arrangements 2014 - 2017:

Race CommitteeExisting:• 4 MSC (incl Chair,

Safety & Circuit)

• 5 Club Reps (all involved Clubs)

• 1 Drivers Rep

Total 10

Proposed:• Chair*• 6 Club Reps (incl Mondello)

• 1 Drivers Rep• 1 Tech rep (MSC)• 1 Safety Rep (MSC)• 1 MSC Nomination

Total 11

* (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)


Rally CommitteeExisting:• 5 MSC (incl Chair &

Safety)

• 6 Club Reps• 1 TROA

Total 12

Proposed:• Chair*• 6 Club Reps• 1 Competitor Rep• 1 Safety Rep (MSC)• 3 Sub C’tee Chairs

Total 12



Kart CommitteeExisting• 3 MSC (incl Chair )

Total 3

(Existing is Special Case)

Proposed• Chair*• 2 Club Reps• 1 Competitor Rep• 2 MSC Reps (incl

Safety)

Total 6



Autocross Sp CommitteeExisting:• 2 MSC (incl Chair &

Safety)

• 4 Club Reps

Total 6

Proposed:• Chair**• 1 Midget Car Rep *• 6 Club Reps split to

represent both Grass/Loose

• 1 Competitor Rep

Total 9

– AG’s by their or SC’s request

• *No Midget Car Comm

• **(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)


Trials CommitteeExisting• 3 MSC (incl Chair &

Safety)

• 3 Club Reps

Total 6

Proposed• Chair*• 1 Rep from 4X4 Clubs• 3 Reps from Sporting

Trials Clubs• 1 Competitor Rep

Total 6

– *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)


Autotest Committee

Existing• 2 MSC (incl Chair &

Safety)

• 4 Club Reps

Total 6

Proposed• Chair*• 4 Club Reps• 1 Competitor Rep

Total 6

• *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)


Hillclimb & Sprint CommitteeExisting• 4 MSC (incl Chair &

Safety)

• 3 Club Reps

Total 7

Proposed• Chair*• 4 Club Reps• 1 Safety Rep (MSC)• 1 Competitor Rep

Total 7



Rallycross CommitteeExisting• 4 MSC (incl Chair,

Safety & Circuit)

• 2 Club Reps

Total 6

Proposed• Chair*• 2 Club Reps• 1 Safety Rep (MSC)• 1 Circuit Rep• 1 Competitor Rep

Total 6



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14 Members• Convenor - Appointed by MSC• Autocross Representative• Autotest Representative• Hillclimb/Sprint Representative• Kart Racing Representative• Midget Cars Representative• Race Representative• Rallies Representative• Rallycross Representative• Technical Advisory Group Representative• Trials Representative• MSC Competitor Representative• MSC Marshalls Representative• MSC Rescue Representative

Existing SAG:• 14 MSC:• Convener (C Gunning)• AutoX• Autotest• Hillclimb/Sprint • Kart• Midget• Race• Rally• RallyX • Technical• Trials• Another• Marshals• Rescue

Safety Advisory Group


14 Members• Conveynor appointed by MSC• 6 MSC Nominations from Licensed Scrutineers• Karting Representative• Rally Representative• Race Representative• Speed Representative• Off Road Representative• Safety Advisory Group Representative• MSC Competitor Representative

5 Members• Members appointed by MSC

Technical Advisory GroupExisting TAG:

7 MSC

Existing RAG:5 MSC

Rules Advisory Group


Motorsport Commission (MSC)The membership of the MSC shall not normally exceed eighteen members and shall comprise of the following:

• 2 IMF Nominees• President• Immediate Past President of the MSC (where relevant – see below) *• Chairmen of Specialist Committee’s

• Kart Committee• Race Committee• Rallies Committee• Clubman and Speed Group Nominations• Additional Rallies Committee Nomination

• Nominees of the three Advisory Groups.• Safety Advisory Group• Technical Advisory Group• Rules Advisory Group

• 6 Club Representatives

Existing Composition:• 3 RIAC Nominees• 3 IMF Nominees

• Immed. Past President• 3 Regional (Club) Reps• Specialist

Committees/Groups (8)– Kart (1), Race (1), Rally (1),

Speed (1), Clubman (1) – 3 Nominations from Advisory

Groups

Sec IMF

Total 19

Proposed Composition:

• 2 IMF Nominees• President• Vice or Immed. Past President• 6 Regional (Club) Reps• Specialist Committees/Groups

(9)– Kart (1), Race (1), Rally (1+1),

Speed (1), Clubman (1) – 3 Nominations from Advisory

Groups

• Total 18– Sec IMF (non voting)


Motor Sport Commission (MSC)


Revisions to 101 Dependant on:

• Increased Club/Competitor Involvement

– availability and committment

• Club making Nominations

• Competitors becoming involved in Committees• Adopting best person for job policy and when

necessary look outside your own club.

• Empowerment of Committees

• Acceptance of RIAC and IMF to MSC Changes

Review Proposed in Three Years to solve any arising

issues.

Appendix 102

Appendix 103/1Appendix 103/2

Appendix 102

“Roles & Responsibilities”

Existing StructureRIAC

Motorsport Department

Irish Motorsport Federation (IMF)

Motorsport Commission

Rules Advisory Group

Technical Advisory Group

Safety Advisory Group

Competitions Advisory C’tee

Affiliated Motor Clubs

Competition License Holders

Dates Adjudication Committee

Executive Council

Rallies Committee

Race Committee

Kart Committee

Rallycross Committee

Trials Committee

Autocross CommitteeMidget Car Racing

CommitteeHillclimb & Sprint

CommitteeOff-Road Group

National Forestry Sub Committee

National Stages Sub Committee

National Navigation Sub Committee

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Appendix 102“Roles & Responsibilities”

• Not always clearly stated in current “Green Book”• Some requirements/limits from IMF

Proposals now clarify Responsibilities Communication between groups

But Also Detail key changes of responsibility, especially at

upper levels


RIAC & IMFRIAC hold “Sporting Authority”

• This Authority delegated to IMF (Irish Motorsports Federation Ltd.,) a wholly-owned subsidiary of RIAC

• IMF Constitution has provisions re:•Executive Council,•Motor Sport Commission•Specialist C’tees,

So………..

IMF (RIAC) Consent required for some changes (incl some of App 101)

31Report Presentation : May 2013

Current Role of the Executive Council

• Makes Nominations for SC C’men• Funding Applications• Scholarship Schemes• Report to MSC • Attends to Urgent Sporting Matters (subject to MSC)• 2 Regional Club Representatives added• Has been done – IMF Constitution changed – ratified by

IMF & also at MSC meeting Feb 2012

• BUT………….Report Presentation : May 2013 32

Executive Council to be Abolished

Powers effectively given to MSC

(Although IMF will remain in ultimate charge)


MSC(MOTOR SPORT COMMISSION)

Effectively In charge subject only to IMF Constitution

(Major Financial decisions)


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Specialist Committees

• Empowerment of Committees

• Clarification of Roles


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Advisory Groups

• Formal Voice at Specialist Committee level

• Clarification of Roles


More to do……….

• CAC/Communication

• Roles and Responsiblities of Rally Sub-Committees


Appendix 102

“Roles & Responsibilities”

Appendix 103/1

Standing Orders

Appendix 103/2

Election of MSC President

Appendix 102

Appendix 103/1Appendix 103/2

• Questions• Suggestions

• Feedback


Please state yourName and Club or

Committee

43

• What to do next?

• Clubs to return their YES/NO decision by

Friday, 21 June 2013

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