INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAI 2017

RENAULT

Digital transformation of packaging data

E-PDS PROJECT

Anne-Sophie LANDIER

Application Manager for Inbound Logistics Information Systems

Supply Chain IS department of Renault

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

01 Context – Digital strategy at supply chain

02 E-PDS Project - Description and objectives

03 E-PDS - Solution implemented

04 E-PDS - Progress, results and next steps

AGENDA

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

CONTEXT

Digital acceleration at Renault Supply Chain

01

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

DIGITAL ACCELERATION AT RENAULT SUPPLY CHAIN CONTEXT

Thanks to several

creativity sessions,

a lot of use cases

were identified

11 use cases were

prioritized for

Supply Chain

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

CONTEXT

DIGITALIZATION OF DCL IS ONE OF THE 11 INITIATIVES TO BE IMPLEMENTED QUICKLY

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT

Description and Objectives

02

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

PDS = Packaging Data

Sheet

− Contractual document

created at Renault for every

part supplied by every plant

with every supplier

− Description of technical and

economical logistic

conditions (packaging and

transport conditions)

− Signed by the supplier and

the supply chain and

purchasing teams at

Renault

E-PDS PROJECT – DESCRIPTION AND OBJECTIVES

WHAT IS THE PDS ?

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

Around 40 000 PDS managed every year

Users involved are

− 4 000 Suppliers

− 200 pack engineers

− 1 000 buyers

Worlwide scope

− 36 plants and 12 logistic sites

− 15 countries

E-PDS PROJECT – DESCRIPTION AND OBJECTIVES

SOME FIGURES

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

Before the starting of a new part, the

supplier fills the Excel sheet

− No automatic filling, no control of the data

Excel and PDF file shared thru e-mails to

Renault in order to get the validation

− Pack engineer validates the technical proposal

− Buyer validates the economical proposal

PDF file is signed, file and paper are

stored into office folders

− No future global analysis or automatic re-use

of PDS is possible

Data are manually put into Renault

supply chain and purchasing systems

E-PDS PROJECT – DESCRIPTION AND OBJECTIVES

THE PROCESS AND TOOLS BEFORE THE E-PDS PROJECT

Fournisseurs

Logisticien

Acheteur

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

Improve the way we create and modify the PDS − Improve the data quality and make the documentation of the PDS easier for the supplier

− Simplify and accelerate the process for sharing and validating the PDS

− Reduce the time spent to manage the PDS

− Record automatically the PDS data into the different systems used to manage logistic,

purchasing and quality

− Make easier the identification of the active PDS for each part

Improve the performance of supply chain and purchasing departments − Reduce the logistic cost

− Create the PDS repository (project and mass production parts)

− Make possible the analysis of the PDS and the reporting a posteriori (for example, PDS cost

for one vehicle)

E-PDS PROJECT – DESCRIPTION AND OBJECTIVES

THE OBJECTIVES OF E-PDS PROJECT

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT

Solution implemented

03

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

Major constraint : implement the solution quickly − Tentative to buy a software package corresponding to our needs

− Some software providers were asked, no off-the-shelf solution available

− Proposal from TENOR to develop and host a specific solution within the expected timeframe

E-PDS PROJECT – SOLUTION IMPLEMENTED

WHICH SOLUTION DID WE CHOOSE ?

Supplier RENAULT

RENAULT

BtoB

PORTAL

Webservices

RENAULT

IS

SSO

LDAP

Batchs SFTP

User

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

DETAILED ARCHITECTURE OF THE NEW SOLUTION

Suppliers

Pack

engineer

Validate

Read

Buyers

Validate

Read

Other

Users

Read only

Master Data

Parts

Suppliers

Packaging

Users

Quality

DCL Status

Analytics

All DCL, current

and old

1

Purchasing

DCL Status

Cost

Create

Update

Read

Parts

Validated Packaging

Packaging Code

Manual

Renault

systems

2

3

Manual

− Renault and suppliers

access through Renault

suppliers portal

− LDAP authentication

(SSO)

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

high availability architecture

E-PDS PROJECT – SOLUTION IMPLEMENTED

TECHNICAL ARCHITECTURE OF THE SOLUTION

DATA CENTER #2 DATA CENTER #1 FIREWALL

Backup

VM

#1

VM

#2

REAL TIME REPLICATION

DALY FULL Bkp

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

xx

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – SEARCH SCREEN

Fill as many criteria

as needed

With lens icon : you

can type directly or

access a very

intuitive search

screen with filter by

columns.

Result area.

Click on this icon to

open the DCL/PDS

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – HEADER AND LIST OF TABS

Main DCL/PDS identification, status, information and action buttons always visible

All content of the DCL/PDS

in these 3 tabs

Up to 6 photos

Total price,

signatures &

comments

Users activity log All PDS fields have

help pop-up window

with customizable

content

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – TAB 1 – SUPPLIER, PARTS, CUSTOMER Part number check and

designation load from

SIGNE. Multiple part

numbers possible

(Copy/Paste from Excel)

New fields : part expiry time

& Dangerous Goods

Suppliers sites selected

in RAFT directory.

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – TAB 2 – PACKAGING

Characteristics

automatically

loaded

(dimensions,

tare...)

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – TAB 4 – PHOTOS

Up to 6 photos, click to zoom !

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – TAB 5 – VALIDATION OVERVIEW

Comment visible by supplier

(mandatory if PDS refusal) +

internal comment not visible

by supplier.

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – PRINTING

PDF version with all

informations if

needed

Reference valid

document is in e-

PDS, any print

version is only for

information.

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – SOLUTION IMPLEMENTED

SOME SCREENS OF E-PDS – DAILY E-MAIL NOTIFICATIONS From: epds@epds.renault.com [mailto:epds@epds.renault.com] Sent: 17 November 2016 11:31 To: ISAC Raluca <raluca.isac@renault.com> Subject: Renault-Nissan e-PDS notifications : 2016/11/17

Dear e-PDS user : Raluca ISAC To access e-PDS : https://epds.renault.com/pds or through Renault Supplier Portal.

Number of PDS waiting for technical validation :

Project Customer Total Yours No assignment

X98 VEHICLE. FR-FLINS 1 0 0

JCX GEARBOX FR-CLEON 1 0 0

JCX GEARBOX RO-DACIA MIOVENI

VEHICULES 1 1 0

PDS economically refused by buyers since last notification :

Id Manufacturing Supplier Customer 1st part number Designation

596 TRW AUTOMOTIVE ESPANA SL -

PAMPLONA - ES FR-

DOUAI 8200067583 ADDITIF CLIO CEINTURE AR

1/3 2/3 ES

Automatically sent by e-PDS, do not reply to this e-mail.

Mails sent to suppliers, pack

engineers and buyers

On their validation rights perimeter,

number of PDS waiting for technical

validation :

- Total

- Yours : in the Total, number of PDS

you took into account

- No assignment : in the Total,

number of PDS not taken into

account by any Pack Engineer

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT

Progress, results, next steps

04

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

E-PDS PROJECT – PROGRESS, SCHEDULE, NEXT STEPS

PROJECT PLANNING – AGILE MODE FOR DEVELOPMENT

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Fev Mar

Phase: PREPARATION

Request for quotation

Phase : DEVELOPMENT

General study

Sprint 1 à 5 : Development and testing

Sprint 6 : Corrections and add-on

Final general testing

Phase – ROLL OUT

Pilot with 2 suppliers

Users training

All users starting gradually

GO

Système ready for users

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017

At the end of April,

− More than 2 000 users able to access e-PDS including

1 300 suppliers

− More than 1 300 PDS created in the new tool

− Very good feedback from users with the new tool

Next steps

− Have all new PDS created in the new tool

− Adapt and roll out the tool at Nissan to have a common

tool for all PDS of the Renault-Nissan Alliance

E-PDS PROJECT – PROGRESS, SCHEDULE, NEXT STEPS

PROGRESS AND NEXT STEPS

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INFORMATION SYSTEM DEPARTMENT – SUPPLY CHAIN - INBOUND

LANDIER AS MAY 2017