REN96 Standard Operating Procedures€¦ · themselves aware of the contents of both the Normal...

REN96 SOP’s by Leigh Walker |

REN96 Standard Operating Procedures

Content: 1. Introduction 2. Duty of Care 3. Duty of Care for Training Session 4. Starting a training session 4.1 Objective 4.2 Facility Set up 4,3 Equipment & Documentation 4.4 Staffing 4.5 Late Arrival 5. Coaches 5.1 Objective 5.2 Preparation 5.3 Health & Safety 5.4 Ratios 5.5 Key Tasks 5.6 Diving in Pool Policy 5.7 Staff Expectations 5.8 Safety and Security 5.9 Food and Drink 5.10 Clothing and Equipment 5.11 Coach Contact & Location 5.12 Toilet Breaks 5.13 Accidents 5.14 Behaviour issues 6. Poolside Helpers 6.1 Objective. 6.2 Responsibilities 6.3 Safety and Security 6.4 Key tasks 6.5 Ratio 6.6 Accidents 7. Team Managers 7.1 Objective 7.2 Key Responsibilities 7.3 Staff Expectations 7.4 Safety and Security 7.5 Food and Drink 7.6 Clothing and Equipment 7.7 Contact & Location 7.8 Toilet Breaks 7.9 Accidents 7.10 Behaviour issues 8. Child Protection 8.1 Objective 8.2 Welfare and Safeguarding Children 9. Accidents & First Aid 9.1 Objective 9.2 Overview 9.3 First Aid Provision 9.4 First Aid Procedures 9.5 Accident Reporting 9.6 Reporting 9.7 Accident Investigation & Reporting 9.8 Incidents 9.9 RIDDOR Reporting


10. Health and Safety 10.1 Introduction 10.2 Risk Assessments

Appendix A – Set up and safety of activity area Appendix B – Dehydration Guidelines Appendix C – Shallow Water Blackout Prevention Appendix D - Immediate Action Plan


1. Introduction.

All staff and volunteers are required to be completely familiar with both the Normal and Emergency Operat-ing Plans and at all times to carry out their work according to the instructions laid down in them including core procedures and work instructions. It is also the responsibility of all staff and volunteers to make themselves aware of the contents of both the Normal Operating Procedure and the Emergency Action Plan and to adhere to the procedures and instructions contained within them. Remember there is no such thing as a “safe swimmer”. You are responsible for the safety of all swimmers within your care.

This document will be readily available to all employees, volunteers, parents and swimmers who are in-volved in any way with the setting up and the operation of any training session or competition run by the REN96 Swim Team, and all must comply with its contents.

This document should be used in conjunction with the facilities procedures and other systems of safe work-ing practices to produce a safe environment for staff, volunteers and swimmers.

It should be borne in mind that this is a working document and will be reviewed as necessary to conform to any changes in legislation, code of practice etc. by the club’s management committee.

For the purposes of this document the Responsible Person shall be the coach on duty or in his/her absence an appointed volunteer.


2. Duty of Care.

REN96 recognises there is a responsibility to provide a legal and moral duty of care towards its volunteers, staff and swimmers. HSG 179 offers the following definitions:

1. A legal duty of care is to provide reasonable steps to minimise hazards related to swimming activities & situations. That is, recognising that the club owes a legal duty of care towards its members in the face of incidents that occur, and if it can be demonstrated that the risk was foreseen and could have been prevent-ed. However, it is also understood and recognised that accidents can and do occur, and it is not possible to predict every eventuality.

2. The club's moral duty of care relates to the responsibility for safety and welfare. Within specialist sports like swimming a qualified coach is responsible for the duty of care to all those taking part in the session. The key point here is that the individual administering the activity, whatever their status, should be appro-priately trained and authorised. It is the management team’s responsibility to ensure that all activities are authorised and that the relevant coach is qualified and running the session in a safe manner.


3. Duty of Care for Training Sessions.

The delivery of all club training sessions and competitions may involve a number of partners including club coaching staff, authorised external coaching staff, local leisure providers and competition STO etc. Where training sessions are delivered by an external partner, i.e. DRP, Stroke Camps etc., REN96 has a responsibil-ity to ensure that the swimming teachers/coaches are appropriately qualified in the aspects being taught. They must ensure that the programme is appropriate to the needs of the swimmers and the club. Ongoing communications between both parties will help to ensure this requirement is met. Some swim coaches may also hold recognised national coaching qualifications and can therefore assume responsibility for all aspects of the programme.

• The duty of care to students where swimming sessions take place at an authorised pool facility, whether delivered by a club coach, support staff or visiting swimming coach/instructor, remains with the appointed club/squad coach even though someone else is teaching the session.

• Where training or supervised competitions take place off site and are delivered by an external provider, the duty of care to students still remains with the appointed club/squad coach or Team Manager. It is essential that REN96 staff or supervising volunteers remain on poolside to provide an assisting role, even when a specialised aquatics coach/instructor is employed to lead the lesson.

Clear roles and responsibilities are essential for all adults and coaches involved in providing training to stu-dents.

4. Starting a Training Session.

Objective To provide the appropriate guidance for Lead Coach and Squad Coach on starting Squad Training Sessions.

Facility Set up Prior to swimmer’s arrival ensure that facility is set up ready for the session. This will include: • Visual check of facility to ensure area is safe and ready for use. • Check of fire exits. • Bag storage area allocated and suitable. • The facilities First Aid cover is available, or First aid box is available and fully replenished ready for the training session.

Equipment & Documentation Prior to swimmer’s arrival ensure that equipment and documents required for beginning the session are in place. This will include: • Having a squad register of attendance available indicating all presumed session swimmers.

Staffing On arrival check if Poolside Helpers are required and available. This will include: • Identifying Poolside Helpers and carry out a formal introduction process. • Brief Poolside Helpers on your requirements and their responsibilities. • Carry out a safety briefing and allocate responsibilities in relation to safety and security. • Provide Poolside Helpers with details of children with any special requirements


Late Arrival It is possible that some swimmers may arrive late to the session. Late arrivals are to be recorded in the atten-dance register and reported to the Lead Coach at the end of each calendar month.

It is at the Squad Coaches discretion to allow or refuse any swimmer to train if they arrive more than 15 minutes after the start of the session. However, once a standard has been set the coach must enforce the same standard to all swimmers.

Adhoc swimmers will not be allowed to train at any squad sessions without the direct permission of the Lead Coach. In this event, only a two-week trial period will be permitted.

5. Coaches.

Objective To provide Coaches and Poolside Helpers with appropriate guidance on running a safe and effective coach-ing session.

Preparation • Coaches must be prepared for every session prior to its commencement. • Where possible equipment must be set up and areas marked out for the activities to take place. • Equipment must be checked prior to its use with any damaged equipment removed for safety reasons. • Coaches must have a session plan either written or in their mind which meets the requirements of the swimmers and their level of ability. This must include progression through the session so that swimmers benefit as much as possible for the session.

Health & Safety • Coaches must carry out a basic visual risk assessment of their coaching environment, they must contain or remove hazards prior to activity commencement. • Coaches must be aware of the risk assessment provided by the club relating to the club’s activities during the sessions at that facility and must adhere to restrictions contained within the assessments. • Coaches must be aware of the risk assessment provided by the facility management relating to all activities at that facility and must adhere to restrictions contained within the assessments. • Coaches must remain vigilant and be aware of their responsibilities in case of emergency.

Ratios REN96 Swim Team operate using the following ratios during activity sessions: • One coach to a maximum of thirty swimmers (1:30) with a maximum of ten swimmers per lane (1:10), to

oversee the training session. or • One coach to a maximum of six Poolside Helpers (1:6). Where a Poolside Helper may be responsible for

one lane overseeing a maximum of ten swimmers in a 25-meter lane (1:10) under the direction of the at-tending coach.

or • One coach instructor to a maximum of twelve Poolside Helpers (1:12) during organised poolside training

sessions. Where one or more Poolside Helpers may be responsible for one lane overseeing a maximum of ten swimmers in a 25-meter lane (1:10) under the direction of the coach instructor.


Key Tasks Coaches are to:

• Present and administer a squad training session, with a professional attitude, in accordance with the guidelines set down by the club’s committee and the Lead Coach.

• Support the Lead Coach by providing clear, progressive and accessible development paths for ath-letes and provide feedback on group and individual progression.

• Deliver a well organised, appropriate and effective program while creating a positive climate of pro-gression for individuals and the whole squad.

• Support the Club’s development initiatives. • Ensure and maintain a safe and positive environment. • To maintain concentrated observation of the pool and pool users in order to anticipate problems and

to identify any emergency quickly. • To supervise the use of all pool equipment. • For those sessions where the coach also is acting as a qualified lifeguard, they are to carry out res-

cues and initiate emergency action as and when necessary. • Where possible arrange for immediate first aid, in the event of injury to a swimmer or other emer-

gency. • Encourage responsible behaviour by the swimmers. Polite but firm reminders should be given to

swimmers who are in breach of the rules. • Operate at all times according to the details and instructions contained in the Facilities Normal Oper-

ating Procedure (NOP) and Emergency Action Plan (EAP).

In order to carry out these tasks effectively requires a sound knowledge of pool rules, normal and emergency procedures and problem areas identified as risk factors elsewhere in this document. This knowledge com-bined with good communication skills both with club swimmers and other staff and volunteers will provide the safe environment required.

Diving in Pool Policy HSG 179 Paragraph 152 to 156, in association with ASA recommendations, lay down the requirements for diving from the poolside and diving blocks. The requirements are as follows: -

• Where diving blocks are positioned and being used, the coach is to ensure that some form of segre-gation on the surface of the water should be provided to ensure the diving area beneath the blocks is free from other swimmers.

• The coach is to ensure that No Diving is permitted in a depth of water less than 1.5 meters. Diving is only permitted at the Deep end of the 25m/50m pool where the depth is 1.7m or more.

• Running dives are prohibited due to the increased velocity of entry combined with the possibility of high take off and probable steep angle of entry. Running dives also increase the dangers of slipping and striking the side and passing swimmers.

• When performing dives, the coach is to ensure that no other swimmers are in the area into which the swimmers are going to dive. This is only permitted during relay training sessions where the incom-ing swimmer may be at the wall when the outgoing swimmer leaves the blocks/diving edge.


Coach Expectations Coaches must be aware of and must adhere to the guidelines provided within the Club’s Constitution and Code of Conducts.

While supervising sessions a required standard is expected. In brief this includes:

• Hold the suitable level of coaching qualification. • Holding a current club PVG. • Holding an in-date Safeguarding & Protecting Children Workshop (renewable every 3 years) • If held and required – Keep lifeguard training or NRASTC current and up to date. • Carry out reasonable planning and preparation before each session. • Use of a stopwatch and timekeeping. • Wear the correct uniform at competitions and at poolside. • Wear appropriate footwear around poolside.

Safety and Security • Coaches are responsible for the supervision and safety of their swimmers at all times within the

training session. • However, the facilities lifeguard on duty has full responsibility for the safety of all persons using the

pool. In the event of an incident or an occurrence, coaches are to assist and take instruction from the facilities lifeguard at the first instance and take control of the situation in the event that no lifeguard is available.

• Coaches are also responsible for ensuring that the pool and surrounding areas are safe and fit for purpose. They are to store equipment safely before, during and after lessons.

• In the event that the coach is lifeguard trained and current, or NRASTC trained, it shall be their re-sponsibility to supervise their swimmer’s safety and to assist those who get into difficulty.

• It shall be the responsibility of all coaches who are teaching from the poolside, to supervise their swimmer’s safety and to alert the lifeguard in the event of a rescue involving an entry into the pool.

Coaches must be aware of and adhere to the safety and security guidelines contained within the documents at the start of this procedure. These include:

• Risk Assessment for Facilities & Equipment (NOR’s) • Accident and Incident reporting procedures (Health and Safety Policy, Appendix D) • Set up and safety of activity areas (Appendix A) • Dehydration guidelines (Appendix B) • Shallow water blackout prevention (Appendix C) • Clarity of rules and guidance for children (Scottish Swimming's Child Protection Policy and the

Club’s Constitution & Code of Conduct) • Bathroom Breaks (Club’s SOP’s) • First Aid (Health and Safety Policy) • Child Protection (Scottish Swimming's Child Protection Policy and the Club’s Constitution & Code

of Conduct)

Coaches must ensure that all swimmers within their sessions are adequately prepared and able to carry out the required training. Swimmers that are carrying any injuries that could impede performance or be aggra-vated by training should be deterred from participating in the session.


Food and Drink • Coaches must make drinks accessible to children at all times. • If a child has a water bottle, they must be encouraged to take it to the activity with

them and use it during breaks. • If children require water breaks, they must be allowed. These may increase if

the facility is particularly hot.

Clothing and Equipment • Coaches must ensure that the equipment used for the activity has been checked prior to use. • Coaches must ensure that equipment is only used for the activity it is designed for. • Coaches must ensure that they have prepared enough equipment for their session; they must not

leave the group to collect more equipment. • Coaches must check that participants have the correct clothing and equipment

relevant to their sport.

Coach Contact & Location • Coaches must remain in their allocated activity area for the period of the session and must only leave

it if it is absolutely necessary (e.g. safety, accident.). Ensuring that swimmers are safe and secure out of the water before doing so or that a Poolside Helper or facilities Lifeguard is instructed to monitor the session in the coach’s absence.

• Coaches must always contact the Lead Coach if unable to remain at or attend any training session prior to leaving or the start of the session.

Toilet Breaks • If a coach requires a toilet break, either; The facilities Lifeguard or a Poolside Helper is instructed to

monitor the session during the short comfort break or the session must be stopped, and all swimmers are to leave the water until the coach returns to the session.

• If possible coaching staff and swimmers should use different toilet facilities. • Toilet breaks need to be monitored by a coach or a designated responsible adult who holds a club

PVG. However, it is not advised that any adult, other that the Childs parent/Guardian, enter the toilet with the child.

• If a child under 8 years of age advises the Swimming Coach that they require to go to the toilet, the child should be asked to sit by the pool while the coach seeks assistance from the child’s parent/Guardian.

• If it is not possible to gain assistance from an under 8yrs parent, an assistant coach or poolside helper must accompany the child to the toilet area. However, the coach/volunteer must not go into the toilet alone with the child but waits outside the toilet area and returns the child to the pool and the Swim-ming Coach when ready.

• When one child asks to go to the bathroom, it is advised with junior squads that the coach asks the whole squad if there are others who need to go. This will reduce the number of trips required.

• If the session coach is unable to carry on running the squad session and monitor a junior swimmer entering toilet area, and if there is no assistant coach/Poolside Helper/Lifeguard available to monitor the session, the session may have to be brought to a halt and the swimmers removed from the pool and sent to a safe area. The session coach will then have to accompany the child to the toilet area.


Accidents • If a serious accident occurs the coach must stop the activity immediately. • The coach must summon help from the Lifeguard. • The coach must remain with the group at all times. • Uninjured children must be moved to a safe area and sat down, they must not be

asked to help in dealing with the injured child. • The coach must deal with the casualty and the injury only if they are trained to do

so. If they are not they must contact the Lifeguard or Facility Manager. • The coach must reassure the casualty and be vigilant of their response levels and

pain. • The rest of the group must be moved by an assisting coach or Site Manager out of

the area to reduce stress. • The Facility Manager must summon emergency assistance if required based on their

assessment of the injuries. • The coach must complete any reports with the assistant coach once the

casualty has been dealt with. (Ref: Immediate Action Plan) • The coach must continue with the activity in liaison with the Emergency Services and the Facility

Manager.

Behaviour issues Coaches must not leave the rest of their group to deal with poor behaviour. For minor infringements, the coach may speak to a child while training continues. In extreme cases, the coach must remove all swimmers from the pool and have them sit in a safe area while they deal with the incident. Poor behaviour will need to be dealt with at the poolside or the coach will have to instruct the swimmer to leave the session. All cases of poor behaviour must be reported to the Lead Coach.

6. Poolside Helper

Objective. To provide guidance for Poolside Helpers.

Responsibilities As a club Poolside Helper, you will not be solely responsible for the group of swimmers but in conjunction with your coach you will be responsible for supervising and overseeing swimmers. You will also ensure, as part of the organisation, everyone’s safety, understanding and general well-being.

Safety and Security A good club poolside helper always operates in a safe, responsible manner according to guidelines and ac-ceptable standards of good practice.

As a poolside helper you will need to: • Identify potential hazards and risks around your area. • Identify relevant information on procedures for health, safety and emergencies. • Check equipment for damage, cleanliness, suitability for age and task. • Set up and put away equipment safely and effectively. • Report any problems to the person responsible (in the first instance the coach)


Clothing and Equipment • Poolside Helpers are to wear the REN96 T-Shirt provided when representing the club.

Key tasks. As a club poolside helper, you will be expected to: • Communicate and take instruction from the Lead Coach and the session coach. • Support with lane organisation:

o Organising the swimmers. o Ensuring Safe Lane Discipline. o Setting off swimmers.

• Communicate with the swimmers: o Informing them of information regarding the activity or sets. o Passing on basic technical information. o Answering questions from the swimmers.

• Ensure that basic rules are adhered to during training. • Ensure that swimmers are following the instructions correctly. • Record information:

o Taking registers. o Recording times. o Noting Test set information.

Ratio Poolside Helper may only oversee a maximum of one lane and up to 10 swimmers as designated by the at-tending coach.

Toilet Breaks • If possible coaching staff and swimmers should use different toilet facilities. • Toilet breaks need to be monitored by a coach or a designated responsible adult who holds a club

PVG. However, it is not advised that any adult, other that the Childs parent/Guardian, enter the toilet with the child.

• If a child under 8 years of age advises the Swimming Coach that they require to go to the toilet, the child should be asked to sit by the pool while the coach seeks assistance from the child’s parent/Guardian.

• If it is not possible to gain assistance from an under 8yrs parent, an assistant coach or poolside helper must accompany the child to the toilet area. However, the coach/volunteer must not go into the toilet alone with the child, but waits outside the toilet area and returns the child to the pool and the Swim-ming Coach when ready.

Accidents If an accident occurs the Poolside Helper is to stop all swimmers assigned to them and report the incident to the attending coach immediately.


7. Team Managers.

Objective To provide the appropriate guidance for Team Managers when carrying out their responsibilities during competitions and events.

Key Responsibilities While supervising sessions a required standard is expected. In brief this includes:

• Ensure that all swimmers are able to participate in a safe and positive environment through working alongside coaching staff to deliver a well organised, appropriate and effective programme.

• Ensure that swimmers are ready and in position to compete. • Ensure that all withdrawals are communicated to the Meet Convener as early as possible. • Liaise with coaches and other Club staff attending competitions/camps. • Arrange all team travel and travel itineraries in conjunction with the Event Coach. • Arrange accommodation and meals, if required, in conjunction with the Event Coach and the Mem-

bers Secretary. (Consider dietary requirements). • Provide a point of contact between swimmers and other swimming officials. • Attend pre and post meet briefings. • Assist the Members Secretary in informing parents and swimmers of all details regarding the meet/

camp • Be responsible for all team members whilst travelling or living away. • Ensure that all compliance is met for meets and travel. • Be point of contact for parents.

Staff Expectations

• PVG Scheme Membership • Complete a self-declaration • Be a member of Scottish Swimming • Sign and adhere to the Club’s Volunteer Code of Conduct • Attend appropriate training;

a) Safeguarding & Protecting Children Workshop (renewable every 3 years) b) Team Manager Level 1: Local Competitions (Optional at the club's discretion) c) Team Manager Level 2: Overnight Stays & Travel Abroad (Optional at the club's dis-

cretion)


Safety and Security Team Managers must be aware of and adhere to the safety and security guidelines contained within the doc-uments at the start of this procedure. These include:

• Risk Assessment for Facilities & Equipment (NOR’s) • Accident and Incident reporting procedures (Health and Safety Policy, Appendix D) • Set up and safety of activity areas (Appendix A) • Dehydration guidelines (Appendix B) • Clarity of rules and guidance for children (Scottish Swimming's Child Protection Policy and the

Club’s Constitution & Code of Conduct) • Bathroom Breaks (Club’s SOP’s) • First Aid (Health and Safety Policy) • Child Protection (Scottish Swimming's Child Protection Policy and the Club’s Constitution & Code

of Conduct)

Coaches must ensure that all swimmers within their sessions are adequately prepared and able to carry out the required training. Swimmers that are carrying any injuries that could impede performance or be aggra-vated by training should be deterred from participating in the session.

Food and Drink • Team Managers are to encourage swimmers to eat and drink throughout competitions and events.

. Clothing and Equipment

• Team Managers are to wear the REN96 Polo Shirt provided when representing the club.

Contact & Location • Team Managers must remain in their allocated activity area for the period of the session/event and

must only leave it if it is absolutely necessary (e.g. safety, accident.). • Team Managers must always contact the Event Coach if unable to remain at or attend any training

session prior to leaving or the start of the session.

Toilet Breaks • If possible, Team Managers and swimmers should use different toilet facilities. • Toilet breaks need to be monitored during competitions and events. Team Managers and Event

Coaches are always to be made aware of swimmers leaving the squad area for a toilet break. • If a child under 8 years of age advises the Team Manager that they require to go to the toilet, the

Team Manager should advise the Event Coach and accompany the child to the toilet area. • Team Managers must not go into the toilet alone with the child but waits outside the toilet area and

returns the child back to the squad area when ready. .


Accidents • If an accident occurs the Team Manager may be required to stop the activity immediately and inform

the Event Coach. • The Team Manager or the Event Coach must summon help from the Lifeguard. • The Team Manager must remain with the group at all times. • Uninjured children must be moved to a safe area and sat down, they must not be

asked to help in dealing with the injured child. • The Team Manager must only deal with the casualty and the injury only if they are trained to do so.

If they are not, they must contact the Lifeguard or Facility Manager. • The Team Manager may be asked to reassure the casualty and be vigilant of their response levels and

pain. • The Facility Manager must summon emergency assistance if required based on their

assessment of the injuries. • In the absent of an Event Coach, the Team Manager may be asked to complete and accident report.

(Appendix D) • The Team Manager may be required to liaise with the Emergency Services and the Facility Manager.

Behaviour issues • Team Managers must not leave the rest of their group to deal with poor behaviour. • The Event Coach will be made aware of any poor behaviour. • All cases of poor behaviour must be reported to the Lead Coach.

8. Child Protection.

Objective Guidance for all coaches and volunteers on child protection matters within club activities.

Welfare and Safeguarding Children All the children at REN96 have the right to be safe, secure and protected. All coaches and volunteers should make themselves aware of the main points of Scottish Swimming’s policy on Child Protection. It is essen-tial for the safety of children and young people that the policies and procedures contained in these policies are followed.

If you suspect that a child may have been bullied, abused or is at risk of abuse, or another person expresses concerns to you:

• Stay calm. • Listen to the child. • Keep questions to a minimum. • Ask the child to explain the cause of the injury, or why they appear upset. • Keep a record of any explanation given, using the child’s own words. • Tell the child what you are going to do next. • Act promptly and report your concerns to REN96’s CPO & Club Chairman immediately.

If, after consultation with the Club’s Chairman and Wellbeing and Protection Officer (WPO), the decision is taken to refer the matter to Scottish Swimming, the WPO will seek advice from Scottish swimming and head a confidential investigation into the incident. In addition, the WPO will contact the child’s parent/guardian when and if appropriate.


A child is anyone under the age of 16 years.

Categories of abuse can include:

• Physical. • Sexual. • Emotional. • Verbal. • Neglect. • Non-organic failure to thrive (lack of physical/educational development for the child’s age).

9. Accidents & First Aid.

Objective To provide Coaches and Poolside Helpers with appropriate first aid support during training sessions.

Overview The health and safety (First Aid) regulations 1981 requires us to provide such equipment and facilities as are adequate and appropriate in the circumstances for enabling first aid to be rendered to employees and others if they become ill or are injured during a training session or competi-tion.

First Aid Provision • During REN96 training sessions, if an incident occurs, First Aid will be administered by a qualified

First Aid trained coach. If there are qualified First Aider trained coaches, a facility First Aider will be called upon.

• The number of qualified first aiders will never fall below one during REN96 competitions. The First Aiders must be suitably trained and hold a first aid certificate approved by the HSE.

• REN96 will provide First Aid equipment for competition/training session use, which will be checked by the Meet Manager before the start of each club Meet.

• The contents of first aid box must be listed and checked on a monthly basis.

Contents of first aid boxes are determined based on risk assessment and site requirements. The normal contents for a first aid box will consist of the following:

• 20 x individually wrapped sterile adhesive dressings (assorted sizes). • 2 x sterile eye pads with attachments. • 6 x individually wrapped triangular bandages. • 6 x Safety pins. • 6 x medium individually wrapped sterile unmedicated wound dressing (10cm x 8cm). • 2 x large individually wrapped sterile unmedicated wound dressing (13cm x 9cm). • 3 x Extra-large individually wrapped sterile unmedicated wound dressing (28cm x

17.5cm). • 6 x individually wrapped moist cleaning wipes.


First Aid Procedures Staff must deal with any accidents promptly and effectively. Consideration must be given to the urgency of the situation, the nature of the injury and the condition of the casualty in deciding where to treat them. All accidents and details of any treatment must be recorded on in the club’s accident report book and the club’s Chairman or the club’s Secretary will raise an official accident/incident report form and these must be signed by the club’s Chairman.

Accident Reporting As REN96 use a number of facilities with in Renfrewshire and East Renfrewshire different facility proce-dures may apply. In the event of any accident, injury or near miss the facilities management should be in-formed at the time of the event and if required a facility accident report form is to be filled in. All accident forms must be made available to the parent if requested and must be signed to show that they have received information regarding their child’s accident and injuries sustained. The following must be recorded when first aid is given: - • Full name and address of the person who sustained the injury. (If possible) • Occupation of the person who suffered the injury. (Employees only) • Date of accident. • Time of accident. • Place and circumstances of the accident. • Details of the injury suffered, and treatment given if any. • Signature of person completing form.

Precautions must be taken where possible to protect staff from the risk of infection e.g. the use of gloves to prevent contact with the victims’ blood.

Reporting All accidents, whether they require first aid or not, must be reported to the Lead Coach & Club’s Chairman.

Accident Investigation & Reporting All accidents and known near misses shall be reported to and reviewed by the Club’s Chairman and the Managing Committee. Where appropriate the cause of the accident must be investigated to identify any re-medial action, before another more serious accident occurs. Accident investigations must be thorough and may include, interviewing witnesses, the injured party, visiting the accident location and determining the sequence of events.

Incidents Incidents and near misses within training sessions shall be recorded on the incident report book. A copy of the incident report forms must be sent and reviewed by the Club’s Chairman and any appropriate action must be taken. (Appendix D)

RIDDOR Reporting Reportable injuries, diseases and dangerous occurrences shall be reported promptly on the authorisation of the Club’s Chairman and the Managing Committee to the enforcing authority, using the on-line service or the F2508 form which must be sent to the HSE.


10. Health and Safety - HSG 179

Introduction The management of Health and Safety at Work Regulation requires that employers assess the risks arising from their activities both to members of staff and customers. The detailed requirements included within this Standard Operating Procedure and the Emergency Action Plans are formulated to ensure control and/or a reduction in the risks present.

Coach training and assessment should be undertaken by the Lead Coach on a regular basis to ensure that all staff are familiar with current safety procedures. However, all coaches have a responsibility to contribute to ensuring that procedures for safe operation are maintained.

Risk Assessments A risk assessment is the process of identifying potential hazards and evaluating the risk associated with those hazards. From here, you can weigh up whether you have taken the appropriate precautions to prevent harm. At each pool and during each session, the swimmers and staff participating will all have unique fea-tures that pose particular demands upon safety. Therefore, risks must be assessed for each pool and each ses-sion.

• Hazard – Anything that may cause harm such as the pool itself, chemicals, wet floors, electricity or equipment.

• Risk – The potential of someone being harmed by the hazard.

Risk management includes a five-step process:

Step 1 - Identify the hazards. First work out how people could be harmed.

Step 2 - Decide who might be harmed and how. For each hazard you need to be clear who might be harmed. It will help to identify the best way of managing the risk. This can be done by groups i.e. non-swimmers.

Step 3 - Evaluate the risks and decide on precautions. Having spotted the hazards, you have to decide what to do about them. The law requires you to do everything ‘reasonably practicable’ to protect people from harm.

Step 4 - Record your findings and implement them. Putting the results of your risk assessment into practice will make a difference when looking after swimmers and staff.

Step 5 - Review and update as necessary. It is essential you review what you are doing on an ongoing basis. Every 3 years carry out a review. Identify possible improvements and regressions.


Appendix A

Coaches Swimming Pool Daily Checklist

Visual Inspection – Check that:

If the equipment is where it is supposed to be and you are satisfied with the condition tick the box next to each unit. If the unit is found to be faulty or missing, indicate the fault on the sheet with a cross, note in the comments box and in-form the Team Leader.

Reference: East Renfrewshire Culture and Leisure Trust

Appendix B

• Lighting is adequate M T W Th F Sa Su

• Pool surround has no hazards / obstructions

• Pool handrails and steps all secure

• Swimmers all fit and well

• Water clarity fine

• Adequate coach and swimmer ra-tios

• Check poolside rescue equipment is all in place and operational

• Fire Exit routes are clear

Coach sign:

Team Leader initial:

Comments


Drinking Strategies • Before Exercise: Ideally drink 500ml two hours prior to exercise and 125 – 250 ml immediately be-

fore to reduce the risk of dehydration. This may not be possible in early morning sessions. However, athletes should ensure that some fluids are consumed, as the body will be dehydrated from the overnight fast whilst sleeping.

• During Exercise: Athletes should try and drink at regular intervals during training to reduce dehy-dration. A rough guide for 125 – 200ml to be consumed every 15 minutes. Athletes need to be careful as it is possible to drink too much.

• After Exercise: Fluid replacement should begin immediately after exercise; athletes should try to drink 600ml as soon as possible. Athletes should also try to keep sipping on fluids throughout the day in order to maintain the recommended ~ 2ltr of fluid outside of training.

Dehydration: signs to look out for • 2% loss in body weight before and after a session • Thirst (usually not the best indicator as can often already be dehydrated at this point) • Headache • Vomiting • Dizziness • Irritability • Decreased performance compared to ‘normal’ • Cramps • Concentrated urine (dark yellow in colour) • Nausea • Unusual fatigue • Loss of appetite • Poor concentration

What can coaches do? • Be aware that drinking during exercise does not come naturally to many athletes. It is a skill that

needs to be developed and practiced just like their stroke. • Educate the athlete. Explain the importance of fluid intake whilst training so that they understand

that it can have an effect on performance as sometimes they are not aware. • Optimise drinking opportunities throughout training i.e. between sets and where there is a longer rest

period. • Monitor fluid balance periodically • Ensure athletes have access to chilled fluids which suit their taste preferences and requirements.

Reference: www.britishswimming.org


Appendix C Reference: www.shallowwaterblackoutprovention.org


Appendix D

REN96 SWIM TEAM

Immediate Action Guide for Coaches


Yes

When is notification and

immediate action required?

Incidents that must be notified:

•any poolside incident that results in injury or possible injury to member.

•a dangerous incident has occurred poolside or in the changing rooms.

•a serious illness is witness.

NoRoutine Concerns

• Report routine concerns to Lead Coach within 7 days via email.

• Lead Coach to inform Club Chairman.

• Lead Coach to raise concern at the next committee meeting.

Immediate action for coaches 1. Immediately notify the on duty facility staff

of the incident.

2. If the swimmer is under 16 years of age, immediately notify their parents.

3. Contact the Club’s Lead Coach and Chair-man to notify them of the incident. ( [email protected] & [email protected] )

4. Coaches must record full details of the inci-dent, including the condition of the sur-rounding poolside area where the event oc-curred, in preparation for the incident report.

Reporting steps for coaches

✓ Complete the incident report, both for REN96 and the facility, within 48 hours of the incident occurring.

✓ Identify any immediate action to be taken and / or any medical treatment given to the swimmer or member.

✓ Send an immediate copy of the incident report to the Lead Coach and Club Chairman, who will then notify the Club committee.

Committee Action • The club’s committee will review the information given

and decide whether to appoint an investigation team to conduct an Incident Investigation and implement con-trols.

• If required, manage the incident and record findings.

• Make recommendations to prevent the incident reoc-curring.

Conclusion • Generate feedback on the results and planned action

to be taken distributed all interested parties.

• Archive all incident reports.

mailto:[email protected]




REN96 Standard Operating Procedures€¦ · themselves aware of the contents of both the Normal...

Documents

Transcript of REN96 Standard Operating Procedures€¦ · themselves aware of the contents of both the Normal...