Remote Deposit Capture (RDC) Treasury...RDC Treasury Remit CSV report RDC Treasury Check and Remit...

Remote Deposit Capture (RDC) TreasuryUser Guide July 2019

RDC Treasury User Guide Contents

Contents

3ContentsIntroduction to RDC Treasury 7Modules 7Batch Status page 9Expanded view of the member hierarchy on the Batch Status page 11

Image display 12Configuring your browser 15Configuring Internet Explorer 15Configuring Chrome 16Configuring Firefox 17

Scanners 18Scan Items 19Scan Items page 19Transaction profiles 20Scanner feed modes 22Scanning 23General documents 25

Endorsement features 26Manually franking checks 27

MICR data 27American check data requirements 28Canadian check data requirements 30

Data Entry page 33Troubleshooting 37Workstation registration 37Thick document or double-feed error 37Recovering from a thick document or double-feed error 38

Check data misread error 39Maximum batch size limits 40Duplicate Item error 40

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Image Quality Analysis error 41Stopped items 42Recovering from a stopped check error 42Recovering from a stopped remittance error 43

Transaction profile mismatches 43General documents in transaction profile mismatches 46

Adjusting transaction profile mismatches 46Recovering from a lost or slow internet connection 48Recovering from an unstable Internet Explorer session 48

Batch list 50Batch List page 50Batch Sorting 53

Deleting open items and batches in the batch list 54Key Data 56Key Data Batch Selection page 56Batch Sorting 58

Key Data - Data Entry page 59Entering data in Key Data 60Data keying interruption 61Reopening a batch in the Key Data module 62Voiding closed items in the Key Data module 63Suspending items from Key Data 64

Balance Batches 65Balance Batches Batch Selection page 66Batch Sorting 67Batch Balancing page (for BCT balancing) 68Transaction Balancing page (balancing remittances) 71

Balancing a batch with a batch control total 73Balancing a transaction with remit balancing 74Editing closed items in the Balance Batches module 75Voiding closed items in the Balance Batches module 76Suspending items from Balance Batches 76

Approve Batches 78Approve Batches tab 78Batch Approval page 82Batch Sorting 84

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Deposit History tab 84Approving batches 88Deposit status message 88

Reopening a batch in the Approve Batches module 89Editing items in the Approve Batches module 90Voiding items or batches in the Approve Batches module 91Printing batch list reports 92Printing transaction detail reports 93Suspending items from Approve Batches 93Editing a Batch Control Number 94Authorize Batches 95Authorize Batches tab 95Batch Authorization page 98Batch Sorting 100

Authorizing batches 100Deposit status message 101

Deposit transfer to ITMS 101Key Plus 102Processing batches in Key Plus 102Scanning in Key Plus 104Data Entry dialog box in Key Plus 106Keying transactions in Key Plus 108Balance Batches dialog box in Key Plus 109Balancing batches in Key Plus 111Verify Amounts dialog box in Key Plus 111Verifying amounts in Key Plus 113Apply Amounts dialog box in Key Plus 114Applying amounts in Key Plus 117

Suspense Pool 118Suspense Pool pages 118Suspended Item Management page 121Batch Sorting 122

Editing suspended items 122Voiding suspended items 123Reintroducing suspended items 124Suspended items as a batch 125

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125Reintroducing suspended items as a batch RDC Treasury Reports 127Generating reports 127Report formats 127CSV (Comma-Separated Values) 127Excel 128MHTML (Mime HTML) 128PDF (Portable Document Format) 128XML (eXtensible Markup Language) 129

129129130132

Downloading reportsReport data requirementsRDC Treasury Check CSV report RDC Treasury Remit CSV report RDC Treasury Check and Remit CSV report 134

Glossary 138

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RDC Treasury User Guide Introduction to RDC Treasury

Introduction to RDC Treasury

RDC Treasury is a web-based application that runs in a browser and interacts with a scanner. The scanner captures images of checks, remittances, and general documents. Account and routing information are lifted from scanned checks.

RDC Treasury connects securely to ITMS to inherit configuration and transfer deposit data.

RDC Treasury includes many features:

o Task-based modules that provide flexible workflow management.

o Networked approach so that item processing can be performed on multipleworkstations.

o Messages that provide advice or suggest corrections when transactions are balanced.

o High-speed batch scanning or single feed support.

o Advanced Image Quality Assurance (IQA) functionality to ensure that images aresuitable for automated processing and settlement.

o CAR/LAR reading to minimize data entry, correcting, and balancing.

o Advanced OCR field recognition, parsing, and validation for automated remit dataentry.

RDC Treasury roles, duties, and responsibilities are defined by user permissions. RDC Treasury administrators manage user permissions in ITMS. You might have full access to RDC Treasury modules, or you might have only limited access to specific modules or functions, depending on the permissions that your administrator set for you.

ModulesRDC Treasury provides a module for each task that you need to perform. All the modules are listed on the Batch Status page, which is the home page for RDC Treasury.

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The Batch Status page is customized for each user. You will only see modules that you need to see. For example, if you don't approve deposits then you will probably not see Approve Batches or Authorize Batches.

The Batch Status page shows you a summary of work done for the selected node, including work done by other users who access the same node.

The following diagram shows the typical progress of a check through the RDC Treasury modules.

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As you scan and close a batch of items in the Scan Items module, that batch might automatically advance to the next appropriate module in the process, such as Key Data, Balance Batches, or Approve Batches. The module that the batch moves to depends on the status of the batch.

Batches can remain in any module for up to 30 days. After 30 days, if the batch is not approved, it is automatically deleted from the system.

Batch Status page

The Batch Status page is the home page for RDC Treasury. From the Batch Status page, you can open every RDC Treasury module that you have permission to use.

The Scan Items row displays data for open batches that you scanned. The rest of the rows display data for the selected location.

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Element Description

Deposit > BatchStatus

Breadcrumbs at the top of every page tell you where you are, and allow you to move to other pages by clicking the titles. In this case, you are on the Batch Status page, which is the home page for the Deposit application (RDC Treasury).

Warning: ActionRequired

A message that appears when there are outstanding tasks.

Hierarchy Filter A list of Location member nodes for which you can view data on theBatch Status page.

Module Shows you all the modules you have access to. To open a module, clickits name. For example, click Scan Items.

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Element Description

Batches Provides summary information about batches that are in progress.

For the Scan Items module, this is the total number of open batchesthat you created.

For the rest of the modules, this is the total number of closed batchesthat are ready to be processed in the module for the specifiedlocation, regardless of who scanned them.

Items For the Scan items module, this is the total number of items in openbatches that you scanned.

For the rest of the modules, this is the total number of items in closedbatches that are ready to be processed in the module for the specifiedlocation, regardless of who scanned them.

Amount For the Scan Items module, this is the total dollar amount of all openbatches that you scanned.

For the rest of the modules, this is the total dollar amount of all closedbatches that are ready to be processed in the module, regardless ofwho scanned them.

Total The "Total" at the bottom of the table shows the totals of your openbatches and closed batches at the selected location.

Expanded view of the member hierarchy on the Batch Status page

Users with permission can see an expanded view of the member hierarchy on the BatchStatus page. The hierarchy opens on the left of the screen.

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Image display

The following table describes the icons in the toolbar at the top of the image display.

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Button Description

PrintImage

Print the image.

Download

Download the image. Note that the image may be cached to your computer'shard drive.

Copy toClipboar

d

Copy the image to your clipboard so that you can paste it.

Fullscreen

Make the image as big as your computer screen. To exit full screen mode,press the Escape button on your computer.

Best Fit

Expand the image to as big as will fit in the Image Display check area.

BestHeight

Expand the image height as much as will fit in the Image Display area.

BestWidth

Expand the image width as much as will fit in the Image Display area.

Pan

When you use pan, you can click and hold down your mouse button toreposition the image.

Zoom in

To make the image larger, click the Zoom In icon and then click in the ImageDisplay area. You can click repeatedly to zoom more.

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Button Description

Zoom out

To make the image smaller, click the Zoom Out icon and then click in theImage Display area. You can click repeatedly to zoom more.

InvertImage

Make white background black and black text white. This feature can make iteasier to read the print.

FlipImage

Flip the image so you can see the other side.

In addition, there is a zoom meter on the left side of the Image Display area that you can useto quickly increase or decrease the size of the image.

When you view a general document, there are additional icons at the top of the imagedisplay:

Using the controls on the left, you can move through the pages of a multi-page generaldocument. You can also add or edit the name of the general document, and then click theSave icon to save the new name.

Note: When you save a general document, you must include the .png file extension in the filename.

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RDC Treasury User Guide Configuring your browser

Configuring your browser

This section provides setup information for Internet Explorer, Firefox, and Chrome.

Configuring Internet ExplorerIf you use Internet Explorer, there are some settings you must configure to use ITMS. If youinstall the Scanner Control Manager (SCM) from the ITMS site, there are some additionalsettings you must configure.

To configure Internet Explorer for ITMS:

1. Open Internet Explorer.

If you are using Windows 7 or later, right-click your shortcut for Internet Explorer areclick "Run as Administrator".

2. Click the Tools button .

3. Select Internet Options.

4. Disable the popup blocker:a. In Internet Options, open the Privacy tab.b. Under Pop-up Blocker, click Settings.c. In the Address bar, enter each URL that you use to access ITMS, and then click

Add. For example, add https://www.itms-online.com.d. Click Close.

If you have other popup blockers, add the same web addresses to their safe lists.e. Leave the Internet Options window open.

5. Create trusted sites:a. In Internet Options, open the Security tab.b. Select Trusted Sites.c. Click Sites.d. In the Address field, enter each URL that you use to access ITMS, and then click

Add. For example, add: https://www.itms-online.com.e. Close the Trusted sites dialog box.f. Leave the Internet Options window open.

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6. Enable copying and pasting for your trusted sites:a. On the Security tab, with Trusted Sites selected, click Custom Level.

The "Security Settings - Trusted Sites Zone" dialog opens.b. Scroll to the Scripting section.c. Set "Allow Programmatic Clipboard Access" to Enable.

7. If you use the RDM EC9600i series network scanner (EC96XX), enable data sourcesacross domains:a. Scroll to the Miscellaneous section.b. Set "Access data sources across domains" to Enable.

8. If you want to install the SCM from the ITMS site:a. Scroll to the "ActiveX controls and plug-ins" section.b. Set "Automatic Prompting for ActiveX Controls" to Enable.

9. Save and close all the dialog windows.

Configuring ChromeIf you use Chrome, you might need to allow popups.

To allow ITMS popups in Chrome:

1. Open Chrome.

2. Click the Menu button .

3. Click Settings.

4. Scroll to the bottom of the page and click Show Advanced Settings.

5. Under Privacy, click Content Settings.

6. Under Pop-ups, click Manage Exceptions.

7. For Hostname Pattern, enter itms-online.com

8. For Behavior, select Allow.

9. If you use other sites to access ITMS, enter these web addresses as well.

10. Click Done.

11. Close the Content Settings dialog and then the Settings tab.

12. If you have other popup blockers, add the same web addresses to their safe lists.

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Configuring FirefoxIf you use Firefox, you might need to allow popups.

To allow ITMS popups in Firefox:

1. Open Firefox.

2. Click the Menu button .

3. Click Options and then the Content tab on the left side of the page.

4. Under Pop-ups, click Exceptions.

5. In the Address field, enter each URL that you use to access ITMS, and then click Allow.For example, add: https://www.itms-online.com.

6. Click Save Changes.

7. Close the Options tab.

8. If you have other popup blockers, add the same web addresses to their safe lists.

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RDC Treasury User Guide Scanners

Scanners

For instructions on how to set up your scanner and information about supported scanners,see the Getting Started Guide.

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RDC Treasury User Guide Scan Items

Scan Items

The Scan Items module lets you scan checks, remittances, and general documents,depending on your permissions. You can also close batches, delete items, print the openbatch list, print the transaction detail reports, and frank (electronically endorse) checks.

Scan Items page

Element Description

Deposit >Scan Items

Breadcrumbs at the top of every page tell you where you are, and allowyou to move to other pages by clicking the titles. In this case, you are onthe Scan Items page, and can return to the home page of the Depositapplication (called the Batch Status page) by clicking Deposit.

Batch Status Returns you to the Batch Status page, which is the home page for theDeposit application.

Location A list of Location member nodes where you can scan items. A Locationmust be selected.

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Element Description

Account A list of Account member nodes where you can scan items. An Accountmust be selected.

ScanningMode

This list is available when you have the appropriate permissions and thenode that you scan to is set up to use these scanning modes. The optionsthat you see in the list depend on what scanning permissions you have.They can include:

o Item Keying: single-mode scanning through the standard workflowmodules. You can use this mode to create a batch with onetransaction.

o Batch Keying: batch scanning mode through the standard workflowmodules. You can use this mode to scan multiple transactions into abatch.

o Key Plus Keying: batch scanning mode through the Key Plus module.Key Plus combines scanning, keying, and balancing into one process.In addition, Key Plus allows you to apply the amounts of one or morechecks to one or more remits within a transaction.

PersonPresent

This option does not affect scanning, but it sets an ACH Standard EntryClass (SEC) code.

Person NotPresent

This option does not affect scanning, but it sets an ACH Standard EntryClass (SEC) code.

Back Office This option does not affect scanning, but it sets an ACH Standard EntryClass (SEC) code.

Scan Takes you to the scanning page where you can scan items.

View BatchList

Takes you to the Batch List page where you can manage open batches.

Frank Checks Franks checks if your scanner supports franking.

Close Batches Opens the Batches Currently Open page, where you can close batches.

Transaction profilesA transaction is a record of data containing sufficient information to initiate settlementprocessing. A batch can contain one or more transactions, and a deposit can contain one or

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more batches.

A transaction can be a single check. It can be a remittance and a check. It can be multiplechecks, multiple remittance-check pairs, and so on. Every transaction must contain at leastone check.

A transaction profile places restrictions on the contents of transactions. This functionality isprovided to help the operator avoid making mistakes. For example, if your transactionprofile is "Single Remit Single Check", you will receive an error if you scan a remittance andthen two checks.

Each transaction profile defines the number of remits and the number of checks permitted ineach scanned transaction. The beginning of the transaction boundary is the first defineditem, and the end of the transaction boundary is the last defined item.

For example, the "Single Remit Single Check" transaction profile means that a transactionmust have one remit and one check, in that order. The next transaction in the batch beginswith the next scanned remit.

Transaction profile Description

Check Only Users must scan checks only. Any document that does notcontain valid check data produces a Check Data Misread error.

Virtual Remit SingleCheck

Users must scan checks only. A virtual remittance isautomatically inserted for each single check transaction. Anydocument that does not contain valid check data produces aCheck Data Misread error.

Single Remit SingleCheck

Each transaction must contain one physical remittance and onecheck. If a user scans only a check, the Transaction ProfileMismatch dialog will open, where the user has the option toinsert a virtual remittance for each transaction. The TransactionProfile Mismatch dialog will appear if there is:

o More than one check per transaction.o More than one remittance per transaction.o A remittance without a check.o A check without a remittance.

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Transaction profile Description

Single Remit MultiCheck

Each transaction must contain one physical or virtual remittanceand one or more checks; or a user can scan one or more checksand then insert one virtual remit per transaction. TheTransaction Profile Mismatch dialog will appear if there is:

o More than one remittance.o A remittance without a check.o One or more checks without a remittance.

Optional Remit SingleCheck

A transaction can contain an optional physical remittance andone check. The Transaction Profile Mismatch dialog will appearif there is:

o More than one check.o More than one remittance.o A remittance without a check.

Optional Multi-RemitSingle Check

Each transaction must contain one check and can optionallycontain one or more remittances. The Transaction ProfileMismatch dialog will appear if there is:

o No check.o More than one check.

Multi Remit MultiCheck

This is the most unrestrictive transaction profile. The onlyrestriction is that a transaction must contain at least one check.When you use this profile, a transaction can contain zero ormore remittances and one or more checks. The TransactionProfile Mismatch dialog will appear if there is no check.

Scanner feed modesThere are two modes for scanning checks, depending on the type of scanner that you use:auto-feed mode, and single-feed mode (sometimes referred to as handdrop-feed mode).

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Mode Description

Single-Feed If you use a single item scanner, feed the items one at a time.Each document is scanned automatically when you place it in thescanner. Single-feed mode is used when items arrive one at atime, such as in single scan mode for point of purchasetransactions and single scan mode for accounts receivabletransactions.

Auto-Feed If you use a batch-capable scanner, you can insert a batch ofitems into the scanner hopper. The documents remain in thehopper until you begin item scanning and processing in a batchscan mode. Auto-feed mode is used when items arrive in batches,such as in batch scan mode for accounts receivable transactions.

Do not overload the feeder with more items than the scannersupports. If the scanner is overloaded, it stops scanning the itemswhen it reaches its hardware limit.

Before inserting a check into the scanner, make sure that the check is flat with no foldedcorners and has no staples, paper clips, or paper attached.

After scanning each item, or when processing a batch of items, make sure that the entireimage is visible on the screen and that the dollar amount is legible. If the image is notlegible, rescan the check.

Consult your scanner’s documentation for more information about how to feed items intoyour scanner.

ScanningBefore you scan for the first time, you must install the Scanner Control Manager (SCM). Evenif the SCM is already installed, you must go to the Settings page and select your scannermodel from the list.

You can scan checks and remittances. Authorized users can also scan general documents.

1. On the Batch Status page, click Scan Items.

2. Select a location from the Location list, and then select an account from the Accountlist.

3. Click Scan Items.

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4. If you are prompted to do so, enter the Batch Control Number.

5. If you are prompted to do so, enter the Batch Control Total.

Note: Next to the Batch Control Total field is the Calculator icon . Click this iconto open the calculator.

In the Calculator, you can enter your check amounts using your mouse or keyboard.Optionally, you can print your calculations. When you are finished, click Apply Total.

Note: Depending on your configuration, this prompt might appear later in thescanning process.

6. Click OK.

7. If you are prompted to do so, enter a transaction profile.

8. Scan checks, remittances, and general documents, as applicable.

9. If the "Associated Items Rejected" dialog appears, physically remove the paper itemsthat are included in the rejects list, and then click OK.

10. Click OK and confirm that you want to close the batch.

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General documents

General documents are non-financial documents, such as signed contracts, applicationforms, or envelopes.

If you have permission, you can scan general documents to add them to a transaction.

To add a general document: In the Batch Keying and Key Plus scanning modes, when theitems in the hopper have been scanned, the Continue Scanning Options dialog appears,which includes the option, "Add a General Document". Select it. You can scan multiple pagesas part of the same general document, and you can scan multiple general documents in atransaction.

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If you have permission, you can add or edit a name for a general document. To do this, openthe Image Display from the Batch List. In the top right of the edit bar is a text box where youcan type the new name. (In the example below, the document name is "Mailing Mr Brown".)Save the new name by clicking the Save icon beside the text box.

You can view general documents in the Batch List of the Scan Items module, and in the Approve Batches and Suspense Pool modules. The general document type is indicated with a G. You can view a general document’s image by clicking on the corresponding document name or IRN.

General documents do not appear in reports. General documents are not inspected for image quality errors, duplicate detection, or stopped checks.

Endorsement featuresEndorsement is a mark put on a check or image of a check to indicate that the check has been submitted for deposit. RDC Treasury supports three kinds of endorsements:

o Franking: Your scanner prints a mark on the front of the check. Franking is a form ofphysical endorsement. The mark is determined by the franker in your scanner. Yournode might be set up to automatically frank as you scan. If you have permission youcan also manually frank items.

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o Physical endorsement: your scanner automatically prints a message on the back of an item as it is scanned. The message is configured by your administrator.

o Electronic endorsement (virtual endorsement): RDC Treasury adds a message or logo to the item image that is submitted and stored in the system. Electronic endorsement does not alter the physical item in any way. The endorsement message or logo is configured by your administrator.

All three endorsement features can be configured by your administrator so they are appliedautomatically when you scan.

Manually franking checks

If your location is configured to do so, you can manually frank items.

When you frank checks, the scanner does not read the check data or capture images of thechecks as they pass through the scanner.


2. If you use an auto-feed scanner, load checks into the scanner’s hopper, and then clickFrank Checks.

The scanner franks all of the checks in the hopper, and then a message appears thatasks whether you want to continue franking.

3. If you use a single-feed scanner, load a check into the scanner, and then click FrankChecks.

The scanner franks the check, and then a message appears that asks whether youwant to continue franking.

4. Complete franking for the batch, or continue franking checks.

o To complete franking for the batch, select Franking completed, and then click OK.

o To continue franking, select Resume franking, and then click OK.

MICR dataEach scanned check is read, and then verified against the data at the bottom of the check.

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Item Field Name

A Transit

Can contain a dash symbol.

B On-Us

C Check number

D Amount

Not all checks contain an Amount field in the check data line.

The MICR data line contains symbols that separate the fields in the check data. When youcorrect check data, you might have to insert one or more symbols into your corrected checkdata line by using the keyboard equivalent.

Symbol Name Keyboard Equivalent

Transit T

On-Us O

Amount A

Dash D

American check data requirementsWhen you scan American checks, the check data is validated against the American BankersAssociation (ABA) E-13B standard. A check is rejected if it does not meet the specifiedstandards.

o Does not contain the five standard ABA fields: Auxiliary On-Us, EPC, Routing, On-Us,and Amount.

o Contains an empty Transit or Account number.

o Contains Transit numbers that are not nine digits in length or 4-4 (4 dash 4) digits instructure.

o Contains a Transit number whose last digit does not pass the ABA Routing Numberverification test.

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o Contains unexpected On-Us format or an On-Us field whose length exceeds 20characters.

The American Bankers Association E-13B standard describes check data requirements.

Field Format and Details Requirements

AuxiliaryOn-Us

The Auxiliary On-Us field varies in lengthand contains 4 to 10 digits. It is bracketedby two On-Us symbols. This field can onlybe used for checks that are more than 152mm (6 in.) in length. It is not present onpersonal checks.

On business checks, this field contains thecheck serial number. The bank on whichthe checks are drawn determines thearrangement of characters and symbols inthe auxiliary On-Us field. The content ofthis field can begin in position 49.

Can be present to the left ofthe Transit field.

Must be bounded with On-Ussymbols.

If readable and non-blank,then the serial number andcheck number will be thesame. The serial number andcheck number are derivedfrom the Auxiliary On-Usfield.

If blank or unreadable, theserial number will be blankand the check number isderived from the On-Us field.

One or two symbols arepermitted.

Example: O12345O

Transit The transit field is a nine-digit fieldbracketed by two Transit symbols. The fieldis subdivided.

Digits 1 to 4: Federal Reserve RoutingNumber

Digits 5 to 8: Bank ID Number (AmericanBankers Association)

Digit 9: Check Digit

Must be present and containnine digits.

Must be bounded with Transitsymbols.

Transit data can contain onedash; the dash cannot be thefirst or last character.

Example: T1234-1234T

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On-Us The On-Us field varies in length and can beup to 19 characters, including symbols.Valid characters are digits, spaces, dashes,and On-Us symbols.

The On-Us field contains the accountnumber. It can also contain a serial number(Check number) and/or a transaction code.

The On-Us symbol must always appear tothe right of the account number.

Can be present to the right ofthe Transit field.

Can have one or two On-Ussymbols.

If the field has one On-Ussymbol, such as xxxxOyyyy,then xxxx would be theaccount number and yyyy (ifpresent) would be the checknumber.

If the field has two On-Ussymbols, such as xxxxOyyyyO,then the fields are reversedand xxxx is the check numberand yyyy is the account.

One dash symbol permitted.

Example: 1234O1234-5678

Amount The Amount field is a ten-digit fieldbracketed by Amount symbols. The field isalways zero-filled to the left.

Can be present; however,amount data is typicallyencoded later in the lifecycleof the check.·

Must follow the On-Us fieldand contain ten digits.

Must be bounded withAmount symbols.

Example: A0000001234A

Canadian check data requirementsWhen you scan Canadian checks, the check data is validated against the Canadian PaymentsAssociation Standard 006 Specifications for MICR-Encoded Payment Items. A check isrejected if it does not meet the specified standards.

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o Does not contain the five standard American Banker’s Association fields: AuxiliaryOn-Us, EPC, Routing, On-Us, and Amount.

o Contains an empty Transit or Account number.

o Contains Transit numbers that are not nine digits in length or 5-3 (5 dash 3) digits instructure.

o Contains an unexpected On-Us format or an On-Us field whose length exceeds 20characters.

The Canadian Payments Association Standard 006 Specifications for MICR-Encoded PaymentItems describe check data requirements.


AuxiliaryOn-Us

The Auxiliary On-Us field varies in lengthand it is required for both personal andbusiness checks. It contains a maximumof 12 digits that specify the check numberor serial number.

Blanks or dashes can replace one or moreof the 12 digits.

Must be present to the left ofthe Transit field.

Must be bounded with On-Ussymbols.

Transit The transit field occupies 11 spaces in a5-3 format that is bracketed by twoTransit symbols.

The 5-3 format specifies the two groupsof digits separated by a dash: branchnumber (5 digits) - institution number (3digits).

Must be present and occupy11 spaces.

Must be bounded with Transitsymbols.

Transit data can contain onedash; the dash cannot be thefirst or last character.

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On-Us The On-Us field varies in length up to 18digits. It contains no closing On-Ussymbol.

Valid digits include numbers, spaces,dashes, and a single On-Us symbol.

The On-Us field is subdivided into twosections: Transaction Code and AccountNumber.

Transaction Code must beblank or a maximum of fourdigits, followed by the On-Ussymbol.

Account Number must bepreceded by the On-Ussymbol. The dash symbol ispermitted.

Amount The Amount field is optional and is a 10-digit field bracketed by Amount symbols.The field is always zero-filled to the left.

Might be present; however,amount data is typicallyencoded later in the lifecycleof the check.

Must follow On-Us field andcontain 10 digits.

Must be bounded with Amountsymbols

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RDC Treasury User Guide Data Entry page

Data Entry page

The Data Entry page allows you to enter and modify data. You can access the Data Entrypage from the Batch List, as well as from the Key Data, Balance Batches, Approve Batches,Authorize Batches, and Suspense Pool modules.

Item Description

Deposit > Key Data >Data Entry

Breadcrumbs at the top of every page tell you where you are,and allow you to move to other pages by clicking the titles. Inthis case, you are on the Data Entry page of the Key Datamodule.

Location The name of the Location member node where the batch wasscanned.

Account The name of the Account member node where the batch wasscanned.

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Item Description

Batch ControlNumber

An identifier that is assigned to each batch. It is unique to themember, but it might not be unique in the system.

In some contexts you can enter a different value in this field,and then click Save beside the field to change the Batch ControlNumber for the current batch.

Image display The image appears in the main pane, to the left. If there aremultiple images for you to enter data for, thumbnail imagesappear above and below the selected image.

Show Auto Complete By default, items appear in the Data Entry page only when theyhave missing data. To see all images, select Show AutoComplete.

Red information icon An "i" in a red circle appears for items that were suspendedand reintroduced. You can click the "i" to see why the item wassuspended and why it was re-introduced.

Show Comment If an item was suspended or reintroduced from suspension, thisshows any comment that was entered.

Item navigation When there are multiple transactions, the arrows in the topright of the data entry pane help you navigate through them.

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Item Description

Data entry form All data entry fields appear in this pane. The fields that you seemight vary depending on the transaction profile that was usedto scan the item.

If the data entry form was set up to retain common data duringa session, then data that you enter in a field for the firsttransaction in a batch that requires keying might be entered inthe same field automatically for subsequent items throughoutthe batch. You might not have to review items that containautomatically-entered data.

Data that is entered automatically for items in one batch is notentered automatically for items in another batch. You must keydata again for subsequent batches.

Data that you enter during one user session is not automaticallyentered for items that you key in subsequent user sessions,even if you are keying the same batch.

Remits Lists all remittances in the current transaction. The fields thatyou see might vary depending on your data entry form.

If supported by your data entry form, remittance amount fieldscan contain negative values.

Remittance No Enter the remittance account number in this field.

Checks Lists all checks in the current transaction. The fields that yousee might vary depending on your data entry form.

Amount Enter the total dollar amount of the check in this field.

A dollar sign is not required. If you do not enter a decimalpoint, the value that you enter is interpreted as containingcents. For example, if you enter 12345, it is interpreted as123.45.

Buttons can differ depending on the module you are in.

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Button Description

Exit Removes any data that you entered and returns you to the KeyData page.

Void Trans Permanently deletes the current transaction from the batch, ifyou have the permission to do so.

Suspend Sends the current transaction to the Suspense Pool module.

You must have the proper permission to see this button and tosuspend items.

Reopen Returns the batch to the Batch List page so that you can editthe batch or scan additional items into the batch, if you havethe permission to do so.

Export Exports the data.

Submit Data If you are in the Key Data module, clicking Submit Data savesall of the data that you entered. What happens next depends onwhether or not you must review each transaction.

If you do not need to review each transaction, you proceeddirectly to the end of the batch where you are prompted tochoose your next task.

If you must review each transaction, you are moved to the nexttransaction in the batch. When you complete the lasttransaction in the batch, you are prompted to choose your nexttask.

If you are in a module other than Key Data, clicking SubmitData saves all of the data that you entered and moves you tothe next transaction in the batch. When you complete the lasttransaction in the batch, clicking Submit Data closes the DataEntry page, and then returns you to the page that you were onpreviously.

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RDC Treasury User Guide Troubleshooting

Troubleshooting

This section describes how to recover from issues that might interrupt your session.

Workstation registrationThe first time you try to scan on a workstation that has never been used for scanning, amessage might appear that asks you to register the workstation. The message lists all of theworkstations that are registered in your branch of the member hierarchy. You can either addthe new workstation or replace an existing workstation. All changes take effect immediately.

If you add a new workstation, then you are billed for one additional workstation, beginning inthe current month. If you replace an existing workstation, your billing remains the same.

Your workstation name appears on the Settings page.

When you try to scan on a workstation that has been replaced in the past, a messageappears that tells you that you are activating a previously-replaced workstation.

To remove a workstation without replacing it, contact your service provider.

Thick document or double-feed errorA scanner error might appear when a scanner loads and scans two documents at the sametime. The same scanner error can appear when an auto-feed scanner scans a particularlythick document. The options to recover from this type of error vary, depending on yourscanner.

Scanner Type Recovery Option

RDM EC7000i, EC7500i o Cancel

RDM EC9000i, EC9600i o Thicko Rescano Cancel

Burroughs SmartSource Edge o Cancel

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Scanner Type Recovery Option

Canon o Thicko Resumeo Cancel

Digital Check (DCC) o Thicko Rescano Skipo Cancel

Epson o Thicko Resumeo Cancel

Panini o Thicko Rescano Cancel

Recovering from a thick document or double-feed error

You must recover from a Thick Document or Double-Feed error before you can continue toscan items into the current batch.

1. To allow a thick document, click Thick on the message that appears.

A message appears that tells you to rescan the item.

2. To rescan an item that you suspect was double-fed, click Rescan, and then scan theitem again.

The transaction is saved as part of the batch.

3. To eject the double-feed document and scan the next item, click Skip.

The transaction is permanently deleted from the batch.

4. To rescan or skip the double-feed document, click Resume, and then scan the itemagain or leave it in the pocket.

If you do not rescan the item, the item image is not saved as part of the batch.

5. To reject the entire transaction, click Cancel.

The transaction is permanently deleted from the batch.

You can continue to scan items into the current batch after you recover from the error.

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Check data misread errorAs you scan checks, the MICR line at the bottom of each check is read and validated. If checkdata cannot be read or validated, the Check Data Misread dialog appears. This dialog shows:

o At the top, a summary of the problem.

o In the middle, a picture of your check.

o At the bottom (under "Enter check data"), is the system's best guess at the MICR line,with question marks (?) where it has no guess. You can edit this MICR line.

Element Description

Enter CheckData

Label above the MICR line.

Edit icon When this option is selected, you can edit the characters that appearin the MICR line. (This icon appears to the right of the MICR line, andis labeled either "Insert" or "Edit".)

– T Click this button to insert the Transit symbol into the MICR line. Youcan also type "T" on your keyboard to insert this symbol.

– O Click this button to insert the On-Us symbol into the MICR line. Youcan also type "O" on your keyboard to insert this symbol.

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Element Description

– A Click this button to insert the Amount symbol into the MICR line. Youcan also type "A" on your keyboard to insert this symbol.

– D Click this button to insert the Dash symbol into the MICR line. you canalso type "D" on your keyboard to insert this symbol.

Maximum batch size limitsYou might be required to adhere to a batch size limit while scanning checks. When you reachthe maximum batch size limit, a warning message might appear. Only checks count towardthe batch size total. Remittances do not count toward the batch size total.

If the maximum batch size warning message appears, you can continue to scan items intothe current batch.

If the maximum batch size stop message appears, you are prevented from scanning anymore items.

Duplicate Item errorNote: You can't deposit duplicate checks. If you believe that a check that has been flagged asa duplicate is not a duplicate, take the check to the bank for deposit.

If duplicate check detection is activated, the MICR line at the bottom of each check is readand validated as you scan the checks. Blank spaces that appear in the MICR line are ignoredduring validation. New checks are verified against the last 30 days of check data in thesystem to identify duplicates.

The Duplicate Item error appears when MICR data from the check you are scanning matchesMICR data already stored in the system.

If you have permission, you can manually accept the duplicate item or correct the MICR linein the check that is suspected to be a duplicate. Otherwise, you should remove the item fromthe deposit.

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o Click Accept to leave the check in the batch.

o Click Edit MICR to edit the MICR line.

o Click Void to reject the check. The check is ejected from the scanner and thetransaction is permanently deleted from the batch.

Image Quality Analysis errorEach scanned check is validated to determine how accurately its electronic image representsthe original paper check. The Image Quality Analysis (IQA) error appears if a check imagefails to meet image quality standards.

If you have permission, you can manually accept the check. If you choose to physicallydeposit the check at the bank, the document is marked as an Original Paper Deposit (OPD) inthe system. It is archived, but it is not presented for settlement in the system. These itemsappear in the Batch Control Total and are visible in the Batch List. Otherwise, you can cancelthe transaction. The check is ejected from the scanner and the transaction is permanentlydeleted from the system.

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IQA might fail for the following reasons:

Image QualityThreshold

Description

Excessive Skew The check was not positioned properly when it was scanned.

Piggyback The check might have overlapped with another check duringscanning.

Too Light The check image is too light to be an acceptable representation ofthe paper check.

Too Dark The check image is too dark to be an acceptable representation ofthe paper check.

Stopped itemsA stopped item cannot be processed. As check data is read and validated, the item might beflagged as a stopped item. Depending on your permissions, you can edit the check data orremittance number. Otherwise, you must reject the item and physically remove the paperitem from the batch.

Recovering from a stopped check error

You must have the proper permission to edit check data.

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1. To correct the check data, click Edit MICR.

a. Edit the check data, as needed, and then click Submit Changes.

2. To permanently delete the check from the batch and eject it from the scanner, clickOK.

a. Physically remove the check from the batch of paper items.

You can continue to scan items into the current batch.

Recovering from a stopped remittance error

You must have the proper permission to edit the remittance account number.

You might encounter a remittance stop error as you scan items into a batch. You might alsoencounter a remittance stop error when you enter the remittance account number on theData Entry page from the Key Data module.

o To correct the remittance account number, click Cancel, edit the remit accountnumber, and then click Save.

o To permanently delete the remittance and any associated checks from the batch,click OK.

o If the error appears in the Scan Items module, physically remove the remittance andany associated checks from the batch of paper items.

In the Scan Items module, you can continue to scan items into the current batch. In the KeyData module, you can continue to enter data.

Transaction profile mismatchesThe Transaction Profile Mismatch dialog appears when you close a batch that contains itemsthat are out of order with your transaction profile. The pane on the right displays the list oftransactions in the batch and the items associated with each transaction. The pane on theleft displays an image viewer.

In addition, you can open the Transaction Profile Mismatch dialog by clicking ExceptionHandler at the bottom of the Batch List page. If Exception Handler is unavailable, the batchdoes not need to be adjusted.

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Option Description

Transactionprofile

The transaction profile is displayed above the image viewer. It tellsyou the type of transaction profile that was chosen.

Viewing filters The filters are at the top of the right pane. Select Exceptions todisplay exceptions only.

Select All to display all transactions in the batch.

List of items The right pane provides a list of items. Exceptions are highlighted inyellow. Valid transactions are highlighed in alternating white andlight green.

Here are the buttons in the Transaction Profile Mismatch dialog:

Option Description

Cancel Batch Deletes the batch that you just scanned, nothing is saved, andyou are returned to the Scan Items page.

Insert Break Creates a new transaction following the break. Breaks areinserted above a selected item.

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Option Description

Accept Allows you to override a transaction profile for someexceptions and accept the selected item as it is.

You must have the proper permissions to override atransaction profile.

Re-type As Changes the type of the item. You must have the properpermissions to retype an item.

Re-type as Remit changes the selected item to a remittance.Any check data information associated with the original checkis ignored and removed.

Re-type as Check changes the selected item to a check item.The Check Data Misread Error dialog box opens for you toenter valid check data for the new check.

Re-type as General Document changes the selected item to ageneral document. When you retype an item as a generaldocument, only the item image is retained; all data associatedwith the original item is removed.

You cannot re-type a general document as a check or aremittance if it has more than one page.

Document Name When you retype an item as a general document, you canenter a name for the general document. This option onlyappears when you retype an item as a general document.

Insert Virtual Remit Creates a virtual remittance for a check that requires aremittance. You must insert a break for the selected check tocreate a new transaction.

You must have the proper permissions to create a virtualremittance.

Move Moves or adjusts the selected cancelled items to disassociatethem from valid transactions and remove them from the batchwhen the batch is closed.

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Option Description

Void Deletes the selected item, including a remittance that isassociated with a stopped check.

You must have the proper permissions to void checks.

Exit Closes the dialog.

General documents in transaction profile mismatches

Authorized users can scan general documents into transactions. General documents appearin the right pane with the list of checks and remits in the transaction. Although a generaldocument can have multiple pages, it only displays as a single line.

You can retype checks and remits as general documents. You can also retype a generaldocument as a check or a remit, but only if the general document doesn’t have multiplepages.

Some transaction profiles have specific rules for general documents:

o In Check Only profiles, general documents can be moved between transactions.

o In Virtual Remit Single Check profiles, general documents cannot be moved betweena virtual remit and a check; they must be moved to the end of the transaction.

Transactions must include a check. Transactions that contain only remits and generaldocuments are considered incomplete. You cannot close a batch until a transaction includesa check.

Adjusting transaction profile mismatchesAuthorized users can adjust transaction profile mismatches.

You are prompted to adjust any batch scan mismatches before you close a batch if you havenot already done so. You can also open the Transaction Profile Mismatch dialog manually.

1. Manually open the Transaction Profile Mismatch dialog:

a. Click Scan Items.

The Scan Items page appears.

b. Click View Batch List.

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c. Select a batch that needs to be adjusted.

d. Click Exception Handler.

Exception Handler is not available if the selected batch does not need to beadjusted.

The Transaction Profile Mismatch dialog box appears.

2. Note which transaction profile is listed in the top left corner of the dialog box.

3. (Optional) Void an item.

a. Select an item, and then click Void.

b. A message appears asking you if you want to void the item.

c. Click OK.

4. (Optional) Move an item.

a. Select an item, and then click Move.

b. Click the place in the list where you want to move the selected item.

c. Click Complete Move.

5. (Optional) Change an item’s type.

a. Select an item.

b. Click "Re-Type As" and then select a new item type.

6. (Optional) Insert a virtual remittance.

a. Select a check that requires a remittance.

b. Click Insert Break.

c. Click Insert Virtual Remit.

7. (Optional) Insert a break.

a. Select a item that requires a break.

b. Click Insert Break.

A break is inserted above the selected item.

8. (Optional) Click Cancel Batch to cancel a batch.

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9. (Optional) Click Ignore to postpone adjusting the transaction profile mismatch.

10. When you have completed all the necessary adjustments, click Exit.

Recovering from a lost or slow internet connectionIf you are interrupted during item scanning because of a lost or slow network or Internetconnection, a message appears that notifies you of the problem. Only you can complete andclose unfinished opened batches before item processing can continue. Once your batches areclosed, any other user with the appropriate permissions can key, balance, approve, andmanage any batch in the system.

1. Clear the scanner of any checks that were being processed, empty the scannerpocket, and reload the scanner hopper.

2. Log in.

When you open the Scan Items module, you are returned to the in-progress batch.

3. Continue processing items.

Recovering from an unstable Internet Explorer sessionIf you are interrupted during item scanning because the Internet Explorer browser stopsfunctioning properly, only you can complete and close unfinished opened batches beforeitem processing can continue. Once your batches are closed, any other user with theappropriate permissions can key, balance, approve, and manage any batch in the system.

1. Open Microsoft Windows Task Manager.

2. Select the Processes tab.

3. If an instance of the process iexplorer.exe is running, select it, and then click EndProcess.

The browser window closes.

4. Restart Internet Explorer and log in.

5. Return to the Scan Items module.

If you were scanning an item when the browser stopped functioning, item processingmight continue automatically.

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6. When you are prompted, select Scanning Complete, and then click OK.

7. When you are prompted, select "Leave batch open for additional items", and thenclick OK.

8. Use the Batch List to verify that the scanned items were included in the batch.

a. Click Batch List.

b. Compare the physical items in the scanner hopper against the items listed in thebatch list on the screen.

Any items that were scanned, but not included in the batch must be scannedagain to be included.

c. Remove any items from the scanner hopper that were scanned, but not includedin the batch list, and then reload them into the scanner feeder.

9. Return to the Scan Items module to scan the items again.

10. Select the same Location, Account, and scanning mode for the batch that wasinterrupted.


12. When you are prompted, select "Add to existing batch", and then click OK.

13. When scanning is complete, leave the batch open and verify that all of the itemsappear in the Batch List.

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RDC Treasury User Guide Batch list

Batch list

The Batch List is part of the Scan Items module. The Batch List provides details on all items inall batches that have not yet been closed, balanced, or approved. Cancelled, stopped, andrejected items appear in the Batch List.

In the Batch List, you can edit and void items in a batch before the batch is closed, accessand print customer and merchant receipts, and access and print batch list and transactiondetail reports. In addition, you can access the Transaction Profile Mismatch dialog tomanage errors that were flagged during scanning.

You open the Batch List from the Scan Items page:

Batch List pageYou can open the Batch List from the Scan Items page.

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Item Description

Deposit > ScanItems > Batch List

Breadcrumbs at the top of every page tell you where you are,and allow you to move to other pages by clicking the titles. In thiscase, you are in the Batch List, which is part of the Scan Itemsmodule.


By default, batches are grouped by location. If you want toremove the grouping, click the X next to “Location” in the groupby box.


Created On Date and time that the batch was created. Format MM/DD/YYYYHH:MM:SS AM/PM.

BCN Batch control number. An identifier that is assigned to eachbatch. It is unique to the member, but it might not be unique inthe system.

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Item Description

Trans Type Transaction Type. Indicates how the item was scanned, eitherPOP (Point of Purchase, also knowns as Person Present) or BOC(Back Office Capture).

No. Of Checks Total number of checks in the batch.

No. Of Remits Total number of remittances in the batch.

Amount ($) Total dollar amount of all items in the batch.

Electronic Total number of items in each batch that were processedelectronically.

OPD Total number of items in each batch that were processed as anOriginal Paper Deposit (OPD).

The first column to the left indicates whether the item is a check(C), remittance (R), or general document (G).

Scanned On Date and time that the item was scanned. Format MM/DD/YYYYHH:MM AM/PM.

IRN Item reference number. An identifier that is automaticallygenerated and assigned to each item. It is unique in the system.You can view the item by clicking the IRN.

R/T Number A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check. Itmight not be unique in the system. This field is blank for remits.

Account No. A number that identifies a particular account from the financialinstitution that issued the item. It is part of the data printed atthe bottom of the check. This field is blank for remits. It mightnot be unique in the system.

Check No. A number that identifies a particular check from an account at afinancial institution. It is part of the data printed at the bottom ofthe check. It might not be unique in the system.

End Point The destination for items. Checks can be IRD, OPD, or ACH.Remits are always Remittance.

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Item Description

Amount ($) Total dollar amount of the check.

Icons When you hover over a line, icons appear that let you view ordelete the item.

Print Item Indicates whether to print data about the item.

Button Description

Print Depending on what is available, prints a Batch List report, ItemList report, list of all items, merchant receipt, or customerreceipt.

Edit Trans Opens the selected transaction so that you can edit data, if youhave permission.

Export Exports the batch list.

Exception Handler Opens the Transaction Profile Mismatch dialog. This buttonappears only if there are mismatches.

Delete Batch Permanently deletes the selected batch, if you have permission.

Close Batch Closes the selected batch.

Exit Returns you to the previous page.

Batch Sorting

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You can sort the batch list by clicking a column header. For example, click “Created On” to sort by the date the batches were created. Click the column header again to change the direction (ascending or descending).

If the batch list contains multiple locations, then by default the table is grouped by location, and any sorting is done within the location. If you want to sort the entire table without the location grouping, remove the grouping by clicking the "X" next to “Location” in the group by box. The group by box is just above the table.

To regroup the table by location, drag the Location column header into the area above the batch list.

When you change the grouping of the batch list, RDC Treasury applies the change to every module. However, RDC Treasury does not save these changes after you log out.

RDC Treasury also does not save sorting customizations after you log out.

Deleting open items and batches in the batch listWhen you delete an item, it is permanently removed from the batch. When you delete a batch, it is permanently removed from the system.


The Scan Items module appears.

2. Select a location from the Location list, and then select an account from the Accountlist.

3. Click View Batch List.

4. Expand a Location and an Account to display the batch and item data that you want.

5. Delete a single item or an entire batch:o To delete a single item, hover over the item, and then click the Delete icon in the

row.o To delete an entire batch of items, select a batch, and then click Delete Batch.

A message appears that asks you to confirm that you want to void the item or batch.

6. Click OK.

A message appears that tells you that the items were successfully deleted.

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7. Click OK.

The items are permanently removed from the batch.

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RDC Treasury User Guide Key Data

Key Data

Use the Key Data module to enter data for items that are part of a closed batch. The KeyData module only lists batches that need additional data before they can be approved andtransferred. Batches that do not need further data entered do not appear in the Key Datamodule. Batches are organized by Location and Account.

You can key data for a single batch at a time. When you key data for a batch, it is lockeduntil you finish, and no other users can key your batch.

Key Data Batch Selection page

Item Description

Deposit > KeyData > BatchSelection

Breadcrumbs at the top of every page tell you where you are, andallow you to move to other pages by clicking the titles. In this case,you are on the Batch Selection page, which is the home page of theKey Data module.

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Item Description


By default, batches are grouped by location. If you want to removethe grouping, click the X next to “Location” in the group by box.



Batch ControlNumber

An identifier that was assigned to each batch..



Navigationcontrols

If there are more than 15 batches that need to be keyed at alocation, paging options appear.

Page Indicates which page is currently displayed. You can enter a numberin the field to go to a different page.

Buttons Description

Refresh Updates the data that is displayed.

Batch Status Returns you to the Batch Status page.

Selected Opens the Data Entry page for the highlighted item.

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Batch Sorting






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Key Data - Data Entry page

Item Description

Deposit > KeyData > Data Entry

Breadcrumbs at the top of every page tell you where you are, andallow you to move to other pages by clicking the titles. In this case,you are on the Data Entry page in the Key Data module.


Account The name of the Account member node where the batch wasscanned. Double-click the Account to open the Edit Data page.

Batch ControlNumber


Image display The main pane on the left shows your scanned item. You can usethe buttons above the image to print, make the image appear full-screen, and so on. Hover over the buttons to see a description oftheir function.

Show AutoComplete

By default, you are only shown items that require keying. Select"Show Auto Complete" to see all items.

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Item Description

Navigationcontrols

If there are more than 15 batches that need to be keyed at alocation, paging options appear.

Data entry screen The main pane on the right shows the data entry form.

Buttons Description

Exit Cancels your work and returns you to the Key Data Batch Selectionpage.

Void Trans Deletes the item that is selected and the other items in the sametransaction.

Suspend Sends the item to the Suspense Pool.

Reopen Reopens the batch so that you can add more items to it.

Export Exports the data to a Microsoft Excel spreadsheet.

Submit Data Submits the data.

Entering data in Key DataThe Key Data module might open automatically from the Scan Items module when you closea batch.

1. On the Batch Status page, click Key Data.

2. Expand a Location.

3. Double-click the batch that you want to key.

The Data Entry page appears.

4. Enter data in the data entry form.

If you change data that was entered automatically, the transaction becomes amanually entered transaction.

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5. (Optional, depending on permission) Change the batch control number for thecurrent batch.

a. Enter a value in the Batch Control Number field.

b. Click the Save icon beside the Batch Control Number field.

c. When a message appears that confirms that the BCN was saved successfully,click OK.

6. Click Submit Data.

o If the system is set so that you must review each transaction, you move to thenext transaction. After you enter data for the last item in the last transaction, youare prompted to choose your next task.

o If the system is set so that you do not have to review each transaction, youproceed directly to the end of the batch where you are prompted to choose yournext task.

7. Return to the Key Data Batch Selection page, key the next batch, or continue to theBalance Batches module.

o To return to the Key Data Batch Selection page, select Show Batches Available forKeying, and then click OK.

o To open the next batch that needs to be keyed for the selected location, selectKey Next Available Batch, and then click OK.

o To automatically proceed to the Balance Batches module and balance the currentbatch, select Batch Needs Balancing. Proceed to Balance Batches, and then clickOK.

o If the batch does not need balancing, you can choose to proceed directly to theApprove Batches module.

Data keying interruptionIf your online user session is interrupted while you are keying data, your batch might returnto the Key Data module where another user can complete it. Any data that you entered issaved.

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Reason for interruption Result

You close the browser while youare keying data.

You must log in again, return to the Key Datamodule, and then resume entering data.

Your batch is locked. Other users cannot access thebatch until your user session ends or you log inagain.

You log out while you are keyingdata.


Other users can key the batch within seconds afteryou log out of the system.

Your user session times outbecause you are inactive withinthe system.


Your batch is locked. Other users cannot access thebatch until your user session ends or you log inagain.

Reopening a batch in the Key Data moduleYou can open a single batch per location/account/scan mode combination at a time. If youwant to reopen a batch for the same location/account/scan mode combination as a batch inprogress, you must cancel or close the batch in progress.

If another user is currently scanning to the same location/account/scan mode combination,you cannot reopen a batch in that location/account/scan mode combination.

You can assign a reopened batch to your user account or another user account, if you havethe permission to do so.

o Only users who exist at your root node and below in the samemerchant/location/account branch where the batch was scanned and have access toScan Items appear in the list.

o By default, the last user who closed the batch is selected. If the last user who closedthe batch exists at a higher node than your user, the last user who closed the batchdoes not appear in the list, and there is no user selected by default.

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o If you select a user who already has an open batch at the same location/account/scanmode, an error message appears.



3. Double-click a batch.


4. Click Reopen.

o If you have permission to assign users to reopened batches, the Select User dialogbox appears.

o If you do not have permission to assign users to reopened batches, you are movedto the Batch List page.

5. If the Select User dialog box appears, select a user from the list, and then click OK.

o If you select your user account from the list, you are moved to the Batch Listpage.

o If you select another user account from the list, you are returned to the Key Datapage.

Voiding closed items in the Key Data moduleWhen you void a transaction, you permanently remove it and any associated items from thebatch. You can void one or more items in a closed batch in the Key Data module.



3. Double-click on a batch.


4. Click Void Trans.

A message appears that asks you to confirm that you want to void the selected items.

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5. Click OK.

A message appears that tells you that the transaction was successfully voided.

6. Click OK.

Suspending items from Key DataAuthorized users can suspend transactions from a batch and move them to a temporaryholding location called the Suspense Pool.

When items are suspended, they are removed from their batch in the Key Data module andsent to the Suspense Pool module. When you suspend an item from a batch, any associateditems (such as a related remittance) are moved to the Suspense Pool along with thesuspended item.


The Batch Selection page appears.


3. Highlight a batch and click Select.


4. Select the item that you want to suspend.

5. Click Suspend.

The Enter Reason dialog box appears.

6. Enter the reason why you want to suspend the item, and then click OK.

The current item and all of its associated items are sent to the Suspense Pool.

7. To leave the Data Entry page, click Exit.

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RDC Treasury User Guide Balance Batches

Balance Batches

In the Balance Batches module, you can select a batch that requires balancing and changedata to bring the batch into balance. You can balance batches with a batch control total orremittance totals, depending on how your system is configured.

If the application is set to balance transactions based on the batch control total (BCT), thenthe Batch Balancing page appears.

If the application is set to balance batches with remittance amounts, the TransactionBalancing page appears. Batches that were scanned with certain transaction profiles cannotbe balanced with remit amounts. Any batches scanned with these transaction profiles mustuse the batch control total for balancing:

o Check Onlyo Single Check Optional Remito Virtual Remit Single Check

The Balance Batches module lists only batches that must be balanced before they can beapproved and transferred. Batches that do not need to be balanced do not appear in theBalance Batches module. Batches are organized by Location and then Account. You canrefresh the page to see the most current batch data.

You can balance a single batch at a time. When you balance a batch, no other user canbalance your batch because the batch becomes locked until you are done. If your usersession is interrupted during batch balancing, your batch becomes available to other users inthe queue.

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Balance Batches Batch Selection page

Item Description

Deposit > BalanceBatches > BatchSelection

Breadcrumbs at the top of every page tell you where you are,and allow you to move to other pages by clicking the titles. Inthis case, you are on the Batch Selection page, which is thehome page of the Balance Batches module.


By default, batches are grouped by location. If you want toremove the grouping, click the X next to “Location” in thegroup by box.


Created On Date and time that the batch was created. FormatMM/DD/YYYY HH:MM:SS AM/PM.

Batch Control Number An identifier that is assigned to each batch. It is unique to themember, but it might not be unique in the system.

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Item Description

No. of Checks Total number of checks in the batch.

No. of Remits Total number of remits in the batch.

Total ($) Total dollar amount of all items in the batch.

Navigation controls If there are more than 15 batches that need to be keyed at aLocation, these paging options appear at the bottom of the listof batches for the Location.

Page Indicates which page is currently displayed. You can enter anumber in the field to a different page.

Buttons Description



Select Opens the selected row for balancing. If you are configured forBCT balancing, it opens the Batch Balancing page. If you areconfigured for remit balancing, it opens the TransactionBalancing page.

Batch Sorting

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Batch Balancing page (for BCT balancing)

Item Description


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Item Description


Batch ControlNumber


You can enter a different value in this field, and then click theSave icon beside the field to change the Batch Control Numberfor the current batch.

Show Comment If the item was suspended and reintroduced, and if a commentwas entered when the item was reintroduced, then this displaysthe comment.

You must have permission to suspend items from BalanceBatches in order to see this feature.

Check Amount ($) Total dollar amount of the check. A Check Amount field appearsfor each check in the batch. You can change the amount foreach check in the batch if necessary.

Data entry form You can click in a row to adjust a check amount. You can alsotab through the list of checks. The blue arrow on the left side ofa row indicates the currently-selected check.

List Total ($) Total dollar amount of all checks in the batch. This totalchanges when you change amounts in the Check Amount fields.

Batch Control Total($)

Total dollar amount of all checks in the batch that was enteredbefore the batch was scanned.

Difference ($) The difference between the List Total and the Batch ControlTotal.

Batch Balanced orBatch Unbalanced

The Batch Balanced message appears when the List Totalmatches the Batch Control Total.

The Batch Unbalanced message appears when the List Totaldoes not match the Batch Control Total. Change the checkamount for any of the checks in the batch to make the List Totalmatch the Batch Control Total. Or, Change the Batch ControlTotal so that it matches the List Total.

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Buttons Description

Cancel Removes any data that you entered and returns you to the BalanceBatches page.

Edit Trans Allows you to edit data for the transaction if you have permission.

Void Trans Permanently deletes the current transaction from the batch if youhave permission.

Suspend Sends the current transaction to the Suspense Pool module.

You must have the proper permission to see this button and to suspenditems.

Reopen Returns the batch to the Batch List page so that you can edit the batchor scan additional items into the batch, if you have permission.


Save Saves all data that you entered and allows you to return to the BalanceBatches page, balance the next batch, or move to the Approve Batchesmodule.

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Transaction Balancing page (balancing remittances)

Item Description

Location The name of the Location member node where the batchwas scanned.

Account The name of the Account member node where the batchwas scanned.

Batch Control Number An identifier that is assigned to each batch. It is unique tothe member, but it might not be unique in the system.

You can enter a different value in this field, and then clickthe Save icon beside the field to change the Batch ControlNumber for the current batch.

Unbalanced Only Displays only those transactions where the total checkamount does not match the total remittance amount.

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Item Description

Show Comment Appears if the item was suspended and reintroduced.

This feature appears only for items that were returned tothe Balance Batches module from the Suspense Pool. Youmust have permission to see it.

Check/Remit Amount ($) Total dollar amount of the check or remittance. ACheck/Remit Amount field appears for each item in thebatch. You can change the amount for each check in eachtransaction, if necessary. You cannot change the amount fora remit.

Count Total number of checks and remittances in the transaction.The values are shown as the number of checks, a comma,and then the number of remittances.

Data entry form Items are grouped by transaction. You can expand onetransaction at a time.

You can click on a check row to adjust check amounts. Youcannot adjust remittance amounts.

Remit(s) ($) Total dollar amount of all remittances in the selectedtransaction. You cannot change the amount in this field.

Check(s) ($) Total dollar amount of all checks in the selected transaction.This total changes when you change amounts in theCheck/Remit Amount fields.

Difference ($) The difference between the amount in the Remits field andthe amount in the Checks field.

Batch Balanced or BatchUnbalanced

The Batch Balanced message appears when the amount inthe Remits field equals the amount in the Checks field.

The Batch Unbalanced message appears when the amountin the Remits field does not equal the amount in the Checksfield. Change the check amount for any of the checks in thebatch to make the Checks field equal the Remits field. Youcannot change the amount in the Remits field.

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Button Description

Accept UnbalancedTrans

Sends a transaction that is not in balance to the ApproveBatches module if you have the permission to do so.

Cancel Removes any data that you entered and returns you to theBalance Batches page.

Edit Trans Allows you to edit data for the transaction if you havepermission.

Void Trans Permanently deletes the current transaction if you havepermission.

Suspend Sends the current transaction to the Suspense Pool module ifyou have the permission to do so.

Reopen Returns the transaction to the Batch List page so that you canedit the batch or scan additional items into the batch, if youhave permission.


Save Saves all data that you entered and allows you to return to theBalance Batches page, balance the next batch, or move to theApprove Batches module.

Balancing a batch with a batch control total1. On the Batch Status page, click Balance Batches.

The Batch Selection page opens.



The Batch Balancing page appears.

4. Balance the selected batch by changing individual check amounts or the BatchControl Total.

The List Total and the Difference update automatically as you make changes.

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5. (Optional) Change the batch control number for the current batch. You must havepermission to change the batch control number.



c. When a message appears that confirms that the BCN was saved successfully,click OK to close it.

6. Click Save.

If the batch is not balanced, your changes are saved and you return to the BalanceBatches page. If the batch is balanced, you are prompted to choose your next action.

7. Return to the Balance Batches page, balance the next batch in the queue, or continueto the Approve Batches module.

o To return to the Balance Batches page, select Show Batches Available ForBalancing, and then click OK.

o To balance the next batch, select Balance next available batch, and then click OK.

o To automatically proceed to the Approve Batches module, select Proceed toApprove Batches, and then click OK.

Balancing a transaction with remit balancingYou must be configured to use remit balancing.

1. On the Batch Status page, click Balance Batches.


3. Double-click on a batch that you want to balance.

The Transaction Balancing page appears.

4. Expand a transaction.

5. Select a check, and then enter a new value in the Amount field.

The values in Check(s) and Difference update automatically as you make changes.You cannot change the amount of a remittance.

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6. (Optional) Change the batch control number for the current batch. You must have theappropriate permission to change the batch control number.



c. When a message appears that confirms that the BCN was saved successfully,click OK to close it.

7. Balance all transactions in the batch.

8. Click Save.

If the batch is not balanced, your changes are saved and you remain on theTransaction Balancing page. (You can only accept an unbalanced batch if you havepermission to do so.)

If the batch is balanced, you are prompted to choose your next task.

9. Return to the Balance Batches page, balance the next batch in the queue, or continueto the Approve Batches module.

o To return to the Balance Batches page, select Show batches available forbalancing, and then click OK.

o To balance the next batch, select Balance next available batch, and then click OK.

o To automatically proceed to the Approve Batches module, select Proceed toApprove Batches, and then click OK.

Editing closed items in the Balance Batches module1. On the Batch Status page, click Balance Batches.


3. Double-click the batch you want to edit.

4. Click Edit Trans.


5. Make changes in the data entry fields.

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o If there is only one transaction in the batch, your changes are saved and the DataEntry page closes.

o If there is more than one transaction in the batch, your changes are saved, andthen you are moved to the next transaction each time you click Submit Data.Once you complete the last transaction in the batch, the Data Entry page closes.

Voiding closed items in the Balance Batches moduleWhen you void a transaction, you permanently remove it and any associated items from thebatch. You can void one or more items in a closed batch in the Balance Batches module.




The Edit Data page appears.

4. Select a check.

5. Click Void Trans.

A message appears that asks you to confirm that you want to void the selected items.

6. Click OK.

A message appears that tells you that the transaction was successfully voided.

7. Click OK.

Suspending items from Balance BatchesAuthorized users can move and suspend transactions from a batch to a temporary holdinglocation called the Suspense Pool.

When items are suspended, they are removed from their batch in the Balance Batchesmodule and sent to the Suspense Pool module. When you suspend an item from a batch, anyassociated items (such as a related remit) are moved to the Suspense Pool along with thesuspended item.

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3. Double-click on a batch.

The Edit Data page appears.

4. Select the item that you want to suspend.

5. Click Suspend.

The Reason for suspension dialog box appears.



7. Click Done.

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RDC Treasury User Guide Approve Batches

Approve Batches

The Approve Batches module shows batches that need to be approved for transfer. Batchesthat require additional input before approval do not appear in the Approve Batches module.Batches are organized by Location and Account.

Use the Approve Batches module to review, edit, and void items in closed, balanced batchesthat have not yet been transferred to ITMS. In addition, you can access and print closedbatch lists and closed transaction detail reports.

Depending on your permissions, the Approve Batches module can have three tabs:

o Approve Batches tabo Deposit History tabo Suspense Pool tab

The Approve Batches module might open automatically when you close a batch in the ScanItems module, the Key Data module, or the Balance Batches module. Otherwise, you canopen the Approve Batches module from the Batch Status page.

Approve Batches tabThe home page of the Approve Batches tab is the Batch Selection page. It displays all batchesthat have been closed and balanced, but not yet approved for transfer to ITMS as deposits.

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Item Description

Deposit > ApproveBatches > BatchSelection

Breadcrumbs at the top of every page tell you where you are,and allow you to move to other pages by clicking titles. In thiscase, you are on the Batch Selection page, which is the homepage of the Balance Batches module.





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Item Description

Deposit Identifier Depending on your configuation, you may see this ID for thedeposit. If used, the Deposit Identifier is created at time ofscanning. When the batch is submitted for deposit, a DepositControl Number (DCN) is created that may have the same valueas the Deposit Identifier.


Trans Type Transaction Type. Indicates how the item was scanned: POP(Point of Purchase, also referred to as Person Present or PP),PNP (Person Not Present), or BOC (Back Office Capture).




MICR Repair Indicates if any items in the batch needed the MICR valueentered manually.

IQ Override Indicates if any items in the batch have an image quality erroroverride.

Duplicate ItemOverride

Indicates if any items in the batch have a duplicate item erroroverride.

Items List of items in a batch.

o C indicates that the item is a checko R indicates that the item is a remittanceo G indicates that the item is a general document

The column heads cannot be selected and the rows cannot besorted.

Date/Time Date and time that the item was scanned. FormatMM/DD/YYYY HH:MM AM/PM.

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Item Description

IRN Item reference number. An identifier that is automaticallygenerated and assigned to each item. It is unique in the system.

R/T Number A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check.It might not be unique in the system. This field is blank forremits.

Account No. A number that identifies a particular account from the financialinstitution that issued the item. It is part of the data printed atthe bottom of the check. This field is blank for remittances. Itmight not be unique in the system.

Check No. A number that identifies a particular check from an account ata financial institution. It is part of the data printed at thebottom of the check. It might not be unique in the system.


Individual Name An identifier assigned to the payor, such as an account numberor customer reference number.

You must have permission to see this column.

MICR Repair Indicates if that item needed the MICR value entered manually.

Image QualityOverride

Indicates if that item has an image quality error override.


Indicates if that item has a duplicate item error override.

Navigation controls If there are more than 15 batches that need to be approved at aLocation, these paging options appear at the bottom of the listof batches for the Location.

Page Indicates which page is currently displayed. You can enter anumber in the field to go to a different page.

Button Description

Refresh Updates the data display.

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Button Description


Select Opens the Batch Approval page for the selected batches.

Batch Approval page

When you select one or more batches and click Select, the Batch Approval page opens. Theselected batches are locked for final editing.

Item Description

Apply Amts When the Key Plus icon appears in the column, it indicates thatapplied amounts are available. When you click the icon, you aretaken to the Apply Amounts dialog box where you can apply checkamounts to remittances, or view checks and remittances in atransaction. You cannot delete remittances or insert virtualremittances.

You must have permission to use this feature.

Button Description

Exit Unlocks the selected batches.

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Button Description

Export Exports the data to a spreadsheet.

Reopen Opens the batch. If you have permission, you can edit thebatch or add additional items to it.

Edit Trans Allows you to edit data for the transaction.

Void Trans Permanently deletes the current transaction from the batch.

Delete Batch Permanently deletes the selected batch, if you havepermission.

Suspend Sends selected items to the Suspense Pool.

Edit BCN or Save BCN The Edit BCN button changes the batch-level BCN cell intoan editable field in which you can enter a new batch controlnumber.

When you are editing the BCN, the button changes to SaveBCN. It saves the new BCN that you entered.

Edit Deposit Identifier orSave Deposit Identifier

Depending on your configuration, you might use a DepositID and you might be able to edit it.

The Edit Deposit Identifier button changes the batch-levelDeposit ID cell into an editable field in which you can entera new ID. When you are editing the Deposit ID, the buttonchanges to Save Deposit Identifier. It saves the new DepositID that you entered.

Note: Multiple batches can only be included in the samedeposit if they have the same Deposit ID.

Note: At time of deposit, a Deposit Control Number (DCN) iscreated that might have the same value as the Deposit ID,depedning on your configuration.

Submit for Deposit Submits the batch for deposit.

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Batch Sorting






Deposit History tabThe Deposit History tab on the Approve Batches module displays the last 14 days of deposit data that was transferred to ITMS, including deposit status. You can access and print a list of batches that have been closed and approved and transaction detail reports. In addition, you can review front or back item images.

Transaction detail reports and check images are only available if you have permission to view them.

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Data and images can be viewed for up to 14 days. After 14 days, they are removed from thelist.

Item Description

Date The date the deposit was created.




DCN Deposit control number. An identifier that is automaticallygenerated and assigned to each batch. It is unique to the member,but it might not be unique in the system.

User Name The user name of the user who created the deposit.



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Item Description

Total $ Total dollar amount of all items in the batch.

DepositSubmission Time

Date and time that the batch was submitted for deposit. FormatMM/DD/YYYY HH:MM:SS AM/PM.

Status Current status of the batch.

BCN Batch control number. An identifier that is assigned to each batch.It is unique to the member, but it might not be unique in thesystem.

Transaction Type Indicates how the item was scanned: POP (Point of Purchase, alsoreferred to as Person Present or PP), PNP (Person Not Present), orBOC (Back Office Capture).

Item Count Total number of items in the batch.

Batch OpenDate/Time

Date and time that the user began scanning items into the batch.Format MM/DD/YYYY HH:MM AM/PM.

Batch CloseDate/Time

Date and time that the user closed the batch. FormatMM/DD/YYYY HH:MM AM/PM.

Items List of items in a batch. The column heads cannot be selected andthe rows cannot be sorted.


Account No. A number that identifies a particular account from the financialinstitution that issued the item. It is part of the data printed at thebottom of the check. This field is blank for remits. It might not beunique in the system.



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Item Description

Individual Name An identifier assigned to the payor, such as an account number orcustomer reference number.


Navigation tools If there are more than 15 deposits, these paging options appear atthe bottom of the list.

Depending on your permissions, the Deposit History page can include the following buttons:

Button Description



Print All Items Prints the batch list.

Print All Items withImages

Prints transaction details and front images for all of the items inthe batch.

Print Item List Prints the transaction details.

Print Batch List Prints the transaction details for all of the items in the batch.

The Status field indicates where the deposit is in its transfer process to ITMS.

Status Description

WAITING The deposit is waiting to be transferred to ITMS.

SENT The deposit has been successfully transferred to ITMS.

ACCEPTED The deposit has been accepted by ITMS.

FAILED The deposit has failed transfer to ITMS, or ITMS has notacknowledged the deposit within the stipulated service time. TheDeposit Transfer and Deposit Acknowledge services no longerattempt to transfer or acknowledge the parked deposit.

It can take a long time for this status to appear.

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Status Description

DELETED The deposit is information is corrupted and the deposit must berescanned. Each item is voided to prevent a duplicate error beinggenerated for each check during the rescan process.

It can take a long time for this status to appear.

Approving batchesYou can approve one or more batches at a time.

When you select batches for approval, they become locked and no other user can approvethose selected batches while they are locked. If your user session is interrupted during batchapproval, batches become available to other users.

1. Click Approve Batches. The Approve Batches module opens.

2. Select the Approve Batches tab. The Batch Selection page opens.

3. Select a batch to approve and click Select. The Batch Approval page opens.

4. For each account or batch that you want to approve, select the checkbox on the leftside of the row.

5. Click Submit for Deposit.

A message appears that confirms the status of your deposit.

6. Click OK.

7. To return to the Batch Selection page, click Exit.

Deposit status message

After you submit a deposit, a message appears to confirm the status of the deposit. Thereare four possible results:

o Approved - a deposit has been created.

o Warning - a deposit has been created but it approached a limit.

o Declined - a deposit has been declined because it has passed a limit.

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o Submitted for 2nd level approval - a deposit has been sent to Authorize Batchesbecause it has passed the authorization threshold.

Use the expand triangles to see what deposits, transactions, or items were flagged by limits.Hold your cursor over a warning or a decline to see what limits caused the problem.

To export the deposit summary information for declined deposits to a PDF, click Print.

Reopening a batch in the Approve Batches moduleYou can open a single batch per location/account/scan mode combination at a time. If youwant to reopen a batch for the same location/account/scan mode information as a batch inprogress, you must cancel or close the batch in progress.

If another user is currently scanning to the same location/account/scan mode combination,you cannot reopen a batch in that location/account/scan mode combination.

You can assign a reopened batch to your user account or another user account, if you havepermission.

o Only users who exist at your root node and below in the samemerchant/location/account branch where the batch was scanned and have access toScan Items appear in the list.

o By default, the last user who closed the batch is selected. If the last user who closedthe batch exists at a higher node than your user, the last user who closed the batchdoes not appear in the list, and there is no user selected by default.

o If you select a user who already has an open batch at the same location/account/scanmode, an error message appears.

1. Open the Batch Approval page:

a. On the Batch Status page, click Approve Batches. The Approve Batches moduleopens.

b. Select the Approve Batches tab. The Batch Selection page opens.

c. Select a batch to approve and click Select. The Batch Approval page opens.

2. For each account or batch that you want to reopen, select the checkbox on the leftside of the row.

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3. Click Reopen.

o If you have permission to assign users to reopened batches, the Select User dialogbox appears.

o If you do not have permission to assign users to reopened batches, you are movedto the Batch List page.

4. If the Select User dialog box appears, select a user from the list, and then click OK.

o If you select your user account from the list, you are moved to the Batch Listpage.

o If you select another user account from the list, you are returned to the ApproveBatches page.

Editing items in the Approve Batches moduleAuthorized users can edit items in a closed batch that is ready for approval and transfer toITMS.

When you select an item to edit, all of the items in the transaction that can be editedappear. You can edit one or more items at a time.









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o If there was only one transaction in the batch, your changes are saved and theEdit Data page closes.

o If there is more than one transaction in the batch, your changes are saved, andthen you are moved to the next transaction each time you click Submit Data.Once you complete the last transaction in the batch, the Edit Data page closes.

6. Click Exit to return to the Approve Batches tab.

Voiding items or batches in the Approve Batches moduleAuthorized users can void individual items or transactions in a closed batch, or an entireclosed batch that has been moved to the Approve Batches module, but not yet submitted fordeposit.

When you void a transaction or batch, you permanently remove all items that are part ofthat transaction or batch. You cannot void individual items from a batch, or an entire batch,that has been submitted for deposit.






3. Void a batch, individual item, or transaction:

o To void an individual item or transaction, select the checkbox for each item thatyou want to void, and then click Void Trans.

o To void an entire batch, select the batch row, and then click Delete Batch.

A message appears to warn you that when you void an item, the entire transaction isdeleted permanently.

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4. Click OK.

A message appears that tells you the items have been voided.

5. Click OK.

All items that are associated with the item or batch that you voided are permanentlyremoved.

Printing batch list reportsAll transaction information that is associated with a batch appears in the Batch List report.

Although the front and back images that are associated with each transaction appear on thescreen, the images are not printed in the report.

1. On the Batch Status page, click Approve Batches.

2. Select the Deposit History tab.

3. Expand or collapse dates, locations, and accounts to display batch and item data.

4. Select a batch.

5. Click Print Batch List.

The Batch List Report appears in a separate dialog box.

6. Click the Print button.

A PDF of the report appears. If you do not have a PDF reader installed on yourworkstation, you are prompted to save the PDF.

7. Click Print.

The Print dialog appears.

8. Click Print.

The report prints to the specified printer.

9. Close the Batch List report.

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Printing transaction detail reportsAll information that is associated with a selected item appears in the Transaction Detailreport. Although the front and back images that are associated with each transaction appearon the screen, the front images are only printed in the report when you click Print All Itemswith Images. Otherwise, no images are printed in the report. Images of virtual remittancesthat are associated with a transaction are not printed in the report.

1. On the Batch Status page, click Approve Batches.

2. Select the Deposit History tab.

3. Expand or collapse dates, locations, and accounts to display batch and item data.

4. Select a batch row, or click the Print Item checkbox next to an item.

5. Click the appropriate print button.

o To print a report for the selected batch, click Print Batch List.

o To print a report for the selected item, click Print Item List.

o To print a report for all items in the batch, regardless of which items areselected, select the batch, and then click Print All Items.

o To print a report of all items in the selected batch that includes the front imagesassociated with each transaction, click Print All Items with Images.

Suspending items from Approve BatchesAuthorized users can move and suspend transactions from a batch to a temporary holdinglocation called the Suspense Pool.

When items are suspended, they are removed from their batch in the Approve Batchesmodule and are not transferred to ITMS when you approve the batch. When you suspend anitem from a batch, any associated items (such as a related remittance) are moved to theSuspense Pool along with the suspended item.



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2. For each item that you want to suspend, select the checkbox on the left side of therow.

3. Click Suspend.

The Enter Reason dialog appears.




Editing a Batch Control NumberYou must have the appropriate permission to change the batch control number.





2. For each batch whose BCN you want to edit, select the checkbox on the left side ofthe row.

3. Click Edit BCN.

The batch-level BCN cell changes into an editable field, and the Save BCN buttonappears.

4. Make any required changes to the batch control number.

5. Click Save BCN.

A message appears that confirms that the BCN was saved successfully.

6. Click OK.

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Authorize BatchesSome nodes require a second level of approval for batches with dollar amounts that exceeda certain threshold. This second level of approval is handled in the Authorize Batchesmodule.

If Authorize Batches is set up for your node and you have permission to view it, the AuthorizeBatches module appears as a module on the Batch Status page. You can perform the sametasks in Authorize Batches as you can in Approve Batches.

With Authorize Batches set up at a node, when a user submits a batch for deposit thatexceeds the authorization threshold, the batch is moved to the Authorize Batches module.However, if a user with permission to authorize batches submits the batch for deposit, itbypasses the Authorize Batches module and is submitted for deposit immediately.

Depending on your permissions, the Authorize Batches module can have three tabs:

o Approve Batches tabo Deposit History tabo Suspense Pool tab

Authorize Batches tab

The home page of the Authorize Batches tab is the Batch Selection page. It displays allbatches that have been closed, balanced, and approved, but that exceed the authorizationthreshold. They must be authorized before they can be deposited.

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Item Description

Deposit > AuthorizeBatches > BatchSelection

Breadcrumbs at the top of every page tell you where you are,and allow you to move to other pages by clicking titles. In thiscase, you are on the Batch Selection page, which is the homepage of the Authorize Batches module.





Deposit Identifier ID for the deposit.


Trans Type Transaction Type. Indicates how the item was scanned: POP(Point of Purchase, also referred to as Person Present or PP),PNP (Person Not Present), or BOC (Back Office Capture).




MICR Repair Indicates if any items in the batch needed the MICR valueentered manually.

IQ Override Indicates if any items in the batch have an image quality erroroverride.

Duplicate Override Indicates if any items in the batch have a duplicate item erroroverride.

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Item Description


o C indicates that the item is a checko R indicates that the item is a remittanceo G indicates that the item is a general document


Date/Time Date and time that the item was scanned. FormatMM/DD/YYYY HH:MM AM/PM.


R/T Number A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check.It might not be unique in the system. This field is blank forremits.

Account No. A number that identifies a particular account from the financialinstitution that issued the item. It is part of the data printed atthe bottom of the check. This field is blank for remittances. Itmight not be unique in the system.

Check No. A number that identifies a particular check from an account ata financial institution. It is part of the data printed at thebottom of the check. It might not be unique in the system.


Individual Name An identifier assigned to the payor, such as an account numberor customer reference number.





Duplicate Override Indicates if that item has a duplicate item error override.

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Item Description

Navigation controls If there are more than 15 batches that need to be authorized ata Location, these paging options appear at the bottom of the listof batches for the Location.

Page Indicates which page is currently displayed. You can enter anumber in the field to go to a different page.

Batch Authorization page

When you select one or more batches and click Select, the Batch Authorization page opens.The selected batches are locked for final editing.

Item Description

Apply Amts When the Key Plus icon appears in the column, it indicates thatapplied amounts are available. When you click the icon, you aretaken to the Apply Amounts dialog box where you can apply checkamounts to remittances, or view checks and remittances in atransaction. You cannot delete remittances or insert virtualremittances.

You must have permission to use this feature.

Button Description

Exit Unlocks the selected batches.

Export Exports the data to a spreadsheet.

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Button Description

Reopen Opens the batch. If you have permission, you can edit thebatch or add additional items to it.

Edit Trans Allows you to edit data for the transaction.

Void Trans Permanently deletes the current transaction from the batch.

Delete Batch Permanently deletes the selected batch, if you havepermission.

Edit BCN or Save BCN The Edit BCN button changes the batch-level BCN cell intoan editable field in which you can enter a new batch controlnumber.

When you are editting the BCN, the button changes to SaveBCN. It saves the new BCN that you entered.

Edit Deposit Identifier orSave Deposit Identifier

The Edit Deposit Identifier button changes the batch-levelDeposit ID cell into an editable field in which you can entera new ID.

When you are editing the deposit identifier, the buttonchanges to Save Deposit Identifier. It saves the new depositidentifier that you entered.

Suspend Sends selected items to the Suspense Pool.

Submit for Deposit Submits the batch for deposit.

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Batch Sorting






Authorizing batches

You can authorize one or more batches at a time.

When you select batches to authorize, they become locked and no other user can authorize those selected batches while they are locked. If your user session is interrupted during batch authorization, batches become available to other users.

1. Click Authorize Batches. The Authorize Batches module opens.

2. Select the Authorize Batches tab. The Batch Selection page opens.

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3. Select a batch to authorize and click Select. The Batch Authorization page opens.

4. For each account or batch that you want to authorize, select the checkbox on the leftside of the row.

5. Click Submit for Deposit.

A message appears that confirms the status of your deposit.

6. Click OK.


Deposit status message

If your account has deposit or aggregated limits and is set up to display limit notifications,when you submit a deposit a message appears that confirms the status of your deposit.There are three possible results:

o Approved - a deposit has been created.

o Warning - a deposit has been created but it approached a limit.

o Declined - a deposit has been declined because it has passed a limit.

Use the expand triangles to see what deposits, transactions, or items were flagged by depositlimits. Hold your cursor over a warning or a decline to see what limits caused the problem.

To export the deposit summary information for declined deposits to a PDF, click Print.

Deposit transfer to ITMSWhen you submit a batch for deposit, the deposit is transferred to ITMS. The DepositTransfer module checks for unsent deposits (including previously failed deposits) every 60seconds on the minute, and communicates with ITMS to track deposit acknowledgements.

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RDC Treasury User Guide Key Plus

Key Plus

Key Plus provides a workflow that combines scanning, keying, and balancing into oneprocess.

In addition, Key Plus includes an applied amounts feature that allows you to apply theamounts of one or more checks to multiple remits within each transaction. For example, if atransaction contains two checks whose amounts are $150.00 and $50.00, and two remitswhose amounts are $100.00 each, you can apply $100.00 of the first check to the first remit,and $50.00 of the first check to the second remit. Then you can apply the full $50.00 of thesecond check to the remainder of the second remit to complete the payment.

o To use Key Plus, you must have the appropriate permissions.

o You must select the Key Plus scanning mode on the Scan Items page, or youradministrator must set it up for you.

o Applied amounts is not available for Check Only transaction profiles.

After you have applied all of the payments to remits and closed the batch, the batch movesto the Approve Batches module.

Processing batches in Key PlusHere is an overview of the process of scanning, keying, balancing, and applying amounts inKey Plus mode.

1. If necessary, set the Scanning Mode on the Scan Items page to Key Plus.

2. Scan checks and remittances for the batch.

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3. Once all of the items are scanned into the batch, select Scanning Completed, andthen click OK.

If keying is required, the Data Entry dialog box appears.

4. Adjust the transactions as required:

o Correct check amounts.

o Insert virtual remittances.

o Void items from the transaction.

5. When all the adjustments are made, click Submit Data.

o If the total check amount does not match a BCT that was entered manually, theBalance Batches dialog box appears.

o If the batch is not balanced according to the remittance balancing rules, theVerify Amounts dialog box appears.

o If the batch is balanced, but the total check amount does not equal the totalremittance amount, the Apply Amounts dialog box appears.

o If the total check amount equals the total remittance amount, the check amountis applied to the remittance amount automatically, and the Next Action dialog boxappears.

6. Balance, verify, or apply the amounts of the checks to the remittances.

o If the Balance Batches dialog box appears, adjust the check amounts in the batchas required, and then click Save for each adjustment until the batch is in balance.

The Apply Amounts dialog box appears if you need to apply amounts manually;otherwise, the Next Action dialog box appears.

o If the Verify Amounts dialog box appears, adjust the check amounts as required,and then click Accept to confirm that all of the amounts are correct.

The Apply Amounts dialog box appears if you need to apply amounts manually;otherwise, the Next Action dialog box appears.

o If the Apply Amounts dialog appears, apply check amounts to the remittanceamounts until all of the check amounts have been applied.

The Next Action dialog box appears.

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7. In the Next Action dialog box, choose whether to continue scanning items into thebatch, to leave the batch open, or to close the batch.

o To scan more items into the batch, choose Scan More to add more checks andremittances, or Scan General Documents to add non-financial documents to thebatch.

You are returned to the Scan Items page.

o To leave the batch open, choose Leave Batch Open for Additional Items.

The batch is placed into the Batch List.

o To close the batch, chose Close Batch.

The batch moves to the Approve Batches module.

Scanning in Key Plus1. On the Batch Status page, click Scan Items.

2. Select a Location from the Location list, and then select an Account from the Accountlist.

3. If necessary, select the Key Plus scanning mode.


5. If you are prompted to do so, enter the Batch Control Number.

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6. If you are prompted to do so, enter the Batch Control Total.

Note: Next to the Batch Control Total field is the Calculator icon . Click this iconto open the calculator.

In the Calculator, you can enter your check amounts using your mouse or keyboard.Optionally, you can print your calculations. When you are finished, click Apply Total.

Note: Depending on your configuration, the BCT prompt might appear later in thescanning process.

7. Click OK.

8. If you are prompted to do so, select a transaction profile from the Transaction Profilelist.

9. Click OK.

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10. Scan the items into a batch, and then close the scanning session.

a. Arrange the physical batch of items in the order that is required by youradministrator or by the transaction profile that you selected.

b. Insert the batch of items into the scanner’s hopper.

The scanner scans all items in the batch, and then a message appears that asksyou whether you want to resume scanning or if scanning is complete.

c. To scan additional items, select Resume scanning, and then click OK.

d. Once all of the checks are scanned into the batch, select Scanning Completed,and then click OK.

e. If necessary, handle any transaction exceptions.

When scanning is complete and all transaction exceptions have been handled, the Data Entrydialog appears if keying is required.

Data Entry dialog box in Key PlusIf keying is required, the Data Entry dialog box appears when you complete the batchscanning process.

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Item Description

Image display Image of the current item in the transaction. If there is morethan one item, thumbnails of the other items appear above andbelow the current item.

Show AutoComplete

When this option is cleared (the default), items appear only ifthey require keying.

Data Entry Form All data entry fields appear in the right pane.

o There is a section for each item within the transaction.o The fields that appear in the data form depend on how the

form was set up by your administrator.o The fields that you see might vary depending on the

transaction profile that was used to scan the item.o Some fields might have the data filled in automatically.o Certain fields might need to be filled even though it is not

indicated that they are required fields. If you try to save theform without filling in those fields, you receive a messagethat tells you to enter data in the required fields.

o Certain fields might require that the data be filled in aparticular format (for example, numbers only) even though itis not indicated. If you have not entered the data correctly,you receive a message that tells you to enter data in therequired format.

o If the data entry form was set up to retain common dataduring a session, then data that you enter in a field for thefirst transaction in a batch automatically appears in the samefield for subsequent items throughout the batch.

Button Description

Submit Data Saves the data that you entered, and then moves you to the nexttransaction in the batch. Once you have finished keying the lasttransaction in the batch, clicking this button saves the data andcloses the dialog box.

Insert VirtualRemit

Adds a virtual remittance to the transaction.


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Button Description

Void Item Permanently deletes the current item from the batch, if youhave the permission to do so.

Cancel Removes any data that you entered and returns you to page ordialog box that you were on previously.

Keying transactions in Key PlusAfter you have completed the batch scanning process, the Data Entry dialog box appears ifkeying is required. You can add additional information about the items in the transaction,change check amounts, insert virtual remittances into the transaction, or void items from thetransaction.

1. Enter any missing data for each item in the transaction.

2. (Optional) Click Insert Virtual Remit to insert any virtual remittances that arerequired.

3. (Optional) Click Void Item to void any items from the transaction as required.

If you void the last remaining check from a transaction, the entire transaction isvoided.

4. When you have completed all of the required adjustments for the currenttransaction, click Submit Data.

You are moved to the next transaction in the batch.

5. Continue making adjustments until you reach the last transaction in the batch.

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6. Click Submit Data

Your changes are saved and the Data Entry dialog box closes.

o If the total check amount does not match a BCT that was entered manually, theBalance Batches dialog box appears.

o If the batch is not balanced according to the remittance balancing rules, theVerify Amounts dialog box appears.

o If the batch is balanced, but the total check amount does not equal the totalremittance amount, the Apply Amount dialog box appears.

o If the total check amount equals the total remittance amount, the check amountis applied to the remittance amount automatically, and the Next Action dialog boxappears.

Balance Batches dialog box in Key PlusThe Balance Batches dialog box appears if the total dollar amount of the checks in the batchdoes not equal the BCT that was entered manually.

Item Description

Data entry form The right pane. You can select a row to adjust a checkamount. You can also tab through the list of checks. Thearrow indicates which check is currently selected.

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Item Description

Check Amount Total dollar amount of the checks. A Check Amount fieldappears for each check in the transaction. You can change theamount for each check in the transaction if necessary.

List Total ($) Total dollar amount of all checks in the batch. This totalchanges when you change amounts in the Check Amountfields.

Batch Control Total($)

Total dollar amount of all checks in the batch. This amountwas entered manually before the batch was scanned.

Difference ($) The difference between the List Total and the Batch ControlTotal.

Batch Balanced orBatch Unbalanced

The Batch Balanced message appears when the List Totalmatches the Batch Control Total.

The Batch Unbalanced message appears when the List Totaldoes not match the Batch Control Total. Change the checkamount for any of the checks in the batch to make the ListTotal match the Batch Control Total. Or change the BatchControl Total so that it matches the List Total.

Buttons Description

Cancel Removes any data that you entered and returns you to page or dialogbox that you were on previously.

Void Item Permanently deletes the current item from the batch if you havepermission.

If you void the last remaining check in a transaction, the entiretransaction is voided.

Edit Trans Allows you to edit data for the transaction if you have permission.

Save Saves all data that you entered and moves you to the next transactionuntil the total check amount of the batch equals the BCT. Once thebatch is in balance, the Apply Amounts dialog box appears if you needto apply amounts manually. Otherwise, the Next Action dialog boxappears.

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Balancing batches in Key PlusThe Balance Batches dialog box appears if the total dollar amount of the checks in the batchdoes not equal the BCT that was entered manually.

1. For each transaction in the batch, adjust the dollar amount for each check asrequired.

2. If necessary, adjust the Batch Control Total dollar amount so that it matches the ListTotal dollar amount.

3. (Optional) Click Edit Trans to edit data for the transaction.

4. (Optional) Click Insert Virtual Remit to insert any virtual remits that are required.



6. After you have adjusted the transaction, click Save.

o If the total dollar amount of the checks in the batch does not equal the BCT, thenyou are moved to the next transaction.

o If the total dollar amount of the checks in the batch equals the BCT, the BalanceBatches dialog box closes, and you are taken to either the Apply Amounts dialogbox or the Next Action dialog box.

7. Continue to make adjustments until the total dollar amount of the batch is equal tothe BCT.

Verify Amounts dialog box in Key PlusThe Verify Amounts dialog box appears if the transaction did not meet the remittancebalancing rules.

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Item Description

Check Amount Total dollar amount of the check. A Check Amount field appearsfor each check in the transaction. You can change the amountfor each check in the transaction if necessary.

Data entry form You can select a row to adjust a check amount. You can also tabthrough the list of checks. The arrow indicates which check iscurrently selected.

Buttons Description

Cancel Removes any data that you entered and returns you to page or dialogbox that you were on previously.

Void Item Permanently deletes the current item from the transaction.

If you void the last remaining check in a transaction, the entiretransaction is voided.

Edit Trans Opens the Data Entry dialog box so that you can adjust data for thetransaction.

Save Saves all data that you entered.

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Buttons Description

Accept Accepts all of the amounts as verified and correct, and then opens theApply Amounts dialog box if it appropriate to do so.

If the transaction does not meet the remittance balancing rules, amessage appears that tells you so.

Verifying amounts in Key PlusThe Verify Amounts dialog box appears if the transaction did not meet the remittancebalancing rules.

1. If necessary, change any check dollar amounts.




4. After you have verified and adjusted the transaction, click Save.

Your changes are saved.

5. Continue to verify and adjust the amounts in each transaction.

6. When you are done adjusting check amounts, or if you have verified that all of thecheck amounts are correct, click Accept.

o If the batch meets the remittance balancing rules, the Verify Amounts dialog boxcloses, and you are taken to either Apply Amounts or Next Action.

o If the batch does not meet the remittance balancing rules, a message appearsthat states that the batch is not balanced.

7. If a message appears that states that the batch is not balanced:

o Click OK to override the remittance balancing rules.

The Verify Amounts dialog box closes, and you are taken to either the ApplyAmounts dialog box or the Next Action dialog box.

o Click Cancel to go back and adjust the check amounts.

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Apply Amounts dialog box in Key PlusThe Apply Amounts dialog box appears if the system cannot automatically apply the checkamounts towards the remittances. In that case, you must apply check amounts toremittances manually.

Element Description

Checks The Checks area in the top left shows an image of thecurrently selected check.

Above the check image are arrows that let you move toother checks in the transaction.

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Element Description

Transactions To the right of the check image is information about thecheck and transaction:

CHECK box

o Check Amount: The dollar amount of the currently-selected check.

o Unapplied Amount: The remaining dollar amount of thecheck, if any, that has not yet been applied to aremittance.

TRANSACTION box

o Check Amount: Total dollar amount of all checks in theselected transaction.

o Remittance Amount Due: Total dollar amount of allremittances in the selected transaction.

o Difference: The difference between the Check Amountand the Remittance Amount Due.

o Unapplied Amount: The total dollar amount of theselected transaction that has not yet been applied.

Above this area are arrows that let you move to othertransactions in the batch.

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Element Description

Remittances The Remittances area in the bottom left shows an imageof the currently selected remittance.

Above the remittance image are arrows that let you moveto other remittances in the transaction.

Below the CHECK and TRANSACTION boxes is informationabout each remittance within the transaction.

o Reference Number: The Remittance Account No.o Amt. Due: The total dollar amount of the selected

remittance before any payments are applied.o Total Applied Amount: The total dollar amount

that has been applied to the selected remittance.o Amount to Apply: In this area, you can apply an

amount from the currently-selected check to thecurrently-selected remittance. You can apply anegative amount.

Delete (trash can icon) Clicking the trash can icon at the end of the row removesthat row. The associated remittance is voided, and anyapplied payments are added back to the correspondingcheck. All values are recalculated to reflect the change.

Button Description

Cancel Removes any data that you entered and returns you to thepage that you were on previously.

Insert Virtual Remit Adds a virtual remittance to the transaction.


Edit Trans Opens the selected transaction in the Data Entry dialog box sothat you can edit data, if you have permission.

Apply Assigns applied amounts to the specified remittances andmoves you to the next check in the transaction.

You cannot move to the next check if there are unappliedamounts or if you have overpaid an amount.

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Applying amounts in Key PlusThe Apply Amounts dialog box appears if the system cannot automatically apply the checkamounts towards the remit. In that case, you must apply check amounts to remits manually.

1. In the first transaction, select a check in the Checks area of the dialog box.

2. In the Remittances area of the dialog box, apply the amount of the check to theremits in the transaction.

You can apply the check amount to one, some, or all of the remits in the transaction.You cannot pay more than the total check amount.

3. (Optional) Click Insert Virtual Remit to insert any remits that are missing.


5. Click the right arrow above the check image to select the next check in thetransaction.

6. Apply the amount of the check to the remits in the transaction.

7. After you have applied all of the check amounts in the transaction, click Apply.

Note: You must apply the total check amounts in the transaction before you canmove to the next transaction.

The amount that you assigned to each remit is applied, and you are moved to thenext transaction in the batch.

8. Apply check amounts for the rest of the transactions in the batch.

9. When you have completed the process for the last transaction, click Apply.

The Apply Amounts dialog box closes, and the Next Action dialog box appears.

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RDC Treasury User Guide Suspense Pool

Suspense Pool

If you have the proper permissions, you can manage suspended transactions (including thesuspended item and any associated items such as a remit) that are temporarily held in aholding location called the Suspense Pool. However, you cannot immediately approve andtransfer the items in the Suspense Pool.

Users send items to the Suspense Pool module from the Key Data, Balance Batches, orApprove Batches module. You can access the Suspense Pool either from the Batch Statuspage or from inside the Approve Batches module.

You can manage suspended items in the following ways:

o Edit closed items.o Void suspended items.o Reintroduce suspended items.o Reintroduce a batch of suspended items.

Suspense Pool pagesThe Suspense Pool module displays closed, keyed, and balanced items that have beensuspended.

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Item Description


By default, batches are grouped by location. If you want to removethe grouping, click the X next to “Location” in the group by box.



Source Indicates the module from which the item was suspended. Can beKey, Balance, or Approve.

Deposit Identifier ID for the deposit.

BCN Batch control number. An identifier that is assigned to each batch.It is unique to the member, but it might not be unique in thesystem.

Trans Type Transaction Type. Indicates how the item was scanned: POP (Pointof Purchase, also referred to as Person Present or PP), PNP (PersonNot Present), or BOC (Back Office Capture).


No. Of Remits Total number of remits in the batch.


MICR Repair Indicates if any items in the batch needed the MICR value enteredmanually.


Indicates if any items in the batch have an image quality erroroverride.


Indicates if any items in the batch have a duplicate item erroroverride.

Select When the Select option is selected, the batch is locked for finalediting.

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Item Description


o C indicates that the item is a check.o R indicates that the item is a remito G indicates that the item is a general document


Date/Time Date and time that the item was scanned. Format MM/DD/YYYYHH:MM AM/PM.


R/T Number A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check. Itmight not be unique in the system. This field is blank for remits.

Account No. A number that identifies a particular account from the financialinstitution that issued the item. It is part of the data printed at thebottom of the check. This field is blank for remits. It might not beunique in the system.







Indicates if that item has a duplicate item error override.

Button Description


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Button Description


Select Locks the batch and allows you to manage the batch. TheSuspended Item Management page opens.

Suspended Item Management page

In the Suspense Pool Batch Selection page, when you select the checkbox to the left of anitem and click Select, the Suspended Item Management page appears.

Button Description

Exit Unlocks selected batches.

Export Exports the item.

Void Trans Permanently deletes the item if you have permission.

Edit Trans Allows you to edit data for the transaction if you have the permission todo so.

Resume Sends the item or batch back to the Key Data, Balance Batches, orApprove Batches module.

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Batch Sorting






Editing suspended itemsAuthorized users can edit a suspended item in the Suspense Pool module.

You can edit one or more items at a time.

1. Open the Suspended Item Management page:

a. On the Batch Status page, click Suspense Pool. The Suspense Pool Batch Selectionpage opens.

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b. Select a batch to approve and click Select. The Suspended Item Managementpage opens for that batch.

2. Select the checkbox next to a suspended item you want to edit.





o If there was only one transaction in the batch, your changes are saved and theData Entry page closes.

o If there is more than one transaction in the batch, your changes are saved, andthen you are moved to the next transaction each time you click Submit Data.Once you complete the last transaction in the batch, the Edit Data page closes.

If you make changes to a suspended item, the item is not reintroduced back into theworkflow. You must reintroduce the item manually, by clicking Resume on the SuspendedItem Management page.

Voiding suspended itemsAuthorized users can void a suspended item in the Suspense Pool module.

Voiding a suspended item removes it from the batch permanently. You can void one or moreitems at a time. When you void items, any associated item (such as a related remit) areremoved, too.

1. Open the Suspended Item Management page:

a. On the Batch Status page, click Suspense Pool. The Suspense Pool Batch Selectionpage opens.

b. Select a batch to approve and click Select. The Suspended Item Managementpage opens for that batch.

2. Select the checkbox next to a suspended item you want to delete.

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3. Select one or more items and click Void Trans.

A message appears warning you that when you void an item, the entire transaction isdeleted permanently.

4. Click OK.

A message appears that tells you the item has been voided.

5. Click OK.

You are returned to the Suspense Pool page.

Reintroducing suspended itemsAuthorized users can reintroduce suspended items from the Suspense Pool module back intothe Key Data, Balance Batches, or Approve Batches module for further data entry orapproval. The system determines the module to which the item is sent.

Items do not return to their original batches.

1. On the Batch Status page, click Suspense Pool.

2. Expand a Location and an Account to display the batch and item data that you want.

3. Click the checkboxes next to rows that contain suspended items you want toreintroduce.

4. Click Select.

5. Click Resume.

The Enter Reason dialog box appears.

6. Enter the required information.

a. Enter your reason for reintroducing the batch.

b. Enter a BCN (Batch Control Number) in the BCN field if a value is not assignedautomatically.

c. Click OK.

7. Click OK.

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Suspended items as a batchAuthorized users can reintroduce suspended items from the Suspense Pool module to the KeyData, Balance Batches, or Approve Batches module as a new batch. The system determinesthe module to which the batch is sent based on the work that needs to be completed for theitems in the batch.

You can reintroduce the group of items as a single batch, even when the BCN entered onreintroduction is the same as an existing batch in the system. A group of reintroduced itemsis never combined with any existing batch in the system.

If any of the attributes for the selected items in the group are not identical, then the selecteditems cannot be reintroduced together as a single batch. If you try to group such items into asingle batch, you will receive an error message. These items must be reintroduced in new,individual batches.

When you reintroduce a new batch to the workflow, you must enter a batch control total ifthe new batch contains transactions that were suspended from the Key Data or BalanceBatches module. Under certain circumstances, you do not have to enter a batch control totalwhen you reintroduce a new batch.

o The transactions in the new batch were scanned at a node where remit balancing isconfigured.

o All transactions in the new batch were suspended from the Approve Batches module.

Reintroducing suspended items as a batch

When you reintroduce a batch of suspended items, every item in the group must have beenscanned at the same physical workstation by the same user, and share the same Location,Account, Scan Mode, Centralized Configuration setup, Transaction Profile, and Data EntryForm. As long as the items meet these criteria, items that were suspended from differentmodules can be grouped into the same batch.

1. Open the Suspense Pool.

2. Select the check box beside each item that you want to reintroduce.

3. Click Resume.

The Resume Batch dialog box appears.

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4. Enter the required information:

a. Enter your reason for reintroducing the batch.

b. Enter a BCN (Batch Control Number) in the BCN field if a value is not assignedautomatically.

c. (Optional) Enter a batch control total.

d. Click OK.

A message appears that tells you to which module the batch is sent.

5. Click OK.

You are returned to the Suspense Pool page.

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RDC Treasury User Guide RDC Treasury Reports

RDC Treasury Reports

You can create RDC Treasury reports on demand in ITMS. When you generate an on-demand report, you might be prompted for dates and other information that is required to generate the report. The data that is required to generate each report varies. You can generate only those reports that you have permission to access. You can generate on-demand reports for a range of up to 35 days. All report times are displayed in Eastern Standard Time (EST).

Generating reportsYou must have the View On Demand Reports permission to view reports.

1. Select a member from the hierarchy.

2. Click Reports.

3. Select an available report from the list.

4. Enter the required input parameters for the report, and then ensure that the Viewaction is selected.

5. Click Next.

The report appears in your browser.

Report formatsAfter you generate a report, you can download it in one or more formats, depending on whatformats are available for that report. Select the file format that best fits your needs.

CSV (Comma-Separated Values)

File extension: .csv

CSV files contain tabular data where each piece of data is separated by a comma (comma-delimited). CSV files are commonly used to transfer data from one database to another.

In a CSV file, each line of data is equal to a row in a table. Within each line, fields or “cells”are separated by a comma. Data that contains a comma is surrounded by double-quotes.Each line (or row) ends with a line feed, or a carriage return and a line feed pair.

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Here is data as it appears in a table:

CheckAmount Bank# Account# Check# ItemType

5,840.83 123 1212121 181 CHECK

91.03 456 3434343 45 CHECK

956.24 789 5656565 97 CHECK

Here is the same data in CSV format:

"5,840.83",123,1212121,181,CHECK91.03,456,3434343,45,CHECK956.24,789,5656565,97,CHECK

CSV files can also be opened in a simple text editor such as Notepad or a spreadsheetapplication. However, opening a generated report that is in CSV format in a spreadsheetapplication can cause unexpected reformatting of numerical data in the report. If you needto open a generated report in a spreadsheet application, we recommend that you downloadthe report in the Excel format, if possible.

Excel

File extension: .xls

For Microsoft Excel. This format is useful if you want to sort, limit, or analyze your reportdata.

MHTML (Mime HTML)

File extension: .mht

The MHTML format is a multi-part MIME message containing HTML in one part and otherresources referenced by the HTML in other MIME parts (for example, logos or images). Thisformat is useful if there are images associated with the report that you want to archive withthe report when you download it and view it offline.

Before you print a report that is generated as an MHTML file, download it first and thenopen the report in a browser. Although Internet Explorer supports MHTML format, not allother browsers do (or they might display it in different ways).

In addition, MHTML files can be opened and saved using Microsoft Word 2002 and later.

PDF (Portable Document Format)

File extension: .pdf

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Typically, you download reports in the PDF format for archiving purposes, or when you donot need to manipulate or analyze the data.

To open a PDF file, you require PDF reader software, such as Adobe Acrobat Reader version8 or higher.

XML (eXtensible Markup Language)

File extension: .xml

XML is a structured, text-based file format standard. Typically, a computer processes thereport data contained within the XML file to transform it into another file for a differentapplication.

Downloading reportsAfter generating a report, you can download the report file from the web site over HTTPS.

1. Select the appropriate file format from the list.

2. Click Download.

The File Download dialog box appears.

3. Click Save.

The Save As dialog box appears.

4. Browse to the location where you want to save the report, and then enter a name forthe report.

5. Click Save.

6. Click Close.

Report data requirements

Report Required data Data format

RDC Treasury Check CSV Report Date MM/DD/YYYY

RDC Treasury Remit CSV Report Date MM/DD/YYYY

RDC Treasury Check and Remit CSV Report Date MM/DD/YYYY

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RDC Treasury Check CSV reportThe RDC Treasury Check CSV Report contains check item data for all deposits for a member node on a specific date.

The RDC Treasury Check CSV Report is too wide to display on a single screen. Scroll through the report data using the horizontal scroll bar.

Report Data Description

Deposit Date Date the deposit was received on ITMS. Format: MM/DD/YYYY

TransactionID An identifier that is automatically generated and assigned to eachtransaction. A transaction can contain a check and itscorresponding remit. It is a unique number in the system.

Status Status of the transaction. Can be either approved (A) or void (V).

BatchID An identifier that is automatically generated and assigned to eachbatch. It is unique in the system.


MercDesc An identifier that is generated automatically and assigned to eachmember node in the system. Also known as the Owner Code.

CaptureTime Date and time the transaction was scanned. Format: MM/DD/YYYYHH:MM:SS Local Time

CAccount A number that identifies a particular account from the financialinstitution that issued the check. It is part of the check data printedat the bottom of the check. It might not be unique in the system.

CTransit A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check. Itmight not be unique in the system.

CheckNumber A number that identifies a particular check from an account at afinancial institution. It is part of the data printed at the bottom ofthe check. It might not be unique in the system.

CheckAmount Total dollar amount of each item.

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SECCode ACH Standard Entry Class code that is assigned to the item. Can bePOP (Point of Purchase), ARC (Accounts Receivable Conversion), orBOC (Back Office Capture).

ScannedSerial Serial number section of the MICR line that is printed on businesschecks only. This will be blank for personal checks.

EPC External Processing Code section of the check number placed inposition 44, just before the transit/routing number of the MICRline.

TranCode The number that appears after the second On-Us symbol in theMICR line. If there is only one On-Us symbol in the MICR line, thefield is filled with the number that appears after that On-Ussymbol. This is usually the check number. This field might be blank.

ScannerMake The manufacturer name of the scanner that was used to scan theitem.

ScannerModel The model name of the scanner that was used to scan the item.

ScannerID The serial number of the scanner that was used to scan the item.

DecisionType The decisioning endpoint of the check. Can be reproduced paper(RP) or original paper deposit (OPD).

Indiv The value that was entered in the Indiv field for the item. This fieldis optional and might be blank.

Keyed Serial The value that was entered in the Keyed Serial field for the item.This field is optional and might be blank.

FirstName1 The value that was entered in the FirstName1 field for the item.This field is optional and might be blank.

LastName1 The value that was entered in the LastName1 field for the item.This field is optional and might be blank.


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Address1 The value that was entered in the Address1 field for the item. Thisfield is optional and might be blank.

Address2 The value that was entered in the AddressName2 field for the item.This field is optional and might be blank.

City The value that was entered in the City field for the item. This fieldis optional and might be blank.

State The value that was entered in the State field for the item. This fieldis optional and might be blank.

Zip The value that was entered in the Zip field for the item. This field isoptional and might be blank.

UserField1–UserField10

The values that were entered in Userfield1–Userfield10 for theitem. This field is optional and might be blank.

RDC Treasury Remit CSV reportThe RDC Treasury Remit CSV Report consists of remit item data for all deposits for a specific node on a specific date.

The RDC Treasury Remit CSV Report is too wide to display on a single screen. Scroll through the report data using the horizontal scroll bar.



TransactionID An identifier that is automatically generated and assigned toeach transaction. A transaction can contain a check and itscorresponding remit. It is a unique number in the system.

BatchID An identifier that is automatically generated and assigned toeach batch. It is unique in the system.

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IRN Item reference number. An identifier that is automaticallygenerated and assigned to each item. It is unique in thesystem.

CaptureTime Date and time the transaction was scanned. Format:MM/DD/YYYY HH:MM:SS Local Time

ScannerMake The manufacturer name of the scanner that was used to scanthe item.

ScannerModel The model name of the scanner that was used to scan theitem.

ScannerID The serial number of the scanner that was used to scan theitem.

RemittanceAccount The remit account number, or secondary ID, that is printed onthe remit.

DueDate The due date that is printed on the remit. This field is optionaland might be blank.

FirstName1 The value that was entered in the FirstName1 field for theitem. This field is optional and might be blank.

LastName1 The value that was entered in the LastName1 field for theitem. This field is optional and might be blank.

FirstName2 The value that was entered in the FirstName2 field for theitem. This field is optional and might be blank.

LastName2 The value that was entered in the LastName2 field for theitem. This field is optional and might be blank.

Address1 The value that was entered in the Address1 field for the item.This field is optional and might be blank.

Address2 The value that was entered in the AddressName2 field for theitem. This field is optional and might be blank.

City The value that was entered in the City field for the item. Thisfield is optional and might be blank.

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State The value that was entered in the State field for the item. Thisfield is optional and might be blank.

Zip The value that was entered in the Zip field for the item. Thisfield is optional and might be blank.

PayeeID The value that was entered in the PayeeID field for the item.This field is optional and might be blank.

Payee The value that was entereed in the Payee field for the item.This field is optional and might be blank.

CouponField1–CouponField10

The values that were entered in CouponField1–CouponField10for the item. This field is optional and might be blank.

RDC Treasury Check and Remit CSV reportRDC Treasury Check and Remit CSV Report consists of check and remit item data for all deposits for a specific node on a specific date.

The RDC Treasury Check and Remit CSV Report is too wide to display on a single screen. Scroll through the report data using the horizontal scroll bar.



Member The name of the member node from which the item wasuploaded.

MercDesc An identifier that is generated automatically and assigned toeach member node in the ITMS system. Also known as theOwner Code.

TransactionID An identifier that is automatically generated and assigned toeach transaction. A transaction can contain a check and itscorresponding remit. It is a unique number in the system.

ItemType Indicates the type of item, either CHECK or REMIT.

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BatchID An identifier that is automatically generated and assigned toeach batch. It is unique in the system.

BCN Batch control number. An identifier that is assigned to eachbatch. It is unique to the member, but it might not be unique inthe system..

DCN Deposit control number. An identifier that is automaticallygenerated and assigned to each batch. It is unique to themember, but it might not be unique in the system.

BatchControlTotal Total dollar amount of items in the batch.

DepositTotal Total dollar amount of items in the deposit.


SequenceNo The position number of the item in the batch.

CaptureTime Date and time the transaction was scanned. Format:MM/DD/YYYY HH:MM:SS Local Time

TranCode The number that appears after the second On-Us symbol in theMICR line. If there is only one On-Us symbol in the MICR line,the field is filled with the number that appears after that On-Ussymbol. This is usually the check number. This field might beblank.

CRouting A number that identifies the financial institution that issued thecheck. It is part of the data printed at the bottom of the check. Itmight not be unique in the system.

CAccount A number that identifies a particular account from the financialinstitution that issued the check. It is part of the check dataprinted at the bottom of the check. It might not be unique in thesystem.

CNumber A number that identifies a particular check from an account at afinancial institution. It is part of the data printed at the bottomof the check. It might not be unique in the system.

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CheckAmount Total dollar amount of each item.

DecisionType The decisioning endpoint of the check. Can be reproduced paper(RP) or original paper deposit (OPD).

RemittanceAccount The remit account number, or secondary ID, that is printed onthe remit.

Indiv The value that was entered in the Indiv field for the item. Thisfield is optional and might be blank.

KeyedSerial The value that was entered in the KeyedSerial field for the item.This field is optional and might be blank.

DueDate The due date that is printed on the remit. This field is optionaland might be blank.

PayeeID The value that was entered in the PayeeID field for the item.This field is optional and might be blank.

PayeeName The value that was entereed in the PayeeName field for theitem. This field is optional and might be blank.





Address1 The value that was entered in the Address1 field for the item.This field is optional and might be blank.

Address2 The value that was entered in the AddressName2 field for theitem. This field is optional and might be blank.

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City The value that was entered in the City field for the item. Thisfield is optional and might be blank.

State The value that was entered in the State field for the item. Thisfield is optional and might be blank.

Zip The value that was entered in the Zip field for the item. Thisfield is optional and might be blank.

Field1–Field10 The values that were entered in Field1–Field10 for the item.This field is optional and might be blank.

ScannedSerial Serial number section of the MICR line that is printed onbusiness checks only. This will be blank for personal checks.

EPC External Processing Code section of the check number placed inposition 44, just before the ABA routing number of the MICRline.

Status Status of the transaction. Can be either approved (A) or void (V).

SECCode ACH Standard Entry Class code that is assigned to the item. Canbe POP (Point of Purchase), ARC (Accounts ReceivableConversion), or BOC (Back Office Capture).

ScannerMake The manufacturer name of the scanner that was used to scanthe item.

ScannerModel The model name of the scanner that was used to scan the item.

ScannerID The serial number of the scanner that was used to scan theitem.

ScannerFirmware The name of the software and version number that was used toscan the item.

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RDC Treasury User Guide Glossary

Glossary

account

The member node to which you send check deposits.

ACH

Automated Clearing House. It is an electronic network for financial transactions in the UnitedStates that processes large volumes of both credit and debit transactions. Rules andregulations governing the ACH network are established by NACHA and the Federal Reserve.

ANSI

American National Standards Institute.

ARC

Accounts Receivable Conversion. The standard ACH entry code for Accounts Receivablecheck transactions. Under NACHA rules, a paper check that a consumer (check writer) mailsto a biller’s remit or lock box location, or delivers to a drop box location, may be convertedinto an ACH debit. At the remit location, the biller electronically captures paymentinformation, including the routing number and account number.

Once a check is scanned and processed, the biller must destroy the check within 14 days andretain a copy (not original) for at least two years after the transaction date. The check writeris not present while the check is scanned. The payment information is then used to create ane-check to the consumer’s account. As of June 11, 2004, a biller must provide its customerswith the ability to opt-out of having their checks processed through the ACH network.

associate item

The images and data related to a single piece of paper that does not contain any informationnecessary for processing a transaction. For example, a customer change of address slip(includes back image, if captured).

auto-feed scanning mode

A scanning mode in which the scanner automatically pulls documents from the feeder.Typically used for batch feeding operations; however, can be used for single feeding as well.

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The scanner is typically not made active until documents are inserted into the feeder.

bank

Any depository financial institution, including a national bank, a state bank, a federal or statesavings bank, a credit union, or a savings association.

bank routing number

A nine-digit number (eight digits and a check digit) that identifies a specific financialinstitution. Also known as a transit/routing number.

batch

A group of checks (and, optionally, remittances, virtual remittances and/or generaldocuments) that are considered a single unit for the purpose of data processing. A batch cancontain multiple transactions, and a deposit can contain multiple batches. There is a limit of1,000 items per batch.

BCN

Batch control number. An identifier that is assigned to each batch. It is unique to themember, but it might not be unique in the system.

BCT

Batch Control Total. The total dollar amount of checks in a batch.

blocks

ITMS decisioning filter that prevents particular account numbers or bank numbers frombeing processed. Also known as MICR Account Blocks. This applies to ACH processing only.

BOFD

Bank of First Deposit. A bank that accepts a check for deposit from a customer. It is also theinstitution to which a check would be returned if the check is not paid. Also known asdepositary bank.

Canadian Payments Association

The Canadian Payments Association operates national clearing and settlement systems thatfacilitate the flow of funds between institutions, and mitigates risk to payment systemparticipants. The ITMS Deposit application adheres to the Canadian Payments Association

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Standard 006 Specifications for MICR-Encoded Payment Items when it parses Canadian check MICR codelines.

CAR

Courtesy Amount Recognition or Read. The ability to locate, analyze, and recognize handwritten or machine-printed amounts on documents. For example, $48.24.

centralized configuration

A part of the ITMS administration module. Centralized Configuration options define how checks are scanned and processed for ITMS Deposit applications. In Administration: under the CLIENT heading, click Management, open the Configuration tab, and select a version of RDC Treasury or RDC Business.

check

A demand instrument used to transfer funds from a payer to a payee. Also called a draft or an item.

check amount

The dollar amount of a check.

check digit

The final character of a routing number that may be used to test the validity of a specific routing number.

check image

An electronic or digital image of a check that is created by a depositor, a bank, or another participant in the check collection process. Check images can be exchanged electronically by banks, printed for customer statement purposes, displayed on Internet banking web sites, and used to create substitute checks.

check truncation

The conversion of a check to an electronic debit or image of the check by someone in the payment system other than the paying bank (that is, the bank that pays the check, or the bank of the customer who wrote the check). The transaction may be governed by check law or by electronic banking law.

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Client application

Also called Deposit application. Client applications are the scanning applications, such as RDC Treasury, that let ITMS users scan checks, enter data, and so on. Client applications provide an interface to a check scanner. Mobile client applications use the camera on a phone or tablet to scan images.

collecting bank

An institution that attempts to collect payment of a check. It can be either the bank of deposit or a subsequent collecting bank, such as a Federal Reserve Bank.

coupon

An item that contains information necessary for processing a payment transaction. For example, a utility bill. Also known as a remittance.

CSV

Comma separated value. A file type commonly used to transfer data from one database to another.

Data Intelligence

ITMS reports that contain item data in CSV, XML, or another machine-readable custom format. These reports are also called data feeds.

DCN

Deposit Control Number. An identifier that is automatically generated and assigned to each deposit. It is unique to the member, but it might not be unique in the system.

DCT

Deposit control total. The total dollar amount of all checks in the deposit.

decisioning

A process that determines whether an item is eligible for ACH processing. If the item is not eligible, specific routing rules are applied to determine alternative processing methods, such as Original Paper Deposit or Reproduced Paper, or not at all, as in a Stopped account. The following decisioning types are defined through the Dynamic Decisioning Portal on ITMS.

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o Rules: Determines the eligibility of a transaction based on check amount, type, ornumber.

o Blocks: Prevents particular account numbers or bank numbers from being processedas ACH transactions.

o Stops: Identifies a particular account or bank for which transactions will be refusedfor processing as Original Paper Deposit, ACH, or Reproduced Paper.

o Opt-Outs: A consumer account that has chosen not to have their check processed asan ACH transaction.

o ACHables: Items from a specified bank number that is eligible for ACH processing.

deposit

A group of batches sent to ITMS as a single transmission.

Deposit application

Also called Client application. Deposit applications are the scanning applications, such as RDC Treasury, that let ITMS users scan checks, enter check data, and so on. Deposit applications provide an interface to a check scanner. Mobile deposit applications use the camera on a phone to scan images.

deposit ticket

A receipt that accompanies a bank deposit that specifies and categorizes the deposit funds. Sometimes referred to as a deposit slip.

document

The physical piece of paper, or the images and data related to a single piece of paper, which might include the back image, if it was captured. For example, a check or remit. Also called an item.

DPM

Documents per minute. A speed measurement for scanner hardware.

duplicate check

The detection of two scanned checks in the system whose check bank account information is identical.

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ECC

Electronic Check Conversion. The process of scanning and electronically transmitting theMICR line of a check from the POS to the paying bank for settlement. Converted checks arerouted through the collecting bank to the ACH system and on to the paying bank.

electronic check

The term that refers to several types of electronic transactions: ACH-based electronic check,electronic network electronic check, and Internet- or telephone-initiated payment.

electronic endorsement

A system for applying a franking endorsement to an electronic image of a bank check. Alsoknown as virtual endorsement.

endorsement

A signature or stamp on a cash item by the payee, depository bank, or collecting bank.

endpoint

The destination for presentment of a check (the paying bank for forward collection, or thebank of first deposit for a returned check).

EPC

External Processing Code. A number placed in Position 44, just before the ABA routingnumber, of the MICR line. Check 21 and the proposed Federal Reserve regulations requirechanges to the EPC field for processing substitute checks.

Whenever a substitute check is created, a 4 is always printed in the EPC field. ANSI X9.90requires that a 4 be placed in the EPC position identifying a substitute check. On an originalcheck, Position 44 is generally left blank for forward collection. When a substitute check iscreated to return the check to the depositor, the substitute check will have a 4 in the EPCfield. This holds true when an image of an unpaid check is returned to the bank of firstdeposit or a substitute check is created and sent back to the depositor of the original item.

A 2 is placed on a qualified return strip or carrier document if the item is an original checkbeing sent as a qualified return. ANSI X9.90 requires that a 5 be placed in the EPC positionfor qualified returns of a substitute check. In that return process, a 5 is placed in position 44on the qualified return strip, carrier document or perforated slip attached to the substitutecheck.

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FI

Financial Institution. Refers to a bank, credit union or other organization that providesfinancial services.

FI node

The Customer node in the ITMS hierarchy that is configured for a settlement channel.

FRB

Federal Reserve Bank.

full-page document

A back or front document image with both a height and width that exceeds 5.0 inches.

general document

A non-financial document, such as a contract, envelope, or application form.

handdrop scanning mode

A scanning mode in which the scanner is always “open” and immediately scans an item thatis inserted into the handdrop mechanism. Typically used for single-feed operation. Thescanner is typically made active prior to inserting the item by user interaction with thesoftware. Not all scanners support handdrop mode.

Host

The part of ITMS that is not a client application.

ICR

Intelligent Character Recognition.

image

The front or back electronic representation of a scanned check. A check is alwaysrepresented by two images, the front and back.

image capture

A document is passed through a check scanner device, which can be connected to a point-of-sale (POS terminal), computer, Electronic Cash Register, server, or other device. The scanner

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captures the image and any MICR or OCR data in the document. The MICR or OCRinformation is transmitted to the peripheral device, where it is processed accordingly.

image storage

Captured images and their associated MICR/OCR data are sent to ITMS for storage.

In Progress batch status

A user or process is currently processing the batch, and possibly changing data. No otheruser or process can access the batch during this time.

IQA

Image Quality Assurance. Tests performed on the check image to validate the check forpotential image defects and usability problems.

IRD

Image Replacement Document. Also known as a substitute check. A paper reproduction ofthe original check that:

o Contains an image of the front and back of the original check.

o Bears a MICR line containing all the information appearing on the MICR line of theoriginal check, except as provided under generally applicable industry standards forsubstitute checks to facilitate the processing of substitute checks (regulations maycontain exceptions).

o Conforms, in paper stock, dimension, and otherwise, with generally applicableindustry standards for substitute checks.

o Is suitable for automated processing in the same manner as the original check.

IRN

Item Reference Number. An identifier that is automatically generated and assigned to eachitem. It is unique in the ITMS system.

ISN

Item Sequence Number. An item identifier assigned by the institution presenting to ITMS.

item

Checks, remittances, general documents, or virtual remittances.

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ITMS

Image & Transaction Management System.

LAR

Legal Amount Recognition. The recognition of the word representation of a check amount such as "forty-eight and 24/100 dollars".

member

Organizational units, such as companies, merchants, stores, terminals, or groups, that describe each point of transaction capture that transmits data to the system.

member hierarchy

The ITMS hierarchy includes members and users. Users are people who access the ITMS system to manage or view a particular member’s data.

merchant

An entity that receives and processes payments in exchange for the sale of goods and services.

Merchant node

The merchant member node in the ITMS hierarchy that is configured for a billing account.

MICR

Magnetic Ink Character Recognition. The characters on the bottom line on the face of a paper check that contains the routing or transit number of the financial institution the check is drawn on, the account number of the drawee (Receiver) and the check number, all printed in machine readable magnetic ink in a font devised for check reading.

MICR reader/imager

A scanner.

multi-merchant

In a distributed-location environment, multiple merchant locations enable batch processing for more than one merchant or location on the same Client workstation.

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NACHA

The Electronic Payments Association, formerly the National Automated Clearing HouseAssociation. NACHA is an organization in the United States that develops operating rules andbusiness practices for the Automated Clearing House (ACH) Network and for electronicpayments in the areas of Internet commerce, electronic bill and invoice presentment andpayment (EBPP, EIPP), e-checks, financial electronic data interchange (EDI), internationalpayments, and electronic benefit transfer (EBT). For more information, go towww.nacha.org.

OCR/ICR

Optical Character Recognition/Intelligent Character Recognition. Recognition of specialgraphic characters and fonts printed on documents, using optical reading technologies. OCRcharacters are easily read by the human eye and are the most common type of characterused in remit processing.

Offline SCM

A package of files that allows you to manually install Scanner Control Manager componentsto your workstation without logging into an application. This software also allowsadministrators to install SCM components to user workstations in silent mode. Also known asThickCab.

On-Us field

The MICR print band area between the closing amount symbol and the opening routingsymbol. Arrangement of the On-Us symbol is variable, specified by the financial institutionon which the check is written. It may include such information as the user's account number,a consecutive number, and a transaction or processing code.

OPD

Original Paper Deposit. Checks that are marked OPD can't be deposited remotely: theoriginal paper check must be taken to a bank. You can mark a check OPD by selecting theoption "Deposit at Bank" on the Image Quality Analysis error dialog box. Sometimes ITMSwill mark a check OPD if there is an internal error.

opt-out

A consumer account that has chosen not to have their check processed as an ACHtransaction. This applies to ACH processing only.

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original check

The first paper check issued with respect to a particular payment transaction.

owner code

A unique ID that is assigned to each member node in the hierarchy. It associates data that iscaptured remotely to a specific member in the ITMS hierarchy.

password profiles

A set of properties that define requirements for ITMS passwords, including password length,history depth, lockout threshold and duration, and complexity.

payee

The party to whom a check is made payable.

payer

A person or organization that makes a payment. Also spelled payor.

Payer Lookup

When a check or remit is scanned, the check MICR line or remit account numberinformation is compared to data in the ITMS database. If there is a match to existing payerinformation, data entry fields are automatically filled in with the corresponding data. PayerLookup information is uploaded to ITMS and downloaded by the Deposit application.

permissions

The ability to perform certain functions in a Deposit application.

POP

Point-of-Purchase. It is the standard ACH entry code for Point-Of-Purchase checktransactions. At the payment location, the payment information is electronically captured,including the routing number and account number. The payment information is then used tocreate an e-check to the consumer’s account. POP transactions are processed with the checkwriter present.

The check writer must authorize the ACH transaction by signing a receipt. The biller mustretain the authorization receipt signed by the check writer for a period of two years from the

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transaction date. The check writer must be provided with the scanned, voided check and a receipt of the transaction.

RDC Business

A web-based software application that provides a simple, quick way to remotely deposit checks using a scanner.

RDC Mobile

A mobile app that provides a simple, quick way to remotely deposit checks using the camera on an iPhone or Android device.

reference number

A number that links the check to the payer account. Often filled with an invoice number or remit number.

remit, remittance

An item that contains information necessary for processing a payment transaction. For example, a utility bill. Also known as a remittance stub or remittance coupon.

remittance account number

A consumer account number assigned by a billing organization in order to identify the consumer.

roles

Groups of permissions that are assigned to users. In ITMS, permissions are not assigned to users directly. Groups of permissions are collected in roles, and the role is assigned to users.

RP

Reproduced paper. A substitute check, IRD, or paper draft created from electronic transaction information.

routing number

A nine-digit number (eight digits and a check digit) that identifies a specific financial institution. Also known as a transit/routing number and bank routing number.

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RTF

Rich text format. A file format that contains basic text formatting options, such as font and margins.

rules

ITMS decisioning filters that determine the eligibility of a transaction based on check amount, type, or number. Also known as ACH Eligibility Rules. This applies to ACH processing only.

scanner

A device that digitally captures an image of a check and magnetically reads the MICR code line located on the bottom of a check..

SCM

Scanner Control Manager. ITMS software that allows the system to control a check scanner and allows the workstation to transfer data and images acquired from the scanner.

settlement

A transfer of funds between two parties (in cash, negotiable items or on the books of a mutual depository) to complete one or more prior transactions and made subject to final accounting. Settlement for the ACH Network occurs through the Federal Reserve Bank, with the exchange of funds occurring on settlement day.

settlement date

The date when an exchange of funds with respect to an entry or entries appears on the books of the Federal Reserve Bank.

SSO

Single Sign-On. A process that allows a user to sign in to their bank and then not need to sign in to ITMS.

stops

Identifies a particular account or bank for which transactions will be refused for processing as Original Paper Deposit, ACH, or Reproduced Paper. Also known as Biller Stops.

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transaction

A record of data containing sufficient information to initiate settlement processing. Therecan be multiple transactions in a batch and multiple batches in a deposit.

transaction profile

A configuration that determines how items, such as checks and remits, are processed duringa transaction. Transaction profiles are provided as a way to reduce error during processing.For example, you can specify the profile that a transaction must only contain a single remitfollowed by a single check.

transaction source

A node in the ITMS Host hierarchy configured to receive uploaded deposit data.

transit

Non-On-Us checks that are drawn on other financial institutions.

transit/routing number

A nine-digit number (eight digits and a check digit) in the MICR line of a check that identifiesa specific financial institution. Also known as a bank routing number.

TRN

Transaction Reference Number.

virtual endorsement

A system for applying a franking endorsement to an electronic image of a bank check. Alsoknown as electronic endorsement.

virtual remit

An electronically-inserted item that contains information for processing a paymenttransaction. It is useful, for example, if you normally include a remit in a transaction, but youare missing a physical remit.

workstation

The computer on which you use the Deposit application. Your workstation must have aconnection to the Internet.

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Remote Deposit Capture (RDC) Treasury...RDC Treasury Remit CSV report RDC Treasury Check and Remit...

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