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To ensure an effective media program, policies must be in place to inform users of practice and expectations of the media program. Users of the

school media program must know up front what the guidelines are for ethically utilizing school media programs and resources.

Karen Field

FRIT 7132, Administrative Policy Handbook

Relevant Policies DateAdopted/Revised

Evaluation of PolicyCompleteness/Currency

Suggestions or Links

Media Committee

Establishment

7/24/04 (new) This policy is complete.

Specifically states whose on the

committee, and the specific tasks

of the media committee.

No additional information is required.

Media Plan Revised 2/06 Policy includes steps for creating a

media plan, and a sample media

action plan.

No additional information is required.

Budget Revised 5/07 This policy is extensive and

complete. The policy includes

allocation of finds, accounts, and

purchasing, sample budget forms

such as the media plan for

expending Title V funds, budget

summary sheet, P-Card summary

sheet, and a budget expense

sheet.

No additional information is required.

Use of Non-School

Materials

Revised 2007(The

county policy

handbook was revised

at this time; no

specific date was

included as part of the

policy itself.)

Covers instructional relevance of 

item, age appropriateness,

copyright, and fair use. The policy

is not complete in that the school

itself requires the media center to

preview any material that will be

used as part of instruction (more

particularly, video or any print

housed in the media center.)

This policy could quickly be rectified by placing it with the

countys current policy on Selection of Instructional

Media. Placing this policy here clearly outlines the

selection of non-school materials and makes more sense

since the same rules exist for all instructional media.

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To ensure an effective media program, policies must be in place to inform users of practice and expectations of the media program. Users of the

school media program must know up front what the guidelines are for ethically utilizing school media programs and resources.

Karen Field

FRIT 7132, Administrative Policy Handbook

Selection Policy Revised 2007 It appears that the selection policyaddresses video in detail but print

sources are not addressed at all.

The following site from an ALA workbook for writing policyprovides a detailed, step-by-step process for addressing

this specific policy and includes print resources in media

selection.

http://www.ala.org/Template.cfm?Section=dealing&Temp

late=/ContentManagement/ContentDisplay.cfm&ContentI

D=11173 

Utilization/

Organization

Revised 5/07 This policy includes access and

delivery, references Information

Power, Building Partnerships for 

Learning, and SACS procedures,

including policy/procedures on

cataloging, collaboration, and

access to media resources.

Since the media center utilizes the county policy and does

not clearly indicate its own access policy, there should bea specific policy outlining this. The site below lists the

hours of the media center and the policy for accessing the

media center.

http://teachersites.schooldesk.net/content/4/92/985/my

%20files/MMHS%20Media%20Center%20Handbook.pdf  

Reconsideration Revised 2007 This policy is quite specific,

including appeals. Included in the

county policy handbook is a

Request for Reconsideration

form that must be filled out when

an item is being challenged.

No additional information is required.

Scheduling Revised 2007 Information Power, Building

Partnerships for Learning is

referenced as part of this policy as

well as State rule 160-4-4-01.

No additional information is required.

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To ensure an effective media program, policies must be in place to inform users of practice and expectations of the media program. Users of the

school media program must know up front what the guidelines are for ethically utilizing school media programs and resources.

Karen Field

FRIT 7132, Administrative Policy Handbook

CooperativePlanning/

Collaboration

Revised 2007 Collaboration is included as partof the flexible scheduling policy.

Since the Media Specialist

Evaluation Instrument specifically

addresses collaboration, I think

that this policy should be

addressed separately. Flexible

scheduling allows teachers and

students to come into the mediacenter, but it does not establish

collaboration.

The following link provides a good example of theexpectations from all parties who use the media center as

part of instruction.

http://www.mrsbentheim.com/Collaboration-Policy 

Copyright (Fair Use) Revised 2007 This policy cites Title 17 of the U.S.

Code, the fair use policy, and

videotaping. However, there are

other areas of copyright not

included in the county policy and

should be addressed at the schoollevel.

The site below includes some necessary items regarding

copyright policy. For example, the first part of the policy

states how an individual can go about asking for

permission to use copyrighted information. Additionally,

there is additional information about software copyright

as well.http://bellevuecollege.edu/lmc/handouts/Copyright.pdf  

Since the school does not have its own policies, and acts

on the county policies, items such as these are not

addressed, but should be part of the media specialists

responsibilities.

Disposition and

Weeding

Revised 5/07

Procedures 8/10/04

This policy is complete and

current. Policy includes weeding

guidelines at outlined by Dewey

category.

No additional information is required.

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4

To ensure an effective media program, policies must be in place to inform users of practice and expectations of the media program. Users of the

school media program must know up front what the guidelines are for ethically utilizing school media programs and resources.

Karen Field

FRIT 7132, Administrative Policy Handbook

Use of ElectronicCommunication

(Acceptable Use)

May 22, 2006IFBGA(1)

This policy includes networkresponsibility, including a section

that addresses inappropriate use

of the network. The school uses a

Network Responsibility

Agreement form that both

parents and student must sign.

An additional form is required of 

staff members who use thecounty network.

No additional information is required.

Internet Protection May 22, 2006

IFBGA (2)

In accordance with CIPA this

policy outlines the county policy

for blocking objectionable

material.

 Although the policy clearly states how the county is incompliance with CIPA, it does not address how or when the filtering system is updated nor does itaddress the possibility of allowing sites to beaccessed if they are proven to be useful for instructional purposes. The site below is a good

example of addressing these issues.http://www.8e6.com/documents/.../ Internet _Safety _ Plan _ Template.doc 

Website May 22, 2006

IFBGA(3)

This policy outlines school website

creation, a requirement for all

faculty. Included is a form that

has to be signed by faculty

members acknowledging thatthey will adhere to the county

policies concerning what can be

shared through teacher created

websites.

I think this policy needs to incorporate the language of 21st

 

century tools (wikis, podcasts, blogs) as part of the policy.

Doug Johnson provides some possible language

adjustments to meet the needs of the 21st

century learner

at:http://doug-johnson.squarespace.com/blue-skunk-

blog/2009/8/2/13-point-checklist-updated.html 

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To ensure an effective media program, policies must be in place to inform users of practice and expectations of the media program. Users of the

school media program must know up front what the guidelines are for ethically utilizing school media programs and resources.

Karen Field

FRIT 7132, Administrative Policy Handbook

Circulation There was no suchpolicy specifically

addressed in the

county media

handbook.

This policy, I assume, wasimplicitly addressed in access, but

since no school policy is included

as part of the county policy, the

schools policy is not stated and

should be.

This site provides detailed information about checking outresources, overdue fines, and lost or damage charges. I

chose it over other school policies because it encourages

all users to be good stewards of the resources provided by

the media center, even though it addresses students in

particular and not teachers.

http://zope.illinoisplinkit.org/site_lcls_gca/about-

us/library-policies 

Confidentiality There were no such

policy addressed in

the county media

handbook.

I didnt know that what students

check out is private. Reading

about this policy as taught me a

lot about confidentiality and since

it has legal ramification, it

certainly should be addressed in

the policies.

I chose this site because it provides detailed information

on privacy. Items such as the deletion of information that

provides tracking, a section that outlines the need for

parents to teach their children about giving out personal

information, who from the library can legally give out

personal information and security measures to keep

ensure privacy and confidentiality.

http://sherlib.wordpress.com/policies/privacy-and-confidentiality-policy/ 

Teacher/Student

Evaluation

Revised 5/07 Since teachers and students are

critical elements of a media

program, this policy is essential.

The staff of the media center

should solicit feedback from both

students and teachers in order toadjust and change media practices

that are beneficial for instruction.

No additional information is required.