RELEVANT INFORMATION ACTUAL TEXT MODIFIED TEXT … · 2014-02-17 · 8. The setup, construction,...
Transcript of RELEVANT INFORMATION ACTUAL TEXT MODIFIED TEXT … · 2014-02-17 · 8. The setup, construction,...
RELEVANT INFORMATION
ACTUAL TEXT MODIFIED TEXT
ARTICLE No. 4 - CORPORATE PURPOSE:
The main corporate purposes of the
company are the following activities:
1. The sale, purchase, acquisition in any
capacity, import, export, refining, storage,
bottling, packaging, canning, supply, and
distribution of hydrocarbons and their
byproducts as importer, exporter, refiner,
storing agent, and wholesaler by means of
supply plants, and as retailer by means of
own or leased (or held in any way)
automotive, aviation, maritime, and fluvial
service stations. The Company shall also be
able to operate as a retailer distributor acting
as an industrial trader.
2. The transportation of hydrocarbons by
land, sea, and rivers, as well as through
multi-purpose pipelines, oil pipelines, gas
pipelines, and propane pipelines, acting as
transporter.
3. The purchase and sale of business
premises located in the national territory or
in other countries, which are engaged in the
marketing of petroleum products or vehicle
natural gas.
4. The distribution of vehicle natural gas,
acting as trader or operator by means of
vehicle natural gas or mixed-purpose service
stations.
ARTICLE No. 4 - CORPORATE
PURPOSE: The main corporate purposes of
the company are the following activities:
1. The sale, purchase, acquisition in any
capacity, import, export, refining, storage,
bottling, packaging, canning, supply, and
distribution of hydrocarbons and their
byproducts as importer, exporter, refiner,
storing agent, and wholesaler by means of
supply plants, and as retailer by means of
own or leased (or held in any way)
automotive, aviation, maritime, and fluvial
service stations. The Company shall also be
able to operate as a retailer distributor
acting as an industrial trader.
2. The transportation of hydrocarbons by
land, sea, and rivers, as well as through
multi-purpose pipelines, oil pipelines, gas
pipelines, and propane pipelines, acting as
transporter.
3. The purchase and sale of business
premises located in the national territory or
in other countries, which are engaged in the
marketing of petroleum products or vehicle
natural gas.
4. The distribution of vehicle natural gas,
acting as trader or operator by means of
vehicle natural gas or mixed-purpose service
stations.
5. The direct, jointly, or delegated
construction of: gas pipelines; oil pipelines;
multi-purpose pipelines; propane pipelines;
main and urban distribution networks;
distribution, regulation, compression, and
storage stations; supply connections for the
vehicle natural gas distribution in service
stations; and in general, any other work or
premises necessary for the management,
distribution, and marketing of natural gas,
vehicle natural gas, propane gas (LPG), and
any other fuels (whether they are
hydrocarbons byproducts or not).
6. The execution of any raw material
transformation industrial activities for the
production of lubricants, motor oils, greases,
and petroleum and petro-chemical products.
7. Oil exploration and exploitation, an activity
that shall be carried out directly or in
participation as an associate or partner of
other companies that regularly perform such
activity.
8. The setup, construction, and commercial
exploitation of supply plants, pumping
stations, and service stations for receiving,
storing, selling, distributing, and retailing
hydrocarbons, as well as petroleum, petro-
chemical, and gas products, in all their
forms, among others, vehicle natural gas.
9. The manufacture, assembly, purchase,
sale, import, export, trading, distribution,
and supply of parts, accessories, devices,
machinery, and equipment related to other
activities of the company.
10. The provision of the consultancy service
to companies engaged in the distribution of
fuels, including gas, and the manufacturing
and distribution of lubricants and motor oils,
in the following fields: fuel, lubricant, and
5. The direct, jointly, or delegated
construction of: gas pipelines; oil pipelines;
multi-purpose pipelines; propane pipelines;
main and urban distribution networks;
distribution, regulation, compression, and
storage stations; supply connections for the
vehicle natural gas distribution in service
stations; and in general, any other work or
premises necessary for the management,
distribution, and marketing of natural gas,
vehicle natural gas, propane gas (LPG), and
any other fuels (whether they are
hydrocarbons byproducts or not).
6. The execution of any raw material
transformation industrial activities for the
production of lubricants, motor oils, greases,
and petroleum and petro-chemical products.
7. Oil exploration and exploitation, an
activity that shall be carried out directly or in
participation as an associate or partner of
other companies that regularly perform such
activity.
8. The setup, construction, and commercial
exploitation of supply plants, pumping
stations, and service stations for receiving,
storing, selling, distributing, and retailing
hydrocarbons, as well as petroleum, petro-
chemical, and gas products, in all their
forms, among others, vehicle natural gas.
9. The manufacture, assembly, purchase,
sale, import, export, trading, distribution,
and supply of parts, accessories, devices,
machinery, and equipment related to other
activities of the company.
10. The provision of the consultancy service
to companies engaged in the distribution of
fuels, including gas, and the manufacturing
and distribution of lubricants and motor oils,
in the following fields: fuel, lubricant, and
motor oil sale marketing; financial and
accounting; operating; systems; planning;
external auditing; human resources;
communication; and public relationships.
11. The investment or participation in
partnerships as associate or shareholder of
other national or foreign companies with the
same or a supplementary corporate purpose,
in which this Company shall have interests
due to the nature of their corporate purpose,
including but not limited to real estate
companies, real estate developers,
securitized real property companies, for the
development and expansion of the company
service stations. Additionally, the Company
shall be able to endorse national or foreign
companies in which the Company has any
sort of participation.
12. The investment of treasury surplus in the
acquisition of stock, installments or shares,
bonds, tradable certificates or any other
securities, and the conveyance, transfer, or
trade of them all.
13. The acceptance and execution of
representations, distributions, agencies,
concessions, or development of any other
commercial activity related to the corporate
purpose, or the contracting of these
activities with other natural persons or
companies.
14. The provision of services from any
nature. In order to carry out its corporate
purpose, the Company shall be able to
execute any civil, business, administrative, or
labor acts and contracts directly involved
with the engagement of the corporate
purpose, or related to the existence and
operation of the Company, including but not
limited to the ability to promote and found
motor oil sale marketing; financial and
accounting; operating; systems; planning;
external auditing; human resources;
communication; and public relationships.
11. The investment or participation in
partnerships as associate or shareholder of
other national or foreign companies with the
same or a supplementary corporate purpose,
in which this Company shall have interests
due to the nature of their corporate purpose,
including but not limited to real estate
companies, real estate developers,
securitized real property companies, for the
development and expansion of the company
service stations. Additionally, the Company
shall be able to endorse national or foreign
companies in which the Company has any
sort of participation.
12. The investment of treasury surplus in the
acquisition of stock, installments or shares,
bonds, tradable certificates or any other
securities, and the conveyance, transfer, or
trade of them all.
13. The acceptance and execution of
representations, distributions, agencies,
concessions, or development of any other
commercial activity related to the corporate
purpose, or the contracting of these
activities with other natural persons or
companies.
14. The provision of services from any
nature. In order to carry out its corporate
purpose, the Company shall be able to
execute any civil, business, administrative,
or labor acts and contracts directly involved
with the engagement of the corporate
purpose, or related to the existence and
operation of the Company, including but not
limited to the ability to promote and found
stores, warehouses, or sub-offices in
Colombia or abroad; to acquire in any
capacity all sorts of assets or real property,
to lease, title, convey, or levy them, and
leave them as a guarantee; to exploit
brands, commercial names, patents,
inventions or any other intangible property,
provided they are related to the main
corporate purpose; to draw, accept, endorse,
collect, and pay all types of securities; to
convey properties as donations, to
participate in public and private biddings; to
jointly draw or convey money with or without
interest, to enter into any insurance,
transportation, and participation account
contracts, or contracts with banking and/or
finance institutions. Paragraph: The
Company shall not be able to become
guarantor or surety of obligations different to
its own and the ones of the legal entities
with which the Company has the connection
of parent company, affiliate, or subsidiary.
15. The carrying out of port operator
activities, functions, and tasks for providing
the service of fuel supply at all the seaports
in the national territory.
16. The import of raw materials produced
from oil, bio-fuels, gas, alcohol fuel,
anhydride ethanol, and/or biodiesel.
17. The opening, administration,
management, and any other commercial
activity in general over business premises
that have the purpose of operating as
convenience stores in service stations.
18. The issue of securities in Colombia
and/or abroad.
19. The trading of all sorts of securities in
operations of the over-the-counter market or
stores, warehouses, or sub-offices in
Colombia or abroad; to acquire in any
capacity all sorts of assets or real property,
to lease, title, convey, or levy them, and
leave them as a guarantee; to exploit
brands, commercial names, patents,
inventions or any other intangible property,
provided they are related to the main
corporate purpose; to draw, accept,
endorse, collect, and pay all types of
securities; to convey properties as
donations, to participate in public and
private biddings; to jointly draw or convey
money with or without interest, to enter into
any insurance, transportation, and
participation account contracts, or contracts
with banking and/or finance institutions.
Paragraph: The Company shall not be able
to become guarantor or surety of obligations
different to its own and the ones of the legal
entities with which the Company has the
connection of parent company, affiliate, or
subsidiary.
15. The carrying out of port operator
activities, functions, and tasks for providing
the service of fuel supply at all the seaports
in the national territory.
16. The import of raw materials produced
from oil, bio-fuels, gas, alcohol fuel,
anhydride ethanol, and/or biodiesel.
17. The opening, administration,
management, and any other commercial
activity in general over business premises
that have the purpose of operating as
convenience stores in service stations.
18. The issue of securities in Colombia
and/or abroad.
19. The trading of all sorts of securities in
operations of the over-the-counter market or
in a stock exchange in Colombia and/or
abroad.
20. The construction, administration,
operation, and exploitation of commercial
and business premises intended for the
provision of hotel and touristic services.
21. The operation of laboratories for the
quality control of lubricants and motor oils,
the analysis of used and new motor oils, and
supplementary activities.
ARTICLE No. 6 - PAID AND
SUBSCRIBED CAPITAL: To date, from the
authorized capital, One Hundred Ninety-One
Thousand Nine Hundred Fifteen Million Four
Hundred Twenty-One Thousand Colombian
Pesos (COP $191,915,421,000.00) have been
subscribed, divided into One Hundred Ninety-
One Million Nine Hundred Fifteen Thousand
Four Hundred Twenty-One (191,915,421)
common shares. The paid capital amounts to
One Hundred Ninety-One Thousand Nine
Hundred Fifteen Million Four Hundred
Twenty-One Thousand Colombian Pesos
in a stock exchange in Colombia and/or
abroad.
20. The construction, administration,
operation, and exploitation of commercial
and business premises intended for the
provision of hotel and touristic services.
21. The operation of laboratories for the
quality control of lubricants and motor oils,
the analysis of used and new motor oils, and
supplementary activities.
22. The activity of restaurants,
cafeterias, commercial establishments
dedicated to the preparation,
distribution and sale of processed food
and/or manufactured,
commercialization, import, export and
distribution of products of agricultural
business, agriculture, processed food
and raw materials for the
manufacturing of all kinds of food.
TRANSITORY ARTICLE – PAID AND
SUBSCRIBED CAPITAL. The number of
shares subscribed, and in circulation
entirely paid, and the amount of
subscribed and paid capital will be
determined, subject to the law, to
these by-laws, and the Merger
Agreement of December 20th, 2013
between ORGANIZACIÓN TERPEL S.A.,
PROENERGÍA INTERNACIONAL S.A.,
SOCIEDAD DE INVERSIONES EN
ENERGÍA S.A., and TERPEL DEL
CENTRO S.A. at the moment of
perfectioning of the merger of which
the above mentioned Merger
(COP $191,915,421,000.00).
ARTICLE No. 9 - TITLES: A certificate that
accounts for the shareholder title shall be
delivered to every subscriber. Shares shall be
of the registered type, and they shall
circulated in a non-physical format under the
administration of a Centralized Security
5sitory, which shall keep the following
information: 1. The full name of the
shareholder; 2. The corporate name of the
Company, its main address, the number and
date of the Company incorporation deeds, as
well as the information of the Notary’s Office
with which the deeds are filed; 3. The
amount of shares that each share certificate
represents, par value of each share, and a
note specifying if they are common or
preferred; 4. Conditions to exercise the
preference right in the trade; 5. In preferred
shares, their inherent rights shall be listed.
ARTICLE No. 10: - TRADE OF SHARES:
Shares are transferable according to the
corresponding laws. The conveyance shall be
completed with the consent of the
contracting parties, but in order for it to
produce effects with regard to the company
and third parties, the shares shall be
registered in the shares registry book (which
is administrated by the centralized security
depository) by means of a written order from
Agreement refers to, in accordance to
the share fractions that must be
acquired by ORGANIZACIÓN TERPEL
S.A.
ARTICLE No. 9 - TITLES: A certificate that
accounts for the shareholder title shall be
delivered to every subscriber. Shares shall
be of the registered type, and they shall
circulated in a non-physical format under the
administration of a Centralized Security
Depository, which shall keep the
following information in respect to: 1.
The full name of the shareholder; 2. The
corporate name of the Company, its main
address, the number and date of the
Company incorporation deeds, as well as the
information of the Notary’s Office with which
the deeds are filed; 3. The amount of shares
that each share certificate represents, par
value of each share, and a note specifying if
they are common or preferred; 4. Conditions
to exercise the preference right in the trade;
5. In preferred shares, their inherent rights
shall be listed.
ARTICLE No. 10: - TRADE OF SHARES:
The uncertificated shares will be
represented by a global note, under the
custody and administration of Depósito
Centralizado de Valores, (Centralized
Security Depository,), which will keep
the suscribers’ annotations and the
Share Registry. Shareholders may
request for a certificate through their
direct depositor, that legitimizes them
for the exercise of the inherent rights
of their standing.
the transferor.
ARTICLE No. 11: - TRADE OF SHARES:
The right to trade shares is in all cases
subject to the condition that the Company,
or otherwise one or several shareholders, are
not interested in acquiring such shares
according to the conditions and within the
time periods indicated below. Consequently,
the shareholder who intends to convey all or
part of her/his shares shall inform about such
intention through a letter addressed to the
Company President, which shall determine
the price, sale time specifications, and all
other conditions of the possible share
transfer. The Company shall have a 30-
calendar-day term (counted from the date
such letter is received) to inform through the
Management if the Company shall acquire
the shares that shall be conveyed, according
to the conditions established in the offer. The
President of the Company shall duly and
timely send a copy of all the communications
to all the shareholders. Only in the case that
the Company expressly informs that it shall
not exercise the right to preferentially
acquire them, shareholders shall be able to
acquire them for themselves, and for such
purpose they shall have a 20-calendar-day
term counted from the day the Company
expressly declares it shall not exercise the
right to purchase them. In the case there are
several shareholders interested in exercising
the pre-emptive right, the shares subject to
trade shall be distributed on a pro rata basis
according to the number of shares owned by
each shareholder, unless the interested
parties reach a different agreement. If the
ARTICLE No. 11: - TRADE OF SHARES:
The right to trade shares is in all cases
subject to the condition that the Company,
or otherwise one or several shareholders,
are not interested in acquiring such shares
according to the conditions and within the
time periods indicated below. Consequently,
the shareholder who intends to convey all or
part of her/his shares shall inform about
such intention through a letter addressed to
the Company President, which shall
determine the price, sale time specifications,
and all other conditions of the possible share
transfer. The Company shall have a 30-
calendar-day term (counted from the date
such letter is received) to inform through the
Management if the Company shall acquire
the shares that shall be conveyed, according
to the conditions established in the offer.
The President of the Company shall duly and
timely send a copy of all the communications
to all the shareholders. Only in the case that
the Company expressly informs that it shall
not exercise the right to preferentially
acquire them, shareholders shall be able to
acquire them for themselves, and for such
purpose they shall have a 20-calendar-day
term counted from the day the Company
expressly declares it shall not exercise the
right to purchase them. In the case there
are several shareholders interested in
exercising the pre-emptive right, the shares
subject to trade shall be distributed on a pro
rata basis according to the number of shares
owned by each shareholder, unless the
interested parties reach a different
agreement. If the Company or the
shareholders, as the case may be, do not
Company or the shareholders, as the case
may be, do not agree with the seller in terms
of price and/or purchase time terms, or if it
is the case of an conveyance that, as the
swap, does not allow the substitution of what
is being received, the price of each share and
the payment term shall be established by
expert appraisers appointed by the interested
parties, as it has been established in the
Article 407 of the Code of Commerce. The
fees of the expert appraisers shall be paid in
equal parts by both the purchaser and the
seller. The transaction shall then be
mandatorily carried out by both the seller
and the purchaser for the price and payment
term established by the expert appraisers.
Paragraph. Notwithstanding the foregoing,
the pre-emptive right shall not apply in those
sales, trades, conveyances, transfers,
businesses, or legal acts that are carried out
by inter vivos or causa mortis acts with the
spouse, permanent
partner, people within the first degree of the
shareholder’s consanguinity, or between
legal persons with the same real beneficiary,
according to the Colombian law definition.
agree with the seller in terms of price and/or
purchase time terms, or if it is the case of an
conveyance that, as the swap, does not
allow the substitution of what is being
received, the price of each share and the
payment term shall be established by expert
appraisers appointed by the interested
parties, as it has been established in the
Article 407 of the Code of Commerce. Both
the purchaser and the seller shall pay
the fees of the expert appraisers in
equal parts. Both the seller and the
purchaser shall then mandatorily carry
out the transaction for the price and
payment term established by the expert
appraisers. Paragraph. Notwithstanding the
foregoing, the pre-emptive right shall not
apply in those sales, trades, conveyances,
transfers, businesses, or legal acts that are
carried out by inter vivos or causa mortis
acts with the spouse, permanent
partner, people within the first degree of the
shareholder’s consanguinity, or between
legal persons with the same real beneficiary,
according to the Colombian law definition.
PARAGRAPH.- Within the meaning of
the second section of Article 407 of the
Trade Code, or the norms that modify,
revoke, or replace it, while the
Company has its shares listed in the
Stock Exchange the paragraph
immediately above Article no.11 of
these by-laws is considered as not
written within the by-laws, instead the
following is held within the by-laws:
Shares are transferable according to
the corresponding laws, except when
there is a legal exception. The
conveyance is completed with the
consent of the contracting parties, but
in order for it to produce effects in
regards to the company and third
parties, the shares must be registered
in the shares registry book (which is
administrated by the centralized
security depository) by means of a
written order from the transferor. In
case of sale, the entry in the Share
Registry will proceed pursuant to a
written order of the transferor by
endorsement of the security or by a
transfer letter subscribed by the
transferor. The transferor must
indicate on the endorsement or letter
the transferee name, address,
nationality and identification. In forced
sales and in case of legal awards or of
winding-up of companies, the entry
will be made upon exhibition of the
original or authenticated copy of the
pertinent documents in which the
order or communication of whom
legally is entitled to order is contained.
In other cases the transferor must
present the documents that the current
legislation requires. To register the
new entry and issue the security to the
transferee, the security issued to the
transferor or previous owner will be
cancelled beforehand. If the shares
circulate in an uncertificated form, the
transfer of title will be legalized by
means of registration by Depósito
Centralizado de Valores (Centralized
Securities Deposit). The company does
not take responsability for facts or
circumstances that affect the validity
of the contract between transferor and
ARTICLE No. 13 - ACQUISITION OF
OWN SHARES: When the Company intends
to acquire its own shares, it shall comply
with the requirements listed below: 1. The
determination shall be made by the Board of
Directors with the favorable vote of the
majority of votes present in the meeting; 2.
The transaction shall be made with funds
taken from the net profits; 3. The shares
shall be completely free of obligations,
liabilities, and encumbrances. While these
shares are owned by the Company, their
inherent rights shall be suspended.
transferee of the title transfer, and will
only accept or reject title transfers in
compliance with the external
formalities of the transfer.
ARTICLE No. 13 - ACQUISITION OF
OWN SHARES: When the Company intends
to acquire its own shares, it shall comply
with the requirements listed below: 1. The
determination shall be made by the Board of
Directors with the favorable vote of the
majority of votes present in the meeting; 2.
The transaction shall be made with funds
taken from the net profits; 3. The shares
shall be completely free of obligations,
liabilities, and encumbrances. 4.- The
mechanism used for the reacquisition
must guarantee equal basis for all
shareholders; 5.- The acquisition price
will be set by the Board of Directors
according to studies in compliance with
technically recognized proceedures.
While these shares are owned by the
Company, their inherent rights shall be
suspended. PARAGRAPH.- The
reacquired shares may be transfered by
action of the Board of Directors
without having to prepare a share
subscription regulation provided that
the selected transfer mechanism
guarantees equal basis for acquisition
for all company shareholders.
Otherwise, the action of the Assembly
and the forseen mayority is required to
waiver the subscription pre-emptive
right.
ARTICLE No. 15: - PLEDGING OF
SHARES: The pledging of shall be
completed through its registration on the
account administered by the Centralized
Security Depository, and registered on the
shares book; and it shall not confer to the
creditor the rights inherent to the
shareholder quality, but by virtue of
stipulation or express pact. The document
certifying the mentioned pact shall be
enough proof to execute before the
Company the rights conferred to the creditor.
ARTICLE No. 24 - REPRESENTATION:
Shareholders shall be able to be represented
in the General Shareholders Assembly
meetings by means of a written authorization
granted to natural or legal persons according
to what is deemed convenient. This
authorization shall include the following:
name of the legal representative, name of
the person who is being represented, the
date or period of the meeting(s) for which
the authorization is valid. These
authorizations can be sent to the Company
via telefax. The authorizations granted
abroad only require the formalities
established herein.
ARTICLE No. 15: - PLEDGING OF
SHARES: The pledging of shall be
completed through its registration on the
account administered by the Centralized
Security Depository, and registered on the
shares book; and it shall not confer to the
creditor the rights inherent to the
shareholder quality, but by virtue of
stipulation or express pact. The document
certifying the mentioned pact shall be
enough proof to execute before the
Company the rights conferred to the
creditor.
ARTICLE No. 24 - REPRESENTATION:
Shareholders shall be able to be represented
in the General Shareholders Assembly
meetings by means of a written
authorization granted to natural or legal
persons according to what is deemed
convenient. This authorization shall include
the following: name of the legal
representative, name of the person who is
being represented, the date or period of the
meeting(s) for which the authorization is
valid, and in all case in compliance with
legal provisions . These authorizations can
be sent to the Company via telefax. The
authorizations granted abroad only require
the formalities established herein.
ARTICLE No. 38 - ELECTIONS: In all
cases in which two or more people are being
appointed to form the same collegiate body,
commission, or Board, the voting quotient
system shall be applied. The voting
quotient shall be determined by dividing
ARTICLE No. 38 - ELECTIONS: In all
cases in which two or more people are being
appointed to form the same collegiate body,
commission, or Board, the voting quotient
system shall be applied. The voting quotient
shall be determined by dividing the total
number of valid casted votes by the number
of people to be appointed. The scrutiny shall
be started with the list that has obtained the
most votes and so on in a descendant order.
From each list, as many people as the result
(whole number) of dividing the total number
of casted votes by the quotient shall be
declared appointed. And if there are
positions left to be appointed, they shall
correspond to the higher remainders,
scrutinizing them in the same descendant
order. In case of a tie of the remainders, it
shall be decided by random drawing.
ARTICLE No. 39 - FUNCTIONS OF THE
GENERAL SHAREHOLDERS ASSEMBLY:
The following are the functions of the
General Shareholders Assembly: 1. To study
and approve amendments to be applied to
the bylaws; 2. To evaluate the reports
submitted by the administrators and the
President of the Company related to the
status of the corporate businesses and the
report of the tax auditor; 3. To examine and
approve or disapprove the year-end balance
statements and the accounts that shall be
rendered by the administrators; 4. To decide
what to do with the corporate profits
pursuant to the bylaws and the laws; 5. To
the total number of valid casted votes by the
number of people to be appointed. The
scrutiny shall be started with the list that has
obtained the most votes and so on in a
descendant order. From each list, as many
people as the result (whole number) of
dividing the total number of casted votes by
the quotient shall be declared appointed.
And if there are positions left to be
appointed, they shall correspond to the
higher remainders, scrutinizing them in the
same descendant order. In case of a tie of
the remainders, it shall be decided by
random drawing.
ARTICLE No. 39 - FUNCTIONS OF THE
GENERAL SHAREHOLDERS ASSEMBLY:
The following are the functions of the
General Shareholders Assembly: 1. To study
and approve amendments to be applied to
the bylaws; 2. To evaluate the reports
submitted by the administrators, the Audit
Committee, and the President of the
Company related to the status of the
corporate businesses and the report of the
tax auditor; 3. To examine and approve or
disapprove the year-end balance statements
and the accounts that shall be rendered by
the administrators; 4. To decide what to do
with the corporate profits pursuant to the
bylaws and the laws; 5. To set up and
increase the reserves for all intends and
purposes. 6. To establish the dividend
amount, as well as the payment method and
term; 7. To appoint and remove members of
the Board of Directors, as well as the main
and substitute tax auditors, and to establish
their remunerations. 8. To appoint the
set up and increase the reserves for all
intends and purposes. 6. To establish the
dividend amount, as well as the payment
method and term; 7. To appoint and remove
members of the Board of Directors, as well
as the main and substitute tax auditors, and
to establish their remunerations. 8. To
appoint the Company liquidator; 9. To
command the corresponding actions against
the administrators, directive staff, and tax
auditor; 10. To decree the issue of corporate
bonds and debt securities; 11. To decree the
total conveyance of the Company assets; 12.
To delegate to the Board of Directors or the
President of the Company those functions
that the law allows to delegate; 13. To
implement the measures required for the
compliance with the bylaws, and for fulfilling
the common interest of the partners; 14. To
determine, by means of the favorable votes
of at least seventy-five percent (75%) of the
shares present in the meeting, to place a
specific issue of common shares without
being subject to the pre-emptive right; 15.
All other functions established by the laws or
by these bylaws, which are not the
responsibility of another body.
ARTICLE No. 47 - FUNCTIONS: The
following are the functions of the Board of
Directors: 1. To create its own regulations
and establish the internal regulations for the
Company; 2. To cooperate with the President
of the Company in
the administration and management of the
corporate businesses, as well as to delegate
Company liquidator; 9. To command the
corresponding actions against the
administrators, directive staff, and tax
auditor; 10. To decree the issue of corporate
bonds and debt securities; 11. To decree the
total conveyance of the Company assets; 12.
To delegate to the Board of Directors or the
President of the Company those functions
that the law allows to delegate; 13. To
implement the measures required for the
compliance with the bylaws, and for fulfilling
the common interest of the partners; 14. To
determine, by means of the favorable votes
of at least seventy-five percent (75%) of the
shares present in the meeting, to place a
specific issue of common shares without
being subject to the pre-emptive right; 15.
All other functions established by the laws or
by these bylaws, which are not the
responsibility of another body.
ARTICLE No. 47 - FUNCTIONS: The
following are the functions of the Board of
Directors: 1. To create its own regulations
and establish the internal regulations for the
Company; 2. To cooperate with the
President of the Company in
the administration and management of the
corporate businesses, as well as to delegate
to the President or any other employee the
functions deemed convenient; 3. To every
year appoint the President of the Company
and his/her corresponding substitute, as well
as the judicial legal representative and
his/her corresponding substitute; 4. To
determine, when deemed appropriate, the
creation of consultant or technical
committees, formed by the number of
to the President or any other employee the
functions deemed convenient; 3. To every
year appoint the President of the Company
and his/her corresponding substitute, as well
as the judicial legal representative and
his/her corresponding substitute; 4. To
determine, when deemed appropriate, the
creation of consultant or technical
committees, formed by the number of
members deemed adequate, for the purpose
of advising the President of the Company in
specific matters, and also to create all other
job positions deemed necessary for the good
service of the Company, which includes the
assignment of their functions and
corresponding compensations; 5. To submit
to the General Shareholders Assembly, and
jointly with the President of the Company,
the balance statement of each fiscal period,
as well as all other annexes and reports
established in the Article 446 of the Code of
Commerce, and to propose amendments
considered adequate for the bylaws to the
General Shareholders Assembly; 6. To advise
the President of the Company when she/he
requests it regarding legal actions that shall
be started or continued; 7. To summon the
General Shareholders Assembly to
extraordinary meetings when deemed
convenient or when requested by a number
of shareholders representing at least a 1/4th
of the subscribed shares; 8. To cast its
consultative vote when the General
Shareholders Assembly requests it or in the
cases determined in the bylaws; 9. To
examine, when deemed convenient, directly
or through a committee, the books,
accounts, documents, and cash flows of the
Company; 10. To approve the acquisition of
members deemed adequate, for the purpose
of advising the President of the Company in
specific matters, and also to create all other
job positions deemed necessary for the good
service of the Company, which includes the
assignment of their functions and
corresponding compensations; 5.
Designate the members of the Audit
Committee; 6. To submit to the General
Shareholders Assembly, and jointly with the
President of the Company, the balance
statement of each fiscal period, as well as all
other annexes and reports established in the
Article 446 of the Code of Commerce, prior
consideration of these by the Audit
Committee, and to propose amendments
considered adequate for the bylaws to the
General Shareholders Assembly; 7. To
advise the President of the Company when
she/he requests it regarding legal actions
that shall be started or continued; 8. To
summon the General Shareholders Assembly
to extraordinary meetings when deemed
convenient or when requested by a number
of shareholders representing at least a 1/4th
of the subscribed shares; 9. To cast its
consultative vote when the General
Shareholders Assembly requests it or in the
cases determined in the bylaws; 10. To
examine, when deemed convenient, directly
or through a committee, the books,
accounts, documents, and cash flows of the
Company; 11. To approve the acquisition of
other companies, to sell them, or to propose
to the General Shareholders Assembly their
incorporation or merger with another
company; 12. To establish or suppress
branches or sub-offices in Colombia or
abroad, to regulate their operation and fix at
other companies, to sell them, or to propose
to the General Shareholders Assembly their
incorporation or merger with another
company; 11. To establish or suppress
branches or sub-offices in Colombia or
abroad, to regulate their operation and fix at
all times the faculties and responsibilities of
the administrators; 12. To regulate the
placement of the common shares the
Company has reserved; 13. To determine the
budget items the Board wants to take into
special funds; 14. To interpret the provisions
of the bylaws that could cause doubts, and
to fix their sense while the General
Shareholders Assembly is summoned for the
next meeting in order to submit the matter in
question; 15. To authorize the President of
the Company to enter into any act or
contract representing an amount greater
than one million dollars (USD
$1,000,000.00);16. To watch over the strict
compliance with all the provisions contained
in these bylaws and the ones established for
the adequate operation of the Company, and
to make the necessary decisions so that the
Company fulfills its purposes, provided such
decisions are not the responsibility of the
General Shareholders Assembly or any other
body of the Company; 17. To authorize the
Legal Representatives of all the affiliate
and/or subordinated companies to enter into
any act or contract representing an amount
greater than one million dollars (USD
$1,000,000.00), with the exception of the
acquisition and sale of petroleum and gas
products, which are not subject to the
aforementioned restriction; 18. To approve
the issue of securities, including but not
limited to the creation and approval of the
all times the faculties and responsibilities of
the administrators; 13. To regulate the
placement of the common shares the
Company has reserved; 14. To determine
the budget items the Board wants to take
into special funds; 15. To interpret the
provisions of the bylaws that could cause
doubts, and to fix their sense while the
General Shareholders Assembly is
summoned for the next meeting in order to
submit the matter in question; 16. To
authorize the President of the Company to
enter into any act or contract representing
an amount greater than one million dollars
(USD $1,000,000.00); 17. To watch over the
strict compliance with all the provisions
contained in these bylaws and the ones
established for the adequate operation of
the Company, and to make the necessary
decisions so that the Company fulfills its
purposes, provided such decisions are not
the responsibility of the General
Shareholders Assembly or any other body of
the Company; 18. To authorize the Legal
Representatives of all the affiliate and/or
subordinated companies to enter into any
act or contract representing an amount
greater than one million dollars (USD
$1,000,000.00), with the exception of the
acquisition and sale of petroleum and gas
products, which are not subject to the
aforementioned restriction; 19. To approve
the issue of securities, including but not
limited to the creation and approval of the
corresponding Issue and Placement
Regulations and the determination of all
other terms and conditions deemed relevant
in order to carry out the issue of the
securities, and to delegate to the legal
corresponding Issue and Placement
Regulations and the determination of all
other terms and conditions deemed relevant
in order to carry out the issue of the
securities, and to delegate to the legal
representative the responsibility to perform
all the necessary activities for the successful
placement of the securities directly or
through an attorney-in-fact; 19. To amend
the Corporate Governance Code and/or the
Regulations of the Auditing Committee; 20.
To approve the acquisition of shares of the
Company.
ARTICLE No. 52 - FACULTIES OF THE
PRESIDENT, THE JUDICIAL LEGAL
REPRESENTATIVE, AND THEIR
SUBSTITUTES: The President of the
Company shall exercise the functions and
attributions of such job position, and
specially the following: 1. To judicially and
extra-judicially represent the Company
before the associates, third parties, and all
representative the responsibility to perform
all the necessary activities for the successful
placement of the securities directly or
through an attorney-in-fact; 20. To create
and/or amend the Corporate Governance
Code and/or the Regulations of the Auditing
Committee and other committees that
the Board of Directors may eventually
create 21. To approve the acquisition of
shares of the Company. 22. Designate
within the legal representatives or the
legal representative the person
responsible for the timely
dissemination of the company’s
relevant information; 23. Consider, and
reply in writing, the proposals of a
plural amount of shareholders that
represent at least five percent (5%) of
share subscription, stating the reasons
that motivated the decision.
ARTICLE No. 52 - FACULTIES OF THE
PRESIDENT, THE JUDICIAL LEGAL
REPRESENTATIVE, AND THEIR
SUBSTITUTES: The President of the
Company shall exercise the functions and
attributions of such job position, and
specially the following: 1. To judicially and
extra-judicially represent the Company
before the associates, third parties, and all
sorts of judicial and administrative
authorities, with the capability to appoint
authorized agents, who shall be able to
represent the Company in any case; 2. To
execute the agreements and resolutions of
the General Shareholders Assembly and
Board of Directors; 3. To prepare and enter
into the acts and contracts required for the
sorts of judicial and administrative
authorities, with the capability to appoint
authorized agents, who shall be able to
represent the Company in any case; 2. To
execute the agreements and resolutions of
the General Shareholders Assembly and
Board of Directors; 3. To prepare and enter
into the acts and contracts required for the
fulfillment of the Company purposes.
Nevertheless, the President of the Company
shall require prior authorization by the Board
of Directors in order to enter into any act or
contract representing an amount greater
than the equivalent to one million dollars
(USD $1,000,000.00). With the exception of
the acquisition and sale of petroleum and gas
products, which shall not require any
authorization by the Board of Directors no
matter what the amount of such acquisitions
and/or sales is; 4. To summon the General
Shareholders Assembly and the Board of
Directors pursuant to what has been
established in these bylaws. 5. To submit to
the General Shareholders Assembly, and
jointly with the Board of Directors, the
balance statement of each fiscal period, the
management report, and all other annexes
and reports established in the Article 446 of
the Code of Commerce. 6. To submit to
arbitration or settle the disagreements of the
Company with third parties, in accordance
with the limitations established in section 3
above; 7. To appoint and remove the
Company employees whose appointment or
removal is not the responsibility of the
General Shareholders Assembly or the Board
of Directors; 8. To delegate determined
functions of her/his job position within the
limits established in the bylaws; 9. To look
fulfillment of the Company purposes.
Nevertheless, the President of the Company
shall require prior authorization by the Board
of Directors in order to enter into any act or
contract representing an amount greater
than the equivalent to one million dollars
(USD $1,000,000.00). With the exception of
the acquisition and sale of petroleum and
gas products, which shall not require any
authorization by the Board of Directors no
matter what the amount of such acquisitions
and/or sales is; 4. To summon the General
Shareholders Assembly and the Board of
Directors pursuant to what has been
established in these bylaws. 5. To submit to
the General Shareholders Assembly, and
jointly with the Board of Directors, the
balance statement of each fiscal period, the
management report, and all other annexes
and reports established in the Article 446 of
the Code of Commerce. 6. To submit to
arbitration or settle the disagreements of the
Company with third parties, in accordance
with the limitations established in section 3
above; 7. To appoint and remove the
Company employees whose appointment or
removal is not the responsibility of the
General Shareholders Assembly or the Board
of Directors; 8. To delegate determined
functions of her/his job position within the
limits established in the bylaws; 9. To look
after the collection and investment of the
Company funds; 10. To make all possible
efforts to ensure all the Company employees
duly fulfill their duties, including the
revelation systems and financial
information control and inform the
General Shareholders Assembly or the Board
of Directors about the serious faults or
after the collection and investment of the
Company funds; 10. To make all possible
efforts to ensure all the Company employees
duly fulfill their duties, and inform the
General Shareholders Assembly or the Board
of Directors about the serious faults or
irregularities arising in this respect; and 11.
To exercise all other functions delegated by
the law, the General Shareholders Assembly,
and the Board of Directors. PARAGRAPH: The
Judicial Legal Representative shall be
exclusively in charge of the functions listed in
the paragraph of Article 49 of these bylaws,
and the Section 1 of this Article.
ARTICLE No. 55 A) - AUDITING
COMMITTEE: The Company shall have an
Auditing Committee formed by at least three
(3) members of the Board of Directors,
including all the independent members. The
Auditing Committee shall be chaired by an
independent member of the Board of
Directors. The decisions of the Auditing
Committee shall be made by simple majority.
The Tax Auditor shall attend the Auditing
Committee meetings, and the Tax Auditor
shall have voice but not the right to vote.
The Auditing Committee meetings shall be
held at least every three (3) months, and the
decisions made in such meetings shall be
irregularities arising in this respect; and 11.
Certify that the financial statements
and other public relevant information
contain no latent defects, imprecisions
or errors that prevent knowledge of the
state of company equity or operations.
12. To exercise all other functions
delegated by the law, the General
Shareholders Assembly, and the Board of
Directors. PARAGRAPH: The Judicial Legal
Representative shall be exclusively in charge
of the functions listed in the paragraph of
Article 49 of these bylaws, and the Section 1
of this Article.
ARTICLE No. 55 A) - AUDITING
COMMITTEE: The Company shall have an
Auditing Committee formed by at least three
(3) members of the Board of Directors,
according to the decision of the Board
of Directors, including all the independent
members. An independent member of
the Board of Directors shall chair the
Auditing Committee. The Auditing
Committee shall decide by simple
majority. The Tax Auditor shall attend the
Auditing Committee meetings, and the Tax
Auditor shall have voice but not the right to
vote. The Auditing Committee meetings shall
be held at least every three (3) months, and
the decisions made in such meetings shall be
recorded in minutes pursuant to the
provisions of the currently valid specific
regulations. The reports recorded in the
minutes shall be submitted to the Board of
Directors at least once a year, or with a
lesser frequency if the Board of Directors so
requests it.
The Auditing Committee members shall have
recorded in minutes pursuant to the
provisions of the currently valid specific
regulations. The reports recorded in the
minutes shall be submitted to the Board of
Directors at least once a year, or with a
lesser frequency if the Board of Directors so
requests it.
The Auditing Committee members shall have
the same commission term that the Board of
Directors, and shall be appointed by this
Board by simple majority. The Auditing
Committee members shall have the
experience that allows them to completely
fulfill their functions.
PARAGRAPH No. 1: The secretary general
of the Company or a person appointed by
her/him (who can be an employee of the
Company) shall act as the Auditing
Committee secretary. The secretary general
shall not have the right to vote.
PARAGRAPH No. 2: The Auditing
Committee shall have its own regulations,
which shall be approved by the Board of
Directors.
ARTICLE No. 60 - GENERAL BALANCE
STATEMENT: Every year on December 31st,
the Company shall make an accounting cut in
order to prepare and communicate its duly
certified general purpose financial
statements. The balance statement,
inventory, books, and all other supporting
items of the reports shall be submitted to the
administration office fifteen (15) days before
the date scheduled for the General
Shareholders Assembly meetings so that the
the same commission term that the Board of
Directors, and shall be appointed by this
Board by simple majority. The Auditing
Committee members shall have the
experience that allows them to completely
fulfill their functions.
PARAGRAPH No. 1: The secretary general
of the Company or a person appointed by
her/him (who can be an employee of the
Company) shall act as the Auditing
Committee secretary. The secretary general
shall not have the right to vote.
PARAGRAPH No. 2: The Auditing
Committee shall have its own regulations,
which shall be approved by the Board of
Directors.
ARTICLE No. 60 - GENERAL BALANCE
STATEMENT: Every year on December
31st, the Company shall make an accounting
cut in order to prepare and communicate its
duly certified general purpose financial
statements. The balance statement,
inventory, books, and all other supporting
items of the reports, once revised by the
Auditing Committee, shall be submitted
to the administration office fifteen (15) days
before the date scheduled for the General
Shareholders Assembly meetings so that the
material can be examined by the
shareholders.
ARTICLE No. 61 - BALANCE
material can be examined by the
shareholders.
ARTICLE No. 61 - BALANCE STATEMENT
APPROVAL: The balance statement shall be
submitted for approval to the General
Shareholders Assembly, the Board of
Directors, and the President of the Company
along with all other documents mentioned in
the Article 446 of the Code of Commerce.
While the Company continues to be
monitored by the Superintendency of
Companies, the Company shall submit the
demanded documents with the formalities
required for such effect within the time
period indicated.
ARTICLE No. 74 - AGREEMENTS AMONG
SHAREHOLDERS: Two or more
shareholders, who do not act as
administrators of the Company, shall be able
to enter into agreements by virtue of which
they commit to vote toward the same or a
determined purpose in the General
Shareholders Assembly meetings. This
agreement can include the provision that
allows one or more of them, or a third party,
to represent all of them in the General
Shareholders Assembly meeting(s). This
provision shall generate effects on the
Company only if the agreement is submitted
in writing to the legal representative for
STATEMENT APPROVAL: The balance
statement shall be submitted for approval to
the General Shareholders Assembly by the,
the Board of Directors, and the President of
the Company, and once reviewed by the
Auditing Committee, along with all other
documents mentioned in the Article 446 of
the Code of Commerce. While the Company
continues to be monitored by the
goverment authority in charge of
inspection, surveillance, and control,
the Company shall submit the demanded
documents with the formalities required for
such effect within the time period indicated.
ARTICLE No. 74 - AGREEMENTS
AMONG SHAREHOLDERS: Two or more
shareholders, who do not act as
administrators of the Company, shall be able
to enter into agreements by virtue of which
they commit to vote toward the same or a
determined purpose in the General
Shareholders Assembly meetings. This
agreement can include the provision that
allows one or more of them, or a third party,
to represent all of them in the General
Shareholders Assembly meeting(s). This
provision shall generate effects on the
Company, the parties, other
shareholders, and third parties, only if
the agreement is submitted in writing to the
legal representative for being filed with the
offices where the Company administration
operates, and published at the Registro
Nacional de Valores y Emisores
(National Securities Registry). For all
being filed with the offices where the
Company administration operates. For all
other matters, the Company and the rest of
the shareholders shall not be held
responsible for the breaching of the
agreement terms.
This abridgment corresponds to the entirety
of the currently valid bylaws of Organización
Terpel S.A.
other matters, the Company and the rest of
the shareholders shall not be held
responsible for the breaching of the
agreement terms.
This abridgment corresponds to the entirety
of the currently valid bylaws of Organización
Terpel S.A.