Reimagine Your IT Procurement - Wild Apricot · 2016-11-14 · • Streamline acquisitions under...

1U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES

National Institutes of HealthOMB Authorized GWACs for IT Acquisitions

Reimagine Your IT Procurement

Bridget Gauer, NITAAC Acting Director

November 15, 2016



What We Will Discuss Today

• Who is NITAAC

• Overview of GWACs

• NITAAC’s GWACs

• Advantages of Using GWACs

• Summary

• Q&A



Welcome to NITAAC

• Insert Todd’s video here



Reimagining Acquisitions

• New laws and directives strive to keep pace with digital

transformation

• Reimagining acquisitions is seeking new ways to apply

the rules for faster, easier, more successful

procurements

• NITAAC is a trusted source for continuous innovation in

acquisition services



National Institute of Health Information

Technology Acquisition and

Assessment Center (NITAAC)

Overview



Who is NITAAC?

• OMB designated Executive Agent tasked with providing

federal agencies with the ability to streamline procurement

processes for obtaining your IT requirements.

• 20 years of experience managing federal IT contracts

• Fulfilled $5B of federal IT requirements last year

• Technology-driven, process-oriented

• Believe in quality customer service and support

• Expanded capabilities to include our new full-service

Assisted Acquisition program



• Select pool of industry leaders and innovators vetted

through a comprehensive evaluation process for:

Technical capabilities

Past performance

Small disadvantaged business (SDB) participation

Small business subcontracting plans

Health related SME

• Open to collaboration and partnering

• Commitment to long-term relationships

• Collectively provide everything IT!

7

NITAAC Contract Holders



Just a few of our customers…..

And many more…..



Government-Wide Acquisition

Contracts (GWACs)



What are GWACs?

• Government wide acquisition contract (GWAC) means a

task-order or delivery-order contract for information

technology

• May be used by all Government Agencies

• Established pursuant to section 511(e) of the Clinger–

Cohen Act (1996), formerly the Information Technology

Management Reform Act



Advantages of GWACs Versus Open Market

GWACs• Fair opportunity required

• Pre-negotiated ceiling rates at

master contract level

• Already Competed -Additional

competition drives down cost at

task/delivery order level

• Task delivery orders may be

awarded in 30 days or less

• Wide latitude to streamline

selection

• No protests under $10M

• Wide variety of contract types

available

Open Market • Must follow formal solicitation

procedures (FAR 13 &15)

• Labor rates must be negotiated

• Must meet competition

requirements of FAR Part 6

• Must conduct source selection

(IAW FAR 13&15)

• May be protested at any dollar

value and both pre and post

award

• Average solicitation awarded in 6-

9 months



NITAAC’s GWACs

• Everything IT - available to all DoD and Federal Civilian agencies

• No limit on individual task/delivery order value

• Streamline acquisitions under FAR 16.505 (shorten time to award)

Fair opportunity exclusions allowed under FAR 16.505 (b) (2)

• No protests allowed on orders under $10M except for:

Scope value

Period of performance

Ceiling value $20 billion

• Less than 1% of NITAAC orders have been under protest

Scope reviews with CIO-SP3 and CIO-SP3 Small Business GWACs



Advantages of Using NITAAC



Ease Speed

Pricing Control

Quality



• Highly Qualified Industry Partners

GWACs provide access to premier industry partners

who have undergone a stringent selection process

o This means access to exceptionally qualified IT

service providers enabling innovative solutions at

competitive prices

• NITAAC Staff

Contracting and IT subject matter experts available to

assist with your procurement needs

Quality



• GWACs are already fully competed

Each request receives an average of 3-5 high-quality

proposals

• Wide latitude in source selection procedures

Comparative analysis is allowed

Only highest-qualified contractors engaged in

discussion

Speed/Efficiency



• Ceiling rates are on average 10-15% less than those

found on the open market or through comparable

contracts (can always negotiate lower)

• Commodities competitively priced through volume

discounts

• NITAAC Strategic Solutions negotiated for even lower

prices on commodities

Competitive Pricing



• Secure online system for competition management (e-

GOS)

Built-in Fair Opportunity

Streamline market research

• All FAR clauses already included

• Formal evaluation plans or scoring of quotes or offers are

not required

• Subcontracting plans already negotiated

• Base prices included

Ease



• Ordering Contracting Officer issues GWAC order

Sets competition/award timeline

Determines set aside preference

Determines contract type (e.g., fixed price, time and

material, cost reimbursement)

Ability to add new technology, labor categories, and

agency specific terms and conditions

Control



CIO-SP3 & CIO-SP3 Small Business

IT Services & Solutions



$ 2 0 B i l l i o n

C e i l i n g

CIO-SP3 & CIO-SP3 Small Business

Each GWAC has a $20B ceiling (awards made in 2012)

1 3 7 l a b o r

c a t e g o r i e s

C o m m e r c i a l

& N o n -

c o m m e r c i a l

137 Labor Categories with competitively-priced labor rates:

• Additional categories can be added at the task order level

• Agile & flexible in support of all contract types

• Rates are 10-15% less than comparable vehicle

Each GWAC has a 10 year ordering period

Each GWAC has a 15 year period of performance

(awards made in 2012)

Can be used for commercial or non-commercial IT solutions

Flexibility to add a combination

of order types:

• Fixed-Price (FP), Cost-Plus-Fixed-Fee, Cost-Plus- Award-Fee, Cost-Plus-Incentive-Fee, Labor Hour (LH) and Time-and-Materials

• Various contract types to fit the needs of unique requirements

$20 Billion

Ceiling

137 Labor

Categories

Commercial

& Non-

Commercial

10-Year

Ordering

Period

15-Year of

Performance

Order Types



CIO-SP3/CIO-SP3 Small Business Scope

CIO-SP3

• 53 Contract Holders

• 3 Small Business

• Eligible in all 10 task areas

• NCAF 0.65%

• Average orders range from $50K-$700 M

CIO-SP3 Small Business

• 94 Contract Holders

• Average orders range from $15K-$400 M

• Both Small and Large

• 5 Socioeconomic Categories

• Small Business

• HUBZone

• SDVOSB

• 8(a)

• Women Owned

• NCAF 0.55%

• Not all 10 task areas are eligible

Everything IT!

Services and Solutions Across

10 Task Areas

1. IT Services for Biomedical Research Health Science & Healthcare

2. Chief Information Officer (CIO) Support

3. Imaging

4. Outsourcing

5. IT Operations and Maintenance

6. Integration Services

7. Critical Infrastructure Protection and Information Assurance

8. Digital Government

9. Enterprise Resource Planning

10. Software Development



Designed for the Small Business

• Ability to meet small business goals

• Agency can select socioeconomic category

• 8(a) Orders

Direct Orders: No separate offers and acceptances required (FAR

19.804-6 (a))

FAR 19.805-1 does not apply, as long as the original contract was

competed

o The requirements of FAR 19.805-1 do not apply (FAR 19.804-6 (b))

An 8(a) concern may continue to accept new orders under a GWAC

even after a concern’s program term expires exits the 8(a) program or

becomes other than small (FAR 19.804-6 (c))

o The exception is when the OCO asks for re-representation at the task level

or the PCO at the GWAC level



CIO-CS: IT Commodities & Solutions



$ 2 0 B i l l i o n

C e i l i n g

CIO-CS

Each GWAC has a $20B ceiling (awards made in 2015)

1 3 7 l a b o r

c a t e g o r i e s

C o m m e r c i a l

& N o n -

c o m m e r c i a l

No open market. Approval

in less than 24 hours. Ability

to add new IT solutions

daily.

Each GWAC a 10 year ordering period (awards made in 2015)

Each GWAC has a 15 year period of performance (awards made in 2015)

Allows for the acquisition of

standalone commodity

services, without bulk

commodity buying.

$20 Billion

Ceiling

Technology

Refresh

Commodity-

Enabling

Solutions

10-Year

Ordering

Period

15-Year of

Performance

Only commercial-items contract using FAR Part 12

Commercial

Items

Contract



Everything IT!

Commodities and Commodity-Enabling Solutions

• Two Deployment Models: On-Premise and Managed Services including Cloud

• Hardware and Software

• Cybersecurity

• Enterprise-Wide Licenses, Maintenance and Warranties

• Health and Biomedical Research IT

• IaaS, PaaS, SaaS and other Cloud Solutions

• Telecommunications Plans

• Mobility Devices

• Video-Conferencing

• Engineering and Assessment Studies

• Deployment and Installation

• Web and Social Media

• Collaboration Tools e.g. SharePoint

CIO-CS Contract Holders

•65 Contract Holders

•NCAF 0.35%

•Average order ranges from $100-$50 M

OEMs (7)

•Other than Small Business

•Small Business

VARs (58)

•Small business

•Other than Small Business

•HUBZone

•SDVOSB

•8(a)

•WOSB

•EDWOSB

CIO-CS Scope



NITAAC Government-Wide

Strategic Solutions

Preferred source for purchasing desktops and laptopsaccording to OMB Memo M-16-02



GSS 2.0 Contract Holders

Selected from CIO-CS Contract Holders

• 26 Contract Holders Selected

OEMs (2) & VARs (24)

• 24 for Category 1

• 9 for Category 2

• 7 for Category 1 and 2

• 2 for Category 2 only

Category 1 Purchase Options:

OMB Compliant Laptops &

Desktops

Category 2 Purchase Options:

MAC Laptop & Desktop Systems

Tablets

Ruggedized Devices

Additional Purchase Options:

Monitors

MS Office SW

Docking Stations

Additional Warranty



NITAAC Acquisition Support



• Best Fit Approach

SOW/SOO/PWS analysis

Source selection planning

Contract award/lifecycle management

• Value Added Benefits

Experienced CO/CS (FAC-C III)

Handle any ceiling threshold

Supplemental year-round support

• Agile Acquisition Techniques

Develop innovative acquisition strategies

Leverage best practices from across government

Assisted Acquisition Services



NITAAC e-GOS

and

Customer Service



electronic-Government Ordering System

• e-GOS is secure and easy-to-use

Online system for competition management and awardee selection

Single source for task/delivery order management and market research

FAR guidance built into system for fair opportunity competition

Database of record for life of acquisition

Manage requirements from solicitation to closeout

• 3-Step registration from NITAAC home page (nitaac.nih.gov)

1. Click button and fill in email

2. Complete information, select password and verify

3. Log back in and you’re ready to go!

https://nitaac.nih.gov/nitaac/



NITAAC Customer Support Services

Live Representatives (8am-6pm)

1 Hour Response Time for all inquiries

Library of Tools/Templates @nitaac.nih.gov

Free Technical Reviews on SP3 & SP3 Small Business with 24-hour Response

Complimentary Training Sessions with 2 CLPs



NITAAC: Your One Stop Shop

for Acquisitions

NITAACCIO-SP3

CIO-SP3 SB

CIO-CS

Strategic Solutions (Growing)

Assisted Acquisitions (More Opps.)



Fair Opportunity



Advantages to Fair Opportunity

• Contracting Officers may exercise broad discretion in

developing appropriate order placement procedures

Provide contractors fair opportunity

o e-GOS walks you through the process

Streamline ordering methods

o Keep submission requirements to a minimum

o Limit the number of evaluation factors (price is the only mandatory factor)

o Use oral presentations

o A multi-phased approach may be used

The contractors most likely to submit the highest value solutions are then selected

for one-on-one sessions with the Government to increase their understanding of

requirements, provide suggestions for refining requirements, and discuss risk

reduction measures



Fair Opportunity

• Unless a statutory exception is applied, each awardee

must be provided a fair opportunity to be considered for

each order exceeding $3,500

• However, FAR 16.505(b) (2)(i)(A-F) provides several

exceptions to the Fair Opportunity requirement



Non-Manufacturer Rule13 CFR § 121.406



What is the Non-Manufacturer Rule?

• It’s all about competition and set asides

• The Non-Manufacturer Rule allows a small business to

offer a product that it did not manufacture under a small

business set-aside if SBA has offered a waiver

The NMR is an exception to the standard requirement that the

contractor must perform at least 50 percent of the cost of

manufacturing products (not including the cost of material) on a

supply contract

In other words, it allows a contractor that is not the manufacturer

to supply products that come from a small business

manufacturer located in the United States



Who is Considered a Non-

Manufacturer?

• Non-Manufacturers are defined as any business that:

Does not exceed 500 employees

Is primarily engaged in the retail or wholesale trade and normally

sells the type of item being supplied

Will supply the end item of a small business manufacturer or

processor made in the United States, or obtains a waiver of such

requirement



When Does the Rule Apply?

• Determining the ability to set aside products for Small

Business

For small business set-asides other than for construction or

services, any concern proposing to furnish a product that it did

not itself manufacture must furnish the product of a small

business manufacturer unless the SBA has granted either a

waiver or exception to the non-manufacturer rule (see 19.102(f))

• NMR allows distributors and VARS to carry and be

awarded contracts under the manufacturing NAICS

codes

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart 19_1.html#wp1101837



Contracting Officer Responsibilities

• As the Contracting Officer applying the Non-

Manufacturer Rule to your acquisition strategy, there are

some things to remember:

1. A non-manufacturer who receives a set-aside contract must agree to

supply the product of a domestic small manufacturer or processor,

unless the ordering activity receives a waiver from the SBA or a class

waiver exists

2. The contracting officer must designate the proper NAICS code and

size standard

o Note that for orders placed against GSA Schedule contracts the

NAICS code and size standard will flow down from the Schedule

contract to the ordering activity’s delivery order



Contracting Officer Responsibilities

• The NMR does not apply to service contracts

The NMR has traditionally not applied to service contracts

However a recent Court of Federal Claims ruling broadens the

reach of the NMR to all federal procurements that require the

provision of manufactured supplies

o Applies regardless of whether the procurement also has a services

component



Q&A



Thank You!

Email: [email protected]

Phone: 1.888.773.6542

Web: nitaac.nih.gov

mailto:[email protected]

http://www.nitaac.nih.gov/

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