Regular Meeting of the Governing Board February 14, 2017 5 ......Feb 14, 2017 · 220-IDEA...

Regular Meeting of the Governing Board

February 14, 2017

5:00 PM

Coronado High School 7501 E. Virginia Avenue Scottsdale, AZ 85257

480-484-6800 www.susd.org

BOARD MEMBERS

2017 Governing Board

Barbara Perleberg, President

Pam Kirby, Vice President

Allyson Beckham

Kim Hartmann

Sandy Kravetz

Superintendent

Dr. A. Denise Birdwell

VISION STATEMENT

A community that engages, educates and

empowers all to excel.

MISSION STATEMENT

To deliver a world-class education promoting the

highest level of academic achievement, creativity and

personal growth that will inspire greatness in today’s

students and tomorrow’s leaders.

VALUES

Excellence – we strive for unsurpassed

achievement, challenging students to reach

their personal best.

Collaboration – we work together and

partner with our community, united by a

shared responsibility to educate our students.

Leadership – we seek to inspire and engage,

recognizing that we are developing

tomorrow’s leaders today.

Character – we aspire to instill integrity,

respect and responsibility in all that we do.

Creativity – we pursue innovation and

exploration in our curriculum and our

classrooms.

STRATEGIC GOALS

1. To establish high expectations for all

stakeholders through a commitment to

increase academic rigor and relevance that

instills a passion for lifelong learning.

2. To ensure effective and transparent financial

stewardship resulting in optimal class sizes

that create a more personalized learning

environment.

3. To simplify and improve communication

along with fostering relationships that result

in strong support, partnerships,

volunteerism, community trust and pride.

4. To cultivate a culture and workplace

environment that attracts and retains the best

employees.

5. To cultivate a safe, structured, and

supportive learning environment which

enables students to grow and achieve.

PUBLIC COMMENT

On Non-Agenda Matters

Those wishing to address the Governing Board on non-

Agenda matters need not request permission in advance.

However, you must complete a BLUE card (available at the

table at the back of the room) indicating your desire to speak,

and submit it to the Board Secretary before the public

comment portion of the agenda begins. There is a three-

minute speaking limit.

(ACTION TAKEN AS A RESULT OF THIS KIND OF

PUBLIC COMMENT WILL BE LIMITED TO

RESPONDING TO ANY CRITICISM MADE BY THOSE

WHO HAVE ADDRESSED THE GOVERNING BOARD,

DIRECTING STAFF TO LOOK INTO THE MATTER, OR

ASKING THAT THE MATTER BE PUT ON A FUTURE

AGENDA. NO OTHER DISCUSSION OR LEGAL

ACTION IS ALLOWED. A.R.S. §38-431.01g.)

On-Agenda Items

Those wishing to address the Governing Board on Agenda

items need not request permission in advance. However, you

must complete a WHITE card (available at the table at the

back of the room) indicating your desire to speak and listing

the item number, and submit it to the Board Secretary before

the meeting begins. There is a three-minute speaking limit.

Limitations

If the numbers of those wishing to comment, whether on non-

Agenda matters or on any/all Agenda items, jeopardizes the

Board’s ability to conclude the meeting at a reasonable hour,

the President/Board may limit or eliminate public comment.

Public comment is subject to reasonable subject matter, place

and manner restrictions by the President/Board.

Revised 01/13/17

GOVERNING BOARD MEETING SCOTTSDALE UNIFIED SCHOOL DISTRICT NO. 48

Coronado High School Board Room, 7501 E. Virginia Avenue, Scottsdale, AZ 85257

Table of Contents Regular Board Meeting February 14, 2017 5:00 PM

Engage, educate and empower every student, every day.

I. Pledge of Allegiance

II. Roll Call-Members of the SUSD Governing Board will attend either in person or by

telephone, video or internet conferencing

III. Approval of Agenda - Board Action Required

IV. Students and Staff Recognitions and Celebrations

V. Public Comments

VI. Superintendent's Comments

VII. Consent Agenda - Board Action Required

A. Acceptance of Gifts $114,727.41 5

B. Accounts Payable Vouchers Processed from January 11, through February 1, 2017 7

C. Payroll Vouchers Processed from January 10, 2017 through January 26, 2017 9

D. Personnel Action Items, 1/4/17 – 1/27/17 11

E. Approval of Minutes of January 12, 2017 Special Governing Board Meeting/Study

Session

14

F. Approval of Minutes of January 17, 2017 Regular Governing Board Meeting 15

G. Approval of Minutes of January 30, 2017 Special Governing Board Meeting 16

H. Approval of Minutes of February 2, 2017 Special Governing Board Meeting 17

I. Overnight, Out-of-State, Foreign Field Trips 18

J. Auxiliary Operations Statement for December Fiscal Year 2017 19

K. Student Activities Statement for December Fiscal Year 2017 21

L. Tax Credit Statement for December Fiscal Year 2017 23

M. Approve the Delegation of Authority to Dispose of District Equipment 25

N. Revisions to 2016-17 and 2017-18 High School Planning Guides (HSPG) 26

O. Ratification of Approval of Annual Renewal of Intergovernmental Agreement (“IGA”)

between SUSD and East Valley Institute of Technology (“EVIT”) Provision of Joint

Technical Education District Courses (“JTED”)

27

P. Approve the Issuance of a Request for Proposal (RFP) for English Language Arts

Intervention Resources

28

Q. Approve the Award of Request for Proposal (RFP) #17066, Teacher and Certificated

Administrators Application Screening / Assessment

29

VIII. Information/Discussion Item

A. Arcadia Neighborhood Learning Center (ANLC) Name Change 31

B. Continued Discussion of Opportunities for Schools Within the Granite Reef Corridor 32

IX. Future Items - Board Members may propose topics for future consideration.

X. Dates of Upcoming Meetings

A. Thursday, March 16, 2017 - 3:00 PM - Study Session

B. Tuesday, March 21, 2017 - 5:00 PM - Regular Governing Board Meeting

XI. Governing Board Reports

XII. Adjournment

Please Note: The Board may change the order of items listed in the Agenda with a motion and vote at the meeting. ALSO, THE BOARD MAY VOTE TO CONVENE IN EXECUTIVE SESSION ON ANY ITEM THAT IS LISTED ON THIS AGENDA FOR DISCUSSION OR CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY OR ATTORNEYS OF THE PUBLIC BODY, PURSUANT TO A.R.S. §38-431.03(A)(3).

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter,

by contacting Pam Gleason at 480-484-6113. Requests should be made as early as possible to enable the

District to arrange for the requested accommodation and at least one (1) working day prior to the Governing Board

meeting.

Scottsdale Unified School District February 14, 2017

Consent Item:

Acceptance of Gifts $114,727.41

Submitted by: Funding: Daniel O’Brien, CFO N/A

RECOMMENDATION:

It is recommended that the Governing Board accept the following gifts which have been approved by the District Gift committee.

BACKGROUND:

School Gift Value

Cherokee APT-Funds for Aides Cherokee ES $30,000.00

DMHS Boosters-Funds for Athletics Desert Mtn. HS $13,762.08

DMHS Boosters-Funds for Athletics Desert Mtn. HS $8,945.58

SUSD Foundation-Funds for Athletics Athletics $7,500.00

Laguna PTO-Funds for Instructional Aide Laguna ES $6,500.00

Arizona Community Foundation-Funds for General Gift Account Cheyenne ES $5,000.00

D-Backs Foundation-Funds for General Gift Account Ingleside MS $5,000.00

CHAPTS-Funds for General Gift Account Chaparral HS $4,926.26

D-Backs Foundation-Funds for General Gift Account Tavan ES $2,500.00

CRPTO-Funds for General Gift Account Copper Ridge ES $2,028.47

Hopi PTA-Funds for General Gift Account Hopi ES $1,100.00

Cocopah APT-Funds for Substitutes Cocopah MS $1,000.00

WePay-Funds for Chromebooks Tavan ES $828.30

Wells Fargo-Funds for General Gift Account Cocopah MS $800.00

Jerry Ritchie-Funds for General Gift Account Mountainside MS $500.00

Wells Fargo-Funds for Life Skills Desert Mtn. HS $500.00

Wells Fargo-Funds for General Gift Account Cherokee ES $400.00

Express Scripts Foundation-Funds for General Gift Account Cherokee ES $400.00

Wells Fargo-Funds for General Gift Account Pima ES $400.00

Barnes and Nobles-Funds for General Gift Account Pima ES $345.41

Box Tops for Education-Funds for General Gift Account Tavan ES $337.50

Chaparral Softball Diamondbackers-An Extension to the First Base Dugout Chaparral HS $6,000.00

Arcadia PTO-Wall Pads for Wrestling Room Arcadia HS $4,518.41

Smart Technologies -A Smart ST442I Table and CCS on Site Training for Teacher Cocopah MS $4,299.00

5


Gifts Valued Under $300.00 Donated to the District 02/14/17 All Schools $7,136.40 Donations to the District since July 1, 2016-$787,562.95

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Gifts are used to help support the instructional process through additional supplies, instructional materials, tutoring and equipment. This aligns to District Goal: __X_ 1 Academic Achievement __X_ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

6


Consent Item:

Accounts Payable Vouchers Processed from January 11, through February 1, 2017

Submitted by: Funding: Daniel O’Brien, CFO Various

RECOMMENDATION:

It is recommended that the Governing Board approve payment of accounts payable vouchers processed January 11, through February 1, 2017. Funding

001-Regular Education $1,450,713.34

020-INSTR Improv Indian GMNG 915.12

100-Title I LEA FY16 -285.76

101-Title I LEA FY17 11,179.15

131-Title I-D Delinquent LEA FY17 2,987.37

164-21st Century Community L.C. 13,628.15

190-Title II LEP Programs 4,752.11

200-Title VII Indian Education Federal Direct 777.00

220-Idea Basic-Ent 86,294.78

260-CTE Federal Perkins Grant FY17 4,479.45

290-Medicaid Reimbursement 13,141.31

400-CTE State Priority Grant 5,310.58

505-School Plant-ST Lease<1 YR 10,160.26

510-Nutritional Services 312,543.18

520-Community Schools 43,120.32

525-AUX OPS-Bookstore/ATH 113,361.52

526-AUX OPS-Extra Tax Credit 153,252.88

530-Gifts and Donations 34,816.18

540-Fingerprint 406.00

555-Lost Damaged Books 3,007.83

570-Indirect Costs 131,750.14

595-Advertisement Fund 350.35

596-Joint Tech Education Fund 106.00

610-Capital Outlay 246,565.53

611-Capital Outlay Override 58,946.36

665-Energy and Water Savings 19,750.84

691-Building Renewal Grant Fund 3,775.58

850-Student Activities 204,358.51

951-Print Shop 822.06

953-Property-Insurance/Casualty/WC 6,161.68

955-IGA-Dual Enrollment 9,731.04

958-IGA-Tobacco Prevention 309.57

959- IGA-City of Scottsdale Prevention 41,345.92

Total $2,988,534.35

7


IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Processing payables allows the sites and teachers to purchase the supplies and outside services needed to assist in the instructional process. This aligns to District Goal: __X_ 1 Academic Achievement __X_ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

8


Consent Item:

Payroll Vouchers Processed from January 10, 2017 through January 26, 2017

Submitted by: Funding: Daniel O’Brien, CFO Various

RECOMMENDATION:

It is recommended that the Governing Board approve payment of payroll vouchers processed January 10, through January 26, 2017. Funding

001-Regular Education $8,130,664.74

011-Classroom Site-Base Salary 127,670.92

013-Classroom Site-Other 268,766.54

020-INSTR IMPROV-INDIAN GMNG 43,148.19

101-Title I LEA FY17 146,331.18

141-Title II Improving Teacher Quality FY17 25,904.20

164-21st Century Community L.C. FY15 34,372.81

190-Title III Lep Programs 2,811.94

200-Title VII Indian Education Federal Direct 2,814.28

220-IDEA Basic-Ent 130,574.77

221-IDEA Preschool Grant 4,718.16

260-CTE Federal Perkins Grant FY17 6,305.38

290-Medicaid Reimbursement 7,932.64

300-Multi Tiered Systems of Support for Behavior 6,101.86

400-CTE State Priority Grant 2,249.25

505-School Plant-ST Lease< 1 YR 20,403.23

510-Nutritional Services 256,794.67

520-Community School 278,551.37

525-Aux OPS - Bookstore/ATH 21,022.12

526-Aux OPS-Extra Tax Credit 44,997.90

530-Gifts & Donation 55,212.27

570-Indirect Costs 26,903.20

596-Joint Tech Education Fund 78,432.07

951-Print Shop(Internal Service Fund) 2,797.99

953-Property-Insurance/Casualty/WC 5,251.87

955-IGA-Dual Enrollment 156.29

957-IGA-Ball Field Maint 7,360.03

Total $9,738,249.87

9


IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Processing payroll provides the staff necessary for instruction and instructional support. This aligns to District Goal: __X_ 1 Academic Achievement __X_ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health X 5 School Safety

10


Consent Item:

Personnel Action Items, 1/4/17 – 1/27/17

Submitted by: Funding: Dr. Pam Sitton, Asst. Supt. Personnel & Specialized Services Various

RECOMMENDATION:

It is recommended that the Governing Board approve Personnel Actions which include: 25 New Employments, 6 Leaves of Absence, 14 Transfers, 2 Classified Substitutes and Temporary Workers, and 34 Separations.

BACKGROUND:

NEW EMPLOYMENTS: (LA=Limited Appointment, TC=Terminating Contract) NAME UNIT/ASSIGNMENT VACANCY DATE FUNDING EFFECTIVE Administrative - Departmental: Laura Smith Finance/Chief Financial Officer 02/15/17 M&O (001) 02/15/17 NAME UNIT/ASSIGNMENT EFFECTIVE Administrative – School: Christopher Gilmore Principal/Coronado High School 07/01/17 NAME UNIT/ASSIGNMENT EFFECTIVE Certified – School: Rosa Mariscal Pueblo/Nurse TC 02/06/17 NAME UNIT/ASSIGNMENT VACANCY DATE FUNDING EFFECTIVE Classified – Departmental: Sandra L. Baker Transp/Bus Aide 02/04/16 M&O (001) 01/09/17 Legoria Jackson Nutr Svcs/Sr Nutr Svcs Wkr 11/21/16 NS (510) 01/30/17 Selena Martinez Transp/Bus Aide 05/27/16 M&O (001) 01/17/17 Danielle Nowak SPED/Inst Supp ParaEd Float 05/26/16 M&O (001) 01/11/17 Kellie Peters Nutr Svcs/Sr Nutr Svcs Wkr 09/12/16 NS (510) 01/30/17 Joel Vazquez Bldg Svcs/Fac Svcs Wkr Grounds 11/21/16 M&O (001) 01/17/17 NAME UNIT/ASSIGNMENT EFFECTIVE Classified - School: Yvette Acosta Hopi/Noon Aide 01/17/17 Mayra Alejo Saguaro/Inst Supp Para Ed 01/23/17 Shannon Bergeson Pima/Noon Aide 01/05/17 Jennifer Blank Matney Chaparral/Admin Supp Asst LA 01/30/17 Arlett Carrillo Chaparral/Inst Supp Para Ed 01/30/17 Mary Christy Cochise/Inst Supp Para Ed 01/30/17 Ellen Congiundi Anasazi/Inst Supp Asst LA 01/09/17 Rocio Daniggelis ANLC/Admin Supp Asst 01/05/17 Paige Johnston Laguna/Childcare Asst 01/17/17 Julie Ann Lambert Copper Ridge/Sr Nutr Svcs Wkr 01/09/17 Morgan Lightburne Pima/Inst Supp Para Ed 01/23/17

11


NAME UNIT/ASSIGNMENT EFFECTIVE Classified - School: Alexander Martin Hopi/Childcare Prov 2 01/18/17 Barbara Martin Chaparral/Admin Supp Asst LA 01/30/17 Karen Swift Cochise/Admin Supp Asst 01/17/17 Bozena Zayas Hopi/Childcare Prov 2 01/17/17 Lillian Zizzo Kiva/Nutr Svcs Mgr 01/09/17

LEAVES OF ABSENCE: NAME UNIT/ASSIGNMENT EFFECTIVE Certified: Audra Frazier Tavan/3rd Gr 04/06/17 - 05/25/17 Margaret Maxwell Kiva/Art 01/03/17 - 04/03/18 Classified: Courtney Agelastos Sequoya/Noon Aide 01/06/17 - 01/13/17 Marie Erickson Sequoya/Sr Nutr Svcs Wkr 02/01/17 - 03/03/17 Mark Gilbreath Bldg Svcs/Sr Fac Svcs Spec-Grounds 01/13/17 - 01/27/17 Claudia Marquardt Arcadia/Sr Nutr Svcs Wkr 12/08/16 - 01/13/17

TRANSFERS: NAME UNIT/ASSIGNMENT TRANSFER TO VACANCY DATE FUNDING EFFECTIVE Administrative - Departmental: Casey Miller CLSFD: IT/Software Supp Spec ADMIN: IT/Data Analyst NEW M&O (001) 01/17/17 Daniel O’Brien Finance/CFO Finance/Chief Business & Oper Officer NEW M&O (001) 02/15/17 Classified – Departmental: Zoe Hazon Cochise/Inst Supp Para Ed SPED/Inst Supp ParaEd Float LA 02/27/16 M&O (001) 01/23/17 Richard Henning Transp/Bus Driver Training Transp/Bus Driver 12/12/16 M&O (001) 01/09/17 NAME UNIT/ASSIGNMENT TRANSFER TO EFFECTIVE Classified – School: Claudette Barton Chaparral/Admin Supp Asst LA DMHS/Inst Supp ParaEd 01/23/17 Julie Brown Mohave/Admin Supp Tech Mohave/Admin Supp Coord 02/01/17 Leslie Chamberlin Laguna/Childcare Asst Navajo/Admin Supp Coord 01/23/17 Lorraine Dunlap DMHS/Inst Supp Para Ed ANLC/Admin Supp Asst 01/30/17 Tabitha Enriquez DCES/Childcare Asst DCES/Childcare Prov 2 01/23/17 Amanda Hopper DCES/Health Asst Cocopah/Inst Supp ParaEd 01/17/17 Ninoshka Kirakosian Tonalea K-8/Inst Supp ParaEd Tonalea K-8/Admin Supp Asst 01/17/17 Blanca Ruiz-Moreno ANLC/Admin Supp Asst ANLC/Community Spec 01/17/17 Maria Serna Hopi/Childcare Prov 2 Hopi/Childcare Asst 01/03/17 Jose Venegas Mateo Anasazi/Childcare Prov 2 Anasazi/Childcare Asst 01/23/17

It is recommended that the Governing Board approve the following as: CLASSIFIED SUBSTITUTES and TEMPORARY WORKERS: NAME UNIT/ASSIGNMENT EFFECTIVE Greg Hillis Transp/Bus Driver Training 01/17/17 Jasmine Jefferson Transp/Bus Driver Training 01/25/17

12


SEPARATIONS: NAME UNIT/ASSIGNMENT REASON EFFECTIVE Administrative Kimberly Dodds Community Ed/Admin on Assignment Resigned 01/20/17 Kristine Harrington Communications/Public Info & Mktg Officer Resigned 02/08/17 Alyssa Tarkington Principal/Coronado Resigned 06/30/17

Certified: Catherine Ballman Mountainside/Social Studies Terminated 01/23/17 Nikki Boynton LOA/Kindergarten Resigned 01/25/17 Ann Foster Curriculum/Academic Coach Resigned 01/27/17 Charlynne Herman LOA/Science Resigned 01/11/17 Kristina Kubicek LOA/3rd Gr Resigned 01/23/17 Meagan Murray Sequoya/2nd Gr Resigned 01/13/17

Classified: Sandra L. Baker Transp/Bus Aide Resigned 01/24/17 Lerinda Beeler Redfield/Facilities Coord Retired 01/13/17 Dana Bevins Cochise/Inst Supp Asst LA Resigned 01/11/17 Mark Cassidy DMHS/Fac Svcs Wkr Custodian Retired 02/03/17 Donny Dalton ANLC/Community Spec Resigned 01/13/17 Candace Ditzler Navajo/Admin Supp Coord Resigned 01/06/17 Justin Dueck Transp/Bus Driver Resigned 01/13/17 Alma Hernandez Bldg Svcs/Fac Svcs Wkr Custodian Resigned 12/19/16 Ivonne Hernandez Tavan/Noon Aide Resigned 12/16/16 Lynn Judge Mohave/Admin Supp Coord Retired 01/31/17 Sean Keane Copper Ridge/Inst Supp ParaEd Resigned 12/16/16 Nicole Lyon Cochise/Noon Aide Resigned 01/20/17 Monti Marrufo Transp/Bus Driver Job Abandonment 12/07/16 Karla Perez Cherokee/Sr Nutr Svcs Wkr Job Abandonment 01/12/17 Martha Sanchez-Benitez Laguna/Childcare Prov 2 Resigned 11/16/16 Maria Santos Pueblo/Childcare Prov 2 Resigned 12/16/16 Mark Siahaya Pima/Sr Nutr Svcs Wkr Resigned 01/26/17 John Sprowl Transp/Bus Driver Resigned 01/03/17 Alice Valentine Transp/Bus Driver Retired 01/17/17 Caroline Valverde Chaparral/Inst Supp ParaEd Resigned 12/16/16 Joel Vazquez Bldg Svcs/Fac Svcs Wkr Grounds Resigned 01/24/17 Jane Wallace Transp/Bus Driver Retired 01/17/17 Leah Warner Cochise/Inst Supp Para Ed Resigned 01/31/17 Holly Whited Cochise/Childcare Asst Resigned 01/13/17 Elisa Williams Chavez Transp/Bus Aide Resigned 12/08/16

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Hiring and retention of a qualified and diverse workforce leads to increased student achievement. This aligns to District Goal: __X 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

13


Consent Item:

Approval of Minutes of January 12, 2017 Special Governing Board Meeting/ Study Session

Submitted by: Funding: Dr. A. Denise Birdwell, Superintendent N/A

RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the January 12, 2017 Special Governing Board Meeting/Study Session.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to high standards and accountability. This aligns to District Goal: ___ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

14


Consent Item:

Approval of Minutes of January 17, 2017 Regular Governing Board Meeting


RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the January 17, 2017 Regular Governing Board Meeting.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to academic achievement and organizational health. This aligns to District Goal: ___ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

15


Consent Item:

Approval of Minutes of January 30, 2017 Special Governing Board Meeting


RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the January 30, 2017 Special Governing Board Meeting.


16


Consent Item:

Approval of Minutes of February 2, 2017 Special Governing Board Meeting


RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the February 2, 2017 Special Governing Board Meeting.


17


Consent Item:

Overnight, Out-of-State, Foreign Field Trips

Submitted by: Funding: Daniel O’Brien, CFO

Tax Credit (526), Auxiliary Operations (525), Student Activities (850)

RECOMMENDATION:

It is recommended that the Governing Board approve the following overnight, out-of-state, foreign field trips.

School Trip Type Leave Date Return Date Trip Destination

Arcadia Out-of-State 3/22/2017 3/26/2017 LA Dance Performance Trip Costa Mesa, CA

Arcadia Out-of-State 3/23/2017 3/26/2017 National Spirit Competition Anaheim, CA

Arcadia Out-of-State 4/14/2017 4/16/2017 Band & Orchestra Spring Performance Garden Grove, CA

Chaparral Overnight 2/9/2017 2/11/2017 State Wrestling Championship Prescott Valley, AZ Chaparral Overnight 2/10/2017 2/11/2017 NAU Jazz/Choir Festival Flagstaff, AZ Saguaro Overnight 2/17/2017 2/22/2017 Unitown Delegate Trip Prescott, AZ

Chaparral Overnight 2/23/2017 2/24/2017 NAU's Hospitality Program Tour Flagstaff, AZ

Chaparral Overnight 2/26/2017 2/28/2017 DECA State Conference Tucson, AZ

Desert Mountain Overnight 2/26/2017 2/28/2017 DECA State Conference Tucson, AZ

Arcadia Overnight 3/9/2017 3/11/2017 NAU Robotics Regional Flagstaff, AZ

Desert Mountain Overnight 3/9/2017 3/11/2017 NAU Robotics Regional Flagstaff, AZ

Laguna Overnight 3/20/2017 3/22/2017 TCC STEM Education Camp Payson, AZ

Saguaro Overnight 4/19/2017 4/21/2017 AZ HOSA Spring Leadership Conference Tucson, AZ

BACKGROUND:

Field trips are paid through Tax Credit, Auxiliary Operations, and Student Activities funds.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Field trips allow students to expand their learning opportunities and experience hands on learning. This aligns to District Goal: _ X_ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

18


Consent Item:

Auxiliary Operations Statement for December Fiscal Year 2017


Auxiliary Operations (525)

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Auxiliary Operations Fund for fiscal year 2017 as of December 31, 2016. School Beg. Balance Revenue Expenditures Ending Balance

Anasazi $ 17,791.78 3,077.81 2,919.25 17,950.34

ANLC $ 22,282.42 3,814.89 7,575.33 18,521.98

Cherokee $ 4,178.18 244.36 1,948.76 2,473.78

Cheyenne $ 50,587.36 10,256.88 15,581.11 45,263.13

Cochise $ 8,179.90 138.96 0.00 8,318.86

Copper Ridge $ 22,095.94 27,971.00 25,987.81 24,079.13

Desert Canyon $ 6,247.24 500.00 176.76 6,570.48

Hohokam $ 4,577.75 330.05 301.50 4,606.30

Hopi $ 5,127.55 2,506.79 741.36 6,892.98

Kiva $ 3,285.81 3,243.43 1,100.39 5,428.85

Laguna $ 1,128.44 1,854.45 802.19 2,180.70

Navajo $ 1,186.02 159.23 523.11 822.14

Pima $ 2,878.00 24.60 430.80 2,471.80

Pueblo $ 10,695.71 2,062.98 2,435.77 10,322.92

Redfield $ 6,831.59 1,363.08 3,747.58 4,447.09

Sequoya $ 4,606.33 1,451.64 946.69 5,111.28

Tavan $ 3,040.31 684.73 1,745.12 1,979.92

Tonalea K-8 $ 15,920.25 5,909.67 4,088.27 17,741.65

Yavapai $ 8,271.69 23.93 3,398.40 4,897.22

Cocopah $ 76,504.38 90,353.93 73,798.98 93,059.33

Desert Canyon $ 28,055.47 9,274.55 8,907.11 28,422.91

Ingleside $ 20,804.89 2,580.83 1,481.54 21,904.18

Mohave $ 39,000.54 3,943.91 1,855.00 41,089.45

Mountainside $ 27,838.47 2,190.00 6,146.07 23,882.40

Elementary & Middle School Total $ 391,116.02 $ 173,961.70 $ 166,638.90 $ 398,438.82

Arcadia $ 301,952.06 186,212.56 225,476.58 262,688.04

Chaparral $ 365,066.66 193,375.63 192,177.67 366,264.62

Coronado $ 278,498.32 46,119.80 164,037.58 160,580.54

Desert Mountain $ 363,866.04 275,182.84 328,300.50 310,748.38

Saguaro $ 282,765.74 129,596.44 207,147.63 205,214.55

High School Total $1,592,148.82 $ 830,487.27 $1,117,139.96 $ 1,305,496.13

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District 533,577.16 134,305.47 96,577.86 571,304.77

Total All Sites $2,516,842.00 $1,138,754.44 $1,380,356.72 $ 2,275,239.72

BACKGROUND:

This fund is used to account for the funds deposited and expended in connection with all activities of the school bookstores and athletic activities.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The Auxiliary Operations fund is used for all activities associated with the bookstore and athletics. Expenditures include classroom supplies, field trips and athletic activities. This aligns to District Goal: ___ 1 Academic Achievement __X_ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

20


Consent Item:

Student Activities Statement for December Fiscal Year 2017


Student Activities (850)

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Student Activities Fund for fiscal year 2017 as of December 31, 2016. School Beg. Balance Revenue Expenditures Ending Balance

Anasazi 662.74 35.00 70.00 627.74

ANLC 8,962.72 3,160.99 1,371.39 10,752.32

Cherokee 4,059.40 1,681.90 913.62 4,827.68

Cheyenne 7,013.58 360.00 520.00 6,853.58

Cochise 802.91 0.00 0.00 802.91

Copper Ridge 40,256.77 14,562.26 3,002.11 51,816.92

Desert Canyon 339.41 1,420.99 1,553.21 207.19

Hohokam 6,365.91 57.00 3,676.37 2,746.54

Hopi 4,799.81 956.91 1,059.90 4,696.82

Kiva 1,279.99 0.00 0.00 1,279.99

Laguna 3,025.20 813.00 1,619.84 2,218.36

Navajo 1,811.96 0.00 983.20 828.76

Pima 2,257.38 1,425.63 0.00 3,683.01

Pueblo 2,523.54 0.00 0.00 2,523.54

Redfield 7,478.93 152.84 2,814.21 4,817.56

Sequoya 3,606.41 260.00 550.75 3,315.66

Tavan 4,653.38 1,073.00 0.00 5,726.38

Tonalea K-8 34,358.79 15,906.05 12,984.10 37,280.74

Yavapai 7,725.67 5,049.52 5,863.08 6,912.11

Cocopah 27,883.96 83,154.58 27,285.88 83,752.66

Desert Canyon 27,218.17 9,990.11 41,549.75 (4,341.47)

Ingleside 25,792.67 2,388.03 5,424.97 22,755.73

Mohave 30,642.30 59,406.69 42,511.13 47,537.86

Mountainside 125,390.24 21,197.26 60,154.47 86,433.03

Elementary & Middle School Total $ 378,911.84 $223,051.76 $ 213,907.98 $ 388,055.62

Arcadia 160,801.67 141,581.42 72,182.05 230,201.04

Chaparral 216,661.75 224,072.50 324,026.46 116,707.79

Coronado 130,820.13 31,191.04 47,736.01 114,275.16

Desert Mountain 383,255.36 226,107.09 315,207.80 294,154.65

Saguaro 223,030.51 135,078.01 165,058.23 193,050.29

Student Advisory 40.92 0.00 0.00 40.92

High School Total $ 1,114,610.34 $758,030.06 $ 924,210.55 $ 948,429.85

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Unallocated Interest 0.00 3,132.97 0.00 3,132.97

Total All Sites $ 1,493,522.18 $984,214.79 $ 1,138,118.53 $ 1,339,618.44

BACKGROUND: Every month the Governing Board ratifies the Summary of Revenue and Expenditures for the Student Activity Fund. This fund is used to account for the funds deposited and expended in connection with the activities of student organizations, clubs, school plays, and other similar functions. The District serves as a fiduciary custodian for these funds in accordance with A.R.S. § 15-1123.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Student Activities money is raised by the students and can only be used for student authorized expenditures. These expenditures include field trips, banquets, fine art activities, and athletics. This aligns to District Goal: _ X 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

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Consent Item:

Tax Credit Statement for December Fiscal Year 2017


Tax Credit (526)

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Tax Credit Fund for fiscal year 2017 as of December 31, 2016. School Beg. Balance Revenue Expenditures Ending Balance

Anasazi 51,842.09 23,557.70 29,812.40 45,587.39

ANLC 40,443.87 21,995.00 32,751.55 29,687.32

Cherokee 93,846.75 39,630.00 40,567.39 92,909.36

Cheyenne 245,913.99 44,020.00 47,561.06 242,372.93

Cochise 43,497.76 30,550.00 28,491.57 45,556.19

Copper Ridge 208,439.34 73,117.00 68,037.77 213,518.57

Desert Canyon 83,012.62 21,971.00 32,157.11 72,826.51

Hohokam 68,376.81 19,051.08 24,815.07 62,612.82

Hopi 183,268.74 50,266.00 75,462.12 158,072.62

Kiva 99,910.06 29,685.00 39,049.85 90,545.21

Laguna 93,978.28 44,092.70 55,655.96 82,415.02

Navajo 48,252.56 31,073.00 8,217.02 71,108.54

Pima 55,429.71 9,450.00 16,144.45 48,735.26

Pueblo 80,217.75 25,630.64 34,175.97 71,672.42

Redfield 34,645.24 16,736.00 13,287.82 38,093.42

Sequoya 80,069.41 33,325.00 41,879.23 71,515.18

Tavan 40,824.86 25,930.00 7,256.41 59,498.45

Tonalea K-8 110,464.51 26,941.00 6,824.29 130,581.22

Yavapai 74,798.77 23,825.09 35,257.40 63,366.46

Cocopah 79,965.29 96,379.25 93,680.65 82,663.89

Desert Canyon 158,337.79 52,294.41 78,812.85 131,819.35

Ingleside 141,314.94 33,710.00 39,642.79 135,382.15

Mohave 134,074.27 54,336.86 57,366.61 131,044.52

Mountainside 166,644.28 68,897.19 83,909.99 151,631.48

Elementary & Middle School Total $ 2,417,569.69 $ 896,463.92 $ 990,817.33 $ 2,323,216.28

Arcadia 157,957.76 201,494.62 139,808.56 219,643.82

Chaparral 369,271.61 252,598.47 254,600.87 367,269.21

Coronado 193,021.32 60,759.00 43,421.86 210,358.46

Desert Mountain 278,271.65 231,691.86 273,458.02 236,505.49

E-Learning 4,161.06 800.00 0.00 4,961.06

Saguaro 133,564.97 142,534.51 162,324.11 113,775.37

High School Total $ 1,136,248.37 $ 889,878.46 $ 873,613.42 $ 1,152,513.41

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Total All Sites $ 3,553,818.06 $1,786,342.38 $ 1,864,430.75 $ 3,475,729.69

BACKGROUND:

This fund is used to account for the funds deposited and expended in connection with extracurricular programs. Tax Credits are a credit that the State of Arizona allows taxpayers for cash donations to the tax credit program at public schools, which offsets fees for extracurricular programs.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Tax credit money is used for extracurricular activities. Expenditures include field trips, after school tutoring and activities, athletics and fine arts programs for the students. This aligns to District Goal: ___ 1 Academic Achievement __X_ 2 Fiscal Stability ___ 3 External Communication X 4 Organizational Health 5 School Safety

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Consent Item:

Approve the Delegation of Authority to Dispose of District Equipment

Submitted by: Funding: Dr. A. Denise Birdwell, Superintendent Various

RECOMMENDATION:

It is recommended that the Governing Board approve the Delegation of Authority to dispose of District Equipment from the Superintendent to Louis Hartwell, Chief Systems Officer.

BACKGROUND:

In accordance with the A.A.C. Title 7, Chapter 2, Article 10, the School District Procurement Rules, the Governing Board has previously delegated all procurement authority for the District to the Superintendent through the Governing Board Policy DJE. This Governing Board policy was adopted on January 14, 2002 and it allows for further delegation from the Superintendent to appropriate subordinates.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to high standards and accountability. This aligns to District Goal: __X 1 Academic Achievement __X_ 2 Fiscal Stability __X 3 External Communication X 4 Organizational Health X 5 School Safety

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Consent Item:

Revisions to 2016-17 and 2017-18 High School Planning Guides (HSPG)

Submitted by: Funding: Dr. Karen Benson, Executive Director of Instructional Services Dr. Mitch von Gnechten, Executive Director Secondary Education

Dual Enrollment

RECOMMENDATION:

It is recommended that the Governing Board approve to add the attached addendum to the 2016-17 and 2017-18 High School Planning Guides (HSPG), effective for the 2016-17 school year, to allow this practice to begin for our students already this spring.

BACKGROUND:

Recently, the Arizona State Board of Ed approved a State Seal of Biliteracy distinction, recognizing high school students who achieve proficiency in English plus at least one additional language by the spring of their senior year of high school. The State Seal of Biliteracy is a statement of accomplishment for college admission and for future employers. Members of our SUSD Teaching and Learning Team, Curriculum Specialist, Julie Vazquez, and SUSD teachers have worked to create the systems to allow all SUSD students completing any WL level IV-H and beyond an opportunity to earn this distinction (recognized on the diploma and noted on the high school transcript).

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The proposed revisions to the HSPG allow students taking World Language courses across SUSD the opportunity to earn the State Seal of Biliteracy distinction – better preparing our students for college and careers beyond high school. This aligns to District Goal: __ X_ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

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Consent Item:

Ratification of Approval of Annual Renewal of Intergovernmental Agreement (“IGA”) between SUSD and East Valley Institute of Technology (“EVIT”) Provision of Joint Technical Education District Courses (“JTED”)

Submitted by: Funding: Michelle G. Marshall, General Counsel N/A

RECOMMENDATION:

It is recommended that the Governing Board approve the ratification to approve the annual renewal of the IGA between SUSD and EVIT JTED for the 2016-2017, 2017-2018 and 2018-2019 school years.

BACKGROUND:

Each year the Governing Board has approved renewal of the IGA between EVIT and SUSD to all participating EVIT school districts to provide joint technological education district courses (“JTED Courses”) at Home District (EVIT) locations at one or more of the high schools within a Home District and to operate under an EVIT model with EVIT providing the instruction and facilities for such courses for the 2016-2017, 2017-2018 and 2018-2019 school years. The document has been reviewed by all representatives including our in-house counsel, Michelle Marshall and requested modifications have been incorporated into the agreement document.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to academic achievement. This aligns to District Goal: _X__ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

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Consent Item:

Approve the Issuance of a Request for Proposal (RFP) for English Language Arts Intervention Resources

Submitted by: Funding: Daniel O’Brien, CFO Capital Override

RECOMMENDATION:

It is recommended that the Governing Board approve the Issuance of a Request for Proposal for contracted English Language Arts Intervention Resources.

BACKGROUND:

The purpose of the Request for Proposal (RFP) is to secure a vendor(s) to provide English Language Arts Intervention Tools that will provide opportunities for students to have an individualized learning program geared toward their unique needs. Once the areas of weakness are identified, the students would be assigned a variety of re-engagement experiences to ensure mastery of the concepts. The intervention tools should be able to track student progress over time and provide classroom, school, and district-level data about the progress. The English Language Arts based tools should also provide ongoing professional development, instructional support, and materials for teachers to assist developing students of K-12 understanding and confidence. For this procurement, it is necessary to compare different price, quality and contractual factors, to conduct discussions with the offerors and to award a contract in which price alone is not the determining factor. Therefore, competitive sealed bidding is not practicable or advantageous to the District and the competitive sealed proposal method is used.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT English Language Arts Intervention Tools and Academic Achievements will allow the District to continue to provide students with the services necessary to ensure quality learning. This aligns to District Goal: __X_ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

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Consent Item:

Approve the Award of Request for Proposal (RFP) #17066, Teacher and Certificated Administrators Application Screening / Assessment

Submitted by: Funding: Daniel O’Brien, CFO 611

RECOMMENDATION:

It is recommended that the Governing Board approve the award of RFP #17066, Teacher and Certificated Administrators Application Screening / Assessment, to the most advantageous offeror as listed below, for the amount not to exceed $50,000 for the fiscal year 2016-2017. Vendor: HUMANeX Ventures

BACKGROUND:

The purpose of the Request for Proposal was to obtain a qualified vendor(s) capable of providing Teacher and Administrators Application Screening and Assessments. Services will include but not be limited to providing Human Resources and the Schools for the Scottsdale Unified School District, on an as needed if needed basis. On January 5, 2017 the Notice of Solicitation was sent to three-hundred and fifty-one (351) vendors from the bidders list. On February 2, 2017 at 11:00 AM, the proposals were opened with three (3) acceptable offers, and ninety-four (94) no bids. On February 7, 2017 copies of the proposals were made available to each member of the selection committee for review and evaluation. Offerors Included: Gallup Inc., People Admin and HUMANeX Ventures. The recommendation for award is to HUMANeX Ventures whose bid conformed to all requirements set forth in the Request for Proposal. The District has determined that all criteria within the RFP was evaluated and that HUMANeX Ventures ranked first. For this procurement, it was necessary to compare different price, quality, value and experience, to conduct discussions with the offerors and to award a contract in which price alone was not the determining factor. Therefore, competitive sealed bidding was not practicable or advantageous to the District and the competitive sealed proposal method was used.

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IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Teacher and Certificated Administrators Screening and Assessment will allow the District to continue to provide students with the services necessary to ensure positive environment, professional standards and educational needs. These ideals will lead to a well-based standard in academic achievements. This aligns to District Goal: __X_ 1 Academic Achievement ___ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health 5 School Safety

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Information/Discussion:

Arcadia Neighborhood Learning Center (ANLC) Name Change

Submitted by: Funding: Dr. David McNeil, Assistant Superintendent, Educational Leadership Kat Hughes, Principal of ANLC

N/A

BACKGROUND:

Dr. David McNeil, Assistant Superintendent, Educational Leadership, and Kat Hughes, Principal, ANLC, will present the potential for a name change for the Arcadia Neighborhood Learning Center (ANLC) to the Governing Board.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Name identification can lead to better communication of purpose and alignment within the District for greater organizational health. This aligns to District Goal: __X_ 1 Academic Achievement ___ 2 Fiscal Stability __X_ 3 External Communication X 4 Organizational Health 5 School Safety

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Information/Discussion Item:

Continued Discussion of Opportunities for Schools Within the Granite Reef Corridor

Submitted by: Funding: Daniel O’Brien, CFO N/A

BACKGROUND:

The Governing Board and Administration have been reviewing projects under the 2016 Bond Program and will continue its discussion on opportunities for the schools within the Granite Reef Corridor.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Students will have a safe and modern learning environment. This aligns to District Goal: __X_ 1 Academic Achievement __ 2 Fiscal Stability ___ 3 External Communication 4 Organizational Health X 5 School Safety

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Regular Meeting of the Governing Board February 14, 2017 5 ......Feb 14, 2017 · 220-IDEA...

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Transcript of Regular Meeting of the Governing Board February 14, 2017 5 ......Feb 14, 2017 · 220-IDEA...