Regular Meeting Minutes Date: 4/25/2016 Location: Cohen ...Apr 25, 2016 · Agenda Item Responsible...
Transcript of Regular Meeting Minutes Date: 4/25/2016 Location: Cohen ...Apr 25, 2016 · Agenda Item Responsible...
Staff Advisory Council
Regular Meeting Minutes
Date: 4/25/2016
Location: Cohen Center 214
Time: 11:00 AM – 1:00 PM
Call to Order – President Nicholas Gallo
Time: 11:06am
Record Attendance: 16 of 24
Secretary: Cori Bright-Kerrigan
Council Members: Present Excused Absent
Nicholas Gallo, President ☒ ☐ ☐
Nicole Catalfamo, Vice President ☐ ☒ ☐
Cori Bright-Kerrigan, Secretary ☒ ☐ ☐
Teri Bigos, Treasurer ☒ ☐ ☐
Antoinette Biffar ☒ ☐ ☐
Diane Bova ☒ ☐ ☐
Michael Boyd ☒ ☐ ☐
Chad Caldwell ☐ ☐ ☒
Kelly Davis ☐ ☒ ☐
Keith Fernander ☒ ☐ ☐
Parker Fruehan ☒ ☐ ☐
James Greco ☒ ☐ ☐
Alex Massé ☒ ☐ ☐
Sharon McLaughlin ☐ ☒ ☐
Brooke Niarchos ☒ ☐ ☐
Oscar Nieves-Martir ☐ ☐ ☒
Darina Nikolov ☒ ☐ ☐
Clinton Nitz ☒ ☐ ☐
Diane Odeh ☒ ☐ ☐
Tiffany Reynolds ☒ ☐ ☐
Lauren Schuetz ☐ ☐ ☒
Travis Smith ☐ ☐ ☒
Lauren Strunk ☒ ☐ ☐
Liaison: Dr. Michael Rollo
Faculty Senate Liaison: Dr. Shawn Felton
Student Government Liaison: Lindsey Farrell
Invited Speakers: None
Attachments: Two (2) page SAC Budget
Four (4) page SAC roll call voting record for 4/25/2016
Eight (8) page Draft SAC Charter Revisions
Agenda Item Responsible Discussion Action/Vote Follow-
up
Chair C.
Nitz
Finest of the Flock (presented by C. Nitz, Employee
Recognition Committee)
March 2016 honorees: Lorrie Mehl (Library Services)
1. Approval
of Minutes
Secretary
(Sec’y) C.
Bright-
Kerrigan
P. Fruehan: I move that the Meeting Minutes of March
28, 2016, be approved.
L. Strunk seconded.
Chair opened discussion.
Chair closed discussion.
Motion to
approve
minutes.
Minutes
approved
(unanimous).
(See attached
voting record
for roll call
votes)
Final
version
of
minutes
will be
posted to
SAC
site.
2. Offic
er
Repo
rts
President
(Prez.), N.
Gallo
• Presented issue of Classification and
Compensation presented at BOT
• GC Leonard said there would be a study done
• SAC will be asking for regular
communication on progress
• Announced that this is his last SAC meeting
and will be resigning his position as
President. Thanked SAC for support and
partnerships with Dr. Felton and Dr. Rollo.
Recommended that future President maintain
these connections
Vice
President
(V.P.), N.
Catalfamo
• No Report
Secretary
(Sec’y), C.
Bright-
Kerrigan
• Reminder to send in Committee Reports for
Minutes
• Reminder of new agenda format
Treasurer
(Treas.), T.
Bigos
• Budget attached
3. Publi
c
Com
ment
Comments. The following comments were sent in
anonymously via the online SAC Comment Box. The
anonymous comments are managed by the Planning & Staff
Engagement Committee of SAC. Please note the responses:
Comment: I have a safety comment. I would like to see if
office doors could be locked while in the open position. If this
was possible, then if something bad happened in the
building, all we would have to do is close our office door to
lock it and keep the bad people out. Currently our doors do
not lock unless closed.
Agenda Item Responsible Discussion Action/Vote Follow-
up
Response: Per Physical Plant……Office doors could be left in
the locked position. If we know the building and room
number, we could better assess the situation.
Granted there are all sorts of hardware throughout campus.
Hopefully, it’s just a training issue, but if not, more
information will help.
Comment: I've been exploring ways to advocate more bicycle
use, and the League of American Bicyclists offers designation
to be a "Bicycle Friendly University." Has the University
reached out to this organization to try and be added?
Response: Per Katie Leone, Environmental Health and
Safety……….Thank you for reaching out about this. Yes, this
has been on our radar. It would increase safety and
sustainability on campus and earn us positive recognition on
our Sustainability, Tracking, Assessment & Rating System
(STARS) report. I'd be happy to do what I can to support the
university in pursuing this.
Comment: Many workplaces offer stipends health equipment
(running shoes, etc.) and the employee pays for it via
deductions from paychecks, kind of like an interest free loan.
Has that ever been considered to promote healthier activities?
Some people can be intimidated by a gym atmosphere, and
prefer to be outside. A healthy staff leads to better
productivity and everyone has different methods of fitness
that work for them!
Response: Per Debby LaRocco, Assistant Director of
Benefits and Wellness in HR……Thank you for your
comments regarding the employee wellness program. There
are several initiatives being proposed through the FGCU
Comprehensive Wellness Collaborative. The group is
focusing on resources available on campus for students, staff
and faculty. They are in the process of prioritizing and will
determine appropriate funding or grants. Thank you for your
input. We will forward your suggestion.
Public Comment at meeting: We should have a name for
interoffice mail, other than just “interoffice mail”.
Response: Comment was referred to J. Greco and the
Marketing Department for review.
Agenda Item Responsible Discussion Action/Vote Follow-
up
4. SAC
Liais
on
Repo
rts
Dr. Michael
Rollo • Today, the Threat Alert System on computers
is live. Recommend that everyone take the
online training to review the keystrokes for
alerting of an emergency.
• Commented on President Gallo’s report at the
BOT meeting regarding concerns with
classification and compensation.
o The issue of classification is going
forward and there will be more
opportunity to talk about it.
o Classification needs to come first and
then compensation. Job
Classifications don’t match across the
campus, unlike faculty.
o Hiring third party to do the research.
It was piloted internally for the IT
department due to significant
discrepancies in their classification
structure
Dr. Shawn
Felton
(Faculty
Senate)
• Senate finished up on April 15.
• The FPED was approved. The challenge was
that faculty were still not happy with how the
contracting is set up. It passed, but not
unanimously.
• Syllabus guidelines were updated and passed.
• Elections were completed. Dr. Felton was re-
elected for another term. Dr. Pavelka was re-
elected as VP. Issues related to Secretary elect
and meeting Senate requirements for being
employed for one year. Working out those
details
• Sean Kelly, Interim Director of
Undergraduate Studies, discussed current
grad rates and ways to improve them.
Lindsey
Farrell
(Student
Government
)
• Lindsey Farrell is the new SG Chief of Staff
and Liaison to SAC
• No report
5. Old
Busin
ess
• Reminder to solicit participant nominations
for SAC Committees
• Handwritten note cards will be sent to people
who we want to participate in Committee
meetings and events. Officers and SAC
Representatives will sign.
• Representatives should come to each meeting
with names of people they would like to
include
6. New
Busin
ess
• Action Item: P. Fruehan….I move that
the changes to the Charter be approved.
Motion to
approve
minutes.
Final
version
of
Agenda Item Responsible Discussion Action/Vote Follow-
up
T. Bigos seconded.
Chair Opened Discussion
Discussion was minimal and
focused on clarifying that the
crossed out sections of the
Charter are what was voted
on, and approved, at the
March 28 meeting, and will
be included with the by-laws
document. These changes are
in response to Administration
review.
Chair Closed Discussion
• Action Item: P. Fruehan….I move that
the maternity leave policy for staff be
referred to the Personnel Policies
Committee.
M. Boyd seconded.
Chair opened discussion
A. Biffar commented that there is an
extension to the leave. P.
Fruehan stated that HR said that
is practice, but not policy
Chair closed discussion
Minutes
approved
(unanimous).
(See attached
voting record
for roll call
votes)
minutes
will be
posted to
SAC
site.
7. SAC
Stand
ing
Com
mitte
e
Repo
rts
Chair: D.
Bova
Planning & Staff Engagement – 2015-2016 (Members: T.
Bigos, C. Bright-Kerrigan, K. Davis, L. Strunk)
• Moving forward on retreat which is June 10.
Osprey 5002 confirmed for location.
Working on estimates for food.
• End of year survey for SAC reps will be sent
out today
Chair: B.
Niarchos
Special Events – 2015-2016 (Members: C. Caldwell, N.
Catalfamo, N. Gallo, J. Greco, S. McLaughlin, B. Niarchos, L.
Schuetz, T. Smith)
• Soar into Spring recap and review
o Reviewing events that we do and see
if they fit with our Mission
o Increase partnerships with other
entities for events
• Staff Assembly
• End of Year Luncheon need 8 volunteers
Agenda Item Responsible Discussion Action/Vote Follow-
up
o Will be requesting 8 SAC volunteers
for this event.
Chair: C.
Nitz
Employee Recognition Program/Outstanding Staff Awards –
2015-2016 (Members: A. Biffar, P. Fruehan, B. Niarchos, O.
Nieves-Martir, C. Nitz, T. Reynolds, T. Smith)
• Met on 4-11-16
• Discussed Outstanding Staff Award and
ideas for Promoting Finest of the Flock
o There has been an increase in
FOF nominations since the last e-
mail went out
• Celebration of Excellence went well
Chair: M.
Boyd
Elections –2015-2016 (Members: D. Nikolov, D. Odeh)
• Finishing up final pieces for Staff
Assembly.
• Working on powerpoint slides for Charter
changes.
• Need a few volunteers for the Assembly
Chair: L.
Strunk
Personnel Policies – 2015-2016 (Members: K. Fernander, S.
McLaughlin, A. Masse, D. Nikolov, L. Schuetz)
• No Report
8. SAC
Speci
al
Com
mitte
e
Repo
rts
Chair: Eric
Balmer
SAC Shared Governance Team (Members: Eric Balmer, Ruth
Rodrigues, Cori Bright-Kerrigan, Lauren Strunk, Teri Bigos,
Travis Smith)
• No Report
Chair: P.
Fruehan
SAC Bylaws Review Team (Members: L. Babcock, E.
Balmer, N. Black, R. Rodrigues, T. Smith, C. Steinberg)
• Had first meeting
• Going to do majority of work over the summer.
• Plans to have information available for the
Retreat
9. Univ
ersity
Plann
ing &
PBC – Represented by N. Gallo and N. Catalfamo
• No Report
.
Agenda Item Responsible Discussion Action/Vote Follow-
up
Budg
et
Coun
cil
(UPB
C)
Budget Committee (BC) – Represented by K. Fernander;
Back-up: S. McLaughlin
• No Report
Enrollment/Retention Management Committee (ERMC) –
Represented by D. Bova
• No Report
Environmental Sustainability Committee (ESC) –
Represented by T. Reynolds; Back-up: C. Bright-Kerrigan
• ESC met on April 5, 2016.
• Had discussion on construction of South
Road
o Received presentation from Tom
Mayo
o Discussed environmental impacts
• Upcoming Events
o See the interdepartmental
sustainability calendar for the most
up-to-date information about
sustainability events, meetings,
trainings, and on-campus service
opportunities.
http://www.fgcu.edu/EHS/events.htm
l
Information Resources Committee (IRC) – Represented by
C. Nitz; Back-up: K. Fernander
• Working on completing the IRC Report Draft
should be completed soon
o Which will include the following
items:
� Strategic Plan for
Technology-Innovation and
Growth
� Support and Staffing –Better
IT Classifications
Security-PCI Compliance
• Also working on white paper about Data
Integrity per the Charge of the Provost
• Hope to have report to PBC by late May
Agenda Item Responsible Discussion Action/Vote Follow-
up
Safety & Facilities Committee (SFC) – Represented by O.
Nieves-Martir
• No Report
Strategic Planning & Institutional Effectiveness
Committee (SPIEC) – Represented by S. McLaughlin; Back-
up: D. Odeh
March 23, 2016
• Remarks from the Co-Chairman, Dr. Paul
Snyder
o No additional news as to the status of
the Strategic Plan. Will update
accordingly
• Introduction of Chris Simoneau, Vice
President for University Advancement
o VP Simoneau presented the
University Advancement report and
goals
o Advancement Services and Alumni
Relations
� Grow the foundation’s
endowment by 5%
� Create a mentorship program
between alumni and current
students of similar disciplines
� University Marketing and
Communications are working
diligently to implement an
institutional brand campaign
to assist in marketing and to
promote the good news of its
people and programs in a
timely manner using social
media
� Redesign key public-facing
pages of the FGCU website
� Revamp the Pinnacle
Magazine, integrating the
brand campaign
o Athletic Gifts
� Increase fundraising dollars
by modifying staff
responsibilities to allow more
time to pursue major and
mid-level donations, and
elevate Graduate
Assistantship to an Eagles
Club Coordinator internship,
requiring teams to raise more
funds and increase the price
Agenda Item Responsible Discussion Action/Vote Follow-
up
of season tickets and
individual games.
� Increase Corporate
Partnership revenue to
enhance overall athletics
successes
� Complete the Alico Arena
Capital Campaign by the end
of FY 2016
o University Marketing and
Communications
� Develop and implement and
institutional brand campaign
which will be integrated
throughout FGCU
� Increase the ability of FGCU
to identify and promote the
good news of its people and
programs using media and
social media sources.
� Head up the effort to redesign
key public facing pages on
the FGCU website
� Revamp Pinnacle magazine
to integrate the brand
campaign and address the
growing circulation and
limited budget while
continuing to engage
audiences and advance
institutional priorities.
April 6, 2016
• Remarks from the Co-Chairman, Dr. Paul
Snyder
o Still no update on the status of the
Strategic Plan, however we are
moving forward on the Work Plan as
scheduled.
• Introduction of Ken Kavanagh, Director of
Athletics and Kathy Peterson, Assistant
Director of Athletics
o Ken Kavanagh and Kathy Peterson
presented the Annual Report from the
Office of the President
o Intercollegiate Athletics
� Reviewed the success of
athletic over the past year and
the impact those kinds of
seasons have on FGCU in
regard to visibility and
recruitment efforts
Agenda Item Responsible Discussion Action/Vote Follow-
up
� Working on graduation rate
for students who are recruited
into professional sports. Goal
is to reach 70-75%. We are
currently at 47%.
� Working to increase athlete
GPA’s which are
cumulatively at 3.30-3.33
� Trying to enhance the overall
camaraderie of the FGCU
student body via increased
attendance at all home
sporting events, most
specifically in men’s AND
women’s basketball
o Ombuds
� Participate in the joint
Leadership Enrichment
Program for FGCU and
Florida SouthWestern State
College Faculty and Staff
� Participate in new parent
orientation sessions to
identify concerns and issues
presented as well as any
trends
� Coordinate the Grant-in-Aid
Educational Leave Award
Program for the University
• Additional information was not reviewed, but
is included in a report presented to SPIEC.
• Meeting Adjourned
• Next Meeting is scheduled for April 20
10. Univ
ersity
Com
mitte
e
Repo
rts
ADA – Represented by D. Odeh; Back-up: D. Bova
• Did not meet
Campus Communicators – Represented by L. Schuetz;
Back-up: B. Niarchos
• No Report
Agenda Item Responsible Discussion Action/Vote Follow-
up
Food Service Advisory Committee – Represented by D.
Odeh; Back-up: A. Masse
• The committee was introduced to the new
Chartwells employees
• The Link is being renovated for an open
convenience store
• Dunkin Donuts will open late in fall
semester
• Howard Hall will be closing at the end of
spring semester
• Boars Head deli will replace Subway
• Build-your-own-mexican bowl concept
will replace Azul’s
-Azul’s menu will stay the same
• Starbucks may expand later
• SoVi will be changed next year
-New salad bar
-“Interaction” cooking will be added
(cooking food in front of you)
• Stand-alone North Lake Village
restaurant will open in Summer 2017
-“Beachy” theme
-Burgers, pizza, hot wings
-Will be able to pick up from order
from window
-Games, TVs
• NLV will have 24/7 convenience store
• NLV will have Starbucks
• Einstein’s will have electronic menus
with calorie information
• SoVi will feature local vegetables
• Online ordering app (Tapingo) will be
available for all dining locations in fall
• -Will have delivery feature
Grant-In-Aid - Represented by D. Nikolov; Back-up: L.
Schuetz
• No Report
Agenda Item Responsible Discussion Action/Vote Follow-
up
Intercollegiate Athletic Committee (IAC) – Represented by
L. Schuetz
• No Report
Parking Advisory – Represented by J. Greco; Back-up: D.
Bova
• No Report
Parking Citations Appeals Board – Represented by B.
Dillingham and N. Gallo
• The committee met on Monday, April
25th and welcomed new members Carl
Bleich and Kelly Davis.
• The committee heard 3 in-person appeals
and reviewed a total of 96 appeals.
• The next committee meeting is to be
determined but will not be until at least
June.
One Book One Campus (OBOC) – Represented K. Davis;
Back-up T. Reynolds
• No Report
Faculty Senate – Represented L. Strunk and T. Bigos
• Chief Moore Guest Speaker
o Discussed panic button
installation on computers. On
Windows computers, pressing F9
and F11 together will alert UPD.
In none emergency situations,
please contact UPD directly.
BTS is working on the key stroke
combination for Mac computers.
Training dates are available on
the UPD site.
o Discussed text book brokers and
stated that them being are campus
is not illegal however if they are a
nuisance contact UPD.
o UPD will be working with a
consulting company to address
requests for additional cameras in
academic buildings
• Volunteers are need for commencement
Agenda Item Responsible Discussion Action/Vote Follow-
up
• Reviewed Faculty Performance
Educational Document (FPED) document
• Approved 2019-2020 calendar
• Rachel Campbell re: minimum grades in
general education courses
o Suggest that students must
receive a C or better in order to
pass general education
requirements
• Nominations for Faculty Senate President
were accepted
o Shawn Felton: only nominee
o Re-elected as President for 2016-
2017
• Reviewed syllabus guidelines
o Inclusion of non discrimination
statement from the Office of
Institutional Equity and
Compliance
o Use of Respondus monitor,
students must be informed if
technology is used in course
o Update of accommodation
statement
• Changes to Classification and
Compensation Regulation clarification
o Florida is an "at will state" and
employees can be removed with
or without cause as long as it's
not discriminatory
• Removal of history books from library
follow up
o Any book removed will be a part
of the repository system of
Florida or across the country
o Disciplines will determine
availability of materials (i.e. Out
dated technology books may be
discontinued while history books
will remain). Removal will occur
in consultation with faculty
• Lauren Strunk and Teri Bigos presented
SAC's Family Medical Leave Resolution
• Emmalyn "Emma" Green: new student
body vice president
Agenda Item Responsible Discussion Action/Vote Follow-
up
Faculty Senate Institutional Affairs – Represented by P.
Fruehan; Back-up: L. Strunk
• Met last week
• Tasked to look at Faculty electronic
resource guide.
• If you look at main resource page it
currently says faculty/staff, but not owned
by any group
• Faculty wants to have control of this
page.
• Action Item: P. Fruehan….I move that
the Staff Engagement Committee review
the Faculty/Staff Resource page on the
website and make subsequent
recommendations.
D. Bova seconded
Chair Opened Discussion
Chair Closed Discussion
Smoke Free and Tobacco Free Campus Implementing
Committee—Represented by N. Gallo
• D. Odeh stated that the Regulation was
passed by the BOT
• Policy will be coming out soon.
• There was a Public Forum on April 1 and
useful feedback was provided
• Implementation is effective May 9.
• Increasing marketing
• Redecorating current smoking areas.
• Concern about lack of UPD enforcement.
o Not UPD responsibility because
it is not illegal to smoke.
o Bystander intervention is a
cultural shift and we are all
responsible for enforcing it.
o There will be employment
actions and Student Code of
Conduct consequences for
continued disregard for policy
Title IX – Represented by D. Bova
• Meeting April 27
Agenda Item Responsible Discussion Action/Vote Follow-
up
• Working on a plan for action based on
result of survey done over winter and
implementing feedback from students
20th Anniversary Committee – Represented by N. Catalfamo
• No Report
Presidential Search Committee---Represented by N.
Catalfamo
• No Report
11. Next Meeting: Monday, May 23, 2016, 11:00a.m.-1:00p.m., in Cohen Center 214.
President Gallo adjourned the meeting at 12:24 pm.
Minutes approved __5-23-16____________ (date)
_Cori Bright-Kerrigan__________________________________ (not final unless signed by Secretary)