REGULAR MEETING CEDAR SPRINGS CITY COUNCIL AGENDA …...Feb 13, 2014 · Dean’s Landscaping &...

REGULAR MEETING CEDAR SPRINGS CITY COUNCIL

AGENDA

Thursday, February 13, 2014

6:15 p.m. Workshop

7:00 p.m. Meeting

Cedar Springs City Hall 66 S. Main St.

Cedar Springs, Michigan

1. Call to Order and Pledge of Allegiance.

2. ROLL CALL: Mr. Ken Benham _____ Mrs. Ashley Bremmer _____ Mr. Daniel Clark _____ Mr. Gerald Hall _____

Mr. Robert Truesdale _____ Mayor Pro Tem Mrs. Patricia Troost _____

Mayor Mr. Mark Fankhauser _____

3. PUBLIC FORUM.

The Council welcomes and encourages the public to speak during the public comment and public hearing portions of the agenda. However, Council policy is to hear the public comment, not to act on the public comment at that time. Concerns brought before the Council during the Public Comment portion of the agenda will be referred to the City Manager for action. If, after communicating with the City Manager, no resolution is reached, the concern will be elevated to the Mayor and then eventually to Council for action

Those citizens wishing to speak on agenda and non-agenda items will be allowed a maximum of four minutes each to address their concerns. This is the only time during the Council meeting that citizens are allowed to address the Council. Please state your name and address for the record.

4. PUBLIC HEARINGS.

5. APPROVAL OF AGENDA. 6. CONSENT AGENDA.

A. Approval of the minutes of the Regular Meeting of January 9, 2014. B. Approval of the Checks Paid Prior #s 36169 - 36264 totaling $192,402.57;

the February Accounts Payable #s 36265 – 36297 totaling $43,175.96 and Electronic Transfers totaling $4,284.91. The total of all checks and transfers is $239,863.44.

C. Motion to approve Resolution No. 2014 – 05, a resolution approving En Gedi

for a charitable gaming license for an auction/fundraiser March 22, 2014. D. Motion to approve Resolution No. 2014 – 06, a resolution to purchase, acquire

and construct improvements to the water supply system and to publish a notice of intent to issue revenue bonds.

E. Motion to approve Resolution No. 2014 – 07, a resolution to purchase, acquire

and construct improvements to the sanitary sewer system and to publish a notice of intent to issue revenue bonds.

7. CORRESPONDENCE.

8. UNFINISHED BUSINESS.

A. Update on proposed Eagle Scout Project by Kevin Galloway. B. Motion to approve Ordinance No. 186, an ordinance to amend Chapter 22,

Article II, Section 22-26 and Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs as a second reading.

C. Mayoral Business Matters:

9. NEW BUSINESS. A. Motion to approve the purchase of a Benchtop Meter and LBOD Probe from

Hach Company for the Wastewater Treatment Plant in the amount of $2,081.35

B. Motion to approve Resolution No. 2014 – 04, a resolution approving the CS

Chamber of Commerce’s New Year’s Eve celebration as a Community Event. C. Motion to consider request from CS Mobile Estates to reduce its water/sewer

penalty for late payment.

10. CITY MANAGER’S REPORT.

A. General Information and Special Projects.

B. Monthly Department Reports. 1. Department of Public Works. a. Infrastructure Alternative’s operational and maintenance report. 2. Police Department. 3. Fire Department.

4. City Clerk. 5. Finance Officer/Treasurer.

a. Cash Summary Report. b. Revenue/Expenditure Report. 6. Professional Code Inspections. a. Rental Registration Report. (not in packet) 7. Code Enforcement Log. (not in packet) 8. Boards and Commissions: a. January 27, 2014 DDA Minutes. b. February 4, 2014 PC Minutes. c. CS Area Parks and Recreation Minutes and Director’s Reports. d. November 25, 2013 CS Library Board Minutes.

11 Motion to adjourn to Closed Session to discuss collective bargaining agreement negotiations.

12. Motion to return to Open Session. 13. COUNCIL COMMENTS.

14. ADJOURNMENT.

Agenda Item Number: 6A

City of Cedar Springs City Council Meeting February 13, 2014

Agenda Item Report Description: Consent Agenda: Approval of the minutes of the Regular Meeting of January 9, 2014. Summary Comments with Regard to Agenda Item: Included as a part of the Consent Agenda is the approval of the minutes of the Regular Meeting of January 9, 2014. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Council discretion. Thad Taylor Thad Taylor, City Manager Attachments January 9, 2014 Minutes

City of Cedar Springs

Minutes of the Regular Meeting of the

Cedar Springs City Council

Thursday, January 9, 2014



Finance Committee Meeting 6:00 p.m.

Members Present: Mark Fankhauser, Patricia Troost, Robert Truesdale. Also Present: Finance Director Debra Brunett, City Manager Thad Taylor. Members reviewed bills with the Finance Director.

Workshop 6:15 p.m.

Members Present: Ken Benham, Ashley Bremmer, Dan Clark, Jerry Hall, Robert Truesdale, Patricia Troost, Mark Fankhauser. Also Present: City Manager Thad Taylor, City Clerk Linda Christensen, Finance Director Debra Brunett, Police Chief Roger Parent, Fire Chief Marty Fraser, DPW Director Tom Stressman. Members reviewed agenda items with the City Manager. Also discussed were the elimination of the Personnel and Compensation Committee and Finance Committee. It was the consensus of the Council to suspend the committees for three months to see how things work during that time frame. The City Manager also suggested a change to the public forum section of the agenda to allow citizens the opportunity to comment on agenda items and not just on non agenda items as is currently being done. A time limit for comments was also suggested. Mayor Fankhauser provided members with a copy of the City Manager’s performance evaluation done last summer.

Meeting 7:00 p.m.

1. The Meeting was Called to Order by Mayor Mark Fankhauser at 7:00 p.m. The

Pledge of Allegiance was recited.

2. ROLL CALL: Mr. Ken Benham Present Mrs. Ashley Bremmer Present Mr. Daniel Clark Present Mr. Gerald Hall Present Mr. Robert Truesdale Present Mayor Pro Tem Mrs. Patricia Troost Present Mayor Mr. Mark Fankhauser Present 3. PUBLIC FORUM. A. Kurt Mabie, provided an update on activities of the Community

Development Building Team. The group had been out looking at facilities, working on the footprint of the building, writing bylaws and had met with representatives from Trout Unlimited.

4. PUBLIC HEARINGS. A. Motion by Troost, supported by Clark, to open a public hearing on a

Notice of Intent to apply for a USDA Rural Development Community Facility Grant for the purchase of a police car.

VOTE: 7 – 0, Motion Carried. The Public Hearing opened at 7:06 p.m. B. Police Chief Roger Parent stated that part of the requirements for applying

for the USDA Rural Development Community Facility Grant for the purchase of a new police car was to hold a public meeting on the proposed project. Rich Pajak, administrative aide will be applying for this grant in the coming weeks. Holding the public hearing is one of several steps the City must take before the full application can be submitted to Rural Development.

There were no public comments. C. Motion by Benham, supported by Bremmer, to close the public hearing. VOTE: 7 – 0, Motion Carried. The Public Hearing closed at 7:08 p.m. D. Motion by Troost, supported by Benham, to open a public hearing on

proposed Ordinance No. 186, an ordinance to amend Chapter 22, Article II, Section 22-26 and Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs.

VOTE: 7 – 0, Motion Carried. The Public Hearing opened at 7:09 p.m. E. City Manager Thad Taylor stated this had to do with minor language changes

dealing with pan handling and keeping the City’s ordinances current with state law.

There were no public comments.

F. Motion by Troost, supported by Clark, to close the public hearing. VOTE: 7 – 0, Motion Carried. The Public Hearing closed at 7:10 p.m. 5. Motion by Troost, supported by Benham, to approve the agenda with the

addition of Item E under New Business - a motion to approve a bid from Dean’s Landscaping & Excavating for Main Street snow removal in the amount of $3,700.00 .

VOTE: 7 – 0, Motion Carried. 6. Motion by Bremmer, supported by Benham, to approve the Consent

Agenda consisting of the following: A. approval of the minutes of the Regular Meeting of December 12, 2013. B. approval of the Checks Paid Prior #s 36082 – 36143 totaling $95,471.40;

the January Accounts Payable #s 36144 – 36168 totaling $20,680.87 and electronic transfers totaling $3,310.29. The total of all checks and transfers was $119,462.56.

C. Resolution No. 2014 – 01, a resolution to collect 100% of the Grand Rapids Community College school district property tax in the summer of 2014 as requested, pursuant to Section 144 of the Community College Act of 1966, as amended, and Part 26 of the School Code of 1976, as amended.

D. Resolution No. 2014 – 02, a resolution approving Amendment No. 38 in the Articles of Incorporation of the Grand Valley Metropolitan Council, approving the addition of Lowell Township.

VOTE: 7 – 0, Motion Carried. 7. Correspondence from Charter Communication depicting its annual report to the

Michigan Public Service Commission was offered. 8. UNFINISHED BUSINESS. A. Motion by Hall, supported by Troost, to approve the following Mayoral

appointments to City Boards and Commissions: Planning Commission: Joe Jernigan, Dale Bray. Zoning Board of Appeals: Steven Schmitz. Review Board alternate: Shirley Merlington. VOTE: 7 – 0, Motion Carried. Fankhauser reported on the performance evaluation of the City Manager

done the previous summer. On a scale of 1 to 5 with 5 being outstanding, Taylor received an overall performance score of 4.67.

B. Motion by Troost, supported by Clark, to approve Ordinance No. 173, an ordinance to amend Section 40-444, Temporary Uses and adding Section 40-469, Outdoor Seating in Front of Businesses, of the City of Cedar Springs, Michigan, Code of Ordinances, as a second reading.

VOTE: 7 – 0, Motion Carried. C. Motion by Troost, supported by Bremmer, to approve Ordinance No.

184, an ordinance to amend Section 40-133, Table of Uses of the City of Cedar Springs, Michigan, Code of Ordinances, as a second reading.

VOTE: 7 – 0, Motion Carried. D. Motion by Troost, supported by Bremmer, to approve Ordinance No.

185, an ordinance to amend Article II, Administration and Enforcement, Section 40-479, Membership of the City of Cedar Springs, Michigan, Code of Ordinances, as a second reading.

VOTE: 7 – 0, Motion Carried. 9. NEW BUSINESS. A. Motion by Hall, supported by Bremmer, to approve the Cedar Springs

Fire Department personnel to fabricate and install equipment cargo cabinets in the new light rescue unit.

VOTE: 7 – 0, Motion Carried. B. Motion by Troost, supported by Bremmer, to approve Ordinance No.

186, an ordinance to amend Chapter 22, Article II, Section 22-26 and Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs, as a first reading.

VOTE: 7 – 0, Motion Carried. C. Motion by Troost, supported by Hall, to approve Resolution No. 2014 –

03, a resolution to amend the City of Cedar Springs’ 2013 – 2014 annual budget.

VOTE: 7 – 0, Motion Carried. D. Motion by Troost, supported by Hall, to approve the purchase of a

60”snow plow blade for the Kubota tractor from Robinson Equipment in the amount of $1.630.12.

VOTE: 7 – 0, Motion Carried. E. Motion by Benham, supported by Bremmer, to approve a bid from

Dean’s Landscaping & Excavating for Main Street snow removal in the amount of $3,700.00.

VOTE: 7 – 0, Motion Carried.

10. CITY MANAGER’S REPORT. A. General Information and Special Projects discussed included the following:

• Personnel and Compensation Committee and Finance Committee. By consensus at the workshop, both committees will be put on hold for three months and then be re-evaluated.

• Revision to the Public Forum Section of the Council Agenda. By consensus at the workshop, citizens will have a designated spot on the agenda to comment on agenda items and a time limit will be put in place.

• Building permit report for 2013. • Additional server space was installed on the City’s server so that email

may be archived and City Councilors will be able to access City email. • He is receiving quotes on the City stationery needs. • City staff is working on cataloguing all City policies and updating them as

necessary. B. Monthly department reports were offered by the following: 1. Department of Public Works. a. Infrastructure Alternative’s operational & maintenance report. 2. Police Department. 3. Fire Department. 4. City Clerk. 5. Finance Officer/Treasurer. a. Cash Summary Report. b. Revenue/Expenditure Report. 6. Professional Code Inspections. a. Rental Registration Report.

11. COUNCIL COMMENTS. Troost – Happy New Year and hopes everyone had a good holiday season. She

had a complaint with the DPW that with their excellent snow plowing in the City, it gave her a false sense of security when she traveled outside the City limits and found the roads outside the City were in terrible shape.

Hall – Happy New Year; he looks forward to a good year. Fankhauser – thanked everyone who comes to meetings; he looked forward to

taking care of and moving the City forward and to a positive New Year. 12. The Meeting adjourned at 7:45 p.m. ___________________________ _____________________________ Linda Christensen, City Clerk Mark Fankhauser, Mayor

Agenda Item Number: 6B


Agenda Item Report Description: Consent Agenda: approval of the Checks Paid Prior #s 36169 – 36164 totaling $192,402.57; the February Accounts Payable #s 36265 – 36297 totaling $43,175.96 and Electronic Transfers totaling $4,284.91. The total of all checks and transfers is $239,863.44. Summary Comments with Regard to Agenda Item: Included as a part of the Consent Agenda is approval of the Checks Paid Prior #s 36169 – 36164 totaling $192,402.57; the February Accounts Payable #s 36265 – 36297 totaling $43,175.96 and Electronic Transfers totaling $4,284.91. The total of all checks and transfers is $239,863.44. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Council discretion. Thad Taylor Thad Taylor, City Manager Attachments Accounts Payable

CITY OF CEDAR SPRINGSACCOUNTS PAYABLE - January, 2014

Checks Paid Prior:Check Date Check Vendor Name01/09/2014 36169 AT&T

01/09/2014 36170 CEDAR SPRINGS PUBLIC LIBRARY

01/09/2014 36171 CEDAR SPRINGS PUBLIC SCHOOLS01/09/2014 36172 CHAD TUCKER01/09/2014 36173 CHARLES REEP01/09/2014 36174 CHRIS RICHARDSON

01/09/2014 36175 CONSUMERS ENERGY

01/09/2014 36176 GRAND RAPIDS COMMUNITY COLLEGE

01/09/2014 36177 GRAYBAR

01/09/2014 36178 KENT CO - TREASURERS ASSOCIATION

01/09/2014 36179 KENT COUNTY TREASURER

01/09/2014 36180 KENT COUNTY TREASURER-SET

01/09/2014 36181 KENT INTERMEDIATE SCHOOL DIST.

01/09/2014 36182 MVP

01/09/2014 36183 NORTH COUNTRY GLASS & MIRROR INC.01/09/2014 36184 WEST MI REGIONAL PLANNING COMM01/09/2014 36185 ZYLATECH, LLC01/16/2014 36186 AT&T LONG DISTANCE

01/16/2014 36187 BLOOM, SLUGGETT, MORGAN

01/16/2014 36188 CAR LOVERS CARWASHES

01/16/2014 36189 CARQUEST

01/16/2014 36190 CARRIE RODWELL01/16/2014 36191 CEDAR AUTO SERVICE01/16/2014 36192 CEDAR SPRINGS POST, INC.01/16/2014 36193 CENTURYLINK01/16/2014 36194 CIB PLANNING01/16/2014 36195 FASTENAL COMPANY01/16/2014 36196 GAY'S CLEANERS01/16/2014 36197 JETT'S PIZZA01/16/2014 36198 JOHN A MEYER APPRAISAL CO01/16/2014 36199 KENT COUNTY EMS INC01/16/2014 36200 KENT COUNTY ROAD COMMISSION


01/16/2014 36202 MARTY FRASER01/16/2014 36203 MI MUNICIPAL TREASURERS ASSOCIATION01/16/2014 36204 MRWA01/16/2014 36205 NORTH CENTRAL LAB. OF WI. INC.01/16/2014 36206 POSTMASTER01/16/2014 36207 RHD TIRE CO.01/16/2014 36208 ROBINSON EQUIPMENT01/16/2014 36209 SOUNDOFF SIGNAL01/16/2014 36210 STATE INDUSTRIAL PRODUCTS01/16/2014 36211 SYNAGRO CENTRAL01/16/2014 36212 TRAILER EQUIPMENT, INC.01/16/2014 36213 UTILITY SERVICE CO., INC.

01/16/2014 36214 WEINGARTZ SUPPLY CO

01/16/2014 36215 WHITE CREEK LUMBER AND HRDW.01/16/2014 36216 WILLA SMITKO01/23/2014 36217 ARISTA TRUCK SYSTEMS, INC.

01/23/2014 36218 CARDMEMBER SERVICE

01/23/2014 36219 CARRIE RODWELL

01/23/2014 36220 CITY OF CEDAR SPRINGS

01/23/2014 36221 CONSUMERS ENERGY

01/23/2014 36222 VOID01/23/2014 36223 DEAN'S LANDSCAPING &

01/23/2014 36224 DTE ENERGY

01/23/2014 36225 KENT COUNTY CLERK01/23/2014 36226 LAW WEATHERS & RICHARDSON01/23/2014 36227 MICHIGAN POLICE EQUIPMENT CO01/23/2014 36228 MODEL COVERALL SERVICE01/23/2014 36229 PEERLESS MIDWEST INC01/23/2014 36230 PHIL ANDREWS01/23/2014 36231 RHD TIRE CO.01/23/2014 36232 ROBINSONS SIGNS & GRAPHICS01/23/2014 36233 SENSUS USA01/23/2014 36234 SHRED-IT GRAND RAPIDS01/23/2014 36235 SIRCHIE FINGER PRINT LAB01/23/2014 36236 SOIL AND MATERIALS ENGINEERS, INC.01/23/2014 36237 STACY NIEDZWIECKI

01/23/2014 36238 T & W ELECTRONICS, INC

01/23/2014 36239 VERIZON WIRELESS01/23/2014 36240 WMIS INTERNET

01/23/2014 36241 ZYLATECH, LLC

01/29/2014 36242 ERICK PORTER01/29/2014 36243 POSTMASTER02/06/2014 36244 BAVARIAN INN LODGE

02/06/2014 36245 CEDAR SPRINGS PUBLIC LIBRARY

02/06/2014 36246 CEDAR SPRINGS PUBLIC SCHOOLS

02/06/2014 36247 CHAD POTTS02/06/2014 36248 CHARLES PLEUNE02/06/2014 36249 CHARTER COMMUNICATIONS02/06/2014 36250 DEBRA BRUNETT02/06/2014 36251 DTE ENERGY

02/06/2014 36252 GRAND RAPIDS COMMUNITY COLLEGE

02/06/2014 36253 J & K CLEANING INC.


02/06/2014 36255 KENT COUNTY TREASURER-SET

02/06/2014 36256 KENT INTERMEDIATE SCHOOL DIST.

02/06/2014 36257 MANDY STAHL02/06/2014 36258 MARTY FRASER02/06/2014 36259 MICHAEL STAHL02/06/2014 36260 MVP02/06/2014 36261 SYNAGRO CENTRAL02/06/2014 36262 T & W ELECTRONICS, INC02/06/2014 36263 TELE-RAD, INC.02/06/2014 36264 VERIZON WIRELESS

Total Checks Paid Prior:Total of 96 Checks:Less 1 Void Checks:Total of 95 Disbursements:

January Accounts Payable:02/06/2014 36265 ALLIED FIRE SALES

02/06/2014 36266 AT&T

02/06/2014 36267 BS&A SOFTWARE02/06/2014 36268 CAR LOVERS CARWASHES

02/06/2014 36269 CARQUEST

02/06/2014 36270 CEDAR SPRINGS POST, INC.02/06/2014 36271 CEDAR SPRINGS TIRE02/06/2014 36272 CONSUMERS ENERGY02/06/2014 36273 COPIES PLUS02/06/2014 36274 DUBOIS-COOPER ASSOC., INC02/06/2014 36275 ELHORN ENGINEERING COMPANY02/06/2014 36276 FTC&H02/06/2014 36277 GAY'S CLEANERS02/06/2014 36278 GRAINGER02/06/2014 36279 HOOPER PRINTING02/06/2014 36280 INFRASTRUCTURE ALTERNATIVES02/06/2014 36281 INT INSTITUTE OF MUNICIPAL CLERKS02/06/2014 36282 INTEGRITY BUSINESS SOLUTIONS, LLC02/06/2014 36283 KENT COUNTY FIRE CHIEFS ASSOC.02/06/2014 36284 KENT EQUIPMENT02/06/2014 36285 LAW WEATHERS & RICHARDSON02/06/2014 36286 MODEL COVERALL SERVICE02/06/2014 36287 MOORE MEDICAL CORP02/06/2014 36288 MUNICIPAL SUPPLY CO.02/06/2014 36289 NUQ NETWORKS, LLC.02/06/2014 36290 PREIN & NEWHOF

02/06/2014 36291 PROFESSIONAL CODE INSPECTIONS02/06/2014 36292 ROBINSON EQUIPMENT02/06/2014 36293 SOIL AND MATERIALS ENGINEERS, INC.02/06/2014 36294 STATE OF MICHIGAN02/06/2014 36295 USA-BLUE-BOOK

02/06/2014 36296 VANDERHYDE BROS. FORD INC

02/06/2014 36297 WHITE CREEK LUMBER AND HRDW.

Total Checks to be Paid:Total of 33 Checks:Less 0 Void Checks:Total of 33 Disbursements:

EFT Transfers:01/03/2014 210(E) FLEETCOR TECHNOLOGIES01/08/2014 211(E) FLEETCOR TECHNOLOGIES

01/17/2014 212(E) FLEETCOR TECHNOLOGIES01/22/2014 213(E) FLEETCOR TECHNOLOGIES01/29/2014 214(E) FLEETCOR TECHNOLOGIES

Total EFT Transfers:Total of 5 Checks:Less 0 Void Checks:Total of 5 Disbursements:

Description AmountTELEPHONE EXPENSE - 616-696-0470 25.24TELEPHONE EXPENSE - 616-696-1221 70.17TELEPHONE EXPENSE - 616-696-1293 160.48TELEPHONE EXPENSE - 616-696-1311 52.28

308.17

LIBRARY TAX DISTRIBUTION FOR 11/16 - 12/ 235.25DELQ PERSONAL PROPERTY TAX DISTR. FOR 10 1.26

236.51

DELINQUENT PERSONAL PROPERTY TAX DISTRIB 20.03REIMBURSE MEAL AT POLICE TRAINING 10.9511/29 - 12/31/13 ELECTRIC REIMBURSEMENT 198.00REIMBURSE LUNCH DURING POLICE TRAINING 9.74

ELECTRIC EXPENSE - STREETLIGHTS 2,554.35ELECTRIC EXPENSE - 25 S MAIN ST. 128.05ELECTRIC EXPENSE - 370 WEST ST. 4,795.09

7,477.49

COMMUNITY COLLEGE TAX DISTRIBUTION FOR 1 257.40COMMUNITY COLLEGE TAX DISTRIBUTION FOR 1 155.63COMMUNITY COLLEGE TAX DISTRIBUTION FOR 1 66.15DELINQUENT PERSONAL PROPERTY TAX DISTRIB 2.55

481.73

REPAIR DUE TO TRAFFIC ACCIDENT - REIMBUR 1,937.50REPAIR DUE TO TRAFFIC ACCIDENT - REIMBUR 3,425.00

5,362.50

2014 MEMBERSHIP DUES 50.00

DEC TRAILER TAX DISTRIBUTION - STATE 370.00DEC TRAILER TAX DISTRIBUTION - COUNTY 92.50COUNTY OPERATING TAX DISTRIBUTION FOR 11 616.70COUNTY OPERATING TAX DISTRIBUTION FOR 12 372.92COUNTY OPERATING TAX DISTRIBUTION FOR 12 158.52COUNTY JAIL TAX DISTRIBUTION FOR 12/16 - 19,073.90COUNTY SENIOR TAX DISTRIBUTION FOR 12/16 7,837.95COUNTY OPERATING TAX DISTRIBUTION FOR 10 6.13

28,528.62

SET TAX DISTRIBUTION FOR 11/16 - 11/30/1 864.52SET TAX DISTRIBUTION FOR 12/1 - 12/15/13 522.79SET TAX DISTRIBUTION FOR 12/16 - 12/31/1 222.21DELINQUENT PERSONAL PROPERTY TAX DISTR F 8.60

1,618.12

SCHOOL DISTRICT TAX DISTRIBUTION FOR 11/ 675.75INTERMEDIATE SCHOOLS TAX DISTRIBUTION FO 408.66INTERMEDIATE SCHOOL TAX DISTRIBUTION FOR 173.71DELINQUENT PERSONAL PROPERTY TAX DISTRIB 6.70

1,264.82

JANUARY DUES 110.00

LIBRARY DOOR GLASS REPLACEMENT 320.002014 MEMBERSHIP DUES 167.73SERVER REPAIR 23.75DECEMBER TELEPHONE CHARGES 158.92

12/13 GENERAL MUNI LEGAL SERVICE 2,401.5012/13 LITIGATION SERVICES 630.0012/13 WATER/SEWER LEGAL SERVICES 332.5012/13 95 N MAIN STREET LEGAL SERVICES 455.00

3,819.00

DECEMBER CAR WASHES - POLICE 26.00

MOTOR POOL AUTO REPAIR PARTS 493.58VEHICLE REPAIR PARTS - FIRE DPT 110.99MINIATURE BULBS FOR CROWN VIC 229 3.49SNOW SCRAPER - POLICE 22.86

630.92

REIMBURSE MILEAGE TO BANK 15.53INSTALL BRUSH GUARD - FIRE DPT 124.80DECEMBER LEGAL NOTICES 216.00DECEMBER LONG DISTANCE CHARGES 2.65DECEMBER PLANNER SERVICES 375.00FASTENERS FOR MOTOR POOL 33.32DECEMBER CLEANING - POLICE 186.95BOARD OF REVIEW 2012 REFUND FOR 41-50-37 1,195.14ASSESSMENT CONSULTING RE 300 OAK STREET 1,500.001ST QTR, 2014 ASSESSMENT 254.67DECEMBER ROAD WORK 14,054.06

TAX DISTRIBUTION FOR 1/1 - 1/15/14, JAIL 2,617.24TAX DISTRIBUTION FOR 1/1 - 1/15/14, SENIOR 1,075.50

3,692.74

NOV/DEC EXPENSE REPORT 45.20ANNUAL MEMBERSHIP 50.00DPW EXCAVATION TRAINING SEMINAR 160.00WATER TESTING CHEMICALS - DPW 95.68UTILITY BILLING POSTAGE 309.21TIRES - MOTOR POOL 458.96END ROD FOR MOTOR POOL 69.31REMOTE SIREN, LED, MIRROR - FIRE DPT 2,157.83FOAMING HAND SOAP - DPW 113.05DECEMBER SLUDGE DISPOSAL 9,319.50VEHICAL REPAIR - FIRE DPT 433.62PEDISPHERE WEST PINE TANK 14,352.46

MOTOR POOL PARTS 149.68SEAL - MOTOR POOL 31.36

181.04

SUPPLIES FOR MOTOR POOL 239.21REIMBURSE MILEAGE TO BANK 19.77DUMP TRUCK - MOTOR POOL 16,054.00

DIGITAL VOICE RECORDER - POLICE 89.98POSTAGE - POLICE 11.10MEAL DURING TRAINING - POLICE 26.45THERMOSTAT, SUPPLIES - FIRE DPT 24.52LUNCH WHILE AT MEETING - GENERAL 25.73TRACTOR PARTS - DPW 16.07OFFICE SUPPLIES 460.78

654.63

MILEAGE REIMBURSEMENT - POLICE CLERK TRN 40.21

WATER/SEWER BILL - 58 S. MAIN ST. 20.04WATER/SEWER BILL - 370 WEST ST. 3,236.01

WATER/SEWER BILL - 9 S. MAIN ST. 4.69WATER/SEWER BILL - 72 W. MAPLE ST. 20.04WATER/SEWER BILL - 136 CEDAR ST. 20.04WATER/SEWER BILL - 6 N. MAIN ST. 4.69WATER/SEWER BILL - 13567 NORTHLAND DR. 4.69WATER/SEWER BILL - 31 W. MAPLE ST. 53.28WATER/SEWER BILL - 19 E. OAK ST. 4.69WATER/SEWER BILL - 202 E. BEECH ST. 169.62WATER/SEWER BILL - 134 W. CEDAR ST. 4.69WATER/SEWER BILL - 66 S. MAIN ST. 111.45WATER/SEWER EXPENSE - 95 N. MAIN ST. 20.04WATER/SEWER BILL - 79 W. MAPLE ST 20.04

3,694.01

ELECTRIC EXPENSE - 25 CEDAR ST. 79.96ELECTRIC EXPENSE - 58 S. MAIN ST. 43.57ELECTRIC EXPENSE - 85 ELM ST. 54.90ELECTRIC EXPENSE - 72 W MAPLE ST. 28.41ELECTRIC EXPENSE - 15 W. MUSKEGON ST. 48.07ELECTRIC EXPENSE - 252 WEST ST. 1,378.05ELECTRIC EXPENSE - 210 E. BEECH ST. 297.30ELECTRIC EXPENSE - 164 N. MAIN ST. 47.04ELECTRIC EXPENSE - 31 MAPLE ST. 186.28ELECTRIC EXPENSE - 66 S. MAIN ST. 116.09ELECTRIC EXPENSE - 66 S. MAIN ST. #1 446.82ELECTRIC EXPENSE - 5363 17 MILE RD. 1,477.04ELECTRIC EXPENSE - 13380 NORTHLAND DR. 45.38ELECTRIC EXPENSE - 141 S. MAIN 33.56ELECTRIC EXPENSE - 6 S. MAIN ST. 285.79ELECTRIC EXPENSE - 375 PINE ST. 56.04ELECTRIC EXPENSE - 6 N. 5TH ST. 94.63ELECTRIC EXPENSE - 184 N. 1ST ST. 47.44

4,766.37

VSNOW REMOVAL 3,700.00

GAS EXPENSE - 750 WEST CT. 2,190.29GAS EXPENSE - 5375 17 MILE RD. 121.95GAS EXPENSE - 210 E. BEECH ST. 97.98GAS EXPENSE - 31 MAPLE,13380 NORTHLAND 710.29GAS EXPENSE - 374 CEDAR ST. 31.95GAS EXPENSE - 750 WEST CT, APT A 384.65GAS EXPENSE - 355 PINE ST. 61.70GAS EXPENSE - 6 N 5TH ST. 58.06

3,656.87

ELECTION MTLS AND SERVICES 1,308.66LEGAL SERVICES - POLICE 555.90AMMUNITION - POLICE 200.00JANUARY UNIFORM CLEANING - DPW 278.64ANNUAL WELL & PUMP TESTING 750.00REIMBURSE COMPRESSOR - FIRE DPT 489.99TIRES FOR POLICE VEHICLE 998.08VINYL GRAPHICS - FIRE DEPARTMENT 830.00SENSUS SOFTWARE YEARLY SUPPORT 1,524.60SHREDDING SERVICE 72.36FINGERPRINT/MARIJUANA TESTING ITEMS - POLICE 98.25ENGINEERING SERVICES FOR 11/25 - 12/22/13 880.65LOGO DESIGN WORK 150.00

VEHICLE REPAIR - FIRE DPT 175.00VEHICLE REPAIR PARTS - POLICE 33.00

208.00

WIRELESS CHARGES FOR 12/11/13 - 1/10/14 154.62FEBRUARY INTERNET CHARGES 49.95

SET UP COMPUTER - DPW 47.50

MAIL ARCHIVER WITH MAINTENANCE - GENERAL 432.00ENTERPRISE HARD DRIVE - GENERAL 405.36REPAIR OF LAPTOP - GENERAL 47.50SERVER MAINTENANCE 47.50INSTALLATION OF NEW DRIVES - GENERAL 285.00

1,264.86

REPLACEMENT CHECK FOR FAILED PAYROLL DIRECT DP 187.00POSTAGE FOR ASSESSMENT MAILING 403.10COUNCIL CONFERENCE COST 110.25

DELQ PERSONAL PROPERTY TAX DISTRIBUTION 0.89TAX DISTRIBUTION FOR 1/16 - 1/31/14 696.25

697.14

DELQ PERSONAL PROPERTY TAX DISTRIBUTION 14.32SCHOOL TAX DISTRIBUTION FOR 1/16 - 1/31/14 19,080.57

19,094.89

REIMBURSE MEAL DURING TRAINING - POLICE 14.08CONTINUING EDUCATION - FIRE DPT 250.00FEBRUARY INTERNET SERVICES 99.99MILEAGE TO MEETING & FORUM - TREASURER 56.00GAS EXPENSE - 66 S. MAIN ST., APT 1 911.55

DELQ PERSONAL PROPERTY TAX DISTRIBUTION 1.83TAX DISTRIBUTION FOR 1/16 - 1/31/14 1,418.00

1,419.83

JANUARY CLEANING SERVICES 360.00

DELQ PERSONAL PROPERTY TAX FOR 1/1 - 1/3 4.38

COUNTY JAIL TAX DISTRIBUTION FOR 1/16 - 1/31/14 5,106.99COUNTY SENIOR TAX DISTRIBUTION FOR 1/16 - 1/31/14 2,098.74OPERATING TAX DISTRIBUTION FOR 1/16 - 1/31/14 3,397.43

10,607.54


4,768.60


3,727.69

REIMBURSE MEAL DURING TRAINING - POLICE 12.79REIMBURSE SALT - FIRE DPT 8.58REIMBURSE MEAL DURING TRAINING - POLICE 16.19CLUB MEMBERSHIPS, COUNCIL PORTION - REFUNDED 110.00WASTEWATER REMOVAL 5,886.00PARTS - FIRE DPT 30.61PUSH BUMPER, 10" CONSOLE - FIRE DPT 585.99CELL PHONE CHARGES FOR 1/17 - 2/16/14 185.40

192,402.570.00

192,402.57

BOOT AND HELMET - FIRE DPT 11,003.00

TELEPHONE EXPENSE - 616-696-1221 70.92

TELEPHONE EXPENSE - 616-696-1311 52.68TELEPHONE EXPENSE - 616-696-1330 163.19TELEPHONE EXPENSE - 616-696-1293 161.29TELEPHONE EXPENSE - 616-696-0470 25.32

473.40

ANNUAL INTERNET SUPPORT SERVICES FOR 2/1 2,154.00JANUARY CAR WASHES - POLICE 41.00

VEHICLE PARTS - MOTOR POOL 1,162.73VEHICLE MATS - FIRE DPT 133.68LUBRICANT 40.26

1,336.67

JANUARY LEGAL NOTICES 192.00WIPER BLADE - POLICE 14.99ELECTRIC EXPENSE - 370 WEST ST. 5,084.45BUSINESS CARDS/ ENVELOPES 388.00DIAPHRAGM BUNA - DPW 159.60CHLORINE, AQUADENE - DPW 1,653.75ENGR SERVICES FOR PERIOD 12/21/13 - 1/1/14 189.00JANUARY UNIFORM CLEANING - POLICE 196.00MINIATURE LAMPS - DPW 51.80ADDRESS LABELS 24.13FEBRUARY WASTEWATER TRTM PLANT MAINTENANCE 8,767.16ANNUAL MEMBERSHIP THROUGH 3/31/15 145.00SIGNATURE STAMP 29.00COUNTY FIRE CHIEF'S ASSOCIATION MEMBERSHIP 25.00MOTOR POOL SUPPLIES 137.25JANUARY ORDINANCE ENFORCEMENT 561.30JANUARY UNIFORM CLEANING - DPW 59.66STERILE GLOVES - FIRE DPT 274.59CURB KEY, REPAIR LID - DPW 215.50FEBRUARY WEB HOSTING 15.00WATER TESTING - DPW 205.00

JANUARY BUILDING PERMITS 909.00MOTOR POOL PARTS AND FRONT BLADE 2,633.98ENGINEERING SERVICES FOR 95 MAIN 1,246.30GROUNDWATER ANNUAL PERMIT 3,650.00CHART PENS - DPW 131.31

POLICE VEHICLE REPAIR 165.54POLICE VEHICLE REPAIR 189.70

355.24

QUICK LINK - MOTOR POOL 9.90BUCKET - DPW 11.03POLY PUSHER - DPW 17.47PAINT AND SUPPLIES - DPW 43.02PIPING - FIRE DPT 7.51DRAWER SLIDES - FIRE DPT 305.34PAINT AND SUPPLIES - FIRE DPT 139.06WASTE WATER TRTM PLANT SUPPLIES 81.76FOAM SHEATHING FOR WASTEWATER TRTM PLANT 107.69PAINT AND SUPPLIES FOR #4 WELL 43.57VEHICLE REPAIR SUPPLIES - FIRE DPT 87.53

853.88

43,175.960.00

43,175.96

FUEL CHARGES FOR 12/16 - 12/22/13 1,319.97FUEL CHARGES FOR 12/23 - 12/29/13 857.63

FUEL CHARGES FOR 12/30 - 1/5/14 525.01FUEL CHARGES FOR 1/6 - 1/12/14 1,000.17FUEL CHARGES FOR 1/13 - 1/19/14 582.13

4,284.910.00

4,284.91

Total Disbursements 239,863.44

Agenda Item Number: 6C


Agenda Item Report Description: Consent Agenda: motion to approve Resolution No. 2014 – 05, a resolution approving En Gedi for a charitable gaming license for an auction/fundraiser March 22, 2014. Summary Comments with Regard to Agenda Item: En Gedi is planning an auction/fundraiser for March . As a part of the process the Michigan Lottery requires the local governing body to recognize the organization as a nonprofit organization operating in the community for the purpose of obtaining a charitable gaming license for the event. The local municipality must first approve the resolution and it is sent to the Charitable Gaming Division of the state lottery for final approval. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Approval. Thad Taylor Thad Taylor, City Manager Attachments Res. No. 2014 - 05

Agenda Item Number: 6D


Agenda Item Report Description: Consent Agenda: motion to approve Resolution No. 2014 – 06, a resolution to purchase, acquire and construct improvements to the water supply system and to publish a notice of intent to issue revenue bonds. Summary Comments with Regard to Agenda Item: Resolution No. 2014 – 06 begins the bonding process for the proposed water supply projects. It authorizes the publication of a notice of intent to inform the electors of the City about the project. It sets a maximum amount for the bond issue and gives a general description of the project. It also declares the City’s intent to be able to reimburse project costs that are paid prior to the issuance of the bonds from bond proceeds when the bonds are issued. This is the first legal step in the process to get this project underway. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Approval. Thad Taylor Thad Taylor, City Manager Attachments Resolution No. 2014 - 05

CITY OF CEDAR SPRINGS Kent County, Michigan

RESOLUTION NO. 2014 - 06

RESOLUTION TO PURCHASE, ACQUIRE AND CONSTRUCT IMPROVEMENTS TO THE WATER SUPPLY SYSTEM AND TO PUBLISH NOTICE OF INTENT TO ISSUE REVENUE BONDS

Minutes of a regular meeting of the City Council of the City of Cedar Springs,

Kent County, Michigan, held at the City Hall, 66 S. Main Street, Cedar Springs,

Michigan 49319-0310 on February 13, 2014, at 7:00 p.m., local time.

PRESENT: Councilors

ABSENT: Councilors

Councilor ____________________ and supported by Councilor

____________________ moved the adoption of the following resolution.

WHEREAS, the City Council deems it to be in the best interests of the City of Cedar Springs (the “City”) to design, purchase, acquire and construct certain improvements to the City’s Water Supply System, including, but not limited to the replacement of water mains and the construction of new water mains, the restoration of streets, rights-of-way and easements affected by the improvements and related facilities, as well as all work necessary or incidental to these improvements (the “Improvements”), and to finance the Improvements by the issuance of bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended (“Act 94”); and

WHEREAS, pursuant to Section 33 of Act 94, it is necessary to publish a Notice of Intent to Issue Bonds for the Improvements; and

WHEREAS, the City may proceed with the Improvements prior to the issuance of the bonds; and

WHEREAS, the City may incur substantial capital expenditures for the Improvements prior to the issuance of the bonds, and desires to be reimbursed for such expenditures from the proceeds of the bonds.

- 2 -

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council determines to design, purchase, acquire, and construct

the Improvements and to pay the cost through the issuance of one or more series of

revenue bonds pursuant to Act 94 for the Improvements in an amount not to exceed

$1,116,000 (the “Bonds”).

2. A Notice of Intent to issue the Bonds be published in accordance with

Section 33 of Act 94, and the City Clerk is authorized and directed to publish the Notice

of Intent to Issue Bonds in the Post, a newspaper of general circulation in the City,

determined to be the newspaper reaching the largest number of persons to whom such

Notice is directed, which Notice shall be substantially in the form on the attached

Exhibit A, with such changes as may be approved by the City Clerk.

3. The City may proceed to acquire and construct the Improvements using

available funds of the City from the Water Fund, which is a fund for the Water Supply

System of the City, and other funds of the City.

4. At such time as the City issues the Bonds for the long-term financing of

the Improvements, the City shall be reimbursed for its expenditures for the Improvements

out of the proceeds of the Bonds.

5. The maximum amount of capital expenditures for which the City will seek

reimbursement is $500,000.

6. This resolution and the expression of intent to seek reimbursement from

future proceeds of the Bonds is intended to satisfy the requirements of Section 150 of the

Internal Revenue Code of 1986, as amended.

7. The firm of Dickinson Wright PLLC is hereby employed as bond counsel

to the City to prepare the documents for the issuance of the Bonds for financing

acquisition of the Improvements.

- 3 -

8. All resolutions and parts of resolutions insofar as they conflict with the

provisions of this resolution are rescinded.

YEAS: Councilors

NAYS: Councilors

ABSTAIN: Councilors

RESOLUTION DECLARED ADOPTED.

Dated: February 13, 2014 Linda Christensen, City Clerk

I certify that the foregoing is a true and complete copy of a Resolution adopted by the City Council of the City of Cedar Springs, Kent County, Michigan, at a regular meeting held on February 13, 2014, and that public notice of that meeting was given pursuant to Act 267, Public Acts of Michigan, 1976, as amended.

February 13, 2014 Linda Christensen, City Clerk

EXHIBIT A

GRAPIDS 57776-3 314515v1

[NOTE TO PUBLISHER – PUBLICATION MUST BE 1/4 PAGE SIZE]

NOTICE OF INTENT TO ISSUE WATER SUPPLY SYSTEM REVENUE BONDS TO THE ELECTORS OF THE CITY OF CEDAR SPRINGS

PLEASE TAKE NOTICE that the City Council of the City of Cedar Springs (the “City”) intends to issue bonds in an amount of not to exceed $1,116,000 (the “Bonds”) The Bonds may be issued in one or more series.

The Bonds shall be issued to pay the cost to design, purchase, acquire and construct improvements to the City’s Water Supply System, including, but not limited to the replacement of water mains and the construction of new water mains, the restoration of streets, rights-of-way and easements affected by the improvements and related facilities, as well as all work necessary or incidental to these improvements, and to pay the costs of issuing the Bonds and capitalized interest, if any.

The Bonds of this issue shall mature within the maximum terms permitted by law with interest on the unpaid balance at a rate not to exceed the maximum rate permitted by law payable over not more than forty (40) years from the date of issuance of the Bonds. The Bonds shall be issued pursuant to Act 94, Public Acts of Michigan, 1933, as amended (“Act 94”).

SOURCE OF PAYMENT

The principal of and interest on the Bonds shall be payable from the net revenues derived from the operation of the Water Supply System. In addition, the Bonds may be secured by the full faith and credit of the City as limited by applicable constitutional, statutory and charter limitations on the taxing power of the City.

RIGHT OF REFERENDUM

The Bonds will be issued without a vote of the electors approving such Bonds, unless, within 45 days from the date of publication of this Notice of Intent, a petition, signed by not less than 10% of the registered electors residing within the limits of the City shall have been filed with the City Clerk or other recording officer of the City requesting a referendum upon the question of the issuance of the Bonds. If such a petition is filed, the Bonds shall not be issued until approved by the vote of a majority of the electors residing within the City qualified to vote and voting thereon at a general or special election.

This Notice is published pursuant to the requirements of Section 33 of Act 94.

Linda Christensen, City Clerk

Agenda Item Number: 6E


Agenda Item Report Description: Consent Agenda: motion to approve Resolution No. 2014 – 07, a resolution to purchase, acquire and construct improvements to the sanitary sewer system and to publish a notice of intent to issue revenue bonds. Summary Comments with Regard to Agenda Item: Resolution No. 2014 – 07 begins the bonding process for the sanitary sewer proposed projects. It authorizes the publication of a notice of intent to inform the electors of the City about the project. It sets a maximum amount for the bond issue and gives a general description of the project. It also declares the City’s intent to be able to reimburse project costs that are paid prior to the issuance of the bonds from bond proceeds when the bonds are issued. This is the first legal step in the process to get this project underway. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Approval. Thad Taylor Thad Taylor, City Manager Attachments Resolution No. 2014 - 07

CITY OF CEDAR SPRINGS Kent County, Michigan

RESOLUTION NO. 2014 - 07

RESOLUTION TO PURCHASE, ACQUIRE AND CONSTRUCT IMPROVEMENTS TO THE SANITARY SEWER SYSTEM AND TO PUBLISH NOTICE OF INTENT TO ISSUE REVENUE BONDS

Minutes of a regular meeting of the City Council of the City of Cedar Springs,

Kent County, Michigan, held at the City Hall, 66 S. Main Street, Cedar Springs,

Michigan 49319-0310 on February 13, 2014, at 7:00 p.m., local time.

PRESENT: Councilors

ABSENT: Councilors

Councilor ____________________ and supported by Councilor

____________________ moved the adoption of the following resolution.

WHEREAS, the City Council deems it to be in the best interests of the City of Cedar Springs (the “City”) to design, purchase, acquire and construct certain improvements to the City’s Sanitary Sewer System, including, but not limited to the lining of sewer mains and manholes, the replacement of sewer mains and the construction of new sewer mains, the restoration of streets, rights-of-way and easements affected by the improvements and related facilities, as well as all work necessary or incidental to these improvements (the “Improvements”), and to finance the Improvements by the issuance of bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended (“Act 94”); and

WHEREAS, pursuant to Section 33 of Act 94, it is necessary to publish a Notice of Intent to Issue Bonds for the Improvements; and

WHEREAS, the City may proceed with the Improvements prior to the issuance of the bonds; and

WHEREAS, the City may incur substantial capital expenditures for the Improvements prior to the issuance of the bonds, and desires to be reimbursed for such expenditures from the proceeds of the bonds.

- 2 -

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council determines to design, purchase, acquire, and construct

the Improvements and to pay the cost through the issuance of one or more series of

revenue bonds pursuant to Act 94 for the Improvements in an amount not to exceed

$2,560,000 (the “Bonds”).

2. A Notice of Intent to issue the Bonds be published in accordance with

Section 33 of Act 94, and the City Clerk is authorized and directed to publish the Notice

of Intent to Issue Bonds in the Post, a newspaper of general circulation in the City,

determined to be the newspaper reaching the largest number of persons to whom such

Notice is directed, which Notice shall be substantially in the form on the attached

Exhibit A, with such changes as may be approved by the City Clerk.

3. The City may proceed to acquire and construct the Improvements using

available funds of the City from the Sewer Fund, which is a fund for the Sanitary Sewer

System of the City, and other funds of the City.

4. At such time as the City issues the Bonds for the long-term financing of

the Improvements, the City shall be reimbursed for its expenditures for the Improvements

out of the proceeds of the Bonds.

5. The maximum amount of capital expenditures for which the City will seek

reimbursement is $500,000.

6. This resolution and the expression of intent to seek reimbursement from

future proceeds of the Bonds is intended to satisfy the requirements of Section 150 of the

Internal Revenue Code of 1986, as amended.

7. The firm of Dickinson Wright PLLC is hereby employed as bond counsel

to the City to prepare the documents for the issuance of the Bonds for financing

acquisition of the Improvements.

- 3 -

8. All resolutions and parts of resolutions insofar as they conflict with the

provisions of this resolution are rescinded.

YEAS: Councilors

NAYS: Councilors

ABSTAIN: Councilors

RESOLUTION DECLARED ADOPTED.


I certify that the foregoing is a true and complete copy of a Resolution adopted by the City Council of the City of Cedar Springs, Kent County, Michigan, at a regular meeting held on February 13, 2014, and that public notice of that meeting was given pursuant to Act 267, Public Acts of Michigan, 1976, as amended.


EXHIBIT A

GRAPIDS 57776-4 314527v1

[NOTE TO PUBLISHER – PUBLICATION MUST BE 1/4 PAGE SIZE]

NOTICE OF INTENT TO ISSUE SANITARY SEWER SYSTEM REVENUE BONDS TO THE ELECTORS OF THE CITY OF CEDAR SPRINGS

PLEASE TAKE NOTICE that the City Council of the City of Cedar Springs (the “City”) intends to issue bonds in an amount of not to exceed $2,560,000 (the “Bonds”). The Bonds may be issued in one or more series.

The Bonds shall be issued to pay the cost to design, purchase, acquire and construct improvements to the City’s Sanitary Sewer System, including, but not limited to the lining of sewer mains and manholes, the replacement of sewer mains and the construction of new sewer mains, the restoration of streets, rights-of-way and easements affected by the improvements and related facilities, as well as all work necessary or incidental to these improvements, and to pay the costs of issuing the Bonds and capitalized interest, if any.

The Bonds of this issue shall mature within the maximum terms permitted by law with interest on the unpaid balance at a rate not to exceed the maximum rate permitted by law payable over not more than forty (40) years from the date of issuance of the Bonds. The Bonds shall be issued pursuant to Act 94, Public Acts of Michigan, 1933, as amended (“Act 94”).

SOURCE OF PAYMENT

The principal of and interest on the Bonds shall be payable from the net revenues derived from the operation of the Sanitary Sewer System. In addition, the Bonds may be secured by the full faith and credit of the City as limited by applicable constitutional, statutory and charter limitations on the taxing power of the City.

RIGHT OF REFERENDUM

The Bonds will be issued without a vote of the electors approving such Bonds, unless, within 45 days from the date of publication of this Notice of Intent, a petition, signed by not less than 10% of the registered electors residing within the limits of the City shall have been filed with the City Clerk or other recording officer of the City requesting a referendum upon the question of the issuance of the Bonds. If such a petition is filed, the Bonds shall not be issued until approved by the vote of a majority of the electors residing within the City qualified to vote and voting thereon at a general or special election.

This Notice is published pursuant to the requirements of Section 33 of Act 94.

Linda Christensen, City Clerk



Agenda Item Report Description: Update on proposed Eagle Scout Project by Kevin Galloway. Summary Comments with Regard to Agenda Item: Eagle Scout contender Kevin Galloway will be present to provide Council with an update on his proposed Eagle Scout Project to build a pavilion at Morley Park. Kevin first addressed the Council in May, 2013 with his proposed Eagle Scout Project. He will update the Council on funding prospects and present a timeline for the project. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: None necessary. Thad Taylor Thad Taylor, City Manager Attachments None



Agenda Item Report Description: Motion to approve Ordinance No. 186, an ordinance to amend Chapter 22, Article II, Section 22-26 and Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs as a second reading. Summary Comments with Regard to Agenda Item: Ordinance No. 186 deals with Soliciting, Accosting or Forcing Oneself upon another. It substitutes new language by eliminating more aged language. It also adds language to Miscellaneous Offenses. City Council held the requisite public hearing on Ordinance No. 186 at the January meeting and approved it as a first reading. If approved as a second reading, the ordinance will take effect upon publication. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Approval Thad Taylor Thad Taylor, City Manager Attachments Ordinance No. 186

{06927-004-00020130.1}

CITY OF CEDAR SPRINGS, KENT COUNTY, MICHIGAN

ORDINANCE NO. 186

AN ORDINANCE WITH RESPECT TO SOLICITING, ACCOSTING AND IMPROPER CONDUCT

AN ORDINANCE TO AMEND CHAPTER 22,

ARTICLE II, SECTION 22-26 AND CHPATER CHAPTER 22, ARTICLE vV, SECTION 22-97 OF THE CITY CODE OF THE CITY OF CEDAR SPRINGS

THE CITY OF CEDAR SPRINGS ORDAINS: Section 1. Amendment to Chapter 22, Article II, Section 22-26. That Chapter 22, Article II, Section 22-26 of the City Code of the City of Cedar Springs is amended to read as follows:

Sec. 22-26. - Begging and soliciting alms by accosting or forcing oneself upon the company of another. Sec. 22-26. Soliciting, Accosting or Forcing Oneself Upon Another.

(a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Accosting means approaching or speaking to a person in such a manner as would cause a reasonable person to fear imminent bodily harm or the commission of a criminal act upon the person or property in his immediate possession.

Ask, beg or solicit means, without limitation, the spoken, written or printed word or such other acts as are conducted in furtherance of the purpose of obtaining almsdonations.

Forcing oneself upon the company of another means continuing to request, beg or solicit alms donations from a person after that person has made a negative response, blocking the passage of the individual addressed, or otherwise engaging in conduct which could reasonably be construed as intended to compel or force a person to accede to demands.

(b) Exceptions. Except when performed in the manner and locations set forth in subsections (c) and (d) of this section, it shall not be unlawful to ask, beg or solicit money or other things of value.

(c) Location. It shall be unlawful for any person to solicit money or other things of value:

(1) On private property if the owner, tenant or lawful occupant has asked the person not to solicit on the property or has posted a sign clearly indicating that solicitations are not welcome on the property;

(2) Within 15 feet of the entrance to, or exit from, any public toilet facility;

(3) Within 15 feet of an automatic teller machine; provided that when an

automated teller machine is located within an automated teller machine facility, such distance shall be measured from the entrance to, or exit from, the automated teller machine facility;

(4) Within 15 feet of any pay telephone; provided that when a pay telephone

is located within a telephone booth or other facility, such distance shall be measured from the entrance to, or exit from, the telephone booth or facility;

(5) In any public transportation vehicle, bus or subway station, or within 15

feet of any bus stop or taxi stand;

(6) From any operator of a motor vehicle that is in traffic on a public street; provided, however, that this subsection shall not apply to services rendered in connection with emergency repairs requested by the owner or passenger of such vehicle;

(7) From any person who is waiting in line for entry to any building, public

or private, including any residence, business or athletic facility; or

(8) Within 15 feet of the entrance to, or exit from, a building, public or private, including any residence, business or athletic facility.

(d) Manner. It shall be unlawful for any person to solicit money or other things of

value by:

(1) Accosting another;

(2) Forcing oneself upon the company of another; or

(3) Recklessly endanger the life, health or well-being of another person; or. (4) Engage in any indecent or obscene conduct in any public place or place open to the public.

Section 2. Amendment to Chapter 22, Article V, Section 22-97. That Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs is amended to read as follows: Sec. 22-97. - Miscellaneous offenses. It shall be unlawful for any person to:

(1) Peeping. No person shall be found looking into the windows or doors of any house, apartment or other residence in the city in such a manner as would be likely to interfere with the occupant's reasonable expectation of privacy and without the occupant's express or implied consent.

(2) Nude swimming or bathing. Swim or bathe in the nude in any public place or on

private property without the owner's specific permission.

(3) Urinating; defecating, etc.; exception. Expectorate, urinate, defecate or perform any other act which creates a hazardous, unsanitary or deleterious condition in any public place or upon the property of any other person. This subsection shall not apply to the proper use of public or private restroom facilities.

(4) Engage in any indecent or obscene conduct in any public place or place open to

the public. Section 3. Repealer. All former ordinances or parts of ordinances conflicting or inconsistent with the provisions of this Ordinance are hereby repealed. Section 4. Effective Date. This Ordinance shall become effective upon this publication as provided by law. Ayes:

Nays:

Abstain:

Absent:

Mayor

City Clerk

CERTIFICATE

The foregoing is a true and complete copy of the ordinance adopted by the City of Cedar Springs at a regular meeting held on . Public notice was given and the meeting was conducted in full compliance with the Open Meetings Act, (PA 267, 1976). Minutes of the meeting will be made available as required by the Act, and the ordinance was duly recorded, posted and authenticated by the City Clerk as required.

City Clerk

{06927-004-00020077.2}

CITY OF CEDAR SPRINGS, KENT COUNTY, MICHIGAN

ORDINANCE NO. 186___

AN ORDINANCE WITH RESPECT TO SOLICITING, ACCOSTING AND IMPROPER CONDUCT

AN ORDINANCE TO AMEND CHAPTER 22,

ARTICLE II, SECTION 22-26 AND CHAPTER 22, ARTICLE V, SECTION 22-97 OF THE CITY CODE OF THE CITY OF CEDAR SPRINGS

THE CITY OF CEDAR SPRINGS ORDAINS: Section 1. Amendment to Chapter 22, Article II, Section 22-26. That Chapter 22, Article II, Section 22-26 of the City Code of the City of Cedar Springs is amended to read as follows: Sec. 22-26. Soliciting, Accosting or Forcing Oneself Upon Another.

(a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Accosting means approaching or speaking to a person in such a manner as would cause a reasonable person to fear imminent bodily harm or the commission of a criminal act upon the person or property in his immediate possession.

Ask or solicit means, without limitation, the spoken, written or printed word or such other acts as are conducted in furtherance of the purpose of obtaining donations.

Forcing oneself upon the company of another means continuing to request or solicit donations from a person after that person has made a negative response, blocking the passage of the individual addressed, or otherwise engaging in conduct which could reasonably be construed as intended to compel or force a person to accede to demands.

(b) Exceptions. Except when performed in the manner and locations set forth in subsections (c) and (d) of this section, it shall not be unlawful to ask or solicit money or other things of value.

(c) Location. It shall be unlawful for any person to solicit money or other things of value:

(1) On private property if the owner, tenant or lawful occupant has asked the person not to solicit on the property or has posted a sign clearly indicating that solicitations are not welcome on the property;

(2) Within 15 feet of the entrance to, or exit from, any public toilet facility;

(3) Within 15 feet of an automatic teller machine; provided that when an

automated teller machine is located within an automated teller machine facility, such distance shall be measured from the entrance to, or exit from, the automated teller machine facility;

(4) Within 15 feet of any pay telephone; provided that when a pay telephone

is located within a telephone booth or other facility, such distance shall be measured from the entrance to, or exit from, the telephone booth or facility;

(5) In any public transportation vehicle, bus or subway station, or within 15

feet of any bus stop or taxi stand;

(6) From any operator of a motor vehicle that is in traffic on a public street; provided, however, that this subsection shall not apply to services rendered in connection with emergency repairs requested by the owner or passenger of such vehicle;

(7) From any person who is waiting in line for entry to any building, public

or private, including any residence, business or athletic facility; or

(8) Within 15 feet of the entrance to, or exit from, a building, public or private, including any residence, business or athletic facility.

(d) Manner. It shall be unlawful for any person to solicit money or other things of

value by:

(1) Accosting another;

(2) Forcing oneself upon the company of another; or

(3) Recklessly endanger the life, health or well-being of another person. Section 2. Amendment to Chapter 22, Article V, Section 22-97. That Chapter 22, Article V, Section 22-97 of the City Code of the City of Cedar Springs is amended to read as follows: Sec. 22-97. - Miscellaneous offenses. It shall be unlawful for any person to:

(1) Peeping. No person shall be found looking into the windows or doors of any house, apartment or other residence in the city in such a manner as would be likely to interfere with the occupant's reasonable expectation of privacy and without the occupant's express or implied consent.

(2) Nude swimming or bathing. Swim or bathe in the nude in any public place or on private property without the owner's specific permission.

(3) Urinating; defecating, etc.; exception. Expectorate, urinate, defecate or perform any other act which creates a hazardous, unsanitary or deleterious condition in any public place or upon the property of any other person. This subsection shall not apply to the proper use of public or private restroom facilities.

(4) Engage in any indecent or obscene conduct in any public place or place open to

the public. Section 3. Repealer. All former ordinances or parts of ordinances conflicting or inconsistent with the provisions of this Ordinance are hereby repealed. Section 4. Effective Date. This Ordinance shall become effective upon this publication as provided by law. Ayes:

Nays:

Abstain:

Absent:

City Clerk

CERTIFICATE

The foregoing is a true and complete copy of the ordinance adopted by the City of Cedar Springs at a regular meeting held on . Public notice was given and the meeting was conducted in full compliance with the Open Meetings Act (PA 267, 1976). Minutes of the meeting will be made available as required by the Act, and the ordinance was duly recorded, posted and authenticated by the City Clerk as required.

City Clerk



Agenda Item Report Description: Motion to approve the purchase of a Benchtop Meter and LBOD Probe from Hach Company for the Wastewater Treatment Plant in the amount of $2,081.35 Summary Comments with Regard to Agenda Item: The Biochemical Oxygen Demand Meter at the Wastewater Treatment Plant is failing. Staff only sought one quote from Hach as we would like to keep all lab equipment the same manufacturer so we only need to order supplies from one source. Thomas Stressman Thomas Stressman, DPW Director Recommendation of the City Manager: Approval. Thad Taylor Thad Taylor, City Manager Attachments



Agenda Item Report Description: Motion to approve Resolution No. 2014 – 04, a resolution approving the CS Chamber of Commerce’s New Year’s Eve celebration as a Community Event. Summary Comments with Regard to Agenda Item: The Chamber of Commerce has requested that its 2014 New Year’s celebration be recognized as a community event. The designation will excuse them from certain portions of the City’s ordinances. Linda Christensen Linda Christensen, City Clerk Recommendation of the City Manager: Thad Taylor Thad Taylor, City Manager Attachments Application Res. No. 2014 - 04

CITY OF CEDAR SPRINGS CITY COUNCIL

Kent County, Michigan

Councilmember __________________, supported by Councilmember ________________________, moved the adoption of the following resolution:

RESOLUTION NO. 2014 – 04

A RESOLUTION APPROVING A CEDAR SPRINGS AREA CHAMBER OF COMMERCE’S COMMUNITY NEW YEAR’S EVE CELEBRATION

AS A COMMUNITY EVENT

WHEREAS, the Cedar Springs Area Chamber of Commerce has requested designation for their New Year’s Eve Celebration as a Community Event; and

WHEREAS, the event will take place on Wednesday, December 31, 2014; and WHEREAS, the provisions of the City’s Ordinance can be waived if the event is

designated as a “community event”; and NOW, THEREFORE, BE IT RESOLVED: 1. that the Cedar Springs City Council agrees to designate the New Year’s Eve

Celebration as a Community Event thereby exempting it from certain City Ordinances (where applicable).

YEAS: Councilmembers: ___________________________________________ ___________________________________________________________ NAYS: Councilmembers: ____________________________________________ ABSENT: Councilmembers: ____________________________________________ ABSTAIN: Councilmembers: ____________________________________________ RESOLUTION NO. 2014 – 04 DECLARED ADOPTED. Dated: February 13, 2014 ________________________________ Linda Christensen, City Clerk

Certification

I certify that this is a true and complete copy of a resolution adopted by the City Council of the City of Cedar Springs at a Regular Meeting held February 13, 2014 and that public notice of the meeting was given pursuant to and in compliance with Act 267 of the Public Acts of Michigan of 1976, as amended. Dated: February 14, 2014 ________________________________ Linda Christensen, City Clerk

Agenda Item Number: 9C


Agenda Item Report Description: Motion to consider request from CS Mobile Estates to reduce its water/sewer penalty for late payment. Summary Comments with Regard to Agenda Item: The owners of Cedar Springs Mobile Estates, Brookfield Management Company, were late in paying their December water bill of $10,165.23. The bill was due on January and was received on January . As per their normal practice the payment was sent the day before it was due via FedEx Priority Overnight. As the payment was received late the City added the 10% late fee of $1,016.54 to their January bill. I spoke with a representative of the company, Susan Becker. Susan stated that her company has not paid the water bill late in over 10 years and asked that I waive the late fee. She said that the payment could not be delivered in time due to the inclement weather, which she called an “Act of God”. I explained to her that I couldn’t waive the late fee as it was adopted by Council as part of the annual budget, the City does not have a policy that differentiates between degrees of late and the City’s working policy is to assess a late fee if payment isn’t received by the due date. I did offer that she could ask Council to waive the late fee. To that end she sent a letter outlining the situation and a notarized statement from FedEx stating that the payment could not be delivered on January due to inclement weather. Council has several options. First, continue with the working policy of assessing a late fee if payment is not received by the due date. Second, fully waive the late fee. Finally, assess a modified late fee. If Council elects to exercise either of the last two options, I would suggest that Council adopt a formal policy on how late fees are handled. Recommendation of the City Manager: Council Discretion Thad Taylor Thad Taylor, City Manager Attachments CSME letter

CITY MANAGER’S REPORT FOR THE FEBRUARY 13, 2014 COUNCIL MEETING

1. Board of Review:

The Board of Review is scheduled to meet on Monday, March 10, from 9 am to noon and 1 pm to 6pm and again on Tuesday, March 11, from 5 pm to 9 pm. Both meetings will be held at City Hall. The mission of the Board of Review is to hear questions, protests and to equalize the 2014 assessments.

2. USDA Grant Request for Police Vehicle:

The City received notification from the USDA on Friday, January 24, that our grant request was not funded. The USDA deemed we have sufficient funds to make the purchase and do not need their assistance.

3. Cossin Fund Distribution:

A letter was received from the Cedar Springs Ministerial Association stating that 13 requests for assistance from the Cossin were received and all that requested assistance received funding.

4. City Logo:

The City received new envelopes and business cards with our new logo; they are now in use. The aforementioned were purchased from Copies Plus. I requested quotes from 3 vendors and Copies Plus offered the best prices. Staff was able to make our new letterhead at no cost to the city.

5. Water System Break:

We experienced a loss of water in our system on Wednesday, January . It was initially thought to be a break in a 12 inch main that serves the apartments on the east end of Oak Street. DPW personnel responded promptly, shut off the appropriate valves and as a result, maintained the integrity of the balance of the water system. When the break was isolated and excavated, it was determined that a valve experienced a catastrophic failure. Apparently the valve had been leaking for a long time, long enough to erode the bolts holding the top of the value. The bolts finally failed and the break resulted.

While such a situation is never good, this was the best case scenario. There was no damage to the main proper and repairing the valve was easier than repairing the main. If the main had broken, it would call into question the integrity of the entire main. The DPW, Chief Parent and the contractors performed admirably. All things that need to be accomplished were and in a timely fashion. Public notices were made early on, boil water notices were issued, arrangements were made to supply water to residents in need and discussions were initiated relative to sheltering as/if necessary. All in all a job well done by all concerned.

DEPARTMENT OF PUBLIC WORKS

PROVIDING THE HIGHEST QUALITY PUBLIC SERVICES SINCE 1959

January 2014 Department Report

General Updates Old Man Winter will not give us a break this year! Staff and I have been very busy days, nights & weekends trying to keep the roads and sidewalks open. The bad news is just like every community in West Michigan our Winter Maintenance budget has taken a big hit. We will be looking at different areas of the Maintenance Budget where we can take additional monies from to keep us operational the rest of the winter. Pray for a big thaw sometime soon! Sewer System Study The 3 identified projects have been approved and we are now in the planning/ financing stage. We continue to supply the engineers with the needed information. Elmwood Cemetery We had two burials this month. Water & Wastewater Well the big news that I’m sure you’re all aware of was the Water Main Valve Failure that happened in Meadow Creeks Parking Lot. Staff performed famously! We had to call in Dean’s Excavating as we do not have the equipment large enough to get thru the asphalt and frost and then 10 feet deep. We called and within about an hour they had a crew and equipment on the scene. I can’t thank them enough for the quick response and enduring the brutal cold to help us out. The Wells produced 9 Million Gallons of water this month and The Treatment plant treated 24.7 Million gallons for a difference of 15.7 Million Gallons. Year to date we have treated .7 Million Gallons more than last year. This difference is due to ground water infiltration of the sewer mains. I know I say this often but I can’t express enough what a fantastic job my Staff and the Treatment Plant Staff do every day! Respectfully submitted by: Tom Thomas Stressman Department of Public Works Director

POLICE DEPARTMENT COUNCIL REPORT: FEBRUARY 2014

Chief Roger L Parent: Chief Roger L Parent

• LEIN AUDIT: I’m happy to announce that we passed our LEIN Audit with a satisfactory rating in all four categories (Technical Security / Administrative / Criminal History / and Data Quality.) As in any audit, the auditor had a few recommendations in her “Auditor’s Instructions.” Our overall agency rating was “Satisfactory” and “Meets Standards.”

• Police Department’s Year-End Report 2013: All of you should have received a copy of the Police Department’s “2013 Year-End Report.” Overall, the police department is in good shape thanks to a technology grant that helped replace our cruiser lap-top computers and purchase the necessary equipment for E-Citations, sending citations electronically to the court. Officers continue to investigate a wide variety of complaints with “use of force” and “citizen’s complaints” at an all time low. This says a lot for the quality of the patrol officers and how they handle their interactions with the citizens of Cedar Springs.

• MCOLES 302 Funds Report and LCC Report: Two additional annual reports have been completed in January. MCOLES “Michigan Commission on Law Enforcement Standards” and the Liquor Control Commission (LCC) request that information be sent back to them. The MCOLES 302 funds report contains a wide variety of information on the number of employees and hours worked as part of their law enforcement certification. This report also shows how our State 302 funds are being spent. These funds can only be used for training needs and we spend almost all of the funds for practice ammunition used yearly during firearms qualification with both the handgun and patrol rifle.

____________________________________________________ To: Mayor Fankhauser and City Councilmembers From: Linda Christensen, City Clerk Subject: Clerk Report Date: February 6, 2014 ____________________________________________________ With all the weather related news dominating the TV these days, an important document, over a year in the making, has taken a back seat at least as far as reporting goes. But to those of us that deal with elections, it was a document that was eagerly anticipated – even if it didn’t contain anything we didn’t already know. I refer to the “The American Voting Experience; Report and Recommendations of the Presidential Commission on Election Administration.” The Presidential Commission on Election Administration was established by Executive Order on March 28, 2013 with the task to identify best practices in election administration and to make recommendations to improve the voting experience. It was comprised of ten individuals, highly respected in their field, including Michigan’s election guru Christopher Thomas. They released their 121 page document January 22, 2014. Key recommendations of the report include: Voter Registration:

Online Registration: The trend toward online voter registration should continue as every state should allow eligible citizens to register to vote and to update registrations by way of the internet.

Interstate Exchange of Voter Lists: States should update and check voter registration lists against each other to ensure that voters are correctly registered at one location.

Access to the Polls:

Expansion of Voting Before Election Day: In order to limit congestion on Election Day and to respond to the demand for greater opportunities for the voter beyond the traditional Election Day polling place, states that have not already done so should expand alternative ways of voting such as mail balloting and in-person early voting.

Schools as Polling Places: States should encourage the use of schools as polling places because they often provide the best facilities to meet voters’ needs. To address security concerns, Election Day should be scheduled as an in-service day for students and teachers.

Polling Place Management

Adoption of Resource Allocation Tools: Local officials should employ a resource allocation calculation in order to optimize the number of voting machines and staff at polling places, thereby reducing the potential for long lines.

Voting Technology

Addressing the Impending Crisis in Voting Technology: By the end of the decade, a large share of the nation’s voting machines, bought 10 years ago with HAVA funds, will reach the end of their natural life and require replacement. To address this challenge and to usher in the next generation of voting machines, the standards and certification process for new voting technology must be reformed so as to encourage innovation and to facilitate the adoption of widely available off-the- shelf technologies and software-only solutions.

As I read the report, I was happy to see the Commission condoning the premise that “one size does not fit all.” No set of practices can or should be considered best for every jurisdiction. They state in their report: “There is certainly merit to this position; no one can doubt the limits of nationwide reforms of the American election system when local institutions, rules and cultures differ considerably.” But on the other hand, there are similarities of challenges such as voter registration, ballot design, staffing the polling place and machinery to tabulate the ballots cast. Results need to be transmitted or transported to a central election office and verified for accuracy. Jurisdictions must also comply with all sorts of state and federal requirements. The most commonly expressed complaint by election officials to the Commission was a lack of resources. “Election administrators have described themselves as the least powerful lobby in state legislatures and often the last constituency to receive scarce funds at the local level.” Although elections take place at the local level quite frequently, issues regarding election administration only seem to draw the attention of the public every two or four years even though the election administrator is constantly dealing with voter registrations to keep voter files current and often busy preparing for elections. This question of resources will become increasingly important in the coming years as we deal with aging voting equipment. A large portion of the voting machines in use today were purchased with HAVA (Help America Vote Act) funding back in 2002. Those systems, much like computers, are reaching the end of their operational life. Without an infusion of funding, jurisdictions will be on their own to replace these aging machines. Knowing this was coming, I have included the need for funding for new voting equipment in the City’s capital improvement plan, as these machines often run $10,000 or more depending on the machine. The part of the report I have the most problem with is the portion dealing with addressing long lines on Election Day and the call for early voting. You all know my stance on the importance of voting; but there is also a part of me that feels the voter needs to take responsibility for casting his/her vote. If he has to wait in line for a period of time to vote in a Presidential Election, to me, that is part of the process of voting. On the other hand, I do not condone waiting hours to vote; but in busy election years that is

part of the price we may have to accept as the norm. Perhaps if the American public was more interested in voting in ALL elections rather than just showing up every four years to vote in a Presidential Election and complain about having to stand in line, I might feel differently and join the bandwagon to work toward a viable solution for long lines on Election Day. But I do not think it is fiscally responsible for financially strapped municipalities to have to add workers or require voting officials to staff offices to make it “convenient” for a voter to vote before Election Day as is called for in the report. The Commission has determined that a long line constitutes having to wait more than a half hour to cast a vote. Waiting any longer than that, according to the Commission, means there is something “amiss.” “The Commission has concluded that, as a general rule, no voter should have to wait more than half an hour in order to have an opportunity to vote.” Voting in the United States is undergoing a change. Nearly one third of voters in the 2012 Election cast their ballot before Election Day, more than double the rate of the 2000 Election. Of the more than 47 million Americans who cast ballots in 2012, 29 million were cast by mail and 18.5 million by early in-person voting. Proponents of early voting claim this helps alleviate long lines on Election Day. Early voting takes several forms. Some states run all their elections by mail with every registered voter receiving a ballot. Others offer in-person early voting for up to 19 days staffing various locations for voters to receive and drop off ballots – making it more convenient for the voter to vote when and where they wish. I am a proponent of no reason absentee voting – something clerks from around the state have proposed for years with little interest on the part of the legislature to actually do something about the issue. No reason absentee voting and mail balloting opponents cite the fact these methods require reliance on the U.S. Postal Service, an institution under increased strain and undergoing major restructuring. Whatever the form, it appears early voting is here to stay and I expect Michigan will rule in on the matter in the near future. The report is interesting and over the coming months election officials will undoubtedly be weighing in on the document. What reforms will come from it remain to be seen; but I am sure whatever comes down the pike, will come with a price tag – financially draining on the part of the jurisdiction and emotionally draining on the part of the clerk.

City of Cedar Springs MEMORANDUM

To: City Council Through: Thad Taylor, City Manager From: Deb Brunett, Finance Director Date: February 13, 2014 Subject: Monthly Reports I am working on the budget for the 2014-2015 fiscal year. Department reports will be going out soon. Winter taxes are due on February 14, 2014.

REVENUE AND EXPENDITURE REPORT 1/17Page:

02/07/2014 10:14 AMUser: DEB BRUNETTDB: Cedar Springs PERIOD ENDING 01/31/2014

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2013-14AMENDEDBUDGETDESCRIPTIONGL NUMBER

Fund 101 - General FundRevenues

94.62 56,968.81 11,929.51 1,001,531.19 1,058,500.00 Property Taxes40001.71 98,289.80 0.00 1,710.20 100,000.00 Federal Revenue4300

35.67 195,489.00 0.00 108,411.00 303,900.00 State Shared Revenues440073.53 1,376.31 0.00 3,823.69 5,200.00 Other State Revenue450056.85 46,389.78 1,420.77 61,110.22 107,500.00 Charges for Services470040.49 3,689.56 525.65 2,510.44 6,200.00 Fines and Forfeitures475029.79 3,159.51 150.16 1,340.49 4,500.00 Interest Earned48000.00 19,400.00 0.00 0.00 19,400.00 Rentals4850

86.45 2,304.07 885.35 14,695.93 17,000.00 Other Revenues49500.00 65,015.00 0.00 0.00 65,015.00 Budget Appropriations8500

70.83 492,081.84 14,911.44 1,195,133.16 1,687,215.00 TOTAL Revenues

Expenditures45.49 5,287.86 0.00 4,412.14 9,700.00 Legislative-City Council101.00052.45 11,336.78 629.26 12,503.22 23,840.00 City Manager172.00086.70 438.92 1,308.66 2,861.08 3,300.00 Elections191.00085.64 675.00 0.00 4,025.00 4,700.00 Accounting & Auditing202.00055.14 9,498.97 3,203.74 11,676.03 21,175.00 City Assessor209.00044.47 12,217.00 3,486.50 9,783.00 22,000.00 City Attorney210.00048.63 19,013.09 2,623.64 17,996.91 37,010.00 City Clerk/Deputy215.00010.00 900.00 0.00 100.00 1,000.00 Board of Review247.00058.32 39,503.26 5,868.86 55,271.74 94,775.00 General Administration250.00049.97 4,603.21 1,491.10 4,596.79 9,200.00 Computer Department258.0000.00 150.00 0.00 0.00 150.00 Elections- Schools262.000

64.14 20,234.88 4,034.29 36,190.12 56,425.00 City Buildings & Grounds265.00043.23 30,421.01 672.13 23,168.99 53,590.00 Cemetery276.00055.23 306,948.20 54,248.28 378,641.80 685,590.00 Police Department301.00030.57 170,144.30 7,385.38 74,915.70 245,060.00 Fire Department336.00029.15 16,661.15 1,378.82 6,853.85 23,515.00 Code Enforcement371.00084.68 1,471.10 0.00 8,128.90 9,600.00 Planning & Zoning401.0000.00 7,000.00 0.00 0.00 7,000.00 Storm Drains446.000

48.57 19,027.78 3,049.82 17,972.22 37,000.00 Street Lighting448.00060.25 19,876.32 11,659.41 30,123.68 50,000.00 USEPA Grant Administration729.00024.26 17,192.72 432.62 5,507.28 22,700.00 Community Promotion730.00051.71 23,119.05 878.26 24,755.95 47,875.00 Parks & Rec751.00088.09 1,810.19 149.78 13,389.81 15,200.00 Unallocated Employee Benefits851.00021.98 161,350.30 0.00 45,459.70 206,810.00 Transfers Out999.000

46.72 898,881.09 102,500.55 788,333.91 1,687,215.00 TOTAL Expenditures

100.00 (406,799.25)(87,589.11)406,799.25 0.00 NET OF REVENUES & EXPENDITURES

46.72 898,881.09 102,500.55 788,333.91 1,687,215.00 TOTAL EXPENDITURES70.83 492,081.84 14,911.44 1,195,133.16 1,687,215.00 TOTAL REVENUES

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Fund 202 - Major Street FundRevenues

43.11 86,928.80 11,961.49 65,871.20 152,800.00 Other State Revenue450063.17 110.50 18.51 189.50 300.00 Interest Earned48000.00 10,325.00 0.00 0.00 10,325.00 Other Revenues49500.00 25,000.00 0.00 0.00 25,000.00 Budget Appropriations8500

35.06 122,364.30 11,980.00 66,060.70 188,425.00 TOTAL Revenues

Expenditures38.80 45,134.41 1,221.60 28,615.59 73,750.00 Maintenance463.00067.62 4,039.63 43.34 8,435.37 12,475.00 Traffic Services474.00058.85 16,839.19 18,546.93 24,085.81 40,925.00 Winter Maintenance478.00035.27 39,662.85 610.32 21,612.15 61,275.00 Administration483.000

43.92 105,676.08 20,422.19 82,748.92 188,425.00 TOTAL Expenditures

100.00 16,688.22 (8,442.19)(16,688.22)0.00 NET OF REVENUES & EXPENDITURES

43.92 105,676.08 20,422.19 82,748.92 188,425.00 TOTAL EXPENDITURES35.06 122,364.30 11,980.00 66,060.70 188,425.00 TOTAL REVENUES

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Fund 203 - Local Street FundRevenues

43.12 32,080.15 4,420.44 24,319.85 56,400.00 Other State Revenue450069.34 15.33 0.00 34.67 50.00 Interest Earned48000.00 100.00 0.00 0.00 100.00 Other Revenues49500.00 24,100.00 0.00 0.00 24,100.00 Transfers In8000

30.20 56,295.48 4,420.44 24,354.52 80,650.00 TOTAL Revenues

Expenditures33.04 20,540.78 884.87 10,134.22 30,675.00 Maintenance463.00025.01 2,849.79 43.34 950.21 3,800.00 Traffic Services474.00093.27 1,165.05 12,462.99 16,134.95 17,300.00 Winter Maintenance478.00054.64 13,098.07 299.82 15,776.93 28,875.00 Administration483.000




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Fund 226 - Refuse Pickup & Disposal FundRevenues

96.16 1,030.03 258.55 25,784.97 26,815.00 Property Taxes400023.37 45.98 0.00 14.02 60.00 Interest Earned4800

96.00 1,076.01 258.55 25,798.99 26,875.00 TOTAL Revenues

Expenditures69.99 8,065.69 389.55 18,809.31 26,875.00 Refuse Collection/Disposal528.000

69.99 8,065.69 389.55 18,809.31 26,875.00 TOTAL Expenditures

100.00 (6,989.68)(131.00)6,989.68 0.00 NET OF REVENUES & EXPENDITURES

69.99 8,065.69 389.55 18,809.31 26,875.00 TOTAL EXPENDITURES96.00 1,076.01 258.55 25,798.99 26,875.00 TOTAL REVENUES

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Fund 250 - Downtown Development (DDA)Revenues

0.00 1,000.00 0.00 0.00 1,000.00 Budget Appropriations8500

0.00 1,000.00 0.00 0.00 1,000.00 TOTAL Revenues

Expenditures30.29 697.09 9.38 302.91 1,000.00 DDA740.000

30.29 697.09 9.38 302.91 1,000.00 TOTAL Expenditures

100.00 302.91 (9.38)(302.91)0.00 NET OF REVENUES & EXPENDITURES

30.29 697.09 9.38 302.91 1,000.00 TOTAL EXPENDITURES0.00 1,000.00 0.00 0.00 1,000.00 TOTAL REVENUES

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Fund 271 - Library FundRevenues

95.56 2,732.58 214.75 58,867.42 61,600.00 Property Taxes4000118.06 (451.46)0.00 2,951.46 2,500.00 Other State Revenue450014.92 43,134.29 (62.50)7,565.71 50,700.00 Local Revenue460088.47 3,032.76 548.43 23,267.24 26,300.00 Fines and Forfeitures4750251.08 (679.84)10.54 1,129.84 450.00 Interest Earned480089.85 50.77 37.35 449.23 500.00 Other Revenues4950

66.34 47,819.10 748.57 94,230.90 142,050.00 TOTAL Revenues

Expenditures51.58 68,781.77 8,037.22 73,268.23 142,050.00 Disbursements958.000



51.58 68,781.77 8,037.22 73,268.23 142,050.00 TOTAL EXPENDITURES66.34 47,819.10 748.57 94,230.90 142,050.00 TOTAL REVENUES

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Fund 280 - Sidewalk Improvement FundRevenues

0.15 3,320.00 0.00 5.00 3,325.00 Special Assessments Collections4100100.00 (11.09)0.00 11.09 0.00 Interest Earned4800

0.48 3,308.91 0.00 16.09 3,325.00 TOTAL Revenues

Expenditures0.00 3,325.00 0.00 0.00 3,325.00 Sidewalk Replacement865.000

0.00 3,325.00 0.00 0.00 3,325.00 TOTAL Expenditures

100.00 (16.09)0.00 16.09 0.00 NET OF REVENUES & EXPENDITURES

0.00 3,325.00 0.00 0.00 3,325.00 TOTAL EXPENDITURES0.48 3,308.91 0.00 16.09 3,325.00 TOTAL REVENUES

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Fund 301 - GO DebtRevenues

28.85 179,523.68 0.00 72,786.32 252,310.00 Transfers In8000

28.85 179,523.68 0.00 72,786.32 252,310.00 TOTAL Revenues

Expenditures28.85 179,523.68 0.00 72,786.32 252,310.00 GO Bond Debt Expenses990.000

28.85 179,523.68 0.00 72,786.32 252,310.00 TOTAL Expenditures

0.00 0.00 0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES

28.85 179,523.68 0.00 72,786.32 252,310.00 TOTAL EXPENDITURES28.85 179,523.68 0.00 72,786.32 252,310.00 TOTAL REVENUES

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Fund 471 - New Library Facility Gift FundRevenues

100.00 (3,884.60)1,801.09 3,884.60 0.00 Local Revenue460051.60 1,451.93 442.82 1,548.07 3,000.00 Interest Earned4800

181.09 (2,432.67)2,243.91 5,432.67 3,000.00 TOTAL Revenues

Expenditures0.00 3,000.00 0.00 0.00 3,000.00 Library790.000


100.00 (5,432.67)2,243.91 5,432.67 0.00 NET OF REVENUES & EXPENDITURES

0.00 3,000.00 0.00 0.00 3,000.00 TOTAL EXPENDITURES181.09 (2,432.67)2,243.91 5,432.67 3,000.00 TOTAL REVENUES

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Fund 475 - Sewer Equipment Replacement FundRevenues

38.65 61.35 0.00 38.65 100.00 Interest Earned48000.00 9,350.00 0.00 0.00 9,350.00 Transfers In8000

0.41 9,411.35 0.00 38.65 9,450.00 TOTAL Revenues

Expenditures0.00 9,450.00 0.00 0.00 9,450.00 Sewage Treatment Plant545.000




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Fund 480 - Water System Equipment Replacement FundRevenues

100.00 (3.85)0.00 3.85 0.00 Interest Earned48000.00 74,115.00 0.00 0.00 74,115.00 Transfers In8000

0.01 74,111.15 0.00 3.85 74,115.00 TOTAL Revenues

Expenditures0.00 74,115.00 0.00 0.00 74,115.00 Water Department445.000




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01/31/2014YTD BALANCE01/31/2014


Fund 481 - Water Capital Improvement FundRevenues

43.84 280.79 25.17 219.21 500.00 Interest Earned48000.00 1,000.00 0.00 0.00 1,000.00 Other Revenues49500.00 55,910.00 0.00 0.00 55,910.00 Transfers In8000

0.38 57,190.79 25.17 219.21 57,410.00 TOTAL Revenues

Expenditures75.00 14,352.62 14,352.46 43,057.38 57,410.00 Water Department445.000



75.00 14,352.62 14,352.46 43,057.38 57,410.00 TOTAL EXPENDITURES0.38 57,190.79 25.17 219.21 57,410.00 TOTAL REVENUES

Fund 481 - Water Capital Improvement Fund:



% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

01/31/2014YTD BALANCE01/31/2014


Fund 590 - Sewer FundRevenues

100.00 77,481.43 0.00 (77,481.43)0.00 Other State Revenue450057.34 319,653.77 72,183.32 429,646.23 749,300.00 Charges for Services470074.48 255.19 59.48 744.81 1,000.00 Interest Earned48000.00 200.00 0.00 0.00 200.00 Other Revenues4950

47.02 397,590.39 72,242.80 352,909.61 750,500.00 TOTAL Revenues

Expenditures41.61 51,337.98 4,548.12 36,587.02 87,925.00 Collection Systems540.00046.29 350,823.89 41,934.09 302,401.11 653,225.00 Sewage Treatment Plant545.0000.00 9,350.00 0.00 0.00 9,350.00 Transfers Out999.000




Fund 590 - Sewer Fund:



% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

01/31/2014YTD BALANCE01/31/2014


Fund 591 - Water FundRevenues

52.25 230,881.68 41,690.52 252,618.32 483,500.00 Charges for Services470027.02 729.84 4.46 270.16 1,000.00 Interest Earned48000.67 1,490.00 0.00 10.00 1,500.00 Other Revenues4950

52.04 233,101.52 41,694.98 252,898.48 486,000.00 TOTAL Revenues

Expenditures58.99 145,973.66 21,097.93 210,001.34 355,975.00 Water Department445.0000.00 130,025.00 0.00 0.00 130,025.00 Transfers Out999.000




Fund 591 - Water Fund:



% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

01/31/2014YTD BALANCE01/31/2014


Fund 661 - Motor Vehicle Equip FundRevenues

50.65 58,080.26 10,350.44 59,619.74 117,700.00 Charges for Services470052.07 191.71 0.06 208.29 400.00 Interest Earned4800100.00 4,727.10 (5,362.50)(4,727.10)0.00 Other Revenues4950

0.00 67,275.00 0.00 0.00 67,275.00 Budget Appropriations8500

29.72 130,274.07 4,988.00 55,100.93 185,375.00 TOTAL Revenues

Expenditures58.73 76,497.47 29,031.89 108,877.53 185,375.00 Motor Pool447.000




Fund 661 - Motor Vehicle Equip Fund:



% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

01/31/2014YTD BALANCE01/31/2014


Fund 701 - Trust & Agency FundRevenues

100.00 (427.50)0.00 427.50 0.00 Property Taxes4000

100.00 (427.50)0.00 427.50 0.00 TOTAL Revenues

Expenditures100.00 208.97 (1.59)(208.97)0.00 000.000

100.00 208.97 (1.59)(208.97)0.00 TOTAL Expenditures


100.00 208.97 (1.59)(208.97)0.00 TOTAL EXPENDITURES100.00 (427.50)0.00 427.50 0.00 TOTAL REVENUES

Fund 701 - Trust & Agency Fund:



% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

01/31/2014YTD BALANCE01/31/2014


Fund 711 - Perpetual CareRevenues

9.00 4,550.00 0.00 450.00 5,000.00 Charges for Services470010.26 1,346.03 2.96 153.97 1,500.00 Interest Earned4800

9.29 5,896.03 2.96 603.97 6,500.00 TOTAL Revenues

Expenditures0.00 6,500.00 0.00 0.00 6,500.00 Cemetery276.000




Fund 711 - Perpetual Care:


45.02 2,174,238.68 256,012.81 1,780,159.96 3,954,200.00 TOTAL EXPENDITURES - ALL FUNDS54.27 1,808,184.45 153,516.82 2,146,015.55 3,954,200.00 TOTAL REVENUES - ALL FUNDS

CASH SUMMARY BY BANK 1/6Page: 02/07/2014 10:16 AMUser: DEB BRUNETTDB: Cedar Springs

FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance

01/01/2014DescriptionBank CodeGL Number

CH1CD ChoiceOne CDARS Account204,899.28 0.00 0.00 204,899.28 CDARS Investments-ChoiceOne Bank101-000.000-003.190

78,581.99 0.00 0.00 78,581.99 CDARS-ChoiceOne Bank202-000.000-003.190



0.00 0.00 0.00 0.00 CDARS-ChoiceOne Bank250-000.000-003.190

0.00 0.00 0.00 0.00 CDARS-ChoiceOne Bank260-000.000-003.190










1,523,235.08 0.00 0.00 1,523,235.08 ChoiceOne CDARS Account

CH1CK Choice One Certificates502,765.21 0.00 149.41 502,615.80 ChoiceOne Investment Checking101-000.000-001.140

0.00 0.00 0.00 0.00 Cash in Bank-Choice One Cking203-000.000-001.140








138,438.02 0.00 41.14 138,396.88 Cash in Bank-Choice One Cking590-000.000-001.140

14,757.52 0.00 4.38 14,753.14 Cash in Bank-Choice One Cking591-000.000-001.140



655,960.75 0.00 194.93 655,765.82 Choice One Certificates

CHOIC 0.00 0.00 0.00 0.00 Certificates of Deposit - Choice One101-000.000-003.150

0.00 0.00 0.00 0.00 Certificates of Deposit - Choice One202-000.000-003.150








FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance









0.00 0.00 0.00 0.00

Cleo2 Cleo Cowles Account - Independent155.39 0.00 0.00 155.39 Cleo Cowles Checking271-000.000-002.100

155.39 0.00 0.00 155.39 Cleo Cowles Account - Independent

COCD CHOICE ONE CD125,000.00 0.00 0.00 125,000.00 CHOICE ONE CD471-000.000-003.120

125,000.00 0.00 0.00 125,000.00 CHOICE ONE CD

GENER 0.00 0.00 0.00 0.00 Cash in Bank - Police Reserves101-000.000-001.110

0.00 0.00 0.00 0.00 Cash in Bank- Police Recovered101-000.000-001.120

0.00 0.00 0.00 0.00 GGO Bond Payment CIB301-000.000-001.400

0.00 0.00 0.00 0.00 Spec Assmt Bond Paymt CIB301-000.000-001.500

0.00 0.00 0.00 0.00 Spec Assmt Bond Rcvg CIB301-000.000-001.700

0.00 0.00 0.00 0.00 GO Capital Impr. Bond Pmt 2003301-000.000-001.800

0.00 0.00 0.00 0.00

Ind#1 General Checking - Independent Bank546,680.61 89,477.89 16,367.22 619,791.28 General Checking - Independent Bank101-000.000-001.100

2,632.04 0.00 312.50 2,319.54 Police Reserves-Checking101-000.000-001.111

34,365.22 19,492.53 11,961.49 41,896.26 General Checking - Independent Bank202-000.000-001.100


13,537.83 273.20 304.28 13,506.75 General Checking - Independent Bank226-000.000-001.100


0.00 0.00 0.00 0.00 General Checking - Independent Bank255-000.000-001.100




0.00 0.00 0.00 0.00 GGO Bond Payment CIB301-000.000-001.410

0.00 0.00 0.00 0.00 Spec Assmt Bond Paymt CIB301-000.000-001.510

0.00 0.00 0.00 0.00 MI Transportation Bonds06 Pmt Fund

301-000.000-001.600

0.00 0.00 0.00 0.00 Spec Assmt Bond Rcvg CIB301-000.000-001.710

1,235.32 0.00 0.00 1,235.32 GO Capital Impr. Bond Pmt 2003301-000.000-001.810


FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance


0.00 0.00 0.00 0.00 2007 Capital Impr. Bond Pmt Acct301-000.000-001.900




92,986.52 14,352.46 0.00 107,338.98 General Checking - Independent Bank481-000.000-001.100









1,415,208.88 278,840.82 203,221.19 1,490,828.51 General Checking - Independent Bank

Ind#2 Independent Bank Checking - Grant Acct100.00 0.00 0.00 100.00 Independent Bank Checking - Grant Acct101-000.000-002.200

100.00 0.00 0.00 100.00 Independent Bank Checking - Grant Acct

Ind#3 CDARS Deposit Checking Account0.00 0.00 0.00 0.00 Independent Bank Investment Acct101-000.000-001.130

0.00 0.00 0.00 0.00 Certificates of Deposit - IndependentBk

101-000.000-003.180

0.00 0.00 0.00 0.00 Certificate of Deposit-Spaces101-000.000-035.200

0.00 0.00 0.00 0.00 Independent Bank Investment Acct202-000.000-001.130


202-000.000-003.180






260-000.000-003.180


0.00 0.00 0.00 0.00 Cowles Interest Earned271-000.000-003.130


271-000.000-003.180



0.00 0.00 0.00 0.00 West Side Special Assessment Rec.Invest

301-000.000-003.000


0.00 0.00 0.00 0.00 Certificate of Deposit-Staging Area450-000.000-035.000



475-000.000-003.180



480-000.000-003.180



FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance



481-000.000-003.180



490-000.000-003.180



496-000.000-003.180



590-000.000-003.180

0.00 0.00 0.00 0.00 Cert. of Dep.-Bond Reserve590-000.000-035.500



591-000.000-003.180

0.00 0.00 0.00 0.00 Cert. of Dep.-Bond Reserve591-000.000-035.500




711-000.000-003.180

0.00 0.00 0.00 0.00 CDARS Deposit Checking Account

Ind#4 CDARS Certificates Account0.00 0.00 0.00 0.00 Certificates of Deposit - Independent

Bk203-000.000-003.180


226-000.000-003.180


280-000.000-003.180


450-000.000-003.180


471-000.000-003.180

102,924.10 0.00 0.00 102,924.10 Certificates of Deposit - IndependentBk

661-000.000-003.180

102,924.10 0.00 0.00 102,924.10 CDARS Certificates Account

Ind#5 Independent Bank Investment Account1,042.50 0.00 0.75 1,041.75 Independent Bank Investment Acct101-000.000-001.170

25,652.12 0.00 18.51 25,633.61 Independent Bank Investment Acct202-000.000-001.170






91,309.66 0.00 65.87 91,243.79 Independent Bank Investment Account

INDEP Independent Bank Certificates of Deposit15,000.00 0.00 0.00 15,000.00 Certificate of Deposit - Cossin Tree101-000.000-035.000

0.00 0.00 0.00 0.00 Certificate of Deposit202-000.000-035.000






FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance



13,725.00 0.00 0.00 13,725.00 Certificate of Deposit-Cowles271-000.000-035.000

21,087.28 0.00 0.00 21,087.28 Certificate of Deposit-USF Funds271-000.000-035.100







0.00 0.00 0.00 0.00 Certificate of Dep - Sewer Ops590-000.000-035.400




49,812.28 0.00 0.00 49,812.28 Independent Bank Certificates ofDeposit

LibCD New Library Fund CDARS @ ChoiceOne Bank10,569.62 0.00 10.54 10,559.08 Certificate of Deposit-Friends of the

Li271-000.000-003.110


22,211.44 0.00 22.14 22,189.30 James Charon Memorial Investment471-000.000-003.000

336,087.74 0.00 334.97 335,752.77 Mabie New Library 06 Donation-Investment

471-000.000-003.100

30,834.61 0.00 30.73 30,803.88 Geenen Donation Dec 08-Investment471-000.000-003.160

51,052.06 0.00 50.88 51,001.18 Red Flannel Acres 09 Donation471-000.000-003.170

454,873.21 0.00 453.36 454,419.85 New Library Fund CDARS @ ChoiceOneBank

LibCk Library Main Checking Account64,162.05 8,304.51 822.29 71,644.27 General Checking - Independent Bank271-000.000-001.100

2,649.52 0.00 0.00 2,649.52 Friends of the Library271-000.000-001.151

12,634.77 0.00 1,801.09 10,833.68 General Checking - Independent Bank471-000.000-001.100

79,446.34 8,304.51 2,623.38 85,127.47 Library Main Checking Account

LIBRA 0.00 0.00 0.00 0.00 Cash in Bank-Friends of the Library271-000.000-001.150

0.00 0.00 0.00 0.00

SEWER WWTP Bonds Debt Payment ACCT53,737.41 0.00 0.00 53,737.41 Sewer Debt Service CIB590-000.000-001.300

53,737.41 0.00 0.00 53,737.41 WWTP Bonds Debt Payment ACCT

WATER Water Improvment Bonds 2002 PMT ACCT18,679.97 0.00 0.00 18,679.97 Cash in Bank-Water Debt Servic591-000.000-001.200


FROM 01/01/2014 TO 01/31/2014

EndingBalance

01/31/2014Total

Credits Total

Debits

BeginningBalance


18,679.97 0.00 0.00 18,679.97 Water Improvment Bonds 2002 PMT ACCT

4,570,443.07 287,145.33 206,558.73 4,651,029.67 TOTAL - ALL FUNDS

Minutes of the Downtown Development Authority Board of Director’s Annual Reorganizational Meeting

Monday, January 27, 2014

12:00 p.m.



1. The Meeting was Called to Order by City Clerk Linda Christensen at 12 07 p.m. The Pledge of Allegiance was recited.

The Oath of Office was issued to newly appointed members: Shawn Kiphart and Sally Howland.

2. The Clerk opened the floor for nomination for the office of Chairperson. Motion by Perry Hopkins, supported by Bernie Beier, to nominate Kevin

Marcus. Marcus turned down the nomination. Motion by Beier, supported by Marcus, to nominate Sonya Cronkright. Motion by Beier, supported by Marcus, to withdraw the nomination. Motion by Shawn Kiphart, supported by Sally Howland, to nominate

Hopkins. VOTE: Mark Fankhauser Absent Beier Yes Cronkright Absent Hopkins Yes Howland Yes Kiphart Yes Marcus Yes Dan Spitsbergen Absent Julie Wheeler Absent VOTE: 5 – 0, Motion Carried. The Clerk issued the Oath of Office to Hopkins.

3. Hopkins opened the floor to nominations for the office of Vice-Chairperson. Motion by Beier, supported by Kiphart, to nominate Marcus. VOTE: 5 – 0, Motion Carried. The Clerk issued the Oath of Office to Marcus. 4. ROLL CALL: Mayor Mr. Mark Fankhauser Excused Mr. Bernie Beier Present Mrs. Sonya Cronkright Excused Mr. Perry Hopkins Present Ms. Sally Howland Present Mr. Shawn Kiphart Present Mr. Kevin Marcus Present Mr. Dan Spitsbergen Excused Ms. Julie Wheeler Arrived 12:17 p.m. 5. PUBLIC COMMENTS. Carolee Cole, Community Development Building Team, spoke on activities the

group has undertaken regarding the construction of a community building. She stated the group has raised $453,800 toward the construction of a community building complex. She asked to meet with a small committee of DDA members to see what ideas the DDA had regarding a community building.

6. Motion by Marcus, supported by Beier, to approve the agenda, moving New

Business before Old Business. VOTE: 6 – 0, Motion Carried. 7. Motion by Kiphart, supported by Marcus, to approve the Consent Agenda

consisting of the approval of the minutes of the July 22, 2014 Regular Meeting.

VOTE: 6 – 0, Motion Carried. 8. NEW BUSINESS. A. Jeff Edwards, Soil Material Engineer, gave a presentation on the

responsibilities of a Brownfield Authority Board now that the DDA Board will also serve as the Brownfield Authority.

9. OLD BUSINESS. A. Bike racks in downtown. Hopkins said that perhaps the high school’s shop class or muffler shops

might be interested in bending the metal necessary for bike racks. Kiphart asked if there would be an agreement between the City and

business owners as to who would maintain bike racks. City Manager Thad Taylor said that the DDA needed to come up with a

design for a bike rack; a plan on how they would be paid for and a program established for maintenance.

Motion by Beier, supported by Kiphart, to put together a subcommittee comprised of Kiphart, Howland and Hopkins, to come up with a plan regarding the use of bike racks in the downtown.

VOTE: 6 – 0, Motion Carried. B. Window/Sidewalk Art. Discussion centered around the purpose of window/sidewalk art which was to

bring people to the downtown. Wheeler asked what other communities were doing in this area. It was suggested that perhaps this was something the Chamber of Commerce

could embrace as an event. C. Drawer Drop. Taylor said he would have more to discuss regarding this event in the coming

months. Plans to work with the Red Flannel Festival had fallen through. He was working with individuals who had some ideas regarding the event. It was suggested that the Chamber of Commerce might be interested in working with the city to bring the event to fruition.

Motion by Wheeler, supported by Kiphart, to table discussion until more

information was available. VOTE: 6 – 0, Motion Carried.

10. CITY MANAGER/DDA DIRECTOR’S REPORT .

Taylor reported that the outdoor seating in front of businesses had been approved by the City Council.

11. TRUSTEE COMMENTS. Beier – thanked the City for removing the snow downtown. Wheeler – welcomed the new members to the DDA. Kiphart – asked about is someone should be appointed to meet with the

community development team. Marcus – stated he was in favor of the whole DDA Board meeting with the

Community Development Building Team so that everyone’s opinion could be expressed.

By consensus a special meeting was scheduled for 12:00 p.m. February at

City Hall at which time the DDA Board would convene to discuss the potential community building project.

Hopkins – asked if the DDA could partake in fundraisers as a means to raise

money for potential projects in the DDA District. He also inquired about parking lot signs on Main Street to give direction to parking lots.

Kiphart – brought up time limits for parking on Main Street.

12. The meeting adjourned at 1:38 p.m. ____________________________________ Linda Christensen, City Clerk

Minutes of the Regular Meeting of the Cedar Springs Planning Commission

Tuesday, February 4, 2014

7:00 p.m.



1. The Meeting was Called to Order by City Clerk Linda Christensen at 7:02 p.m. The Pledge of Allegiance was recited.

2. The City Clerk issued the Oath of Office to newly appointed members: Kathy

Bremmer, Perry Hopkins and Jerry Hall. 3. The Clerk opened the floor for nominations for the position of Chairperson. Motion by Hall, supported by Bremmer, to nominate Craig Owens. There were no other nominations. VOTE: Lisa Atchison Absent Dale Bray Excused Bremmer Yes Sherri Foster Yes Hall Yes Hopkins Yes Mark Laws Absent Owens Yes VOTE: 5 – 0, Motion Carried. 4. The Clerk issued the Oath of Office to Owens. The meeting was turned over to

the newly elected Chairperson. 5. Owens opened the floor to nomination for the position of Vice-Chairperson. Motion by Bremmer, supported by Hall, to nominate Perry Hopkins. There were no other nominations.

VOTE: 5 – 0, Motion Carried. 6. The Clerk issued the Oath of Office to Hopkins. 7. ROLL CALL: Ms. Lisa Atchison Absent Mr. Dale Bray Excused Mrs. Kathy Bremmer Present Ms. Sherri Foster Present Mr. Jerry Hall Present Mr. Perry Hopkins Present Mr. Mark Laws Absent Mr. Craig Owens Present _______________ 8. Carmine Avantini, City Planner, was recognized as being present. 9. Motion by Hall, supported by Hopkins, to approve the minutes of the

Regular Meeting of November 12, 2013. VOTE: 5 – 0, Motion Carried.

10. Motion by Bremmer, supported by Hopkins, to approve the agenda. VOTE: 5 – 0, Motion Carried. 11. There were no Public Comments. 12. There were no scheduled Public Hearings. 13. There was no Old Business. 14. NEW BUSINESS. A. Motion by Bremmer, supported by Hall, to approve Resolution No. 2014 – 01, a resolution approving the meeting dates of the Planning

Commission from January, 2014 through December, 2014. VOTE: 5 – 0, Motion Carried. B. Discussion took place regarding the proposed new sign ordinance. Avantini

said the ordinance was completely revamped and enormously changed. He presented an overview of the ordinance stating this was a first draft and he still had a few changes to make and incorporate changes generated during discussion from the meeting such as window graphic language. The City Attorney needed to review it as well. Business owners also had some input that would be reviewed for possible inclusion. A new version would be presented to Planning Commissioners for further review at the March meeting.

15. OPEN DISCUSSION FOR ISSUES NOT ON THE AGENDA.

A. There was no Correspondence.

B. Staff Comments. 1. City Manager Thad Taylor reminded Commissioners of the Planning

Commission training being offered March . C. There were no comments from Planning Commissioners. D. There were no comments from the audience. 16. Hall reported on activities of the City Council at its January meeting. 17. Avantini thanked Commissioners for their perseverance with the sign ordinance. 18. The Meeting adjourned at 8:35 p.m. ____________________________ _____________________________ Linda Christensen, City Clerk Craig Owens, Chairperson

REGULAR MEETING CEDAR SPRINGS CITY COUNCIL AGENDA …...Feb 13, 2014 · Dean’s Landscaping &...

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Transcript of REGULAR MEETING CEDAR SPRINGS CITY COUNCIL AGENDA …...Feb 13, 2014 · Dean’s Landscaping &...