REGULAR MEETING BOARD OF MAYOR AND ALDERMEN CITY OF …€¦ · 28/01/2019 · CITY OF YAZOO CITY,...

REGULAR MEETINGBOARD OF MAYOR AND ALDERMENCITY OF YAZOO CITY, MISSISSIPPI

January 28, 20192:00 P.M.

BE IT REMEMBERED that a Regular meeting of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi was convened in the Board Room at City Hall on January 28, 2019 being the 4th Monday of said month when and where the following were had and done to wit:

Present: Diane Delaware, Mayor; Ronald E. Johnson, Mayor Pro-Tem/Ward 1; Sir Jonathan Rucker, Ward 3; Andre Lloyd, Ward 2; Aubrey N. Brent, Jr., Ward 4; Kaneilia Williams, City Clerk, and Lilli Evans Bass, City Attorney.

Mayor Delaware called the regular called meeting to order having been duly noticed and posted. Pastor James Hines of New Bethel M.B. Church gave the invocation.

APPROVAL TO AMEND AND ADOPT AGENDA

There came on for consideration: the matter of adopting an agenda for this meeting.

Alderman Johnson moved to adopt the agenda; Alderman Rucker seconded.

Yeas: Delaware, Johnson, Rucker, Lloyd, BrentNays: None

AGENDABOARD OF MAYOR AND ALDERMENCITY OF YAZOO CITY, MISSISSIPPI

Monday, January 28, 20192:00 p.m.

1. Call to Order and Invocation

2. Adopt Agenda (p.7)

3. Approval of Minutes

a. January 14, 2019 Regular Meeting (p.11)b. January 15, 2019 Special Called Meeting (p.24)c. January 16, 2019 Special Called Meeting (p.26)d. January 22, 2019 Special Called Meeting (p.28)

4. Hearing of Complaints and Appeals (Public Comments)

5. Message of the Mayor / Aldermen / Report of Officers

a. Public Works Director (p.31)b. Building Inspector / Code Enforcer (p.38)c. Municipal Court Clerk (p.40)d. Fire Chief (p.48)e. Chief of Police (p.54)f. City Clerk (p.57)

6. Approval of Docket

a. Claims (p.63)b. Payroll (p.79)

7. Report of Standing Committees a. Stephanie Booker, Office of Congressman Bennie G. Thompson b. Yazoo City Housing Authority Board c. Public Service Commission d. Yazoo City Municipal School Board e. Parks and Recreation Board

8. Unfinished Business:

a. Order to present the proposal for the 2019 Yazoo City Comprehensive Plan provided by Mr. Dave Wade, Yazoo City’s CMPDD Planning & Zoning liaison. (p.82)

b. Order to approve Ordinance amending section 15-12 of the City of Yazoo City, MS Code of Ordinances to establish a smoke free air ordinance and prohibit smoking in all workplaces and public places in the City of Yazoo City, MS. (p.91)

c. Order to consider the recommendation of the Planning and Zoning Board for the rezoning of Census Tract: 9503 Map Reference: 3-279=29-002.04 Address: Haley Barbour Parkway (State Highway3) / 301 Haley Barbour Pkwy, Yazoo City, MS 39194 from C3 (Commercial) to R3 (Residential) for Roberts Estates ll into 33 single family rental housing units located on 33 single family lots (new construction). (p.104)

d. Order to consider the recommendation from the Planning and Zoning Board to allow Ms. Patricia Dixon to replace her existing 1971 mobile home located at 812 West Second Street with a 14 by 70 1997 mobile home. (p.145)

e. Order to authorize the City of Yazoo City to enter into an agreement with Eforce to purchase RMS software at a cost of $47,480.53 and for the Mayor to execute the agreement. (p.148)

9. New Business

a. Order to authorize the City of Yazoo City to enter into an agreement with Butler Snow to act as the Dissemination Agent to the City of Yazoo City in connection with its 2018 annual SEC Continuing Disclosure undertaking and authorizing the Mayor to execute the agreement. (p.184)

b. Order to issue a proclamation proclaiming February 28, 2019 Rare Disease Day in Yazoo City, MS in conjunction with the National Organization for Rare Disorders (NORD) a nationwide observance on the aforementioned date. (p.188)

c. Order authorizing the City of Yazoo City to promote and advertise the opportunities and resources of the City in the “The Yazoo Herald” in the amount of $550.00 in the annual football review magazine which highlights the local players from the previous season. (p.189)

d. Order to approve Jacoby Golden and Joseph Pinkston to attend Law Enforcement Supervision, Management and Leadership Skills for Challenging times training seminar in Tupelo, MS February 26-28, 2019 to include lodging, registration and food per diem. (p.192)

e. Order to approve resolution adjudication costs and penalties for cleaning property deemed to be a menace to public health and safety. Parcel Address: 507 E. POWELL ST. Yazoo City, Ms. 39194. Owner Address: KRISTIN FERMO, 130 PROVIDENCE DR. MADISON MS. 39110. Resolution D (p.203)

f. Order to approve resolution adjudication costs and penalties for cleaning property deemed to be a menace to public health and safety. Parcel Address: 1012 E. 10th

ST. Yazoo City, Ms. 39194. Owner Address: HANNELORE INMAN, PO. BOX 181333 CORONADO CA. 92178. Resolution D (p.204)

g. Order to approve resolution adjudication costs and penalties for cleaning propertydeemed to be a menace to public health and safety. Parcel Address: 667 ETHEL ST. Yazoo City, Ms. 39194. Owner Address: TOMMY T. & ELIZABETH BROWN YAZOO CITY, MS. 39194. Resolution D (p.205)

h. Order to approve resolution adjudication costs and penalties for cleaning property deemed to be a menace to public health and safety. Parcel Address: 927 ETHEL ST. Yazoo City, Ms. 39194. Owner Address: JAMES AND JACQULINE WILLIAMS 2824 INGRAM RD. BENTON, MS. 39039. Resolution D (p.206)

i. Order to approve resolution adjudication costs and penalties for cleaning property deemed to be a menace to public health and safety. Parcel Address: 605 E. 7th ST. Yazoo City, MS. 39194. Owner Address: LAMAR RANDLE 420 MEADOWBROOK RD. JACKSON, MS. 39205. Resolution D (p.207)

EXECUTIVE SESSION

Mayor’s Office City Clerk’s Office Police Department Litigation

There came on for consideration: the matter of approving the minutes of the January 14, 2019Regular Meeting.

Alderman Rucker moved to approve the minutes of the January 14, 2019 Regular Meeting;Alderman Johnson seconded.


There came on for consideration: the matter of approving the minutes of the January 15, 2019Special Call Meeting.

Alderman Brent moved to approve the minutes of the January 15, 2019 Special Call Meeting;Alderman Rucker seconded.


There came on for consideration: the matter of approving the minutes of the January 16, 2019 Special Call Meeting.

Alderman Lloyd moved to approve the minutes of the January 16, 2019 Special Call Meeting;Alderman Brent seconded.


There came on for consideration: the matter of approving the minutes of the January 22, 2019 Special Call Meeting.

Alderman Brent moved to approve the minutes of the January 22, 2019 Special Call Meeting;Alderman Rucker seconded.


Hearing of Complaints and Appeals (Public Comments)

None.

Message of the Mayor/Aldermen

Alderman Rucker – commended Chief Brown and Officer Langston for conducting safety training in the schools.

Mayor Delaware – thanked the citizens for attending the town hall meeting. The next town hall meeting will be in April (Youth Town Hall). Thanked Sarah O’Reilly-Evans for the board training for all city boards. Announced the litter logo and mascot campaign. Stated that the 2020 Census is coming up. Encouraged all citizens to be counted because this potentially equals dollars for our City.

Report of Officers

Prentice Young, Interim Public Works Director, presented his monthly report. A copy will be on file in the City Clerk’s Office.

Russ Carter, Building Inspector/Code Enforcer, presented his monthly report. A copy will be on file in the City Clerk’s Office.

Mary Love Johnson, Municipal Court Clerk, presented her monthly report. A copy will be on file in the City Clerk’s Office.

Terry Harber, Fire Chief, presented his monthly report. A copy will be on file in the City Clerk’s Office.

Ronald Sampson, Police Chief, presented his monthly report. A copy will be on file in the City Clerk’s Office.

Kaneilia Williams, City Clerk, presented her monthly report. A copy will be on file in the City Clerk’s Office.

Approval of Docket

There came on for consideration: Order Approving General Funds Claims Numbered 1-70; Tax Collection Funds Numbered 71-74; Grant Funds Numbered 75; Solid Waste Funds Numbered 76-79; on Municipal “Docket of Claims”, In The Amount of $369,753.27 and hereby approved for immediate payment thereof. (Making Appropriation for the Payment Thereof).

IT IS FURTHER ORDERED that there is appropriated from various funds the sumsnecessary for the purpose of paying the claims as follows:

FROM:

GENERAL FUNDS $54,401.77

TAX COLLECTION FUNDS $257,213.83

GRANT FUNDS $1440.00

SOLID WASTE FUNDS $56,697.67

Alderman Brent moved to approve the Docket of Claims; Alderman Johnson seconded.

Yeas: Delaware, Johnson, Lloyd, BrentNays: Rucker

There came on for consideration: Order Approving Gross Payroll Deduction Claims, Inclusive Therein, and Making Appropriations for the Payment Thereof.

IT IS HEREBY ORDERED that claims inclusive therein on the Municipal “Docket of Claims” in the aggregate amount of $173,563.97 for payroll expenditures are appropriated from various funds for immediate payment thereof.

IT IS FINALLY ORDERED that the following transfers be made in order to pay the payroll expenditure claims authorized herein for payment.

FROM:

GENERAL FUNDS $ 148,579.63

SOLID WASTE FUNDS $24,473.25

Alderman Brent moved to approve; Alderman Lloyd seconded.


Report of Standing Committees

Stephanie Booker, Office of Congressman Bennie G. Thompson – said that she wanted to remain in contact with the city and offers their services.

Yazoo City Housing Authority Board – discussed information on RAD and the upcomingrenovations in Fouche, Lindsey Lawn, Delta Circle and Woolwine.

Public Service Commission – 75 cent on a dollar actually collected; presented current financials.

Yazoo City Municipal School Board – 4 goals that the State wants each school district to address; much attention was given to the students being behind in order for the schools to be successful, students must receive grade level instruction. Focus on the knowledge, not the actual grade.

Parks and Recreation Board – discussed the maintenance of the parks; announced upcoming Mother’s Day car show; stated Dixie Youth will begin baseball/softball registration; stated that if there was funding, repairs could be made; paying payroll related expenses only because there is no income to operate.

Unfinished Business

There came for consideration: Order to present the proposal for the 2019 Yazoo City Comprehensive Plan provided by Mr. Dave Wade, Yazoo City’s CMPDD Planning & Zoning liaison.

Alderman Rucker moved to table this item; Alderman Johnson seconded.


There came for consideration:

Alderman Rucker moved to adopt the amended ordinance; Mayor Delaware seconded.

Yeas: Delaware, Johnson, RuckerNays: Brent, Lloyd

There came for consideration: Order to consider the recommendation of the Planning and Zoning Board for the rezoning of Census Tract: 9503 Map Reference: 3-279=29-002.04 Address: Haley Barbour Parkway (State Highway3) / 301 Haley Barbour Pkwy, Yazoo City, MS 39194 from C3 (Commercial) to R3 (Residential) for Roberts Estates ll into 33 single family rental housing units located on 33 single family lots (new construction).

Following discussion, Alderman Rucker moved to approve the request for rezoning; Alderman Johnson seconded.

Yeas: Delaware, Johnson, Rucker, Brent, LloydNays: None

There came for consideration: Order to consider the recommendation from the Planning and Zoning Board to allow Ms. Patricia Dixon to replace her existing 1971 mobile home located at 812 West Second Street with a 14 by 70 1997 mobile home.

Following discussion, Mayor Delaware moved to approve as a special hardship exception;Alderman Rucker seconded.


There came for consideration: Order to authorize the City of Yazoo City to enter into an agreement with Eforce to purchase RMS software at a cost of $47,480.53 and for the Mayor to execute the agreement.

Alderman Johnson moved to approve as a sole source; Mayor Delaware seconded.


New Business

There came for consideration: Order to authorize the City of Yazoo City to enter into an agreement with Butler Snow to act as the Dissemination Agent to the City of Yazoo City in connection with its 2018 annual SEC Continuing Disclosure undertaking and authorizing the Mayor to execute the agreement.

Alderman Lloyd moved to approve; Alderman Johnson seconded.

Yeas: Delaware, Johnson, Lloyd, Brent, Rucker

Nays: None There came for consideration: Order to issue a proclamation proclaiming February 28, 2019 Rare Disease Day in Yazoo City, MS in conjunction with the National Organization for Rare Disorders (NORD) a nationwide observance on the aforementioned date.

Proclamation

Whereas, there are nearly 7,000 diseases and conditions considered rare (each affecting fewer than 200,000 Americans) in the United States, according to the National Institutes of Health (NIH);

Whereas, while each of these diseases may affect small numbers of people, rare diseases as a group affect almost 30 million Americans;

Whereas, many rare diseases are serious and debilitating conditions that have a significant impact on the lives of those affected;

Whereas, while more than 450 drugs and biologics have been approved for the treatment of rare diseases according to the Food and Drug Administration (FDA), millions of Americans still have rare diseases for which there is no approved treatment;

Whereas, individuals and families affected by rare diseases often experience problems such as diagnosis delay, difficulty finding a medical expert, and lack of access to treatments or ancillary services;

Whereas, while the public is familiar with some rare diseases, many patients and families affected by less widely known rare diseases bear a large share of the burden of funding research and raising public awareness to support the search for treatments;

Whereas, residents of Yazoo City are among those affected by rare diseases because nearly one in 10 Americans have rare diseases;

Whereas, the National Organization for Rare Disorders (NORD) is organizing a nationwide observance of Rare Disease Day on February 28, 2019;

Therefore, be it resolved that February 28, 2019, will be observed as Rare Disease Day in Yazoo City.

Alderman Johnson moved to approve to proclaim February 28, 2019 as Rare Disease Day in Yazoo City; Alderman Rucker seconded.

Yeas: Delaware, Johnson, Rucker, Lloyd, Brent Nays: None

There came for consideration: Order authorizing the City of Yazoo City to promote and advertise the opportunities and resources of the City in the “The Yazoo Herald” in the amount of $550.00 in the annual football review magazine which highlights the local players from the previous season.

Alderman Rucker moved to approve; Alderman Lloyd seconded.

Yeas: Delaware, Johnson, Lloyd, Brent, RuckerNays: None

There came for consideration: Order to approve Jacoby Golden and Joseph Pinkston to attend Law Enforcement Supervision, Management and Leadership Skills for Challenging times training seminar in Tupelo, MS February 26-28, 2019 to include lodging, registration and food per diem.

Alderman Rucker moved to authorize; Alderman Johnson seconded.



RESOLUTION ADJUDICATING COSTS AND PENALTIES FOR CLEANING PROPERTY DEEMED TO BE A MENACE TO PUBLIC HEALTH AND SAFETY

WHEREAS, a hearing was held on July 20,2017 to determine whether the following described property was in such a state of uncleanliness to be a menace to the public health and safety: Parcel Address: 507 E. POWELL ST. Yazoo City, Ms. 39194- # 3-278M-33-023.00

and; Owner Address: KRISTIN FERMO, 130 PROVIDENCE DR. MADISON MS. 39110

WHEREAS, the Board of Mayor and Alderman after hearing evidence concerning the subject property or parcels determined that the property was in such a state of uncleanliness and constituted a menace to the public health and safety; and

WHEREAS, the Board of Mayor and Alderman authorized the use of municipal resources and labor or contract labor to clean and remedy the conditions deemed to be a menace to the public health and safety by order duly approved on JUNE 11,2018_; and

WHEREAS, the costs incurred in using municipal resources and labor or contract labor has been evaluated by the Board of Mayor and Alderman and determined to be the sum of $3,723.00_; and

WHEREAS, in addition to the costs of cleaning the property, penalty in the amount of $1,861.00_ is assessed; and

IT IS HEREBY ORDERED, that the costs and penalties assessed totaling $5,584.00_ shall be a lien against the property and shall be collected and enforced in the same manner as ad valorem taxes are collected and enforced.

IT IS HEREBY ORDERED that the City Clerk shall insure that a certified copy of this Order is provided to the tax collector for the City of Yazoo and shall take those steps necessary to insure that provisions of Section 21-19-11 are met with respect to the collection and enforcement of the property assessment and lien.

Resolution D Council Adjudicates Cost and Penalties Board Date:1/28/2019_

Alderman Rucker moved to approve; Alderman Johnson seconded.




WHEREAS, a hearing was held on July 20,2017 to determine whether the following described property was in such a state of uncleanliness to be a menace to the public health and safety: Parcel Address: 1012 E. 10th ST. Yazoo City, Ms. 39194- # 3-278G-27-179.00

and; Owner Address: HANNELORE INMAN, PO. BOX 181333 CORONADO CA. 92178


WHEREAS, the Board of Mayor and Alderman authorized the use of municipal resources and labor or contract labor to clean and remedy the conditions deemed to be a menace to the public health and safety by order duly approved on JUNE 11,2018_; and






Alderman Johnson moved to approve; Alderman Rucker seconded.




WHEREAS, a hearing was held on September 10,2018 to determine whether the following described property was in such a state of uncleanliness to be a menace to the public health and safety: Parcel Address: 667 ETHEL ST. Yazoo City, Ms. 39194- # 3-278G-27-058.00

and; Owner Address: TOMMY T.&ELIZABETH BROWN YAZOO CITY, MS. 39194


WHEREAS, the Board of Mayor and Alderman authorized the use of municipal resources and labor or contract labor to clean and remedy the conditions deemed to be a menace to the public health and safety by order duly approved on October 22, 2018_; and






Alderman Johnson moved to approve; Alderman Rucker seconded.




WHEREAS, a hearing was held on September 10,2018 to determine whether the following described property was in such a state of uncleanliness to be a menace to the public health and safety: Parcel Address: 927 ETHEL ST. Yazoo City, Ms. 39194- # 3-278G-27-087.00

and; Owner Address: JAMES AND JACQULINE WILLIAMS 2824 INGRAM RD. BENTON, MS. 39039


WHEREAS, the Board of Mayor and Alderman authorized the use of municipal resources and labor or contract labor to clean and remedy the conditions deemed to be a menace to the public health and safety by order duly approved on October 22, 2018_; and






Alderman Johnson moved to approve; Alderman Lloyd seconded.




WHEREAS, a hearing was held on August 13,2018 to determine whether the following described property was in such a state of uncleanliness to be a menace to the public health and safety: Parcel Address: 605 E. 7th ST. Yazoo City, Ms. 39194- # 3-278F-28-194.00

and; Owner Address: LAMAR RANDLE 420 MEADOWBROOK RD. JACKSON, MS.39205


WHEREAS, the Board of Mayor and Alderman authorized the use of municipal resources and labor or contract labor to clean and remedy the conditions deemed to be a menace to the public health and safety by order duly approved on September 24, 2018_; and






Alderman Rucker moved to approve; Alderman Johnson seconded.


Alderman Johnson moved to consider going into executive session for personnel matters in the Mayor’s Office; personnel matters in the City Clerk’s Office; personnel matters in the Police Department; personnel matters in the Fire Department and potential litigation; Alderman Ruckerseconded.

Yeas: Delaware, Johnson, Rucker, Lloyd, Brent Nays: None Alderman Rucker moved to enter into executive session for personnel matters in the Mayor’s Office; personnel matters in the City Clerk’s Office; personnel matters in the Police Department; personnel matters in the Fire Department and potential litigation; Mayor Delaware seconded.


Executive Session

Alderman Brent moved to come out of executive session; Alderman Johnson seconded.

Yeas: Delaware, Johnson, Lloyd, Rucker and Brent Nays: None

An announcement was to the public that no action was taken in executive session.

On recommendations of Kaneilia Williams, City Clerk, to hire Shakyra Graves as a Full Time Deputy City Clerk at $29,000.18 annually. Alderman Brent move to approve the hire as stated; Alderman Lloyd seconded.


On recommendation of Chief Sampson, to accept James Woolfolk’s retirement effective on March 8, 2019. Alderman Rucker moved to accept; Alderman Johnson seconded.


There being no other business, Alderman Johnson moved to adjourn the meeting at 6:24 p.m.; Alderman Rucker seconded.

Yeas: Delaware, Johnson, Lloyd, Rucker and Brent Nays: None

ATTEST: APROVED:

___________________ __________________________City Clerk Mayor

REGULAR MEETING BOARD OF MAYOR AND ALDERMEN CITY OF …€¦ · 28/01/2019 · CITY OF YAZOO CITY,...

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