REGISTRATION BROCHUREbwm.milb.net/images/16/16_bwm_reg_bro.pdf05 2016 BASEBALL WINTER MEETINGS...

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REGISTRATION BROCHURE

DECEMBER 4 – 8, 2016Gaylord National Resort & Convention Center

2016 BASEBALL WINTER MEETINGS

@WinterMeetings /BaseballWinterMeetingswww.BaseballWinterMeetings.com

TABLE OF CONTENTS

© 2016 Minor League Baseball™, MiLB™, Minor League Baseball™ Promotional Seminar, MiLB™ Charities, Baseball Winter Meetings™, Baseball Trade Show™ and PBEO® Job Fair trademarks and copyrights are the property of Minor League Baseball. All rights reserved.

01 OVERVIEW

02 SCHEDULE OF EVENTS

03 SPECIAL EVENTS

05 TRAVEL INFORMATION

06 REGISTRATION PRICING

07 REGISTRATION PROCESS

08 REGISTRATION FORM

12 BASEBALL TRADE SHOW

13 PBEO JOB FAIR

14 JOB POSTING FORM

15 GENERAL RULES

16 SPONSORS

01 2016 BASEBALL WINTER MEETINGS


OVERVIEW

2016 BASEBALL WINTER MEETINGSThe 2016 Baseball Winter Meetings will take place in National Harbor, Maryland, Dec. 4 – 8, at Gaylord National Resort & Convention Center. Just south of Washington, D.C., National Harbor is a waterfront development located along the Potomac River. The area is home to over 150 stores, 30 restaurants, hotels, waterfront condos, offices, retail stores, nightspots, a marina and many local attractions, including The Capital Wheel. The resort is close to historical landmarks such as the White House, the Lincoln Memorial, the Washington Monument, Capitol Hill, Mt. Vernon, Arlington National Cemetery, and others.

Every year, baseball executives and staff, media, exhibitors and job seekers from around the world converge at the Baseball Winter Meetings to network with peers, fill job openings, attend workshops and discuss innovating trends in the industry. Events taking place at the 2016 Baseball Winter Meetings include the PBEO Job Fair, the Banquet, the Awards Luncheon, the Bob Freitas Business Seminar & Workshop Series, the Baseball Trade Show, the Gala, and much more.

You’re invited to attend the 2016 Baseball Winter Meetings in National Harbor and experience the capital’s waterfront and all its amenities.

For the latest Baseball Winter Meetings information, including the schedule of events, visit BaseballWinterMeetings.com.

National Harbor Waterfront featuring Gaylord National Resort & Convention Center.(Gaylord National Resort & Convention Center)



SCHEDULE OF EVENTS

SUNDAY, DECEMBER 4PBEO Job FairBusiness of Baseball WorkshopMoving Diversity Forward

7 a.m. – 5 p.m.8 a.m. – 3:30 p.m.3 p.m. - 5:30 p.m.

Banquet 7 – 9 p.m.

MONDAY, DECEMBER 5PBEO Job FairBob Freitas Business Seminar & Workshop Series

8 a.m. – 6 p.m.8:30 a.m. – 4 p.m.

Opening Session 11 a.m. – 12 p.m.Awards Luncheon 12:15 – 2:30 p.m.Opening Night at the Baseball Trade Show 5 – 8 p.m.

TUESDAY, DECEMBER 6PBEO Job Fair 8 a.m. – 6 p.m.Bob Freitas Workshop SeriesBaseball Trade Show

10 a.m. – 2:30 p.m.10 a.m. – 4 p.m.

WEDNESDAY, DECEMBER 7PBEO Job Fair 9 a.m. – 6 p.m.Baseball Trade Show (Job Seekers will not be allowed access from 1 – 4 p.m.)

10 a.m. – 4 p.m.

Closing Session 5 – 6 p.m.Gala at Nationals Park 7 – 10 p.m.

THURSDAY, DECEMBER 8Rule 5 Draft 9 – 11 a.m.

A full schedule of events, including league meetings, will be available online in October.

Event times are subject to change without notice.

All events, with the exception of the Gala, will take place at Gaylord National Resort & Convention Center.

Gaylord National Resort & Convention Center (Gaylord National Resort & Convention Center)



SPECIAL EVENTS

MOVING DIVERSITY FORWARDHear from experts in the field of diversity and inclusion as well as executives in the baseball industry who have found success establishing diverse practices within their respective organizations and communities. The primary focus is providing the business case for diversity and exploring strategies clubs can employ to promote diversity within the industry. ONLY Minor League Baseball and Major League Baseball club personnel are eligible to attend.

For more information about the event, contact Vincent Pierson at [email protected] or 727-456-1704.

BANQUET Presented by New Era Cap Co., this annual event features the presentation of some of baseball’s most prestigious awards, including the King of Baseball, John H. Johnson President’s Award, Larry MacPhail Award, Warren Giles Award, Sheldon “Chief” Bender Award, Mike Coolbaugh Award and John Henry Moss Community Service Award. An addition to this year’s list of awards includes the newly-created Charles K. Murphy Patriot Award, which recognizes an individual or club for its outstanding support of military branches and level of engagement with veterans.

For more information on these awards, visit BaseballWinterMeetings.com.

PBEO JOB FAIRThe 23rd annual PBEO Job Fair will give individuals seeking employment in the baseball industry the opportunity to meet face-to-face with club executives and interview on-site for a variety of available positions. Job fair attendees can search jobs ranging from internships to full-time positions, then apply, interview and receive offers at the Baseball Winter Meetings. With December marking the height of the baseball hiring season, an average of 400 – 500 jobs are posted each year for between 450 – 550 job seekers.

For more information about PBEO and the Job Fair, visit PBEO.com.

BOB FREITAS BUSINESS SEMINAR & WORKSHOP SERIESA staple of the Baseball Winter Meetings for more than two decades, the Bob Freitas Business Seminar continues its tradition of delivering insightful speakers and attention-grabbing topics to attendees. Updated Freitas tracks for 2016 include Sales & Marketing, Digital Media, Licensing & Merchandising, Communications and Fielder’s Choice. Organizations can benefit from the information offered by a diverse list of presenters. Morning breakout sessions, featuring presenters from the baseball world and beyond, provide valuable insight into the sports industry and its best practices.

Monday afternoon features the Bob Freitas Workshop Series, which consists of group discussions in small rooms for improved communication. A moderator will present a topic and then allow those in attendance to share their experiences and ideas with the group, allowing for closer interaction among attendees in a quieter, smaller location.

Tri-City ValleyCats President Bill Gladstone (L) receives the King of Baseball Award from Minor League Baseball President & CEO Pat O’Conner during the 2015 Banquet.



SPECIAL EVENTS

The Bob Freitas Workshop Series will continue on the Baseball Trade Show floor on Tuesday. These informal workshops will offer attendees the freedom to stop in for a few minutes, while walking the show floor, or stay for the entire 30-minute session.

AWARDS LUNCHEON Presented by Musco Sports Lighting, the annual Awards Luncheon recognizes some of the top individuals and clubs within the game of baseball. Highlights of the event include opening remarks from Minor League Baseball President & CEO Pat O’Conner, followed by award presentations for the Joe Bauman Award, Rawlings Woman Executive of the Year, Bowie Kuhn Award, Sports Turf Managers of the Year, Scouts of the Year, Baseball America Organization of the Year and The Bob Freitas Awards. The Awards Luncheon is attended by more than 1,000 individuals and is a way for attendees from both Minor League Baseball and Major League Baseball to honor their peers and colleagues.

OPENING NIGHT AT THE BASEBALL TRADE SHOWOpening Night at the Baseball Trade Show, presented by Team Scotti, provides the first opportunity for exhibitors and attendees to network and socialize on the trade show floor. With more than 250 companies exhibiting their products and services, the Baseball Trade Show is the ideal setting to check out the latest baseball products and make purchases for equipment, player apparel, retail merchandise, promotional items and services. For more information, visit BaseballTradeShow.com.

GALAPresented by Essensa, K&K Insurance, New Era Cap Co., Rawlings and the Washington Nationals, the Gala’s laid-back atmosphere and casual social setting offers all attendees, exhibitors and job seekers a chance to network and socialize beyond the week’s scheduled meetings. Taking place at Nationals Park, this year’s Gala will provide an evening full of delicious food, cocktails and mingling among your peers and colleagues, along with an inside look into the ballpark.

Pittsburgh Pirates Assistant General Manager Kyle Stark (L) receives the Bowie Kuhn Award from Baseball Chapel President Vince Nauss during the 2015 Awards Luncheon.

2015 Gala attendees at Wildhorse Saloon.



TRAVEL INFORMATION

HOTEL INFORMATIONHOST HOTELGaylord National Resort & Convention Center 201 Waterfront StreetNational Harbor, MD 20745Phone: 301-965-4000Fax: 301-567-1813Website: http://bit.ly/1ftzRzQ

ADDITIONAL CONVENTION HOTELS Residence Inn National Harbor Washington, DC Area192 Waterfront StreetNational Harbor, MD 20745Phone: 301-749-4755Fax: 301-749-4756Website: http://bit.ly/1UshRx5

AC Hotel National Harbor Washington, DC Area156 Waterfront StreetNational Harbor, MD 20745Phone: 301-749-2299Fax: 301-749-2298Website: http://bit.ly/1EbQLPb

Hampton Inn & Suites National Harbor/Alexandria Area250 Waterfront StreetNational Harbor, MD 20745Phone: 301-567-3531Fax: 301-567-3549Website: http://bit.ly/1liDBrK

GROUP RATEAttendees can reserve housing through the Minor League Baseball office via their Baseball Winter Meetings registration (online or brochure). The group rate for a single or double room reserved through the Minor League Baseball office is $230.10 per night, including resort fee, occupancy and state taxes, where applicable. Specific hotel selection by attendees is not available. Although Professional Baseball Promotion

Corp./Minor League Baseball will use reasonable efforts to accommodate the housing requests of each applicant, Minor League Baseball reserves the right, in its sole discretion, to assign, reassign, change or otherwise designate lodging for applicants at any of the Baseball Winter Meetings convention hotels.

The cancellation policy at all convention hotels is 72 hours prior to arrival.

Hotel Incidental Policy: Upon check-in to your assigned hotel, the hotel will require you to present a credit card. Debit cards are not recommended to present upon check-in. The hotel will hold a pre-authorized amount of $50 per night for the duration of your stay. Depending on your bank, it could take up to 30 days for the unused funds to reappear back in your account. This is a hotel policy of each hotel, not of Minor League Baseball.

TRAVEL INFORMATIONAIR TRAVELReagan National Airport (DCA)Website: http://www.flyreagan.com/dca/reagan -national-airport

Dulles International Airport (IAD)Website: http://www.flydulles.com

Baltimore/Washington International Thurgood Marshall Airport (BWI)Website: http://www.bwiairport.com/en

For the most up-to-date travel information including flights, parking and transportation, visit one of the websites above.

GROUND TRAVELTransportationFor information on shuttle service, shared ride service, taxi service and other transportation options, visit any of the airport sites listed above or http://bit.ly/1XU1p9g. Also, various ride sharing services (e.g., Uber or Lyft) are available.



REGISTRATION PRICING

BASEBALL WINTER MEETINGS ATTENDEESThe Baseball Winter Meetings is not open to the general public. Only Minor League Baseball and Major League Baseball organizations, or Approved Non-Members* can attend. The registration deadline for the Baseball Winter Meetings is Oct. 21, 2016. Any registrations received after this date will be charged an additional $150 per registration.

* Approved Non-Member: If you are not a member of an MiLB or MLB club or league you must receive permission from the Minor League Baseball office to attend the Baseball Winter Meetings as an Approved Non-Member. Approved Non-Members can choose to attend the Bob Freitas Business Seminar & Workshop Series for an additional fee of $350. To qualify to attend as an Approved Non-Member, you or your organization must have an existing relationship with a Minor League Baseball or Major League Baseball club and/or league. You must also provide two references to the Minor League Baseball office to verify the nature of your relationship, your reason for attending, your company name, website and contact information. Submit all information and/or questions to Kelly Butler at [email protected] or call 727-456-1723. Certified player agents who are registered with the MLBPA have permission to attend after credentials are confirmed.

† One Baseball Winter Meetings registration must be purchased in order to purchase any additional tickets or name badges.

EXHIBITORS & JOB SEEKERSIf you or your organization provides a product or service to Minor League Baseball or Major League Baseball clubs and/or leagues, you must register as an exhibitor. Any company interested in attending the Baseball Trade Show can visit BaseballTradeShow.com, call 727-456-1706 or email [email protected].

If you are interested in attending the PBEO Job Fair, visit PBEO.com, call 866-937-7236 or email [email protected].

Any exhibitor or job seeker interested in purchasing tickets to the Baseball Winter Meetings special events can do so at the Baseball Winter Meetings registration counter on-site at Gaylord National Resort & Convention Center.

MiLB/MLB clubs can only purchase credentials and request housing for employees of their organization. The price listed above gives each attendee one event name badge and a Baseball Winter Meetings Official Information & Ticket Book to the Baseball Winter Meetings. The Ticket Book includes one ticket to each of the Baseball Winter Meetings special events (Banquet, Awards Luncheon and Gala) and an Attendee Gift ticket.

ADVANCED REGISTRATION RATES

MiLB/MLB Club or League: $400

Approved Non-Member*: $600

ON-SITE REGISTRATION RATES

MiLB/MLB Club or League: $550

Approved Non-Member*: $750

ADDITIONAL TICKET PRICES†

Banquet: $125 | Awards Luncheon: $75 | Gala: $125 | Name Badge: $250



REGISTRATION PROCESS

TO REGISTERRegistration and housing can be completed online or by filling out and returning the enclosed forms. Please log on to BWM.MiLB.net to complete the online process. Make sure to have your MiLB intranet username and password ready to register online. If you do not have a username or password, or have lost yours, contact Rob Colamarino at [email protected], or call 727-456-1725.

REFUND POLICYAny refund requests must be submitted in writing on or before Nov. 18, 2016, to [email protected], or by fax to 727-821-5819. Refunds will only be accepted in cases of emergencies, and you may be asked to provide appropriate documentation. If registration materials have already been shipped to you from the Minor League Baseball office, all items must be returned before a refund will be issued. Approved refunds will be processed after materials are received and processed by the MiLB office.

QUESTIONSFor general questions about the Baseball Winter Meetings, registration, housing or non-member approval not addressed in this brochure or on the website, contact [email protected] or 727-456-1723.

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www.BaseballTradeShow.com @BWMTradeShow /BaseballTradeShow

BASEBALL TRADE SHOW

BASEBALL TRADE SHOWLOCATIONGaylord National Resort & Convention CenterPrince George’s Exhibit Halls B – D

SCHEDULEMonday, December 5Opening Night at the Baseball Trade Show 5 – 8 p.m.

Tuesday, December 610 a.m. – 4 p.m.

Wednesday, December 710 a.m. – 4 p.m. (Job Seekers will not be allowed access from 1 – 4 p.m.)

From owners and general managers, to stadium operations and merchandise managers, a wide range of buyers will be in attendance from both Minor League Baseball and Major League Baseball. This annual gathering gives you the opportunity to check out the latest baseball products available on the market and make purchases for equipment, player apparel, retail merchandise, promotional items and services.

Spanning three days, the Baseball Trade Show is a catalyst for companies looking to interact with and achieve valuable face-to-face time with professional baseball executives. More than 250 exhibitors will utilize over 100,000 square feet of exhibitor space at Gaylord National Resort & Convention Center.

Exhibiting companies include manufacturers and distributors of apparel, caps, gift items, souvenirs, promotional products, stadium equipment, food and beverage products, player equipment and on-field supplies, as well as service companies, including insurance, architecture, concessions, printing, marketing, Internet, entertainment and many more.

While on-site, make sure to pick up a complimentary Baseball Trade Show Buyer’s Guide to help you navigate your way through the exhibits on the trade show floor, and stop by the Social Media Lounge to complete an attendee survey or snap a picture of your new baseball card.

For complete information on the Baseball Trade Show including a list of exhibitors and accompanying booth numbers, visit BaseballTradeShow.com. The Baseball Trade Show can be reached at [email protected] or 727-456-1706.

Essensa staff offering samples at the 2015 Baseball Trade Show.

The New Era Cap Co. booth at the 2015 Baseball Trade Show.


@PBEOJobFair /PBEOJobFairwww.PBEO.com

PBEO JOB FAIR

PBEO JOB FAIROVERVIEWThe PBEO Job Fair gives clubs the opportunity to post available positions, conduct interviews and hire qualified candidates through its streamlined and simple hiring process. Clubs can post jobs at the Job Fair free of charge and do so in advance of the Baseball Winter Meetings at PBEO.com, or by filling out the Job Fair Form on the following page and sending it in, on or before 5 p.m. ET on Nov. 11, 2016. Job seekers can search jobs ranging from internships to full-time positions, then apply, interview and even receive offers during the Baseball Winter Meetings and PBEO Job Fair.

With December marking the height of the baseball hiring season, this is an ideal way for clubs to fill out their staffing needs. Approximately 400 – 500 jobs are posted each year for between 450 – 550 job seekers. Don’t miss out on the chance to find your next employee from a pool of available candidates.

SCHEDULESunday, December 4Registration Counter 7 a.m. – 4 p.m.Business of Baseball Workshop 8 a.m. – 3:30 p.m.PBEO Office, Job Posting Room and Workroom 3 p.m. – 5 p.m

Monday, December 5Registration Counter 8 a.m. – 4 p.m.PBEO Office and Job Posting Room 9 a.m. – 5 p.m.Interview Room, Interview Schedule Room and Workroom 9 a.m. – 6 p.m.

Tuesday, December 6Registration Counter 8 a.m. – 4 p.m.PBEO Office and Job Posting Room 9 a.m. – 5 p.m.Interview Room, Interview Schedule Room and Workroom 9 a.m. – 6 p.m.

Wednesday, December 7PBEO Office and Job Posting Room 9 a.m. – 5 p.m.Interview Room, Interview Schedule Room and Workroom 9 a.m. – 6 p.m.

For more information on the PBEO Job Fair or posting positions, contact Mark Labban at 866-937-7236 or [email protected].

Attendees prepare for interviews in the Job Fair Workroom.

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GENERAL RULES

Attendee Conduct & LiabilityAttendees must abide by all applicable laws, codes, regulations, ordinances, rules (including the rules of the convention), and all directions given by the convention staff and/or the convention site. Attendees assume all risks and responsibility for attending the Baseball Winter Meetings, Baseball Trade Show, and all events related to them. Generally speaking, attendees are expected to behave in a professional and courteous manner when attending events. The hotels, convention staff, and Organizer reserve the right to immediately reject, eject, remove, or prohibit any attendee from the Baseball Winter Meetings, Baseball Trade Show, and all events related to them, if, in their sole and absolute discretion, the attendee violates any rules or regulations, or if the attendee’s conduct is deemed detrimental or disruptive to the Baseball Winter Meetings, Baseball Trade Show, or other related events, or another attendee’s safety or comfort. If any attendee is rejected, ejected, removed, or prohibited from the Baseball Winter Meetings, Baseball Trade Show, or other related event, the attendee shall not be entitled to any refund of registration fees or other fees and will remain liable for any damages caused by his or her actions.

ATTENDEES AGREE THAT THE NATIONAL ASSOCIATION OF PROFESSIONAL BASEBALL LEAGUES, INC. (THE “NAPBL”), PROFESSIONAL BASEBALL PROMOTION CORP. (THE “ORGANIZER”), MAJOR LEAGUE BASEBALL, GAYLORD NATIONAL RESORT & CONVENTION CENTER, RESIDENTS INN NATIONAL HARBOR WASHINGTON, DC AREA, AC HOTEL NATIONAL HARBOR WASHINGTON, DC AREA, HAMPTON INN & SUITES NATONAL HARBOR/ALEXANDRIA AREA, WASHINGTON NATIONALS, AND ALL OF THEIR RESPECTIVE OWNERS, SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, AND ATTORNEYS SHALL NOT BE LIABLE TO ANY ENTITY OR INDIVIDUAL FOR ANY LOSS, DAMAGE, OR INJURY ARISING OUT OF OR RELATING TO (i) ANY NEGLIGENT, RECKLESS, OR INTENTIONAL ACT OR OMISSION OF ATTENDEES (OR ANY OF ATTENDEES’ OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS) OR (ii) ANY VIOLATION OF ANY APPLICABLE LAW, CODE, REGULATION, ORDINANCE, OR RULE BY ATTENDEES (OR ANY OF ATTENDEES’ OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, GUESTS, OR INDEPENDENT CONTRACTORS). EACH EVENT LISTED IN (i) AND (ii) IS AN “INDEMNIFIED EVENT.” ATTENDEES AGREE TO INDEMNIFY AND HOLD HARMLESS THE NAPBL, ORGANIZER, MAJOR LEAGUE BASEBALL, GAYLORD NATIONAL RESORT & CONVENTION CENTER, RESIDENTS INN NATIONAL HARBOR WASHINGTON, DC AREA, AC HOTEL NATIONAL HARBOR WASHINGTON, DC AREA, HAMPTON INN & SUITES NATONAL HARBOR/ALEXANDRIA AREA, WASHINGTON NATIONALS, AND ALL OF THEIR RESPECTIVE SUBSIDIARIES, AFFILIATED COMPANIES, MEMBER LEAGUES AND CLUBS, SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, ATTORNEYS, AND INSURERS FROM ANY AND ALL CLAIMS, THREATS, DAMAGES, INJURY, LOSSES, LIABILITY, SUITS, ACTIONS, DEMANDS, JUDGMENTS, PROCEEDINGS (WHETHER LEGAL, EQUITABLE, ADMINISTRATIVE, OR OTHERWISE), COSTS, AND EXPENSES (INCLUDING, WITHOUT LIMITATION, ATTORNEYS’ FEES) RELATING TO OR ARISING FROM AN INDEMNIFIED EVENT.

Baseball Winter Meetings General Attendance PolicyThe Baseball Winter Meetings are not open to the general public. In order to attend, you must be (i) a member of The National Association of Professional Baseball Leagues, Inc., d/b/a Minor League Baseball, or Major League Baseball, (ii) a Baseball Trade Show exhibitor, (iii) a PBEO Job Fair attendee, or (iv) an Approved Non-Member. Non-Member applications must be approved prior to registration and will be considered on a case-by-case basis, in Minor League Baseball’s sole and absolute discretion.

Minor League Baseball and Major League Baseball clubs and leagues may only register, purchase additional tickets or name badges, and request housing for individuals who are employed by their organization.

Any company that is in the business of selling a product or service to any Minor League or Major League Baseball club or league can only attend the Baseball Winter Meetings as a Baseball Trade Show exhibitor.

Any professional or amateur sports league, club, or organization must go through the Non-Member approval process as mentioned above and will be considered on a case-by-case basis, in Minor League Baseball’s sole and absolute discretion.

Minor League Baseball, in its sole and absolute discretion, reserves the right to refuse admittance to any person or entity for any lawful reason. A member that has previously purchased a Name Badge Only may purchase an upgrade to a full registration package that includes tickets to all events by paying the on-site registration fee.

Non-transferable Convention Name BadgesA convention name badge serves as a revocable license for admission to the Baseball Winter Meetings and Baseball Trade Show. Convention name badges are required to gain entry to the Baseball Trade Show. Convention name badges are non-transferable. Convention name badges must be worn at all times and must be presented upon request. Tickets are required to attend special events and are not transferable. Minor League Baseball reserves the right, in its sole and absolute discretion, to terminate an attendee’s license at any time and require the attendee to vacate the premises. Anyone so removed from the convention will not receive any refund of fees previously paid. Re-entry to the convention will not be allowed. In addition, Minor League Baseball reserves the right, in its sole and absolute discretion, to terminate an attendee’s license at any time and require the attendee to vacate the premises if the attendee presents a name badge that does not belong to him or her or cannot produce required identification. Sharing name badges is strictly prohibited.

Children’s Attendance PolicyChildren ages four and older must have a ticket and convention name badge to gain entry into the Baseball Trade Show and Baseball Winter Meetings special events. Costs for children ages four and older are the same as for adults.

Registration vs. Room Reservation PolicyA person must be fully registered to attend the Baseball Winter Meetings in order to reserve housing through the Minor League Baseball office. A deposit equivalent to one night’s stay per room reserved is required to process the housing form.

Lost/Replacement PolicyIf you lose or leave your registration materials at home, a replacement name badge can be purchased on-site at the Baseball Winter Meetings registration counter. If you lose a special event ticket or a full ticket book, the charge for a replacement is the face value of the individual ticket or full passport. Upon your return home, a refund will be issued if you return all materials intact to our offices within 14 days after the last day of the event.

Use of Likeness Attendee irrevocably consents to the NAPBL and Organizer, and their employees, agents, and personnel, using the likenesses of attendee and attendee’s employees, agents, personnel, invitees, and guests for purposes including, without limitation, the operation of the Baseball Winter Meetings and Baseball Trade Show, publicity, marketing, and promotion of the Baseball Winter Meetings and Baseball Trade Show and other programs. Attendee understands and agrees that the likenesses may be copied and distributed by various methods, including, without limitation, photography, video, television, websites, social media, brochures, email advertisements, magazines, and newspapers. Attendees and exhibitors understand that, although the NAPBL and Organizer will endeavor in good faith to use the likenesses in accordance with standards of good judgment, the NAPBL and Organizer cannot warranty or guarantee that any further dissemination of the likenesses will be subject to the NAPBL and Organizer’s control. Accordingly, attendee, on behalf of himself, herself, or itself and all of his, her, or its employees, agents, personnel, invitees, and guests, releases the NAPBL and Organizer from any and all claims and liability related to the likenesses or the dissemination thereof.

Use of Email AddressEmail addresses of registrants are shared with Baseball Winter Meetings sponsors so that they can provide information about industry products and reviews to attendees. In addition, if you reserve housing through the Minor League Baseball office, your email address will be given to your assigned hotel in order to send hotel confirmation numbers.

RebatesOrganizer will receive a room rebate in the amount of three dollars ($3) per room night from Gaylord National Resort & Convention Center and Residence Inn National Harbor Washington DC Area. The rebate will help offset the costs of putting on the Baseball Winter Meetings, Baseball Trade Show and related events.

Venue and Choice of LawAny dispute, controversy, or claim arising out of the Baseball Winter Meetings shall be adjudicated in state or federal courts located in St. Petersburg, Florida, or Tampa, Florida. These rules and regulations shall be governed by the laws of the state of Florida.



SPONSORS

For sponsorship opportunities at the Baseball Winter Meetings, contact Eileen Sahin-Murphy at (727) 456-1706 or [email protected].

GRAND SLAM SPONSORS

DOUBLE PLAY SPONSORS

HOK InfoMartGear for Sports Jostens Leisure Craft

Sports Turf Managers AssociationPanasonic Toledo Ticket Co.

HOME RUN SPONSORS

TRIPLE PLAY SPONSORS

SCG Fields, LLC Success Promotions

Jones Petrie Rafinski Majestic AthleticDaktronics

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