Region D Bid PresentationGeorgia Institute of

Technology

Agenda

• Basic Information/ Theme• Conference Programming• Attractions• Conference Logistics• Registration Costs• Travel/ Accommodations• Proposed Budget• Potential Sponsors• Additional Information

Basic Information

•March 4-6, 2016• Sponsoring sections:• Georgia Tech – 300+ members• Atlanta SWE – 220 members

• Location: Atlanta, GA

Theme

Georgia Tec4h Presents:Connecting Communities & Cultivating

Collaboration

Programming

•Workshop Tracks• Professional development• Collegiate• Technical• Graduate• Collaboration & teamwork (theme-related)

• Technical Tours• Lab tours (RIM, TSRB – robotics specific)

Attractions

• Georgia Aquarium• World of Coca Cola• Inside CNN Atlanta Studio Tour• High Museum of Art• Fox Theatre• Stone Mountain• Piedmont Park• Atlantic Station• Lenox Square

Logistics

• Panel/ workshop locations• GT Student Center

• Smaller rooms accommodate 40-50

• Van Leer• GT Hotel and Conference Center• Bill Moore Student Success Center

• Banquet Locations• Student Center Ballroom (holds up to 500)• Atlanta Aquarium• GT Hotel and Conference Center

Logistics

•Opening dinner will be held at Georgia Aquarium!•Will include admission to aquarium and a hamburger/ hot

dog style dinner in the Oceans Ballroom

Registration Costs

• Added $5-10 to last year’s Region D conference held in Alabama• Regular Collegiate Member $80• Regular Collegiate Non-SWE Member $105• Regular Professional SWE Member $110• Regular Professional Non-SWE Member $160• Late Collegiate SWE Member $105• Late Collegiate Non-SWE Member $130• Late Professional SWE Member $210• Late Professional Non-SWE Member $305

Travel

• About half of the collegiate sections can drive in <4 hours• Approximate round-trip flight costs to ATL airport

• AL (Mobile): $300• FL (Ft Lauderdale, Jacksonville, Orlando): $165-220• FL (Daytona Beach, Gainesville, Miami): $250-265• NC (Charlotte, Greensboro, Greenville, Raleigh): $215-275• SC (Charleston): $320• TN (Memphis, Nashville): $230-330• Puerto Rico (San Juan): $300

• MARTA railway can be taken between airport and Midtown station for $2.50 each way, and Tech Trolley (free) operates between Midtown station and Georgia Tech campus

Accommodations

• Georgia Tech Hotel and Conference Center• ~1 mile from Student Center • Tech Trolley stop within walking distance• $129 + tax (double occupancy)• $149 + tax (quad occupancy)

• Regency Suites • ~1 mile from Student Center• $132 + tax

• Renaissance Atlanta Midtown• All hotels are within 0.5 mile from Midtown MARTA station

Accommodations

Major Expenses

• Conference opening dinner (Georgia Aquarium) – $16,000

• Keynote lunch – $6,000 • Saturday night dinner (Student Center) – $10,000• Sat/Sun breakfast – $2,500 each• Transportation - $4000

(Based on approx attendance of 300 Friday night and 400 Saturday)

Potential Sponsors

• Boeing• Coca-Cola• Delta• Lockheed• Kimberly-Clark• Northrop Grumman• Raytheon• Siemens• Southern Company

Additional Information

• Contact Information• GT SWE President – Juna Zhang• Atlanta SWE President – Jessica Wojtowicz• Conference Committee Planning Chair – Alissa

Alberico

• We have obtained the support of the Dean of the College of Engineering

Why Georgia Tech

• Centrally Located!• Easy to get here (by car/plane)

• GA Aquarium Dinner• Nearby Companies• Access to highly regarded keynote speakers

• Tons of good restaurants and nearby attractions• Plenty of GT students and Atlanta SWE members

to volunteer to help