Regal Manor Homeowners Association

Committees Meeting

Introduction

Call to orderWelcomeIntroductionsAgendaQ & A

Committee

noun a person or group of persons elected or appointed to perform some service or

function

Organizational chart

What is required?CommitmentConsistencyCompliance

Governing documentsHigher standardAccount must be in good standing

CooperationEach otherGoverning bodies (Advisory Committee, Board of Directors)Management company (Kuester Property Management)

ConfidentialityCommunication

Advisory CommitteeCommunity

NewsletterWebsiteFlyersE-mail blastsSocial media

Committee members

CongenialityYou represent the community!

Purposes of the committeesProvide service to the communityHelp achieve the goals of the governing bodies

Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.)Recreation, community activities (including playground, quarterly events, pool, etc.)Aesthetics, grounds maintenance, overall appearanceOrderliness, compliance with Covenants, revision/enhancement of CovenantsCommunication, information, website, welcoming committees, etc.Community involvementCommunity growth, future visionMaintaining/promoting property values

Provide valueInteract/network with other committeesRecruit

Purposes of the committee chairSet Committee Expectations earlyFacilitate meetingsSet meeting dates and timesInsure all other members meet their deadlines and stay on taskIncentivize Committee Members/Find creative ways to keep everyone engagedRegular written or oral reporting to advisory committee/Board of Directors

Purposes of the committee members

Honor CommitmentsProvide Opinions and RecommendationsSupport the goals of the committeeCarry out committee tasksBe a positive influence for the community

Best practicesRobert’s Rules of order

www.robertsrules.orghttp://www.dummies.com/how-to/content/roberts-rules-for-dummies-cheat-sheet.html

Prepare SOP handbookVendor relationships

Conflicts of interestRequest For Proposal (RFPs):• Ideally, a tightly written list of requirements and specifications

upon which contractors, vendors, or service providers are invited to place bids. The goal is to write the specifications in such a manner that bids can be compared equally, without making adjustments among them.

Service Level Agreements (SLAs)• A contract between the provider and the user that specifies the

level of service expected during its term.

Best practices cont.Vendor relationships (continued)

Management company’s role• Effect Contracts• Arrange meetings• Intermediary• Protect the Association• Licensed• Insured

Create short/long-term goalsCreate annual calendarCreate annual budget

• Budget should be based on reoccurring needs and any foreseeable needs based any budget overages from the previous year.

Community goals

2012Long term

Thank You!!Our community success relies on people like you!!