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Using RefWorks during a literature search

You need to have already registered as a RefWorks user, be using a computer connected to the Internet and have organized a new folder within RefWorks for your literature search topic. When adding your references to a piece of writing you should also have downloaded the Write-N-Cite software so that it is available within Word.

Open two windows on your computer desktop. Use one window to open RefWorks and the second to search the University of Ulster list of Electronic Information Services (EIS).

You will also find it useful to use Windows Explorer to create a folder e.g. Download from Internet on the hard disk of a personal computer – not on a University Common Desktop machine.The examples below look at how to import references into RefWorks from some EIS during a literature search. RefWorks provide a comprehensive on-line help document at: http://www.refworks.com/rwathens/help/Refworks.htm

Connect to the RefWorks Electronic Information Service.

1. From the University of Ulster Library Services page click on the Electronic Information Services link.

2. Click on the letter R to display those beginning with this letter.

3. Scroll down and click on Password & access info for RefWorks.

4. Click on RefWorks to connect to the Electronic Information Service.

5. Sign in using your Athens username and password. Then click on Login. This opens your RefWorks account with any folders you have created available.

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Example A: Searching PubMed and linked Z39.50 compatible databases.This example of PubMed works from within RefWorks. PubMed is a freely available version of the MEDLINE database with some added information and features.1. Click on Search on the RefWorks menu bar.2. From the drop down menu click on: Online Catalog or Database.

3. Under Online Database to Search leave the default database PubMed. 4. Select the maximum number of references you want to download.5. Type your search strategy in the Quick Search box or in the Advanced

Search line. In this example the search phrase is: Soft Tissue Ankle Injuries.6. Click Search.

7. If any references are found RefWorks begins to download them.

8. The results of your search will download and display in a separate RefWorks search results window. If desired change Sort by from Author E.g. to Publication year.

9. To view the details of a reference, click the View link next to the reference. This includes the full record available in PubMed e.g. abstract, index terms. As you view the references your search terms are highlighted. PubMed is a bibliographic database that will give you full details of a journal article but not the full-text.

10. Click on Back to Reference List to get out of the detailed view and return to the list of references.

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EnterSearchTerms.

Click onSearch.

Select Database or Catalogue

11. Click in the square box beside the Ref ID number of a reference to select it for downloading later. Keep in mind that the search results window is a temporary window, and the references appearing here are lost when you close the RefWorks program or you perform another online search.

12. To permanently import references into your database:Select the references you want to import and either click the Import button or select a folder from the list of folders you have previously created. References are also placed in the Last Imported folder.

13. After the import is complete, click on the OK button to confirm the import of references and to return to the search results page.

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Tick good articles.

SelectFolder. Import

Example B: Cambridge Scientific Abstracts.References can be imported into RefWorks directly from many Database Services / Electronic Information Services. This example uses an Electronic Information Service provider – CSA (Cambridge Scientific Abstracts)- that is the same organization that produces RefWorks. Therefore there is an integrated approach, with CSA databases in the Core Collection, which cover life and health sciences, social sciences and engineering, having an inbuilt link to RefWorks that allows direct transfer of references.

1. Carry out a simple literature search of the CSA version of ASSIA (Applied Social Sciences Index and Abstracts) database. In this search example on passive smoking and health 21 journal articles have been retrieved.

2. Click the Save to RefWorks button that is provided on the screen above the records.

3. Click the Save to RefWorks button to confirm that you want to transfer these records.

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4. Sign in to RefWorks using your Athens username and password when requested. Then click on Login

5. The import of your references from the CSA database ASSIA begins.The larger the number of references the longer it will take.

6. When the import is completed click on View last Imported Folder

7. Click on: All in List and then from the drop down options under Put in Folder choose the folder that you want to put these latest journal article references into.

8. Click on the OK button in the window that opens to confirm the folder you wish to move the records into E.g. Smoking

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Enter your details

9. Click on OK in the successful transfer window that opens.

10. In the Last Imported Folder click on All in List then on Remove from Folder to clear.

11. Click on OK on the: Are you sure… and Successfully removed… windows that appear.

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12. If you want to view all the downloaded references in the folder you moved them to click on the View Folder; then choose the name of the relevant folder E.g. Smoking from the drop down options of all the folders you have created.

13. Your most recently added references will have been added to the total in this folder.

14. To completely clear a reference from your RefWorks database, including any folders within it, click on [Delete].

15. You can then Logout of RefWorks, or return to the CSA database to carry out another literature search.

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Example C: Science DirectIf direct import is not available from a database, you may be able to import your references as a text file. This is an example using ScienceDirect.Open two windows on your computer. Open the first to RefWorks then minimize it. Open a second window and connect to ScienceDirect via the University of Ulster’s Electronic Information Services. After you have performed a search in ScienceDirect do the following to import records into RefWorks.Important Note: If you have an ISI ResearchSoft product (Reference Manager, EndNote or ProCite) installed on your computer the following directions may not work.

1. Carry out a basic search in ScienceDirect subscribed journals.Enter your search terms; Source: Subscribed Journals; Subject: choose areas of interest; Dates: chose range of years or year; click on Search.The example below uses a search for celebrity worship.

2. Mark the records you want to import and click Export Citations.Note that you would normally print out the full-text of the article in PDF format or view the Full-Text in order to cut and paste sections into a Word document.

3. Select Citations + Abstracts to include the abstracts.4. Leave the File Format as RIS Format and click Export.

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5. Click on Save on the File Download query box. Select the location where you want to save the file and type the file name. It is best if you create a special folder to save your references into initially. Also include the subject of your search and the source in the file name. E.g. D:/My Documents/Download from Internet/Celebrity ScienceDirect

6. Click Save.

7. Click on [Close] in the Download Complete window. This will return you to the Science Direct search page.

8. Logout of Science Direct.

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Specify a directory on the computer to save the file into

Name the file.

Importing ScienceDirect references file into RefWorks.

1. Open your RefWorks account / maximize a RefWorks window.2. Click on Import in the References menu.3. Import Filter/ Data source. Scroll down and click on ScienceDirect (RIS format).4. Database. Select: ScienceDirect Navigator5. Import references into: Name of your folder E.g. Celebrity Worship.6. Import data from the following Text file. Browse and navigate on the hard disk of the

computer to where you saved the downloaded references E.g. D:\My Documents\Download from Internet\Celebrity Science Direct. Click Open.

7. Scroll down and click on Import.8. Click on View Folder or Last Imported Folder to view.

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Scroll downto Import

Example D: OVID.OVID includes many specialised databases including MEDLINE and SPORTDiscus.

1. In the Result Format options click on Direct Export. Then on [Save].

2. Click on Export results to RefWorks. Then on [Continue].

3. Select the: click this link to open the document to begin the importing process.

4. Click on View Last Imported Folder. Move references to another folder.

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Example E: ProQuest1. Perform a search of a ProQuest database and mark relevant references.2. Select Marked List which is a tab on the ProQuest functions bar. 3. Click Export.

4. Click on Export directly to RefWorks.

5. The export will open RefWorks if it is not already open and automatically import the references.

6. Click on View Last Imported Folder. View these and put in another RefWorks folder.

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