Refugee Affected and Hosting Areas Programme- RAHA

Quarterly Progress Report (July-September 2011)

House No. 4B, Street No. 29 Sector F-7/1 Islamabad, Pakistan Tel: 92-51-2652551, 2653760 Fax: 92-51-2652551, Ext. 111 email: gsp@undp.org Annual Review Report Gender Support Prog

Quarterly Progress Report

Date: 15 October, 2011 Award ID: Joint UN Programme on Disaster Risk Management (Joint Programme Component 2) Description: Refugees Affected & Hosting Areas Programme Implementing Partners: Planning & Development Departments of Balochistan & Khyber Pakhtunkhwa, District Governments, Local NGOs, and CSOs Period Covered: July 2011 to September 2011

Contents

Project Issues Project Performance Lesson Learnt

Contents

1 ACS-D Additional Chief Secretary Development

2 CO Community Organization

3 CPI Community Physical Infrastructure

4 DC Deputy Commissioner

5 DCC District Coordination Committee

6 DRM Disaster Risk Management

7 M&E Monitoring and Evaluation

8 NGO Non Government Organization

9 P&DD Planning and Development Department

10 PC1 Planning Commission 1

11 PCOM Project Cycle Operation Manual

12 PMU Programme Management Unit

13 PPM Provincial Programme Manager

14 PRA Participatory Rural Appraisal

15 PTF Provincial Task Force

16 RAHA Refugees Affected & Hosting Areas

17 RFPs Request for Proposal

18 SO Social Organizer

19 TNA Training Need Assessment

20 ToP Terms of Partnership

21 EU European Union

22 UC Union council

23 UN United Nations

24 UNDP United Nations Development Programme

18

Acronyms

Project Issues

Status of Project Risks:

• Target areas of the Programme especially

in Balochistan have a scattered population. The communities are located in far flung areas like Chaghi and Killa Abdullah.

• The security situation in the target districts in unstable especially in case of Balochistan where the security conditions are quite fragile due to various reasons.

• Over the past two years, RAHA has faced main natural and manmade disasters. Flood 2010 and 2011 have shifted a focus of RAHA Programme from development to relief work for some time and returned back to its routine activities later however, the delivery of the programme has certainly affected.

• As the programme is operating in remote areas and has demonstrated considerable success on ground, there is a political interference at all levels starting from the Heads of Agencies to the provincial level staff.

Open Project Issues: • As the programme has demonstrated success

at the grass roots, Political & religious pressures have increased at the programme level.

• Low literacy rate especially in the female in both Khyber Pakhtunkhwa and Balochistan decreased the pace of work at the community level and the awareness raising and capacity building requires much longer time.

• Due to fragile security situations in some parts of KP and mostly in Balochistan, vehicle jam & shutter down strikes affect the daily programme implementation level activities. Staff faces it difficult to reach to the offices and move down to the communities.

• Security Risks in KP and Balochistan due to fragile security situation may hamper the implementation of the programme as desired.

Outcome 1: Greater social cohesion and empowerment through community development Output 1.1: Communities empowered to promote social cohesion and harmony Deliverable Description: 1.1.1 Community mobilization dialogues for development and social harmony 1.1.2 Set up COs/VOs and functionalize them 1.1.3 Community based resource constraints analysis documented and planned The participatory approach is playing a vital role to enable a positive environment where the gender equity has been ensured in qualitative manner. The empowerment of women and their acceptance in the male dominated society is improving. Through effective social mobilization and several visits and dialogues 42 Community Organizations (21 Male and 21 Female) have been formed during this quarter. The Community Organizations formed are taking active part in the community development interventions. In the CO formation process all the community stakeholders are also participating actively. 88 dialogues (41 Male and 47 Female) have been conducted during the reporting period. For identification and prioritization of their physical infrastructure schemes, community resource constraints analysis process has been conducted through PRA Tools by actively involving the community stakeholders and CO members. During this quarter 42 projects (21 Male and 21 Female) were prioritized by the Community Organizations.

S# District MCOs formed

WCOs formed Total COs formed

Prioritized needs

1 Peshawar 00 03 03 Drinking water Supply, Street Pavement, Sanitation project Play Ground rehabilitation and construction Solar Water pumps, Drinking water Supply Schemes, Solar Lights, Over Head and underground water tanks, Shingle roads,

2 Nowshera 03 00 03 3 Swabi 03 03 06 4 Haripur 04 05 09 Total KP 10 11 21 5 Quetta 2 0 2 6 Pishin 1 4 5 7 Chaghi 4 0 4 8 Loralai 1 6 7 9 Killa Abdullah 3 0 3 Total Balochistan 11 10 21 Grand Total 21 21 42

In order to build the capacities of the communities at the grass roots, CMSTs and LMSTs have been planned. For the said trainings, following participants have been nominated. These trainings will be conducted during the next quarter for which request for proposals have been formulated. Community Management Skills Training:

S # District Male Female Total 1 Nowshera 46 00 46 2 Peshawar 26 25 51

Project Performance

3 Swabi 46 46 92 4 Haripur 18 26 44 Total KP 136 97 233 5 Quetta 0 20 20 6 Pishin 0 20 20 7 Loralai 20 0 20 8 Killa Abdullah 20 0 20 9 Chaghi 0 20 20 Total Balochistan 40 60 100 Grand Total 176 157 333

Leadership Management Skills Training:

S # District Male Female Total 1 Nowshera 00 20 20 2 Peshawar 00 24 24 3 Swabi 94 88 182 4 Haripur 122 46 168 Total 216 178 394 5 Quetta 0 0 0 6 Pishin 0 0 0 7 Loralai 0 0 0 8 Killa Abdullah 0 0 0 9 Chaghi 20 0 20 Total Balochistan 20 0 20 Grand Total 236 178 414

Quality Criteria:

• Monthly reviews with the teams ensure that the timelines are met and activities are being carried out according to the work plan

• Regular monitoring visits at the community level

• Monthly and Quarterly Progress reports and updated databases

• Community resource constraints analysis through PRA tools to ensure bottom up decision making

Date: Ongoing process throughout the quarter

Results of Activities:

• Community dialogues

• CO, VO formation

• Resource

Constraints

88 (41 M, 47 F) dialogues have been conducted 42 (21M, 21 F) COs, have been formed 42 (21 M , 21 F) Community Resource Constraints analysis carried out through Cos

SOs SOs SOs & COs

Financial Summary Khyber Pakhtunkhwa Balochistan Total

0 USD 0 USD 0 USD

2. Effective social mobilization playing vital role in success and sustainability The community is being made aware and sensitized through comprehensive social mobilization and Capacity building through participatory social mobilization approaches. These activities have motivated and enhanced self-reliance of local Community Organizations to mobilize their own available resources for their development. The RAHA Programme Social Mobilization Teams are focusing to sensitize the communities for their development in a sustainable way. This process will bring a significant change in the lives of people. Quality Criteria: *PRA tools utilization for participation, ownership & transparency *FGD, meetings & dialogues, Transect walks

Date: Ongoing process throughout the quarter

Results of Activities User Perspective Targeted communities appreciated the practical participatory approach

Resource Status Community based assets and human resources have been utilized during the development process

Timeliness Continued process

1. Stakeholder participation & ownership is essential Participation of stakeholders and their ownership is very important. The involvement of community at various stages of the project activities and intervention is very essential. Participation of stakeholders in project implementation at all stages particularly before and during the project. This ensures sustainability and quality results. This leads to quality achievement of programme objectives. This also enables community organizations to develop greater social cohesion and empowerment. This facilitates reduction in potential risks during the implementation process. Quality Criteria: *PRA tools utilization for participation, ownership & transparency *FGD, Meetings & dialogues, Transect walks and Survey

Date: Ongoing process throughout the quarter

Results of Activities User Perspective Targeted communities appreciated the practical participatory approach

Resource Status Community based assets and human resources have been utilized during the development process

Timeliness Continued process

Lesson Learnt

Output 2: Improvement of livelihood and local economies

Community assets and livelihood opportunities are the sustainable pillar for enhancing socio-economic condition of targeted communities. Strengthening of employment exchange/information centre for post training support to the RAHA skilled workforce is one of the activities for which the programme has held coordination meetings with Technical Education and Vocational Training Agency (TEVTA), Labor, Manpower and Industries Department Government of Khyber Pakhtunkhwa. A concept paper has been developed and sent to the Director General, Technical Education Department for necessary action. Follow up meeting and discussions are under going for strengthening the Employment Exchange Centers which will not only provide advisory services to the trainees but link up the potential employers with the skilled trainees. Further consultations and correspondence are in progress between RAHA Programme and TEVTA, Manpower & Industries Department for establishment of Employment Information Centre (EIC).

Linkages with Women Business Development Centre (WBDC) have been established to promote the RAHA trained females for entrepreneurship and business development activities. In this regard a display outlet has been secured in WBDC Peshawar for the products display by females who are interested to start their own business and to be part of the WBDC promotional campaign. This will also have a good impact on the overall visibility of RAHA programme among the business forums and the donors’ community. Number of Person trained under the skill development component have initiated income generation activities at their village level. Few of the details under the income generation component are given below:

Skills income generation Data July-Sep 2011 District No of persons

employed Name of the employment Total income

Generated (in PKR) Peshawar 81 Electrician, automobile, Ref &

Air-condition, plumbing, Beads jewelry, embroidery

239,186

Nowshera 16 Mobile repairing, Beautician 38,000 Swabi 35 Beautician, Embroidery 52,000

Haripur 59 Beautician, Embroidery 83,600 Pishin 121 Sewing & Cutting, Beautician

Galabatoon Stitching, Mobile Repairing, Electrician, Plumbing

3,16,000

Loralai 13 Sewing & Cutting, Beautician, Mobile Repairing, Electrician, Plumbing

42,240

Quetta 11 Mobile Repairing, Cutting & Tailoring, A/C Refrigeration

20,800

Chaghi 18 Motor Winding, Electrician 45,000 In order to further involve the communities in income generation activities, trainees for skill development

have been nominated for the following trades. These trainings will be held during the early next quarter.

S# District Skill Male Female 1 Haripur Embroidery 00 50 2 Beautician 00 34 3 Mobile Repairing 27 00 4 Crane Operator 53 00 5 Dozer Operator 78 78 6 Computer 00 44 Swabi Embroidery 00 81 7 Beautician 00 25 8 Mobile Repairing 19 00 9 Crane Operator 78 00 10 Dozer Operator 70 00 Total 325 312

Deliverable Description: Participative need identification and prioritization for rehabilitating/constructing major physical infrastructure

For identification of needs for rehabilitating/constructing major physical infrastructure in the targeted union councils, request for proposal were initiated. Proposals received from various firms are in the process of evaluation. Quality Criteria: • Qualitative Need Assessment • Registered & Qualified Firms • Bids allocation and Work

awards • Transparency, accountability

and quality assurance

Date: Ongoing process throughout the reporting quarter

Results of Activities TORs prepared, RFP developed, proposals received for further processing.

PMU are responsible for the processing and RFPs and awarding contract to the successful organisation/firm

Financial Summary Khyber Pakhtunkhwa

Balochistan Total

0 USD 0 USD 0 USD

Deliverable Description: Construct community based schemes (irrigation channels, karezes, flood protections, pavements and Drainage. RAHA has adopted a bottom-up participatory approach by involving communities at the grass roots level. Social and technical feasibility for 16 planned Community Physical Infrastructure schemes have been conducted through PRA tools and documented. First instalment for these schemes will be released during the early next quarter.

Quality Criteria: • Physical Monitoring • Quality Progress Report • Accounts Reconciliation • CO Record

Date: Ongoing process throughout quarter

Results of Activities Social and Technical Feasibility of CPIs have been carried out, ready for release of instalments.

16 CPI schemes

COs & SOs/RMs/PMU

Financial Summary Khyber Pakhtunkhwa Balochistan Total

Construction of CPIs in selected UCs

2,362.47 -- 2,362.47

Participative need identification for major physical Infrastructure

-- 755.56 755.56

Lesson Learnt

3. Community Organization Structure helping communities to cope with issues

The physical infrastructure is contributing positively in community development process and imparting positive, impacting on socio-economic conditions in the targeted areas. Communities are properly utilizing their resources; they are enhancing their capacities, reducing dependency, increasing self-reliance and sense of ownership. This activity is enabling the communities towards bringing positive changes in their lives. Programme is helping communities to cope with their issues and challenges in a proper way.

Quality Criteria:

• Participatory methodologies with social mobilization tools

• Community Participation & gender equality

Date Ongoing process throughout quarter

Results of Activities User Perspective CPI support is contributing positively in community development process

Resource Status Community based assets, financial, local & human resources are being utilized.

Timeliness Continued process throughout quarter

Other Activities:

• Orientation Meetings

An orientation workshop was held on 07 July 2011 in Khyber Pakhtunkhwa chaired by Ms. Sadia Sarwar, the National Project Director. Assistant Country Director, CPRU-UNDP, Programme Officer, RAHA Islamabad team, PMU team, regional and field staff participated in the workshop. The purpose of the orientation was to share the findings of the review mission and EC guidelines with the staff and also to share lessons learnt for better implementation in the coming years.

Another orientation meeting on the same lines was held on 13th

July, 2011 in Balochistan chaired by Mr. Zahid Saleem, National Project Director. Efforts of team were highly appreciated and government’s support applauded.

Mr. Berend De-Groot, Head of Operations, Delegation of the European Union chaired an orientation meeting with RAHA KP staff on 26th

July, 2011 at Islamabad. Mr. Toshihiro Tanaka, Country Director also attended the meeting. Mr. Shiraz Ali Shah initiated the discussion followed by the introduction of the participants. Mr. Toshihiro Tanaka, Country Director UNDP in his opening remarks appreciated efforts of team and acknowledged government’s support. He congratulated them on achieving the targets for the year 2010 despite all the challenges including influx of IDPs in KP and the floods. He hoped that in the coming years the Programme will continue working with same passion and enthusiasm with the support of government to improve the lives of the poor in the targeted districts. Later, Mr. Berend De-Groot applauded the efforts of field team for achieving the targets for year 2010 and briefed the participants about the forthcoming European Union funding for the Programme up to 2011-2014.

Another staff orientation meeting by the European Union was held in Balochistan on 8 August, 2011 in Balochistan for RAHA Balochistan staff. Mr. Berend, Head of Operations, and Mr. Arshad Rashid, Programme Advisor EU participated in the event at Quetta. Mr. Shiraz Ali Shah, Programme Officer UNDP and Ms. Tabassum Noor Jamal, Field Officer UNHCR also participated.

• Provincial Task Force meetings

The Provincial Task Force (PTF) meeting was held on 30 July 2011 in Peshawar, chaired by Secretary P&D Department. The purpose of the meeting was to share the EU Contribution Agreement with stakeholders, distribution of funds amongst the target UCs and the Annual Work Plan 2011-12. Mr. Toshihiro Tanaka, Country Director UNDP, Mr. Berend De-Groot, Head of Operations, Delegation of the European Union, Mr. Shiraz Ali

Shah, Programme Officer UNDP, representatives from the participating UN Agencies, Government provincial and district line departments along with the RAHA team participated in the event.

Provincial Task Force meeting in Quetta was also held on 8 August, 2011 in Quetta, Balochistan. Mr. Berend De-Groot, Head of Operations, Delegation of the European Union, Mr. Arshad Rashid, Programme Advisor EU, Mr. Shiraz Ali Shah, Programme Officer UNDP, representatives from the participating UN Agencies, Government provincial and district line departments along with the RAHA team participated in the event. The purpose of the meeting was to share the distribution of available budget at the UC level and endorse the Annual Work Plan RAHA Balochistan for 2011-12.

• RAHA Working Group Meeting

RAHA Working Group meeting was held at UNHCR on 5 August, 2011 attended by Mr. Mangesha Kabede, Country Representative, UNHCR, and the participating UN Agencies. Discussions were made on the plans for additional funding of RAHA for the period of 2012-2015. It was agreed that each UN agency would come up with a proposal for the additional activities which could not be catered for and were still valid. A consolidated proposal will be presented in the Stakeholder’s Conference to be held subsequently.

• Recruitments and Staffing

Recruitments have been completed for the 22 positions in Balochistan and 29 positions in Khyber Pakhtunkhwa. These positions are mostly based at the provincial and regional level in Balochistan and Khyber Pakhtunkhwa.

Financial Update:

KPK (USD)

Balochistan (USD)

Operational Expenditure Travel, DSA, Sundries, office cost etc 9,925.03 119,366.77 Programme Expenditure Construction of CPIs in selected UCs 2,362.47 - Participative need identification for major phy 755.56 Total for July - Sept 2011 12,287.50 120,122.33

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