Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat
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Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat 33rd APEC Transportation Working Group Tokyo, Japan October 10-14 2010
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33rd APEC Transportation Working Group Tokyo, Japan October 10-14 2010. Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat. JAPAN 2010. 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010. NEW APPROACH TO PROJECT SELECTION - PowerPoint PPT Presentation
Transcript of Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat
Reforms to APEC Project Selection Process Andrey PlamAPEC Secretariat
33rd APEC Transportation Working Group Tokyo, JapanOctober 10-14 2010
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
•BMC has agreed to trial a new approach to proposal selection for Session 2
•Objective: Introduce Concept Notes as a tool to de-link priority & quality. Projects then selected on the basis of importance, not how well they are designed
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION•Proponent submits Concept Notes•Fora prioritizes Committees categorizes & prioritizes PDMs decide (if needed)•BMC grants in-principle approval•Proponent develops full proposal, with support from Secretariat•Secretariat assesses quality•If quality is satisfactory BMC approval •Proceed to implementation
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTIONBMC reviewed the project selection trial used in session 2. Members agreed it largely met BMC’s key reform objectives, especially of selecting the most relevant projects to fund.
Based on the trial, members agreed to adopt an approach that:
a) selects concepts based on priority; & b) approves projects based on quality
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
Committees to :
Prioritise all Concept Notes from 1 – n• E.g. if SCE and its sub-fora submit a total of 40
CN’s, each committee member must prioritize them in order from 1-40. • Final priority calculated by average
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION Categorize all Concept Notes according to APEC-wide Funding Criteria ranks
• Each committee member categorizes Concept Notes for their group:
⁻ Rank 1: Essential to REI & free and open trade⁻ Rank 2: Supports REI & free and open trade⁻ Rank 3 Supports other Ministerial & Leader
priorities⁻ Rank 4: Lower priority cooperation• Final category calculated by average
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTIONAfter prioritization & categorization, the Secretariat:Combines CN priorities from all committees / SFOM and separates them by Fund (or sub-fund)Separates CN’s into Categories Rank 1/2/3/4), with Rank 1 being first to be fundedIf any Fund cannot cover all CN applications, the Principal Decision Maker decides an APEC-wide priority order (while maintaining the priority of committees, e.g. project prioritized as #2 by SCE cannot be selected over SCE priority #1)
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
After BMC approves in-principle highest priority Concept Notes within funding availability:
•Proponents with in-principle approval invited to complete full proposal form•Full proposal endorsed & QAF done by fora•Secretariat finds proposal ‘satisfactory’ quality•Secretariat recommends to BMC that the project can commence
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
• Projects are to be completed within two financial years
• Projects are to be implemented in line with the Guidebook on APEC Projects
• Monitoring reports are to be submitted at 6 month intervals – by 1 August and by 1 February
• Completion report is to be submitted within 2 months of project completion
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
APEC Secretariat Project Quality Criteria:• Relevance• Effectiveness• Efficiency• Impact• SustainabilityProjects must meet a satisfactory standard in each
criterion to be recommended for funding
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTIONApproval Session 3: Timeframes and Deadlines• Concept note submission: 23 September• In-principle approval notification: by 26 October• Deadlines for full proposal submission &
recommendation to BMC: 3 opportunities onlyProponent submits proposal & QAF
Recommendations sent to BMC
Proponent notified of result
3 November 12 November 18 November
17 November 26 November 1 December
1 December 10 December 15 December
JAPAN 2010
33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010
NEW APPROACH TO PROJECT SELECTION
FUNDSession 3
Availability
OA $910,320
TILF $1,316,242
ASF – General $721,459
ASF – Human Security $494,779
ASF – Avian Influenza $1,950,661
ASF – TFAP II $175,036
ASF – Technology $137,085
ASF – Energy Efficiency $1,196,726
