Reflections IExplore the Arts!Susan RupertVice President and Director Programssusanr@mopta.org

National PTA – Reflections Arts Recognition Program

• Started in 1969• Mary Lou Anderson• Explore their talents &

express themselves• 10 million < participants• Not a contest• Theme• 6 art areas• Prek thru 12 grade

Benefits

• Unleash their creative talents and be inspired• Express themselves imaginatively in their

artwork• Experience the joy and fun of making art• Tap into critical thinking skills to create art

inspired by the annual theme• Receive positive recognition for their original

works of art

2014-2015 Reflections Theme

“The world would be a better place if…”

Grade Divisions

• PRIMARY (Preschool- Grade 2)• INTERMEDIATE (Grades 3-5)• MIDDLE SCHOOL (Grades 6-8)• HIGH SCHOOL (Grades 9-12)• SPECIAL ARTIST (All Grades)

Special Artist Division

Traditional – Grade Division most closely

aligns to their functional abilities

– Recognized without regard to special need or challenge

Special Artist Division– Non-graded (i.e. PK-2)– Meets ADA guidelines– Receive non-artistic

accommodation and assistance

National PTA Reflections Arts Program

Stages of Recognition

Local Unit ProgramMO PTA (State) Level National Recognition

Local Unit Program

–Each local PTA unit holds it own local program

–Discussing today different phases hints & ideas available resources

–Advance no more than 3/division/category to state round of recognition

– 1st thru 5th place, up to 5 honorable mention– Award winners announced in March– Unit Presidents and Reflections chairs receive list– Students receive special invitation to Showcase– April 18, 2015 at the new Stoney Creek in

Independence as a part of the 2015 Annual Meeting.

– 1st place award recipients advance to National

MO PTA State Level of Recognition

National Recognition

7 Outstanding Interpretation Awards

Awards of Excellence – 3 Awards per Division of Each Arts Area

Awards of Merit – Up to 5 Awards per Division of Each Art Area

Honorable Mention - All Remaining Students Reaching National Level

View Award Winning Artwork

National Gallery and Awards—Art Exhibitionspta. org - programs tab

State Winners mopta.org – programs tabreflections/awards

The Basic Steps

#1 – Be a Unit in Good Standing

• Local PTA units must be deemed to be in “good standing” in order to fully participate in the programs (i.e. Reflections)and benefits offered by the association.

A PTA unit is “in good standing” if it:• Adheres to the Purposes and basic policies of the PTA;• Remits national and state dues to the state PTA by dates required (the 1st of

each month)• Has bylaws approved every three years according to the procedures of the

state PTA;• Submits a copy of the unit’s fiscal yearend report to the state PTA by

December 1st of each year;• Submits a copy of the unit’s annual financial review (formerly known as the

audit) to the state PTA by December 1st of each year;• Submits a copy of the required IRS tax form to the state PTA by December 1st

of each year;• Submits the names and addresses of officers to the state PTA by March 31st

of each year; and• Meets other criteria as may be prescribed by the state PTA. If a local PTA becomes “not in good standing,” as soon as it has fulfilled the necessary requirements, it is again considered “in good standing

The …ing Phases of a Reflections Program

• Planning• Promoting• Informing• Collecting• Judging• Advancing• Celebrating

Planning Phase

• Form a committee Don’t be the “Lone Ranger”

• Be informed Utilize Resources

• Time line Map out the process

• Contact judges Do this early so they can plan their own calendar

Reflections Program Resources

• Email questions to state chair at reflection@mopta.org

• Webinars and recorded training at www.pta.org

• Missouri Reflections Tool Kit on www.mopta.org

National PTA Reflections®Webinar Training

• Schedule and Registration Links – website, leaders guide.

• Live sessions & recorded trainings• Reflections 101: Introduces general program information, share ideas,

and offer recommendations on how to implement PTA Reflections in your school and beyond. If you can’t join us live, visit our digital toolkit to view a recording.

• Instructions for Reflections Online Registration: Will guide Local, Council, District, and State PTAs on how to: Create an Account; Submit your PTA Registration Form; Submit Student Entry Forms; and Review & Advance Winning Entries.

Finding the Missouri “Reflections Tool Kit”

•State website mopta.org •Programs /Services drop down tab•Click on Reflections/Awards •Click on 2014-2015 Reflections Tool Kit

2014-2015 Reflections Toolkit Missouri PTA Reflections Local Leaders GuideAppendix A  2016-2017 Theme Search Entry FormAppendix B  National PTA Webinar Training Schedule and Registration LinksAppendix C  Local PTA Unit Participation FormAppendix CC - Reflections Chair's ChecklistAppendix D - Student Entry FormAppendix E - 2014-2015 National PTA Reflections General Participation Rules.pdfAppendix E - Dance Choreography RuleAppendix E - Film Production RulesAppendix E - Literature RulesAppendix E - Music Composition RulesAppendix E - Photography RulesAppendix E - Special Artists RulesAppendix E - Visual Arts RulesAppendix F - Arts in Education Flyer ENGLISHAppendix F - Arts in Education Flyer SPANISHAppendix F - Explore the Arts!  Participate in PTA Reflections Flyer ENGLISHAppendix F - Explore the Arts!  Participate in PTA Reflections Flyer SPANISHAppendix F - Special Artist Division Flyer ENGLISHAppendix F - Special Artist Division Flyer SPANISHAppendix F - The world would be a better place if Poster ENGLISHAppendix F - The world would be a better place if Poster SPANISHAppendix G - Information for JudgesAppendix G - Sample Judging Score CardAppendix H - Arts and Reflections Messages To ShareAppendix H - Certificate of Recognition TemplateAppendix H - National Awards and Recognition ENGLISHAppendix H - National Awards and Recognition SPANISHAppendix H - Template Media AdvisoryAppendix I - Template Acknowledgment LetterAppendix J - Sample Program EvaluationAppendix K - Donation Request LetterAppendix K - Speaker Request LetterAppendix L - PTA UNIT IN GOOD STANDING

Time Line

Keep in Mind:• The deadline for advancing artwork

to the state round of judging is

Wednesday, December 10, 2014 at 4 p.m.

• holidays and no school days• Time for preparing artwork for

advancing • Allow time for judging• Collecting artwork & preparing for

judging• The “Life” factor padding

Hint: Think of it in reverse order to determine your deadline

Judges

• Local professionals of the art categories

• Retired teachers• College professors • Parent volunteers

Promoting Phase“The Kick Off”

• Customizable resources• Back to School Activities• Arts in Education Week• Local media• School media• Social media• PTA meeting• Arts organizations in/out of

school

Informing Phase

• Call for Entries Form• Customize it • Distribute to students

Don’t forget to utilize the back!

Promote the

2016-2017 National PTA Theme Search

• Use form in the local leader’s guide• Submit form to MO PTA by midnight, October 31• MO PTA selects 5 to advance to National PTA• The student who’s entry is selected by National

PTA as the winner will receive $100, and his/her theme will be presented at the Annual National PTA Convention in Charlotte, North Carolina from June 25-28, 2015.

Theme Search Form

• Attach a theme search form

• Be sure to include information about your local deadline.

PTA Reflections® Theme Search Contest 2016-2017 THEME SEARCH ENTRY FORM

National PTA seeks a theme for the 2016-2017 Reflections program year. The student who submits the winning entry will receive $100, and his or her theme will be presented at the Annual National PTA Convention and Exhibition in Charlotte, North Carolina from June 25-28, 2015. Please review the past themes listed on the next page. Repeat themes will not be considered. Use this form to submit theme ideas. Only signed original forms

will be considered. The Theme Search Deadline is midnight, October 31, 2014.

Student’s Name: Grade:

Student’s Address:

City: State: ZIP:

Parent/Guardian Phone: ( ) Parent/Guardian Email:

→____________________________________ →____________________________________ Student Signature Parent/Guardian Signature

Send the completed form to:

Missouri PTA Attn: Reflections Theme, 2101 Burlington

Columbia, MO 65202 Or via email to reflections@mopta.org

Theme Idea:

Local PTA/PTSA Name: __________________________________ 8-digit PTA ID: _____________________

PTA/PTSA Address: ___________________________ City: _________________ State: _____ ZIP: _______

Phone Number: ______________________ Email: _____________________________________________

Requesting More Information

Ideas/Benefits:• Attach to information flyer• Saves paper• Not overwhelming• Tracking method

Cameron PTSA

2014-2015 PTA Reflections Program

“The world would be a better place if...”

Complete this form to receive Art Category & General Rules

Student’s Name: __________________________________________

Parent/Guardian’s Name: ___________________________________

Home Room/Seminar Teacher: _______________________________

Grade: ________________________

Circle the category/categories you are interested in submitting an entry:

Dance Choreography Music Composition

Film Production Photography

Literature Visual Arts

____Please include information regarding the Special Artists Division.

Return completed form to your building’s office secretary by October 7th.

Your actual artwork must be submitted by November 25th.

Entries from all grades and all abilities welcome.

The “Participant” Packet

• Student Entry Form• General Participation Rules• Art Category Specific Rules• Special Artists Information if applicable

Make sure your local deadline information is included in this packet – When & Where

Student Entry Form

• Be completed by student/parent

• Incomplete required areas result in DQ

• Enter this information online for those entries advancing to state round

STUDENT INFORMATION

National PTA Reflections® Program Student Entry Form

2014-15 Theme: The world would be a better place if…

This form can be used by students entering a Local PTA Reflections program or for student winners to gather necessary information for completing the official Online Student Entry Process to advance to the next round in the National PTA Reflections Competition. In Missouri all student entries must be entered in the Online Registration System.

GRADE DIVISION (Check One) ARTS CATEGORY (Check One) IF NECESSARY:

PRIMARY (Preschool- Grade 2) DANCE CHOREOGRAPHY ART-WORK DIMENSIONS / COPYRIGHT INFO. INTERMEDIATE (Grades 3-5) FILM PRODUCTION MIDDLE SCHOOL (Grades 6-8) LITERATURE HIGH SCHOOL (Grades 9-12) MUSIC COMPOSITION SPECIAL ARTIST (All Grades) PHOTOGRAPHY

VISUAL ARTS

TITLE OF ARTWORK (Required) : ARTIST STATEMENT (Required) : (At least 10 words, 100 words max describing how your work relates to the theme)

STUDENT’S FULL NAME: _ GRADE: _ AGE: _ M/F: _

STREET ADDRESS: _

CITY: _ STATE: _ ZIP:

MAILING ADDRESS (IF DIFFERENT):

PARENT/GUARDIAN NAME(S):

PARENT/GUARDIAN PHONE: _ E-MAIL:

Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all rules and conditions.

Signature of student Signature of parent/legal guardian (necessary if child is under 18 years)

LOCAL PTA INFO (to be completed by local unit before distribution)

PTA/PTSA NAME: School District:

8-DIGIT NATIONAL PTA ID NUMBER _ _ _ _ _ _ _ _ Region:

REFLECTIONS CHAIR NAME: EMAIL: _

ADDRESS: _ PHONE:

Local PTA good standing status: Current bylaws date: less than 3 years 2014-2015 Officers received 2014 -2015 Membership dues paid to state office 2013-2014 financial review received 2013-2014 Fiscal year report received 2013 IRS submission received

Submission Deadline Reminders

• Announcements• School Bulletin• Bulletin Boards• Social Media• Postcards

Collecting Artwork Completed Student Entry

FormGeneral Participation Rules

FollowedArt Category

Guidelines/Rules followed• Correct dimensions• Correct format

Preliminary screening of artwork

Judging Phase

• Suggested Rubic• Category Rules for

reference• Clear placing • Deadline• Blind Judging

“Blind” Judging

• Reduces the concerns of favoritism

• Remind students not to “sign” name to artwork

• If on front use painter’s tape to cover on photography & visual arts.

• Anonymity almost impossible on dance & film

Preparing for Blind Judging• Number the entry on the

entry form, i.e. VA 100 (Visual Arts) then #s beginning with 100 are your primary level, 200 = intermediate, 300 = MS, 400 = HS, 500 = Special Artists

• Use painter’s tape & perm marker to number artwork

• Make a copy of the entry form. Cut off the student’s info and secure to back of artwork. Allows judges to see only title and artist’s statement

• Sheet protectors

STUDENT INFORMATION

National PTA Reflections® Program Student Entry Form

2014-15 Theme: The world would be a better place if…

This form can be used by students entering a Local PTA Reflections program or for student winners to gather necessary information for completing the official Online Student Entry Process to advance to the next round in the National PTA Reflections Competition. In Missouri all student entries must be entered in the Online Registration System.

GRADE DIVISION (Check One) ARTS CATEGORY (Check One) IF NECESSARY:

PRIMARY (Preschool- Grade 2) DANCE CHOREOGRAPHY ART-WORK DIMENSIONS / COPYRIGHT INFO. INTERMEDIATE (Grades 3-5) FILM PRODUCTION MIDDLE SCHOOL (Grades 6-8) LITERATURE HIGH SCHOOL (Grades 9-12) MUSIC COMPOSITION SPECIAL ARTIST (All Grades) PHOTOGRAPHY

VISUAL ARTS

TITLE OF ARTWORK (Required) : ARTIST STATEMENT (Required) : (At least 10 words, 100 words max describing how your work relates to the theme)

STUDENT’S FULL NAME: _ GRADE: _ AGE: _ M/F: _

STREET ADDRESS: _

CITY: _ STATE: _ ZIP:

MAILING ADDRESS (IF DIFFERENT):

PARENT/GUARDIAN NAME(S):

PARENT/GUARDIAN PHONE: _ E-MAIL:

Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all rules and conditions.

Signature of student Signature of parent/legal guardian (necessary if child is under 18 years)

LOCAL PTA INFO (to be completed by local unit before distribution)

PTA/PTSA NAME: School District:

8-DIGIT NATIONAL PTA ID NUMBER _ _ _ _ _ _ _ _ Region:

REFLECTIONS CHAIR NAME: EMAIL: _

ADDRESS: _ PHONE:

Local PTA good standing status: Current bylaws date: less than 3 years 2014-2015 Officers received 2014 -2015 Membership dues paid to state office 2013-2014 financial review received 2013-2014 Fiscal year report received 2013 IRS submission received

Advancing Phase

Hold That Thought!

• Participation• Achievement• Recognition• Parent Engagement• Community

Involvement

Celebrating!

Advancing Phase(in brief)

• 3 Entries per Division per Art Category• Entries are submitted online only to MO PTA• Deadline is December 10, 2014• Online submission process covered in

Reflections II workshop on Sunday• Ethan Clark, National PTA Arts Manager will

join us!

The state reflections chair position is currently vacant. If you are interested

in finding out more about this opportunity or other ways to serve

Missouri PTA units. Please contact us!