“Reflect” Project Monitoring & Reporting. Monitoring Monitoring: a review of: Progress towards...
-
Upload
doris-ball -
Category
Documents
-
view
215 -
download
0
Transcript of “Reflect” Project Monitoring & Reporting. Monitoring Monitoring: a review of: Progress towards...
“Reflect”
Project Monitoring & Reporting
Monitoring Monitoring: a review of:
• Progress towards results
• Workplan and budget
• The external environment (relevance and sustainability)
At project level :• For proactive management of projects• For reporting
At portfolio level to:• provide the information for CPF and CWP monitoring• review the portfolio of a particular resource partner or
thematic programme, geographic area, sector, etc• provides input to external reviews, evaluation, audit trail• note lessons learned
Monitoring
• Structures information gathered through reporting for presentation to key stakeholders
• Requires performance assessment/critical reflection
• Demonstrates accountability
• Captures lessons learned
Reporting
Main features of the new monitoring and reporting framework:
• Single framework which positions BH /managers to meet different reporting requirements
• Information is derived from projects and consolidated for corporate needs: CWP, CPF, OR.
• Significant share of the information will be generated by information systems (FPMIS and PIRES)
FAO Projects: Monitoring & Reporting Framework
Tools: The Results Matrix
Results Chain
Indicators If not
achieved explain why
If applicable/ follow up
action to be taken Indicators Baseline
Milestone
End Target (expected
value at project completion)
Achieved
Impact (CPF Outcome) Project Outcome
Output (1)
Output (2)
Output (3)
Scorecard Criteria-Breakdown
Criteria What it means
Relevance Alignment and strategic fit, relevance to needs, comparative advantage, knowledge sharing
Achievement of results Achievement of outputs and outcome (indicator targets, uptake risks and assumptions)
Implementation Workplan and budget (timeliness, at planned cost)
Sustainability Capacity Development, Gender Equality, Environmental Sustainability, HRBA, Technical, Financial Sustainability
Tools: The Scorecard
Scorecard Criteria: By report type
Report Type Scorecard Criteria
SMPR Achievement of Results
Implementation
MTA Sustainability
TR and EPA RelevanceAchievement of ResultsImplementation (not EPA)Sustainability
Scorecard Assessment: At a glanceCriteria Grading
(A-D)What it means
Relevance A The project was highly relevant and well designed
Achievement of results
B Project delivered the outputs and outcome as planned
Implementation B Workplan and budget were implemented on time and at planned cost
Sustainability C There are several issues that have been identified which will inhibit sustainability of the results achieved.
Score Definition
A Performance exceptional, better than planned
B Performance meets targets/on track
C Performance has some problems: corrective action required
D Performance is significantly below targets. Major corrective action required
Scores
PROJECT SCORECARDCriteria Subcriteria Rating per
sub criterionOverall rating
Relevance Relevance to problem to be addressed B B
Relevance to higher level goals B
Achievement of Results Contribution to Impact C B
Achievement of Outcome B
Achievement of outputs B
Implementation Workplan and budget A B
Provision of TSS B
Provision of Operations support C
Management of risk C
Sustainability Capacity Development C C
Environmental Sustainability C
Gender Equality B
HRBA (DW/RtF) C
Technical, financial aspects C
“Reflect”
CPF Review & Reporting
Review Modality
Focus Implications
Annual Review Overall self-assessment of the external environment affecting the progress towards the achievement of CPF results
Identifying immediate corrective actions, including rescheduling, delaying and in exceptional cases cancelling outputs as needed.
Mid Term Assessment
An in-depth joint review of progress towards CPF results
Revisions that may change the scope of the CPF i.e. outcomes, including outputs, indicators and targets.
Final Self Assessment
An evaluation of the relevance, efficiency, effectiveness, impact and sustainability of FAO’s support to the country.
The findings may provide basic information on the assessment of the role and contribution of FAO in the country, guiding the formulation of a new CPF.
CPF Review and Reporting CriteriaScorecard Criteria What it means
Relevance Consistency with country/regional/global priorities. Design quality
Achievement of Results Extent to which results are being/have been achieved.
Sustainability How far results are likely to be sustainable